HomeMy WebLinkAboutItem 06.k Date: Item No.
CARES ACT GRANT APPLICATION AGREEMENT
2020 FEDERAL ELECTION FUNDING
Proposed Action
Staff recommends adoption of the following motion: Move to approve a resolution authorizing
execution of an agreement with Dakota County regarding use of the 2020 CARES Act Grant for
2020 Federal Election funding.
Overview
The Office of the Secretary of State, OSS received funding through the 2020 CARES Act “to
prevent, prepare for, and respond to coronavirus for the 2020 Federal election cycle.” The State has
further authorized the distribution of these funds to local governments for use consistent with the
state and federal requirements.
A work group including members of the OSS staff, county representatives, and city representatives
was tasked with determining a fair, equitable, and efficient way to allocate these funds to local
governments through a grant-making process. The work group recommended, and the OSS
adopted, a grant-making structure that provides a block-grant to Counties, with the instruction
that Counties work with their municipalities to determine a fair, equitable, and mutually agreeable
method for allocating the funds within the County and between municipalities. However, if a
County and its encompassed municipalities cannot come to a mutual agreement, a default
allocation mechanism is provided. Both the distribution of funds to counties, and the default
municipality distribution, are based on a formula using various election-related factors. To keep
the process simple and to distribute the funds quicker, Dakota County is moving forward with the
default fund allocation to each city. The attached agreement indicates Lakeville will be provided
funds in the amount of $24,826.21, which requires a local 20% funding match of $4,965.24.
Primary Issues to Consider
• How can these funds be used? (See attached)
Supporting Information
• Resolution approving 2020 CARES Act Grant Agreement – Federal Election Funding
Financial Impact: $N/A Budgeted: Y☐ N☐ Source:
Related Documents: (CIP, ERP, etc.):
Envision Lakeville Community Values: Good Value for Public Services
Report Completed by: Char Friedges, City Clerk
August 17, 2020
Analysis of Primary Issues
The use of the CARES Act funds is restricted by both Federal and State law. State law outlines the
broad categories for which the funds can be used, including:
(1) ensuring the health and safety of election officials and in-person voters, including the purchase
of sanitation and disinfectant supplies;
(2) public outreach and preparations for implementing social distancing guidelines related to
voting, including additional signs and staff;
(3) facilitation, support, and preparation for increased absentee voting, including voter education
materials, printing, and postage;
(4) preparation of training materials and administration of additional training of local election
officials;
(5) preparation of new polling place locations; and
(6) purchasing an electronic roster system meeting the technology requirements of Minnesota
Statutes, section 201.225, subdivision 2, along with equipment necessary to support the system.
CITY OF LAKEVILLE
RESOLUTION NO. ____
RESOLUTION APPROVING CARES ACT GRANT COUNTY-MUNICIPALITY
AGREEMENT FOR COVID-19 RELATED ELECTION EXPENSES
WHEREAS, the City of Lakeville has identified increased election expenses related to the
COVID-19 health pandemic; and
WHEREAS, Dakota County has received a 2020 CARES Act grant for increased election
expenses; and
WHEREAS, Dakota County has proposed to allocate default grant amounts to cities through a
County-Municipality Agreement.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lakeville hereby
selects the default funds allocation in the amount of 24,826.21 between the county and
municipality through the 2020 CARES Act grant, to which the county is the Grantee, and
acknowledges that it is subject to the provisions of the 2020 CARES Act Gant Agreement as if it
were the Grantee.
BE IT FURTHER RESOLVED that the City of Lakeville approves the 2020 CARES Act Grant
County-Municipality Agreement and authorizes the City Administrator to execute such
agreement and any amendments as are necessary to receive and use the funding for the 2020
elections.
ADOPTED by the Lakeville City Council this 17th day of August 2020
______________________________
Douglas P. Anderson, Mayor
_________________________________
Charlene Friedges, City Clerk