HomeMy WebLinkAboutItem 07 Date: November 16, 2020 Item No.
HIGHVIEW AVENUE IMPROVEMENTS
RESOLUTION ORDERING IMPROVEMENTS AND PREPARATION OF PLANS
Proposed Action
Staff recommends adoption of the following motion: Move to approve a resolution ordering the
improvements and authorizing the preparation of plans and specifications for Highview Avenue
Improvements, City Project 21-03.
Overview
The Highview Avenue Improvements project is partially funded with property tax levies, of which
a portion is financed through assessments to benefitting property owners. Pursuant to the
requirements of Minnesota Statues, Chapter 429 for local improvements, two public hearings are
required.
The City Council approved the Feasibility Report for Highview Avenue Improvements and
scheduled the first public hearing (improvement hearing) for November 16, 2020 at its October 19,
2020 meeting. Prior to the public hearing, City staff will share a presentation providing a project
summary, estimated project cost, description of the proposed assessment area, estimate of the
amount to be assessed and explanation of the City’s adopted Assessment Policy.
Primary Issues to Consider
• A 4/5th vote of the City Council is required to adopt a resolution ordering the improvement.
• Notice of the public hearing was published October 30, 2020 and November 6, 2020 in the
official newspaper and mailed to property owners in the proposed assessment area on
October 27, 2020, pursuant to the requirements of Minnesota Statues, Chapter 429 for local
improvements.
Supporting Information
• Resolution Ordering Improvements
Financial Impact: $2,213,649 Budgeted: Y☒ N☐ Source: Multiple Sources
Related Documents: Lakeville 5-year Capital Improvement Plan (2021-2025)
Envision Lakeville Community Values: Design that Connects the Community
Report Completed by: Christina Orlowsky, Project Engineer
CITY OF LAKEVILLE
RESOLUTION NO. 20-
RESOLUTION ORDERING THE IMPROVEMENTS AND AUTHORIZING
THE PREPARATION OF PLANS AND SPECIFICATIONS
FOR HIGHVIEW AVENUE IMPROVEMENTS
WHEREAS, on October 19, 2020, the City Council fixed a date for the public hearing on
the Highview Avenue Improvements. The project will include the portion of Highview Avenue
between 175th Street and County State Aid Highway (CSAH) 46 (160th Street), City Project 21-03;
and
WHEREAS, the required published notices of hearing through a weekly publication were
given, the required mailed notice of the improvement hearing was given to each property owner
in the proposed assessment area at least ten days prior to the hearing, and the hearing was held on
November 16, 2020, at which time all persons desiring to be heard were given an opportunity to
be heard.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Lakeville:
1. The Highview Avenue Improvements are hereby ordered as identified in the Feasibility
Report for City Project 21-03, dated October 19, 2020.
2. The City expects to issue bonds for the project costs.
3. The estimated project costs are $2,213,649 and anticipated funding sources are listed below.
City staff is hereby authorized to make the appropriate transfers between funds with respect
to the non-debt project funding sources up to 10% above the estimated costs. Funding
transfers may include loans between funds to cover engineering and other costs incurred
on the project in advance of receiving bond proceeds.
4. City staff is hereby authorized to prepare plans and specifications for the making of such
improvements.
Anticipated Funding Source Feasibility
Report
City of Lakeville (property taxes)2,080,978$
Special Assessments 62,271
Water Operating Fund 60,614
Sanitary Sewer Operating Fund 9,786
Total 2,213,649$
ADOPTED by the Lakeville City Council this 16th day of November 2020.
______________________________
Douglas P. Anderson, Mayor
_________________________________
Charlene Friedges, City Clerk
Positioned to Thrive
Highview Avenue Improvements
City Project 21 -03
Public Hearing No. 1 (Improvement)
November 16, 2020
Positioned to Thrive
Project Location
•175th Street to
160th Street
•1.60 miles
Positioned to Thrive
Pavement Management Program
•City streets inspected on regular basis
•City streets assigned an Overall Condition Index
(OCI) rating from 0-100
•OCI ratings assist in scheduling maintenance and
prioritizing road rehabilitation projects
•Average OCI for Highview Ave is 27
Positioned to Thrive
Project Background
Authorize Preparation of
Feasibility Report
September 8, 2020
Neighborhood Meeting October 8, 2020
Accept Feasibility Report
Set Public Hearing
October 19,2020
Public Hearing (Improvement)November 16, 2020
Positioned to Thrive
Proposed Improvements (Street)
•Street Rehabilitation
•Pavement reclamation
•Spot replacement of
existing curb and
gutter
•Storm sewer/catch
basin improvements
Positioned to Thrive
Proposed Improvements (Utilities)
•Water Distribution
•Corrosion protection
•Minor maintenance to
existing valves and
hydrants
•Sanitary Sewer
•Minor maintenance to
existing manholes
Positioned to Thrive
Project Costs/Financing
Issue G.O. Improvement Bonds
•Property Taxes $2,080,978
•Assessments $62,271
•Water Operating Fund $60,614
•Sanitary Sewer Operating Fund $9,786
•Estimated Total Project Cost $2,213,649
Positioned to Thrive
Adopted Assessment Policy
•Street Rehabilitation
•Project costs assessed at 40%
•Street and storm sewer improvements only
•Properties benefitting from improvements assessed
•Utilities Improvements
•Watermain and sanitary sewer improvements
not assessed
Positioned to Thrive
Adopted Assessment Policy (Cont.)
•Assessed on a per unit basis for properties zoned for single -family use
•Residential unit equivalents are calculated for
non-residential properties
•Corner lots
•Only one unit is assessed for either the side or front
•Determined by driveway location, house orientation or past assessments
Positioned to Thrive
Estimated Assessments
•3 parcels
•11 assessable units
•Single -Family Unit Rate = $5,661/unit
•Final assessment based on as-bid
construction costs and considered at a
second public hearing (April 2021)
Positioned to Thrive
Neighborhood Meeting Comments
•Online presentation available October 8, 2020
•24 comments submitted/received
•Comments included requests for:
•Trail on the west side of Highview Ave from 172nd St -165th St
•Burying overhead power lines
•Turn lanes, pedestrian enhancements at 168th, 172nd & 173rd St
•Speed awareness and traffic calming measures
Positioned to Thrive
Next Steps
Order Project Improvements Nov. 16, 2020
Open Bids/Compute Assessments February 26, 2021
Declare Costs/Set 2nd Public Hearing March 15,2021
Neighborhood Meeting March 22, 2021
2nd Public Hearing (Assessment)April 5, 2021
Award Construction Contract April 5, 2021
Begin Construction Spring/Summer 2021
Certify Assessments Fall 2021