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Home My WebLink About09-08-20CITY OF LAKEVILLE CITY COUNCIL MEETING MINUTES September 8, 2020 Mayor Anderson called the meeting to order at 6:30 p.m. in the Council Chambers at City Hall. After a moment of silence, the Pledge of Allegiance to the flag was given. Members Present: Mayor Anderson, Council Members Volk, Wheeler, Hellier, Lee Staff Present: Justin Miller, City Administrator; Andrea McDowell Poehler, City Attorney; Jeff Long, Police Chief, Paul Oehme, Public Works Director; David Olson, Community & Economic Development Director; Daryl Morey, Planning Director; Jerilyn Erickson, Finance Director; Charlene Friedges, City Clerk 3. Citizen Comments: Serena Roberts, 9531 1701h Street W., addressed the City Council regarding a recent outdoor party in her neighborhood. She asked the Council to consider changing the city's quiet hours. She also asked the Council to consider changing the process by which outdoor entertainment permits are issued and enforced. Howard Schneider, 19634 Jersey Avenue, provided information and invited the public to participate in the Tour of Lakeville bike ride on Saturday, September 19tH 4. Additional Agenda Information: None S. Presentations/Introductions: Chief Long presented the Police Department quarterly report. 6. Consent Agenda Motion was made by Volk, seconded by Hellier, to approve the following: a. Check register review b. Minutes of the August 17, 2020 City Council meeting c. Minutes of the August 31, 2020 special City Council meeting d. Approval of the 2020-2021 hunting map e. Change Order #1 for Arenas APEX Energy Savings Contract f. Change Order #1 with Northwest Asphalt, Inc. for watermain pavement repair, Project 20-01 g. Convention & Visitors Bureau 2021 budget City Council Meeting Minutes, September 8, 2020 Page 2 h. Berean Baptist Church final plat extension Resolution No. 20-91 approving Cedar Hills final plat and Resolution No. 20-92 establishing "no parking" on 202"d Street j. Resolution No. 20-93 approving Pinnacle Reserve at Avonlea 3rd Addition final plat and Resolution No. 20-94 designating "no parking" zones k. Resolution No. 20-95 approving preliminary and final plat of Goose Lake Second Addition, Resolution No. 20-96 vacating easements, findings of fact and conditional use permit I. Resolution No. 20-97 authorizing preparation of feasibility report and accept professional services proposal from Bolton & Menk for Highview Avenue rehabilitation, Project 21-03 m. Accept professional services proposal from WSB for miscellaneous roadway repairs and local street rehabilitation, Projects 21-01 and 21-02 n. Amendment to Joint Powers Agreement with Black Dog Watershed Management Organization o. Agreement with Sunram Construction for Kingsley Lake outlet control structure and Resolution No. 20-98 authorizing funding, Project 20-59 p. Agreement with Minnesota Dirt Works for stormwater management improvements and Resolution No. 20-99 authoring funding, Project 20-60 (Part 1) q. Agreement with Sunram Construction for environmental resources maintenance projects and Resolution No. 20-100 authorizing funding, Project 20-60 (Part 11) r. Subrecipient Funding agreement with Charthouse Senior Living LLC for Dakota County CDA Redevelopment Incentive Grant s. Professional Services Agreement with Tushie Montgomery Associates for Keokuk liquor store t. Professional Services Agreement with Loeffler Construction & Consulting for Keokuk liquor store u. Access Easement Agreement with Connelly Development LLC for Lot 2, Block 1, Raven Lake Third Addition Roll call was taken on the motion. Ayes - Volk, Wheeler, Anderson, Hellier, Lee City Council Meeting Minutes, September 8, 2020 Page 3 7. Preliminary 2021 Property Tax Levy and Preliminary 2021 Budget Finance Director Erickson presented the proposed 2021 preliminary budget and tax levy. She highlighted the significant changes to the budget as discussed by the City Council at its August 241h work session. She explained that even though the 2021 tax levy is proposed to increase by $2.1 million, the tax capacity rate is anticipated to decrease from 34.615% to 34.427%. She pointed out that the liquor fund provides approximately $1.1 million to the budget. The proposed 2021 tax levy represents a 6.5% increase