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HomeMy WebLinkAboutItem 03 PC draft minutes CITY OF LAKEVILLE PLANNING COMMISSION MEETING MINUTES September 17, 2020 Vice Chair Witte called the meeting to order at 6:00 p.m. in the Council Chambers at City Hall. The Pledge of Allegiance to the flag was given. Members Present: Vice Chair Jeff Witte, Karl Drotning, Brooks Lillehei, Jenna Majorowicz, Scott Einck, Christine Zimmer arrived at 6:04 Members Absent: Chair Pat Kaluza, Jason Swenson, Ex-officio member Thor Howe Staff Present: Daryl Morey, Planning Director; Zach Johnson, City Engineer; Frank Dempsey, Associate Planner; Kris Jenson, Associate Planner; Penny Brevig, Recording Secretary 3. Approval of the Meeting Minutes The September 3, 2020 Planning Commission meeting minutes were approved as presented. 4. Announcements The following items were distributed to the Planning Commission at tonight’s meeting: 1. Amended stipulations for Agenda Item #8, The Pillars of Lakeville and Four Square Preschool and Daycare. 2. Amended landscape plan and exterior materials plan for Agenda Item #8, Pillars of Lakeville and Four Square Preschool and Daycare that satisfy Stipulations #2 and #4 of the September 10, 2020 planning report. 5. City of Lakeville Vice Chair Witte asked City Engineer Zach Johnson to present the 2021-2025 Capital Improvement Plan (CIP). City Engineer Zach Johnson reviewed the objectives of the CIP and indicated that the CIP’s components include future transportation, utilities, environmental resources, parks and recreation, facilities, equipment and technology for the years 2021-2025. The project descriptions, locations, revenues and expenditures are included in the CIP. Mr. Johnson reviewed the CIP map and explained the reconstruction projects and the specific year that project will be completed. He highlighted several road construction projects that will be completed in the next five years. Mr. Johnson stated that the CIP was a city-wide initiative and he thanked various departments for their contributions and efforts. Planning Commission Meeting Minutes, September 17, 2020 Page 2 Mr. Johnson stated that the 2021-2025 CIP public hearing will be held at the October 5th City Council meeting. Mr. Johnson stated that staff has reviewed the 2021-2025 CIP and finds it to be consistent with the 2040 Comprehensive Plan and therefore recommends approval as presented. Vice Chair Witte thanked Mr. Johnson for his presentation and asked for comments from the Planning Commission. Discussion points included: • Commissioner Drotning commented that the work that goes into preparing the CIP results in significant savings to taxpayers. Motion was made by Drotning, seconded by Lillehei to recommend to City Council adoption of the 2021-2025 Capital Improvement Plan as presented, finding that it is consistent with the City’s 2040 Comprehensive Plan. Ayes: Majorowicz, Lillehei, Witte, Einck, Zimmer, Drotning Nays: 0 6. Kampmeyer Addition Vice Chair Witte opened the public hearing to consider the application of Michael Kampmeyer for the following, located east of Kenwood Trail (CSAH 50) and north of 188th Street: A. Preliminary plat of one single family residential lot to be known as Kampmeyer Addition; and B. Vacation of a public drainage and utility easement. Michael Kampmeyer presented a brief overview of his project. Mr. Kampmeyer stated that he is seeking approval for one single family residential lot on 1.4 acres that was left after he sold the southern piece of the property to D.R. Horton for the Stone Ridge single family development several years ago. Associate Planner Frank Dempsey presented the planning report. Mr. Dempsey stated that Michael Kampmeyer has applied for a preliminary plat of one lot to be known as Kampmeyer Addition and vacation of a drainage and utility easement. He stated the Kampmeyer Addition preliminary plat meets the lot area and lot width requirements of the RS-2 District. The proposed house pad will comply with building setback requirements. Mr. Dempsey indicated that the preliminary plat plans must be revised prior to City Council consideration to remove Outlot A and incorporate that property into the future street right-of-way to be dedicated with the final plat. Both Kenwood Trail (CSAH 50) and 188th Street right of way was dedicated with approval of the Stone Ridge First Addition final plat in 2013. Planning Commission Meeting Minutes, September 17, 2020 Page 3 The developer proposes to install 22 conifer trees abutting Kenwood Trail and 188th Street. Minimum eight-foot tall evergreen trees will be required along with a landscaping security with the final plat. The ghost plat that the developer submitted shows the potential layout of the five-acre property to the east. The plan shows a possible future extension of the cul-de-sac street to provide access to seven additional single family lots. The drainage and utility easements platted with the Stone Ridge First Addition plat will be vacated to maintain clear property title and new easements will be established with the Kampmeyer Addition final plat. Planning Department staff recommends approval of the Kampmeyer Addition preliminary plat and easement vacation, subject to the four stipulations listed in the September 11, 2020 planning report. Vice Chair Witte opened the hearing to the public for comment. There were no comments from the audience. Motion was made by Zimmer seconded by Lillehei to close the public hearing at 6:21 p.m. Voice vote was taken on the motion. Ayes - unanimous Vice Chair Witte asked for comments from the Planning Commission. Discussion points included: • Commissioner Zimmer confirmed that the proposed lots on the ghost plat comply with the RS-2 District requirements. Motion was made by Majorowicz, seconded by Einck to recommend to City Council approval of the Kampmeyer Addition preliminary plat of one lot and vacation of a public drainage and utility easement, located east of Kenwood Trail (CSAH 50) and north of 188th Street, subject to the following stipulations: 1. Implementation of the recommendations listed in the September 9, 2020 engineering report. 