Loading...
HomeMy WebLinkAbout09-03-20 CITY OF LAKEVILLE PLANNING COMMISSION MEETING MINUTES September 3, 2020 Chair Kaluza called the meeting to order at 6:00 p.m. in the Council Chambers at City Hall. The Pledge of Allegiance to the flag was given. Members Present: Chair Pat Kaluza, Vice Chair Jeff Witte, Karl Drotning, Jason Swenson, Brooks Lillehei, Jenna Majorowicz, Christine Zimmer, Ex-officio member Thor Howe Members Absent: None Staff Present: Daryl Morey, Planning Director; Frank Dempsey, Associate Planner; Logan Vlasaty, Civil Engineer (via Chime); Penny Brevig, Recording Secretary 3. Approval of the Meeting Minutes The August 20, 2020 Planning Commission meeting minutes were approved as presented. 4. Announcements Planning Director Daryl Morey stated that Agenda Item 5, Century Middle School CUP amendment, will be tabled at tonight’s meeting at the request of the applicant. 5. Independent School District #194 Chair Kaluza asked for a motion to table Agenda Item 5. Motion was made by Drotning, seconded by Witte to table Agenda Item 5 at the request of the applicant. Ayes: Swenson, Majorowicz, Lillehei, Kaluza, Witte, Drotning, Zimmer Nays: 0 th 6. Heritage Commons 8 Addition (Tires Plus) Chair Kaluza opened the public hearing to consider the application of EREP Heritage Commons I, LLC and Lakeville BF BTS Retail, LLC (Tires Plus) for the following, nd located north of 202 Street (CSAH 50) and west of Iberia Avenue: A. Conditional use permit to allow a minor auto repair facility in the Heritage Commons PUD; B. Vacation of public drainage and utility easements. Mark Zawadski, Development Manager for Zaremba Group, LLC presented a brief overview of the project via Chime. He is excited to provide the design of the building and feels the look of the site is compatible with the surrounding area. Planning Commission Meeting Minutes, September 3, 2020 Page 2 Associate Planner Frank Dempsey presented the planning report. Mr. Dempsey stated that the proposed Tires Plus business provides minor auto repair and maintenance services and is subject to approval of a conditional use permit. Mr. Dempsey stated that the drainage and utility easements within Outlot C, Heritage th Commons 5 Addition are proposed to be vacated to accommodate the proposed site development plan for Tires Plus. New drainage and utility easements will be th established with the Heritage Commons 8 Addition final plat. Mr. Dempsey reviewed the Tires Plus site plan. The Tires Plus building and parking lot meet the setback requirements of the Zoning Ordinance. The proposed parking spaces and drive aisle dimensions and configurations comply with the Zoning Ordinance requirements. A private shared driveway access from Lot 1 to the properties to the west will be required given the proposed site design. Mr. Dempsey stated that the landscape plan proposes seven overstory trees and numerous shrubs around the periphery of the parking lot and building. In ground irrigation is required. Mr. Dempsey explained the building exterior and the proposed signage for the building, which are described in more detail in the August 28, 2020 planning report. A Site Improvement Performance Agreement and Stormwater Maintenance Agreement will be required for the Tires Plus site improvements and stormwater basin. Mr. Dempsey reviewed the conditional use permit performance criteria that are listed in the August 28, 2020 planning report. th Planning Department staff recommends approval of the Heritage Commons 8 Addition conditional use permit and easement vacation, subject to the 11 stipulations listed in the August 28, 2020 planning report and adoption of the Findings of Fact dated September 3, 2020. Chair Kaluza opened the hearing to the public for comment. Jim Fang, owner of the Beehive Assisted Living, 20159 Iberia Avenue (via Chime) Mr. Fang had three comments/questions: 1. He felt that the library, along with his residential business operation, will make a nice transition between the commercial uses in Heritage Commons and the townhomes to the east. 2. He asked for more detail on the hours of operation for the tire center and what the noise level will be during the daytime hours, along with the landscaping and lighting. 