HomeMy WebLinkAboutItem 06.q Date: September 8, 2020 Item No.
2020 ENVIRONMENTAL RESOURCES MAINTENANCE PROJECTS
AGREEMENT WITH SUNRAM CONSTRUCTION
AUTHORIZE FUNDING AND AMEND 2020 BUDGET
Proposed Action
Staff recommends adoption of the following motion: Move to approve Agreement with Sunram
Construction for 2020 Environmental Resource Maintenance Projects, City Project 20-60 (Part II);
authorize funding and amend 2020 budget.
Overview
The 2020 Environmental Resources Maintenance projects include shoreline and drainageway
stabilization and restoration improvements within local watersheds near a) Casperson Shoreline
at Lake Marion; b) Juno Trail Fishing Access; c) 205th Street Channel and d) South Creek. The
improvements are designed to reduce erosion/sedimentation issues and protect existing public
infrastructure.
The City received three quotes for the 2020 Environmental Resources Maintenance projects
ranging from a low quote of $59,360 submitted by Sunram Construction to a high quote of $81,779.
The Engineer’s estimated construction cost was $54,445. The City’s total estimated project cost is
$73,000 (includes engineering costs and Sunram Construction construction contract). The
attached Agreement provides the scope of work, cost and schedule for completing the project.
Primary Issues to Consider
Funding Source Amount
Utility Fund – Environmental Resources $73,000
Total $73,000
Supporting Information
• Agreement; Wenck Letter of Recommendation dated September 2, 2020
Financial Impact: $59,360 Budgeted: Y☒ N☐ Source: Utility Fund – Env. Res.
Envision Lakeville Community Values: Good Value for Public Services
Report Completed by: Mac Cafferty, Environmental Resources Manager
CITY OF LAKEVILLE
RESOLUTION NO. 20-
RESOLUTION AUTHORIZING FUNDING FOR
2020 ENVIRONMENTAL RESOURCES MAINTENANCE
CITY PROJECT 20-60 (Part II)
WHEREAS, 2020 Environmental Resources Maintenance, City Project 20-60 (Part II), is
programmed in the adopted Lakeville 2020 Budget.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Lakeville,
Minnesota:
The estimated project cost is $73,000 and anticipated funding sources are listed below. City staff is
hereby authorized to amend the 2020 budget (if needed as the project is completed) and make the
appropriate transfers between funds with respect to the project funding sources up to 10% above
the estimated costs. Funding transfers may include loans between funds to cover engineering and
other costs incurred on the project in advance of receiving other funding.
Funding Sources Amount
Utility Fund – Environmental Resources $73,000
Total $73,000
ADOPTED by the Lakeville City Council this 8th day of September 2020.
______________________________
Douglas P. Anderson, Mayor
_________________________________
Charlene Friedges, City Clerk
Technical
Memo
Wenck | Colorado | Georgia | Minnesota | North Dakota | Wyoming
Toll Free 800-472-2232 Web wenck.com
To: McKenzie Cafferty
From: Jeff Madejczyk, Wenck Associates, Inc.
Dan Elemes, P.E. Wenck Associates, Inc.
Nick Weyers, P.E. Wenck Associates, Inc.
Seth Bossert, P.L.A Wenck Associates, Inc.
Date: September 2, 2020
Subject: City of Lakeville 2020 Maintenance Projects: City Project 20-60
City Action Requested
Staff is recommending Council authorize a Notice of Award for completing the 2020
Maintenance Projects. Three contractors were invited to quote on the projects and all quotes
were received by the stated deadline. Wenck has reviewed all submitted quotes and
provides the following summary for consideration by Staff.
2020 Summer Maintenance Quote Results
Three quotes were received on September 1, 2020 for the 2020 Maintenance Projects.
Quote results are summarized below and detail in the attached table.
Summary
Contractor Base Quote
Total
Combined
Alternates
Total Quote +
Alternates
Blackstone Contractors, LLC $ 68,040.33 $ 26,600.00 $ 94,640.33
Minnesota Dirt Works, Inc. $ 81,779.00 $ 25,600.00 $ 107,379.00
Sunram Construction, Inc. $ 59,360.00 $ 22,520.00 $ 81,880.00
The low quote was Sunram Construction, Inc. with a base quote of $59,360.00 and a total
quote of $81,880.00 with alternates. Sunram was the low both when considered the base
quote as well as the base quote with the alternates.
Engineer’s Recommendation
The quoted costs are competitive with the low quote within 10% of the project estimate.
The addition of the flagstone pathways for the combined alternates adds over 25% of total
costs to the projects (regardless of the contractor quoting) and does not appear to provide a
good value to the City. Therefore, Wenck recommends that the contract for the base quote
(without alternates) be awarded to Sunram Construction, Inc. for $59,360.00. We do not
recommend including the alternates items in the project at this time.