2. The preliminary plat plans shall be revised prior to City Council consideration to remove Outlot A and incorporate that portion of property into the future street right-of-way to be dedicated with the final plat. 3. The utility pole and overhead power line shall be removed from the future street right-of-way. 4. A landscaping security will be required with the final plat for the buffer yard trees. Ayes: Lillehei, Witte, Einck, Zimmer, Drotning, Majorowicz Nays: 0 Planning Commission Meeting Minutes, September 17, 2020 Page 4 7. The Moments of Lakeville Vice Chair Witte opened the public hearing to consider the application of Elizabeth Wright, Waite Holdings, LLC and TMSC of Lakeville, LLC for an amendment to Conditional Use Permit #20-01 to allow a modification to the previously approved detached accessory building plans, located at 16258 Kenyon Avenue. Jeff Schuler from WH Design Group presented a brief overview of the proposed amendment. Mr. Schuler explained that they found it necessary to expand the space of the previously approved club house, due in part to the COVID-19 pandemic, to allow more room for family to visit and for storage on the upper level and in the basement. Associate Planner Frank Dempsey presented the planning report. Mr. Dempsey stated that The Moments of Lakeville are proposing an amendment to CUP 20-01 because the proposed modification to the not yet built accessory building will be an intensification of the approved plans. The proposal will increase the height of the accessory building and will include an upper level and a basement. Mr. Dempsey reviewed the numerous approvals for various phases of construction for The Moments of Lakeville since the preliminary and final plat were approved in 2015. The proposed accessory building height will increase from 15 feet at the gable mid- point to 22 feet at the gable mid-point and 33 feet at the peak. They are proposing to include an outdoor kitchen and dining area, restrooms, upper and basement level storage areas and a mechanical room with a small storage area. Planning Department staff recommends approval of The Moments of Lakeville conditional use permit amendment, subject to the two stipulations listed in the September 11, 2020 planning report, and adoption of the Findings of Fact dated September 17, 2020. Vice Chair Witte opened the hearing to the public for comment. There were no comments from the audience. Commissioner Lillehei recused himself from this discussion and vote due to a potential conflict of interest. Motion was made by Einck seconded by Zimmer to close the public hearing at 6:30 p.m. Voice vote was taken on the motion. Ayes - unanimous Vice Chair Witte asked for comments from the Planning Commission. Discussion points included: • Commissioner Zimmer indicated that after driving by the site, it was hard to grasp the height and exact location of the proposed club house. Mr. Schuler explained that it will be built on the east side of the original building where all Planning Commission Meeting Minutes, September 17, 2020 Page 5 the excess dirt is currently piled. He stated that it will be built at the same level as the existing building. • Commissioner Drotning asked why the sudden need for the revised club house plans. Ms. Elizabeth Wright, one of the owners of The Moments, stated that they just don’t know how long the regulations associated with the COVID-19 pandemic will last, so one of their ideas was to allow for extra space inside the building for small gatherings and also to add more storage space upstairs. Motion was made by Einck, seconded by Majorowicz to recommend to City Council approval of The Moments of Lakeville amendment to Conditional Use Permit #20-01 to allow a modification to the previously approved detached accessory building plans, located at 16258 Kenyon Avenue, and adoption of the Findings of Fact dated September 17, 2020, subject to the following stipulations: 1. The accessory building shall be developed in accordance with the conditional use permit plans approved by the City Council. 2. Conditional Use Permit #20-01 shall remain in full force and effect. Ayes: Witte, Einck, Zimmer, Drotning, Majorowicz Nays: 0 Abstain: Lillehei 8. Pillars of Lakeville and Four Square Preschool and Daycare Vice Chair Witte opened the public hearing to consider the applications of The Pillars of Lakeville and Four Square Preschool and Daycare for the following, located west of Glacier Way and south of 175th Street: A. Planned Unit Development amendment for Crossroads 1st Addition to allow the construction of the Pillars of Lakeville, a senior housing facility; and B. Conditional use permit amendment for Four Square Preschool and Daycare. Shannon Rusk, Senior V.P. of Development for Oppidan, presented an overview of the project. Ms. Rusk explained that in discussing the Pillars of Lakeville with Crossroads Church representatives, it was determined that it made more sense to have The Pillars located adjacent to the church and Four Square located at the end of the series of buildings. She indicated that The Pillars of Lakeville will be constructed on CIC Lot 3 