HomeMy WebLinkAboutItem 06.f
Date: April 20, 2020 Item No.
ACCEPT PROPOSAL FROM BOLTON AND MENK, INC. TO COMPLETE AMERICAN
WATER INFRASTRUCTURE ACT REQUIREMENTS
Proposed Action
Staff recommends adoption of the following motion: Move to accept proposal from Bolton and
Menk, Inc. to complete American Water Infrastructure Act requirements.
Overview
The American Water Infrastructure Act (AWIA) is a new federal law requiring drinking water
systems to complete a Risk and Resilience Assessment and an Emergency Response Plan. The
Risk and Resilience Assessment includes the physical, technology, and financial condition of the
water systems infrastructure. The Risk and Resilience Assessment and the Emergency Response
Plan will be submitted to the EPA by December 31, 2020 and will be recertified every 5 years after
the completion date.
The City solicited a proposal to complete the AWIA requirements from Bolton and Menk for
$20,250. Staff reviewed the proposal and recommends approval.
Primary Issues to Consider
• Do we need to complete the American Water Infrastructure Act requirements? All
drinking water systems that serve a population of greater than 3,300 must complete the
American Water Infrastructure Act requirements.
Supporting Information
• Bolton and Menk scope and proposal letter
• AWIA Factsheet
Financial Impact: $20,250.00 Budgeted: Yes Source: 7602-6210
Related Documents (CIP, ERP, etc.): 2020 Budget
Envision Lakeville Community Values: Good Value for Public Services
Report Completed by: Shane Quade, Utilities Superintendent
N:\Proposals\Lakeville\Risk Assessment and Emergency Response Plans\Scope and Fee Letter emergency response and risk assessment plan revised.docx
March 6, 2020
Shane Quade
Utilities Superintendent
City of Lakevillle
18400 Ipava Avenue,
Lakeville, MN 55044
RE: Lakeville, Minnesota
EPA - Risk Assessment and Emergency Response Plan
Dear Mr. Quade:
Bolton & Menk, Inc. is pleased to submit this scope and fee letter to assist the City of Lakeville with the
preparation of the required EPA Risk Assessment and Emergency Response Plans. This new certification
requirement applies to all water systems serving more than 3,300 persons and the requirement entails
certifying that the system has completed (or updated) the Risk Assessment and updated the Emergency
Response Plan every five years. Emergency Response Plans and Risk and Resilience Assessment reports
will be certified by the EPA. Our plan is to complete new plans following the new guidelines issued by
the EPA. We will provide you with hard copies of the reports, electronic PDF files as well as Word files
for future updating of the reports since the reports must be updated every five years.
Risk and Resilience Assessments must include the following:
o the risk to the system from malevolent acts and natural hazards;
o the resilience of the pipes and constructed conveyances, physical barriers, source water,
water collection and intake, pretreatment, treatment, storage and distribution facilities,
electronic, computer, or other automated systems (including the security of such systems)
which are utilized by the system;
o the monitoring practices of the system;
o the financial infrastructure of the system;
o the use, storage, or handling of various chemicals by the system; and
o the operation and maintenance of the system.
o The assessment may also include an evaluation of capital and operational needs for risk
and resilience management for the system.
Emergency Response Plans must include the following:
o strategies and resources to improve the resilience of the system, including the physical
security and cybersecurity of the system;
o plans and procedures that can be implemented, and identification of equipment that can
be utilized, in the event of a malevolent act or natural hazard that threatens the ability of
the community water system to deliver safe drinking water;
o actions, procedures, and equipment which can obviate or significantly lessen the impact
of a malevolent act or natural hazard on the public health and the safety and supply of
drinking water provided to communities and individuals, including the development of
alternative source water options, relocation of water intakes, and construction of flood
protection barriers; and
Name: Mr. Shane Quade
Date: March 6, 2020
N:\Proposals\Lakeville\Risk Assessment and Emergency Response Plans\Scope and Fee Letter emergency response and risk assessment plan revised.docx
o strategies that can be used to aid in the detection of malevolent acts or natural hazards
that threaten the security or resilience of the system.
o Community water systems must, to the extent possible, coordinate with local emergency
planning committees established under the Emergency Planning and Community Right-
To-Know Act of 1986 (42 U.S.C. 11001 et seq.) when preparing or revising a risk and
resilience assessment or emergency response plan under the AWIA. Further, systems
must maintain a copy of the assessment and emergency response plan (including any
revised assessment or plan) for five years after certifying the plan to the EPA.
