HomeMy WebLinkAboutItem 06.lDate: Item No.
APPROVAL OF CONTRACT FOR THE
REPLACEMENT OF WATER TREATMENT FACILITY
AIR COMPRESSORS
Proposed Action
Staff recommends adoption of the following motion: Move to accept bids and approve a contract
for the replacement of two air compressors at the water treatment facility.
Overview
The Utilities Department solicited bids for the replacement of two air compressors in the water
treatment facility. The two 25 horsepower compressors provide compressed air throughout the
water treatment plant as well as in shop areas for pneumatic tools. The compressed air
throughout the water treatment facility is primarily used to operate automatic air valves.
Automatic air valves are used in conjunction with the filter beds to initiate backwashes and to
direct water into the distribution system.
The current air compressors are original to the water treatment plant and have been in service
since 1997. Parts are no longer available to repair the air compressors and they are nearing the
end of their life cycle.
Two vendors submitted bids for the air compressors. Bids were evaluated based on pricing and
suitability for direct replacement. Each met the criteria, but Fluid-Aire Dynamics presented a
lower quote of $27,530.00 including installation. The second quote was from John Henry Foster
at $25,943.00 plus an installation bid from Archer Mechanical at $4,144.00, with a total bid
amount of $30,087.00.
Primary Issues to Consider
•What is the importance of the air compressors? Air compressors are critical to the overall
function of the water treatment facility.
Supporting Information
•A copy of the contract and bid information are attached. Contract is contingent upon
Contractor successfully registering with Minnesota Secretary of State.
Financial Impact: $27,530.00 Budgeted: Y☒ N☐ Source: 7602-6295
Related Documents: (CIP, ERP, etc.):
Envision Lakeville Community Values: Good Value for Public Services
Report Completed by: Steve Grossman-Utilities Supervisor
1/19/2021
2021 Adopted Budget
______
10/29/20 REV3
Quote 102920-1
City Of Lakeville Water Plant
18400 Ipava Ave.
Lakeville, MN 55044
ATTN: Steve Grossman
We are pleased to quote the following Saylor-Beal air compressors:
A) Saylor-Beal B-PL9200, 20 HP ODP Motor, 77.1 CFM @ 175 PSI @ 605 RPM,
460 V, Base Mount, Pressure Lubricated, Start/Stop
$8,650.00 Ea.
Options: Hydraulic Unloader Valve $Included Ea.
Duplex Panel Loose With Starter, 460V $1,100.00
Low Oil Pressure Switch W/Alarm Relay $ 375.00 Ea.
Hi Temp Switch $1,060.00 Ea.
Vibration Mounting Pad $ 130.00 Ea.
Spin On Oil Filter $ 150.00 Ea.
Hour Meter, Redington, 115VAC $ 225.00 Ea.
B) Piping Estimate:
Pipe two compressors from location on pad to air cooled aftercoolers piping
assembly in black S/40 pipe if required but prefer to do it in aluminum. Aluminum
has great benefits such as it will not rust from the wet air. We will place new
compressors on pads and remove old from pads. City to get units in and out of
room with forklift and pallet jack. Electrical and panel mounting, etc. by others.
Parts and Labor.
$5250.00
Total $27,530.00
Terms: Net 30 Days
Freight: Prepaid, (FREE)
Delivery: 3 weeks Typical
Chuck
612-325-5691
PROPOSAL PROVIDED BY
JOHN HENRY FOSTER COMPANY
3103 MIKE COLLINS DR
EAGAN, Minnesota 55121
PROPOSAL PREPARED BY
Josh Hayton
Cell: 651-402-0375
JHF QUOTE NUMBER JH1971
Internal Ref No: 748249
DATE
December 14, 2020
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2
3
5120 Reciprocating Air Compressor
Image for reference only
Technical Information:
Capacity (ACFM)
73
Horsepower
20
Available Pressure (PSIG)
175
Weight:
3140
Dimensions:
74 x 78 x 44
Product Description:
The legendary Quincy QR series is recognized as the toughest reciprocating
compressor in the world. The Quincy QR-5120 is fully pressure lubricated to all
the critical surfaces and comes standard with the Safe-Q-Lube System for
safety protection when oil pressure is low. Engineered for lasting performance,
the Quincy QR-5120 has been designed for quick and easy maintenance. The
QR series provides uncompromising reliability and performance.
Key Features & Benefits:
-Features cast iron crankcase, cylinders, and head.
-Positive displacement oil pump provides constant lubrication to all critical wear areas.
-Rifle drilled, counterweighted ductile iron crankshaft reduces vibration and extends the life of the bearings and
wrist pins.
-Quincy's heavy-duty, disc-type valves are efficient ; they are accessible without having to remove the cylinder
head, unhooking the discharge lines, unbolting the intercoolers, or any other typical valve maintenance procedure.
-Slow speed operation requires less maintenance and produces more cfm per hp.
-Safe-Q-Lubrication lets compressor start load free for lower energy costs & less wear on motor.
4
Item Product Description
1 5120 Reciprocating Air Compressor
Model Name: DD5120
The Base Mount Unit is built on a None gallon tank and powered by a
20 hp, 460/3/60, ODP, premium efficiency motor with the compressor
operating at 771 rpm.