and the daycare will now be constructed on CIC Lot 4, rather than Lot 3 as previously approved. Four Square and The Pillars will be constructed by Oppidan but Crossroads Church will own both of the buildings. Ms. Rusk stated that they believe this site layout that connects all of the buildings and allows interactions is a very good idea. Associate Planner Kris Jenson presented the planning report. Ms. Jenson stated that Oppidan has submitted a Planned Unit Development amendment application for a 100-unit senior housing facility called The Pillars of Lakeville and a conditional use permit amendment for Four Square Preschool and Daycare, both of which are proposed to be located on the Crossroads Church site. Planning Commission Meeting Minutes, September 17, 2020 Page 6 The Pillars of Lakeville proposes a four-story, 100-unit senior living facility which will include 86 units for a mix of independent living and assisted living, and 14 memory care units. The units range in size from studio units to two bedroom units. They are proposing underground parking and an enclosed walkway connection to Crossroads Church. An amendment to the Crossroads 1st Addition PUD is required as the base zoning for this parcel is RM-1, Medium Density Residential District, which does not permit multiple-family dwelling structures. Ms. Jenson explained that because of the COVID-19 regulations, a virtual neighborhood meeting was held. Notices were sent to the surrounding neighbors which provided them the link to the website so they could view the plans. There were only a couple inquiries as a result of this developer outreach. Four Square Preschool and Daycare proposes to amend their CUP for the new location and building. The new facility will have capacity for 242 students and will be connected to The Pillars of Lakeville building. Ms. Jenson reviewed the CUP performance standards to evaluate the proposed development as a whole because the Zoning Ordinance does not have performance standards for PUDs by design, due to their flexibility. The performance standards are listed in more detail in the September 10, 2020 planning report. They include access to the site, off-street parking, loading and drive-up areas, screening and landscaping, exterior lighting and noise, architectural appearance, trash enclosures, signage, and hours of the preschool and daycare facility. Ms. Jenson stated that Stipulations #2 and #4 regarding the landscaping plan and the exterior materials of the daycare facility will be removed due to the fact that revised plans have been received. A new Stipulation #4 will be added as follows: 4. Prior to the issuance of a building permit for either the Pillars of Lakeville or Four Square Preschool and Daycare, the applicant must demonstrate that the entire Crossroads Community Association CIC Plat is subject to a shared parking declaration. Planning Department staff recommends approval of the Pillars of Lakeville Planned Unit Development amendment and the Four Square Preschool and Daycare conditional use permit amendment, subject to the stipulations listed in the September 10, 2020 planning report, as amended, and adoption of the Findings of Fact dated September 17, 2020. Vice Chair Witte opened the hearing to the public for comment. There were no comments from the audience. Motion was made by Zimmer, seconded by Lillehei to close the public hearing at 6:55 p.m. Planning Commission Meeting Minutes, September 17, 2020 Page 7 Voice vote was taken on the motion. Ayes - unanimous Vice Chair Witte asked for comments from the Planning Commission. Discussion points included: • Commissioner Zimmer confirmed that the updated layout of the plans (the senior building on Lot 3 and the daycare on Lot 4) was distributed at the virtual neighborhood meeting. Ms. Jenson stated that the updated layout was also on the City’s website. • Commissioner Lillehei thanked the developer for bringing such a wonderful project forward. He indicated that it is good to have a PUD option for projects like this. He likes the idea of seniors next to daycares and preschools. Commissioner Lillehei stated that the developer has amended this from “a place to sleep to a place to live.” • The Planning Commission thought this will be a major community asset and likes the combination of the senior building and the daycare as well as the location of each. Motion was made by Lillehei, seconded by Einck to recommend to City Council approval of the Planned Unit Development amendment for Crossroads 1st Addition to allow the construction of The Pillars of Lakeville and conditional use permit amendment for Four Square Preschool and Daycare, located west of Glacier Way and south of 175th Street, and adoption of the Findings of Fact dated September 17, 2020 subject to the following stipulations: 1. The site and building shall be developed in accordance with the plans approved by the City Council. 2. Landscaping shall be installed consistent with the approved landscape plan. An escrow amount, based on the revised landscape plan, shall be submitted with the SIPA to guarantee installation of the approved landscaping. 3. A sign permit is required prior to the installation of any signs. 4. Prior to the issuance of a building permit for either the Pillars of Lakeville or Four Square Preschool and Daycare, the applicant must demonstrate that the entire Crossroads Community Association CIC Plat is subject to a shared parking declaration. Ayes: Einck, Zimmer, Drotning, Majorowicz, Lillehei, Witte Nays: 0 There being no further business, the meeting was adjourned at 7:02 p.m. Respectfully submitted, Penny Brevig, Recording Secretary