We also plan to use EPA’s Vulnerability Self-Assessment Tool as part of the Risk Assessment Plan. The
EPA conducted a webinar in late October 2019 regarding these plans and Bolton & Menk attended these
sessions and we will apply this knowledge to the plans we are completing.
The population of Lakeville is greater less 50,000 people but less than 99,999 people; therefore, the Risk
Assessment plan is due December 31, 2020 and the Emergency Response plan due June 30, 2021. Our
plan is to complete both of these reports in 2020.
Much of the content of the plans will be compiled from existing City information. We plan to have a
kick-off meeting where we will review the intent of the plans and start collecting information and then
have one additional meeting to review the plans. Below is a listing of the information that we will request
to complete these plans.
o Plans and specifications for municipal facilities, and proposed improvement plans
o City critical assets
o Contacts
▪ Municipalities and local government
▪ Local businesses, local water supplies, utilities, nearby city entities
▪ Local and regional police, emergency services, fire stations
o Local natural and man-made resources, and known natural and man-made risks
o Information on natural and malevolent-act risks for the City
o Known existing risk reduction infrastructure
o City finances
o Operations and maintenance for facilities
o Water supply well information and location
o System identification information
Bolton & Menk, Inc., will perform the work associated with the Risk and Resilience Assessments and
Emergency Response Plans for a fee of $20,250. Upon approval of our scope of work we would schedule
the kick-off meeting.
We appreciate your consideration of Bolton & Menk, Inc., and being a trusted member of your consultant
pool. Should you have any questions regarding this scope and fee letter please do not hesitate to contact
me at (612) 803-5223.
Sincerely, To accept this proposal please sign and return:
Bolton & Menk, Inc.
City Clerk______________________________
Seth A. Peterson, PE Mayor_________________________________
Principal Environmental Engineer
RISK AND RESILIENCE ASSESSMENTS
AND EMERGENCY RESPONSE PLANS:
NEW REQUIREMENTS FOR
DRINKING WATER UTILITIES
Section 2013 of America’s Water Infrastructure Act of 2018 (AWIA) requires community water systems1 that servemore than 3,300 people to complete a risk and resilience assessment and develop an emergency response plan.
RISK AND RESILIENCE
ASSESSMENTYour utility must conduct a risk and resilience assessment and submit certification of its completion to the U.S. EPA by the following dates:Important DatesMarch 31, 2020 if serving ≥100,000 people.December 31, 2020 if serving 50,000 to 99,999 people.June 30, 2021 if serving 3,301 to 49,999 people.RecertificationEvery five years, your utility must review the risk and resilience assessment and submit a recertification to the U.S. EPA that the assessment has been reviewed and, if necessary, revised.Visit the U.S. EPA website to find more information on guidance for developing a risk and resilience assessment at https://www.epa.gov/waterriskassessment/conduct-drinking-water-or-wastewater-utility-risk-assessment.
EMERGENCY RESPONSE PLANYour utility must develop or update an emergency response plan and certify completion to the U.S. EPA no later than six months after risk and resilience assessment certification. Each utility deadline is unique; however, the dates below are the due dates for utilities who submit a risk and resilience assessment certification by the final due date according to the population served.
September 30, 2020 if serving ≥100,000 people.June 30, 2021 if serving 50,000 to 99,999 people.December 30, 2021 if serving 3,301 to 49,999 people.
Within six months of submitting the recertification for the risk and resilience assessment, your utility must certify it has reviewed and, if necessary, revised, its emergency response plan.Visit the U.S. EPA website for guidance on developing an Emergency Response Plan at https://www.epa.gov/waterutilityresponse/develop-or-update-drinking-water-or-wastewater-utility-emergency-response-plan.