Rated at 73.0 ACFM at 175 PSIG
Control Panel Type - Duplex-Dual Power Supply
Low Oil Pressure Switch - Yes
High Air Temperature Switch - Yes
1 x Outlet Flex Connector
Vibration Isolation Pads
NET PRICE EACH (Delivery & Training Included): $25,943
5
TERMS AND CONDITIONS CONTAINED HEREIN ARE MADE A PART OF THIS QUOTATION. FAILURE TO OBJECT CONSTITUTES AUTOMATIC ACCEPTANCE OF THESE TERMS.
TERMS AND CONDITIONS OF SALE
John Henry Foster Minnesota, Inc. a Minnesota corporation, hereinafter called the "Company", agrees to sell, and Purchaser agrees to buy, the Equipment for the price and upon the
terms indicated.
PRICE‐TAXES: All prices are exclusive of taxes and are F.O.B. point of manufacture or origin, unless otherwise stated. All applicable duties, sales, use or excise taxes will be added to
the purchase price and itemized and/or invoiced separately.
PURCHASER'S COSTS UPON CANCELLATION: If this Agreement is terminated for any reason, Purchaser agrees to pay Company all costs incurred by Company, including but not limited
to cancellation costs to suppliers and unreimbursed advances of goods, together with any specifically identifiable incidental and consequential expenses incurred by Company.
CONFLICT BETWEEN DOCUMENTS: Acceptance of this offer is expressly conditioned upon agreement to all terms and conditions contained herein. In the event of a conflict between
terms and conditions of Purchaser's purchase order and company's Terms and Conditions, proposal or after, the latter shall govern, unless otherwise agreed to by the Company in
writing.
CHANGE ORDERS: Company will not accept responsibility for offsets, back charges, change orders, or other expenses for field repairs, or modifications or additions to equipment
supplied hereunder pursuant to warranty liability, if any, unless specifically authorized in writing, it being the intent of Company to perform such repairs, modifications or additions at
Company's or manufacturer's own expense.
RISK OF LOSS: The risk of loss shall transfer to the Purchaser upon delivery to Purchaser's agent and/or common carrier for the purpose of delivery.
TITLE: Title and ownership to the Equipment sold pursuant to the Agreement shall remain in Company until payment is made in full, including any additional charges provided for
herein, and Purchaser expressly agrees to keep in full force fire, theft, and accidental insurance for the benefit of both parties as their interest may appear from the date of delivery.
Should Purchaser default in any payment, or any part thereof, then Purchaser authorizes and empowers Company to repossess the Equipment or any part thereof. Such removal, if
made by Company, shall not be deemed a waiver of Company's right to damages it sustains as a result of Purchaser's default, and Company shall have the right to enforce any other
legal remedy or right.
FORCE MAJEURE: Company shall not be liable for any failure or delay resulting from fire, explosion, flood, storm, act of God, government acts, orders or regulations, civil disturbances,
contingencies or circumstances which are beyond the control of Company which prevent or hinder fulfillment of the contract or which make its fulfillment impracticable and in any
case, Company shall not be liable for liquidated damages without regard to cause.
WARRANTY AND DISCLAIMER: The company warrants that at the time the Equipment is delivered to the Purchaser, the Company will have full right, power and authority to sell the
Equipment to Purchaser.
With respect to equipment manufactured by the Company and which is new upon sale, the Company make the following warranties and disclaimers:
All Equipment is warranted to be free from defects in material and workmanship under normal use and service, with proper maintenance for a period as prescribed by the original
Equipment manufacturer. Said warranties are limited at the original Equipment manufacturer's option, to repair or replacement of the defective part, provided that such part is
returned to the respective manufacturer, transportation prepaid, for inspection and approval. This warranty does not cover equipment which has been subject to misuse, abuse,
misapplication or tampering in such a manner as to affect normal performance.
THE EXPRESS WARRANTIES HEREIN CONTAINED ARE IN LIEU OF ANY AND ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING THE WARRANTY OF MERCHANT‐ABILITY AND FOR
FITNESS FOR ANY PARTICULAR PURPOSE, PURCHASER ACKNOWLEDGES THAT IT IS NOT RELYING UPON COMPANY'S SKILL OR JUDGMENT TO SELECT OR FURNISH GOODS SUITABLE
FOR ANY PARTICULAR PURPOSE AND THAT THERE ARE NO WARRANTIES WHICH ARE NOT CONTAINED IN THIS AGREEMENT. COMPANY SHALL NOT BE LIABLE FOR DAMAGES,
INCLUDING INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF OR IN CONNECTION WITH THE PERFORMANCE OF THE EQUIPMENT OR ITS USE BY PURCHASER, AND
COMPANY SHALL NOT BE LIABLE FOR ANY INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF OR IN CONNECTION WITH COMPANY'S FAILUR E TO PERFORM ITS OBLIGATIONS
HEREUNDER.