over the 2020 levy. It will result in an estimated $42 increase on a median valued home. Motion was made by Hellier, seconded by Lee, to approve Resolution No. 20-101 approving the preliminary 2021 property tax levy and preliminary 2021 budget and setting the budget public hearing to be held on December 7, 2020. Roll call was taken on the motion. Ayes -- Wheeler, Anderson, Hellier, Lee, Volk 8. Small Business Emergency Grant Program -Second Round Mr. Olson asked the City Council to consider guidelines for the second round of the Small Business Emergency Grant Program. He explained that of the 78 applications received by the City for the Federal CARES Act funding, 19 applications did not meet the program guidelines and three businesses withdrew their applications. Nine of the 19 businesses that were deemed ineligible would likely qualify under these new proposed guidelines. Mr. Olson stated the recommended second round program allocation is not to exceed $300,000 with a maximum of $10,000 per business. Grant applications would be accepted for two weeks beginning September 16, 2020. Motion was made by Hellier, seconded by Volk, to approve the guidelines for the second round of the Small Business Emergency Grant Program, re -allocate $100,000 from the first round to the second round and allocate up to $300,000 of additional CARES Act funding for the program. Roll call was taken on the motion. Ayes -- Anderson, Hellier, Lee, Volk, Wheeler 9. Pheasant Run North Warren Isrealson of KJ Walk, Inc. requested Council approval of the Pheasant Run North preliminary plat. Planning Director Morey presented the staff report for Pheasant Run North, located north of 179th Street W. and east of Pilot Knob Road. The preliminary plat consists of 117 single- family lots on property zoned RST -2, single and two-family residential district. A drainage and utility easement will be vacated and replaced with perimeter drainage and utility easements on the single-family home lots. The 13 lots abutting Pilot Knob Road require increased buffer yard landscaping and berm. Regarding the North Creek trail, the City is working in conjunction with Dakota County to obtain the necessary easements for this trail connection. City Council Meeting Minutes, September 8, 2020 Page 4 Motion was made by Volk, seconded by Lee, to approve Resolution No. 20-102 approving the Pheasant Run North preliminary plat and Resolution No. 20-103 vacating a public drainage and utility easement. Roll call was taken on the motion. Ayes -- Hellier, Lee, Volk, Wheeler, Anderson 10. COVID-19 City Operation Update The City Administrator provided a COVID-19 city operation update. 11. Unfinished business -CARES Funding Request Mr. Miller provided an update on the current status of CARES Act funding for the City of Lakeville. He provided a detailed explanation of the recently updated guidance issued by the Federal government related to the use of CARES Act funds for public safety services dedicated to mitigating the COVID-19 public health emergency. Of the $4.8 million received, the City has about $3.4 million left to spend. Based on the guidance received from the Federal government and the City's auditors, staff feels confident that the remaining $3.4 million will be allocated to cover City expenses. Council Member Hellier asked the City Council to consider a funding allocation to Lakeville families with school -aged children who do not have access to the internet. He suggested possibly entering into a partnership with another entity to administer the program. Council members expressed support for the project and held a discussion regarding an allocation amount. Mr. Miller indicated that if staff can obtain a willing partner to administer the program, an agreement would be drafted as soon as possible for Council consideration. Council members directed staff to seek out partners for funding a broadband access project to those families in need during distance learning scenarios. 12. New business: None 13. Announcements: Next regular Council meeting, September 21, 2020 Motion was made by Hellier, seconded by V, to adjourn. Roll call was taken on the motion. Ayes - Lee, Volk, Wheeler, Anderson, Hellier The meeting adjourned at 8:22 p.m. illy submitted, 7 Friedges, City C ' rk Douglas P. Anderson, Mayor