TOOLS OR METHODSAWIA does not require the use of any standards, methods or tools for the risk and resilience assessment or emergency response plan. Your utility is responsible for ensuring that the risk and resilience assessment and emergency response plan address all the criteria in AWIA Section 2013(a) and (b), respectively. The U.S. EPA recommends the use of standards, including AWWA J100-10 Risk and Resilience Management of Water and Wastewater Systems, along with tools from the U.S. EPA and other organizations, to facilitate sound risk and resilience assessments and emergency response plans.
1 Section 2013 of AWIA applies to community water systems. Community water systems are drinking water utilities that consistently serve at least 25 people or 15 service connections year-round.
Still have questions about the new AWIA requirements?
Contact the U.S. Environmental Protection Agency (U.S. EPA) at dwresilience@epa.gov.
Office of Water (4608T)EPA-817-F-19-004May 2019
FREQUENTLY ASKED QUESTIONSI need more information about risk and resilience assessments and emergency response plans:Risk and resilience assessments evaluate the vulnerabilities, threats and consequences from potential hazards. What does a risk and resilience assessment include?
Natural hazards and malevolent acts (i.e., all hazards).Resilience of water facility infrastructure (including pipes, physical barriers, water sources and collection, treatment, storage and distribution, and electronic, computer and other automated systems).Monitoring practices.Financial systems (e.g., billing systems).Chemical storage and handling.Operation and maintenance.
For more information, see www.congress.gov/bill/115th-congress/senate-bill.
What does an emergency response plan include?
Strategies and resources to improve resilience, including physical security and cybersecurity.
Plans and procedures for responding to a natural hazard or malevolent act that threatens safe drinking water.Actions and equipment to lessen the impact of a malevolent act or natural hazard, including alternative water sources, relocating intakes and flood protection barriers.Strategies to detect malevolent acts or natural hazards that threaten the system.Who should I work with when creating my emergency response plan?
Utilities must coordinate the risk and resilience assessments, as well as the emergency response plans with local emergency planning committees.
I need more information on the certification process:What do I need to submit to the U.S. EPA?Each utility must submit a certification of your risk and resilience assessment and emergency response plan. Each submission must include: utility name, date and a statement that the utility has completed, reviewed or revised the assessment. The U.S. EPA has developed an optional certification template that can be used for email or mail certification. The optional certification form will be available in August 2019.Who can certify my risk and resilience assessment and emergency response plan?Risk and resilience assessments and emergency response plans can be self-certified by the utility. How do I submit my certification? Three options will be provided for submittal: regular mail, email and a user-friendly secure online portal. The online submission portal will provide drinking water systems with a receipt of submittal. The U.S. EPA recommends using this method. The certification system will be available in August 2019.
When can I submit the initial certification? Utilities should wait to submit the initial certification to the U.S. EPA until the U.S. EPA publishes Baseline Information on Malevolent Acts Relevant to Community Water Systems,which is required under AWIA by August 2019. Do I need to submit my certification to my state or local government?No. Section 2013 of AWIA does not require utilities to submit the certification to state or local governments.How long do I need to keep a copy of my risk and resilience assessment and emergency response plan?Utilities need to keep a copy of both documents for five years after certification.What if I do not have a copy of my most recent risk and resilience assessment?The U.S. EPA intends to destroy vulnerability assessments (VAs) submitted in response to the Bioterrorism Act of 2002, but if utilities would like to have their VA and certification documents mailed to them, contact WSD-Outreach@epa.gov, and on utility letterhead, include the utility name, PWSID, address and point of contact as an attachment to the email.
RESOURCES &TOOLSConducting a Risk and Resilience AssessmentThe U.S. EPA’s Risk and Resilience Baseline Threat Document (available August 2019).
The U.S. EPA’s Vulnerability Self-Assessment.
Developing an Emergency Response Plan
Emergency Response Plan Guidance.
The U.S. EPA’s Emergency Response Webpage.
Local Emergency Planning Committees.The U.S. EPA Website
https://www.epa.gov/waterresilience/americas-water-infrastructure-act-2018-risk-assessments-and-emergency-response-plans.
Still have questions about the new AWIA requirements?
Contact the U.S. Environmental Protection Agency (U.S. EPA) at dwresilience@epa.gov.
Office of Water (4608T)EPA-817-F-19-004May 2019