With respect to new equipment not manufactured by the Company, the Company makes no warranty against patent or latent defects in material workmanship or capacity of the
Equipment, nor a warranty that the Equipment will satisfy the requirements of a law, rule or specifications or contract which provides for specific equipment or operators, or special
methods; all liability arising therefrom are assumed by Purchaser at its sole risk and expenses, it being understood that Purchaser agrees that the Equipment is of a size, design and
capacity selected by Purchaser, that the same is suitable for its purpose, and that Company has made no representation or warranty, express or implied, with respect to the Equipment,
except by referring Purchaser to the express published warranty of the manufacturer, if any. Company shall make available to Purchaser benefits of any and all guaranties or warranties
received by Company from manufacturer insofar as the same provided for the repair or replacement of equipment or parts thereof.
Used equipment is sold without warranty as is and with all defects unless otherwise expressly agreed to by the Company in writing.
MISCELLANEOUS: Purchaser agrees that this transaction shall be governed by the laws of the State of Minnesota and constitutes the entire agreement between the parties, superseding
all prior agreements and understanding. Except as herein provided, no provision of this Agreement shall be waived, amended or modified by either party unless such waiver,
amendment or modification is in writing and signed by each of the parties hereto.
Purchaser consents to the jurisdiction of the courts of the State of Minnesota and/or the Federal District Courts, Fourth Division, State of Minnesota only, for the purpose of resolving
all issues of law, equity or fact arising out of or in connection with this agreement and that venue for the purpose of all such suits shall be in Dakota or Hennepin Counties, State of
Minnesota only.
Any Notice provided for herein shall be sufficient if in writing and if sent by registered or certified mail to the parties at the addresses stated on Page 1 of this agreement.
ATTORNEY'S FEES AND COURT COSTS: In the event Purchaser shall default under any of the terms and conditions of this Agreement, including payment of the purchase price and any
other costs or charges incidental thereto, Company shall be entitled to recover its reasonable attorneys' fees and disbursements incurred in collecting or attempting to collect the
balance of any sums due and owing or to cure any other default.
WARNING: HYDRAULIC AND PNEUMATIC POWER SYSTEMS CAN FAIL THROUGH MISUSE, AGE OR MALFUNCTION. THE SYSTEM DESIGNER IS WARNED TO CONSIDER THE FAILURE
MODES OF ALL COMPONENTS USED IN THE DESIGN AND ENGINEERING OF ALL SYSTEMS AND TO PROVIDE ADEQUATE SAFEGUARDS TO PREVENT PERSONAL INJURY OR DAMAGE TO
EQUIPMENT IN THE EVENT OF SUCH FAILURES.
1614 Cliff Road E. Burnsville, MN 952-894-2323 Archermechanical.com
INSTALL AIR COMPRESSORS (2)
AT
WATER TREATMENT FACILITY IN LAKEVILLE
Proposal # 21-1003
To: Steve Grossman
City of Lakeville
Date: 1-6-21
Scope: Install Customer supplied Air Compressors (2) at Water Treatment Facility in Lakeville.
Proposal is based on customer helping move Air compressors into installation location,
customer to provide proper housekeeping pad. Air compressors will be installed one at a time
allowing the plant to have air continuously.
Included:
Piping materials
Labor
Not included:
Permit
Housekeeping pad modifications
Structural reinforcement
Bond costs
Overtime hours
Temporary heat, power, lighting, water, toilet, etc.
Painting or other general construction items
Roofing and flashing
Electrical
Abatement of Hazardous Materials
1614 Cliff Road E. Burnsville, MN 952-894-2323 Archermechanical.com
INSTALL AIR COMPRESSORS (2)
AT
WATER TREATMENT FACILITY IN LAKEVILLE
Proposal # 21-1003
WORK IS GUARANTEED TO BE AS SPECIFIED. ALL WORK IS TO BE COMPLETED IN A WORKMANLIKE
MANNER. ANY ALTERATION OR DEVIATION FROM ABOVE SPECIFICATIONS INVOLVING EXTRA COSTS
WILL BE EXECUTED ONLY UPON WRITTEN ORDERS AND WILL BECOME AN EXTRA CHARGE OVER AND
ABOVE THE ESTIMATE. ALL AGREEMENTS ARE CONTINGENT UPON STRIKES, ACCIDENTS OR DELAYS
BEYOND OUR CONTROL. OWNER TO CARRY FIRE, TORNADO AND OTHER NECESSARY INSURANCE.
ARCHER EMPLOYEES ARE FULLY COVERED BY WORKMEN’S COMPENSATION INSURANCE.
Price:………………………………………………………………………………….$ 4,144.00
Archer Mechanical may withdraw Proposal if not accepted within 30 days and work does not start within 90 days.
Payment:
Final Payment will be made at the time of job completion as outlined in the specifications listed
above
Acceptance of Proposal: The prices, specifications and conditions are satisfactory and are
hereby accepted. You are authorized to do the work as specified. Payment will be made as
outlined above.
Customers Signature_____________________________________Date_________________
Upon acceptance sign, date and return to Archer Mechanical LLC.
Respectfully submitted by,
Shane Joyce
Archer Mechanical
952-894-2323 office
952-894-3915 fax