3. He asked for an explanation of how the single lane of traffic exiting the site onto Iberia Avenue will work. Planning Commission Meeting Minutes, September 3, 2020 Page 3 Motion was made by Lillehei seconded by Drotning to close the public hearing at 6:15 p.m. Voice vote was taken on the motion. Ayes - unanimous Chair Kaluza asked for comments from the Planning Commission. Discussion points included:  Mr. Zawadski responded to Mr. Fang’s questions. The hours of operation will be Monday through Saturday 7 a.m. to 7 p.m. and Sunday 9 a.m. to 5 p.m. All of the exterior lighting fixtures that are proposed will not glare onto surrounding properties or roadways. There will be substantial landscape plantings on all three sides of the property adjacent to the public roadways, which would include screening from the Beehive property. Headlights will be screened by the proposed hedges. They are also proposing large deciduous trees for a nice nd streetscape along Iberia Avenue and 202 Street. He stated that they intentionally designed the site to keep the building tucked into the site and away from the roadway. Also, the stormwater basin will become a nice accent and add a nice buffer from the building to the east side of Iberia Avenue.  Commissioner Witte asked about the procedures when working on vehicles. Mr. Zawadski stated the bays are open when it is warmer outside and closed when it is cold outside (roughly 50% closed and 50% open). He also stated that this is a minor automobile business so it will be same day service. Cars will not be stored overnight. They do not do bodywork or engine repair.  Commissioner Drotning asked Mr. Dempsey to walk through the conditions of the CUP so the audience can hear how the City regulates a business such as Tires Plus.  Commissioner Zimmer confirmed that nothing can be stored outside. Mr. Dempsey indicated that the proposed trash container and tire recycling bin will be the only outdoor storage allowed and they will be screened.  Commissioner Drotning confirmed that required parking cannot be used for snow storage.  The on-site traffic flow was discussed. Mr. Dempsey pointed out that there will be three access points to the Tires Plus lot.  Commissioner Swenson asked Mr. Morey to explain why the Zoning Ordinance was updated to include assisted living and memory care units in commercial districts.  Confirmed the type and how many wall signs will be allowed for Tires Plus. Motion was made by Lillehei, seconded by Swenson to recommend to City Council th approval of the Heritage Commons 8 Addition conditional use permit and easement vacation, and adoption of the Findings of Fact dated September 3, 2020, subject to the following stipulations: 1. Implementation of the recommendations listed in the August 27, 2020 engineering report. 2. The site shall be developed according to the final plat and conditional use permit plans approved by the City Council. Planning Commission Meeting Minutes, September 3, 2020 Page 4 3. Execution of a Site Improvement Performance Agreement and Stormwater Maintenance Agreement shall be required between Tires Plus (Lakeville BF BTS Retail, LLC) and the City of Lakeville for completion and maintenance of improvements related to the minor auto repair use on Lot 1, Block 1, Heritage th Commons 8 Addition. 4. An agreement for shared driveway access shall be established between Lot 1, th Block 1, Heritage Commons 8 Addition and the future lots within Outlot A when they are final platted. 5. A sign permit is required prior to the installation of any signage. 6. Exterior building materials shall be integrally colored or factory finished as required by the Zoning Ordinance. 7. Any significantly visible mechanical equipment will require rooftop screening structures in compliance with Zoning Ordinance requirements. 8. Outside storage of inoperable vehicles and outside storage or display of merchandise is prohibited. 9. Landscaping shall be installed in accordance with the approved landscape plan. Landscaping shall remain free of dead materials. Any dead landscape materials shall be replaced in accordance with the approved landscape plan. nd In-ground irrigation is required. 202 Street, Iberia Avenue and Heritage Drive rights-of-way shall be maintained in a manner consistent with other commercial properties within the Heritage Commons PUD. A $50,000 financial security shall be submitted to guarantee installation of the approved landscaping. 10. Exterior lighting shall be down-cast only and shall not glare onto road right-of- way. 11. Snow storage shall not occur within required parking spaces. Ayes: Majorowicz, Lillehei, Kaluza, Witte, Zimmer, Drotning, Swenson Nays: 0 There being no further business, the meeting was adjourned at 6:42 p.m. Respectfully submitted, Penny Brevig, Recording Secretary