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HomeMy WebLinkAboutItem 03 CITY OF LAKEVILLE PLANNING COMMISSION MEETING MINUTES June 17, 2021 Chair Witte called the meeting to order at 6:00 p.m. in the Council Chambers at City Hall. The Pledge of Allegiance to the flag was given. Members Present: Chair Jeff Witte, Vice Chair Jenna Majorowicz, Brooks Lillehei, Pat Kaluza, Christine Zimmer, Scott Einck, Patty Zuzek Members Absent: Jason Swenson, Karl Drotning Staff Present: Daryl Morey, Planning Director; Frank Dempsey, Associate Planner; Ryan Tessman, Planning & Zoning Specialist; Penny Brevig, Recording Secretary 3. Approval of the Meeting Minutes The June 3, 2021 Planning Commission meeting minutes were approved as presented. 4. Announcements Mr. Morey referenced the handout of a cross section plan sheet submitted by ISD 194 at staff’s request that shows the height of the dome in relation to the LNHS building for Agenda Item 6. This was also distributed to the Planning Commission via e-mail. Mr. Morey stated that regarding the July Planning Commission meeting dates, we will keep them as originally scheduled, July 1st and 15th. Mr. Morey introduced Ryan Tessman, the City’s new Planning & Zoning Specialist. Mr. Tessman will be presenting Agenda Item 6, LNHS Dome CUP at tonight’s meeting. 5. JMK Investment Properties, LLC Chair Witte opened the public hearing to consider the application of JMK Investment Properties, LLC for a conditional use permit to allow an adult day care and private recreational (event center) use in the RM-1, Medium Density Residential District, located at 20732 Holt Avenue. Planning Commission Meeting Minutes, June 17, 2021 Page 2 Kristina Kwan (via Zoom), owner and operator of JMK Investment Properties, LLC, presented a brief overview of her project. She listed the hours of operation that she is proposing for the adult day care and the hours for other events. Associate Planner Frank Dempsey presented the planning report. Mr. Dempsey stated the JMK Investment Properties conditional use permit request includes plans to establish an adult day care and event center in what is now the Rosehenge Hall event center. Mr. Dempsey reviewed the CUP request along with CUP 12-14 and CUP amendment 16-01 that were approved for Rosehenge Hall. He explained that the trash enclosure and landscape screening stipulations of the previous CUP’s that were never completed will need to be completed with this CUP by October 1, 2021. Staff originally recommended a $15,000 cash escrow be submitted to ensure the trash enclosure and landscape screening is installed, but the applicant requested this be reduced to $5,000, which the Planning Department staff has agreed to. Mr. Dempsey explained that the subject property consists of four separate parcels from two different plats that shall be combined into two separate parcels. City staff will draft a Zoning Lot Letter to combine all four parcels for the purposes of zoning to prevent future separation of the parcels. Planning Department staff recommends approval of the JMK Investment Properties, LLC CUP, subject to the nine stipulations listed in the June 11, 2021 planning report, and approval of the Findings of Fact dated June 17, 2021. Chair Witte opened the hearing to the public for comment. There were no comments from the audience. Motion was made by Kaluza, seconded by Einck to close the public hearing at 6:11 p.m. Voice vote was taken on the motion. Ayes - unanimous Chair Witte asked for comments from the Planning Commission. Discussion points included: • Kitchen construction • Parking • Fencing/screening • The applicant’s request to lower her landscape/screening escrow from $15,000 to $5,000 • Clarification between a liquor license and a caterer’s license. • Commissioner Kaluza thanked the applicant for their innovative use for this building. Planning Commission Meeting Minutes, June 17, 2021 Page 3 • Confirmed that security is not required at events that serve alcohol. Motion was made by Lillehei, seconded by Kaluza to recommend to City Council approval of the JMK Investment Properties, LLC conditional use permit to allow an adult day care and private recreational (event center) use in the RM-1, Medium Density Residential District, located at 20732 Holt Avenue, subject to the following stipulations, as amended, and approval of the Findings of Fact dated June 17, 2021: 1. Landscaping and/or a privacy fence shall be installed along the east boundary of the property. Landscape materials and/or fence construction shall comply with Zoning Ordinance requirements. Landscaping and/or privacy fence screening shall be installed no later than October 1, 2021. 2. All outside trash and recycling containers shall be stored within an enclosure constructed in compliance with Zoning Ordinance requirements and shall require approval of a site plan prior to construction. The trash enclosure shall be constructed no later than October 1, 2021. 3. A $5,000 escrow shall be submitted to guarantee installation of the required screening and trash enclosure construction. 4. Event center hours shall be limited to 7:00 am to 10:00 pm from Sunday through Thursday and 7:00 am to midnight on Friday and Saturday as well as on the Sunday before Memorial Day, July 3rd, the Sunday before Labor Day, Thanksgiving Day, December 24th, and December 31st. Alcohol service shall stop at 10:30 pm on these days listed. 5. A building permit is required prior to commencing any construction or remodeling work. 6. A sign permit must be issued by the City prior to the installation of any signs. 7. All permits and requirements of the Minnesota Department of Human Services shall be met prior to occupancy of the adult daycare facility. 8. The four existing separate platted parcels shall be combined into two separate parcels, or as authorized by Dakota County. 9. A Zoning Lot Letter shall be issued by the Zoning Administrator to combine all four parcels into a single parcel for zoning purposes. Ayes: Einck, Kaluza, Lillehei, Witte, Majorowicz, Zimmer, Zuzek Nays: 0 6. Independent School District 194 Chair Witte opened the public hearing to consider the application of Independent School District 194 for an amendment to Conditional Use Permit No. 91-07 to allow a multi-sport dome field at Lakeville North High School, located at 19600 Ipava Avenue. Bill Holmgren from ISD 194 stated that the school district is very excited that this dome project has come to fruition. He indicated that the dome will serve the community for years to come. Planning Commission Meeting Minutes, June 17, 2021 Page 4 He introduced Stephen Bellairs from the DLR Group. Mr. Bellairs presented a brief overview of the project and indicated the location, dimensions and materials of the proposed dome. He also indicated that there will be plenty of parking within the current parking lots at Lakeville North High School and Lake Marion Elementary. He explained that during the summer months the dome will be deflated and the property will be used as an outdoor turf field. Planning & Zoning Specialist Ryan Tessman presented the planning report. Mr. Tessman stated that ISD 194 has submitted a conditional use permit application requesting the addition of a seasonal multi-sport dome at Lakeville North High School, 19600 Ipava Avenue. Mr. Tessman reviewed the layout of the existing site and where the proposed dome will be located, along with the building height, restrooms, hours of operation, and parking. He indicated that any new lighting proposed with the sports dome must meet the requirements of the Zoning Ordinance and must be approved by the Zoning Administrator. Planning Department staff recommends approval of the ISD #194 conditional use permit amendment, subject to the seven stipulations listed in the June 11, 2021 planning report, and approval of the Findings of Fact dated June 17, 2021. Chair Witte opened the hearing to the public for comment. There were no comments from the audience. Motion was made by Lillehei, seconded by Zimmer to close the public hearing at 6:35 p.m. Voice vote was taken on the motion. Ayes - unanimous Chair Witte asked for comments from the Planning Commission. Discussion points included: • Commissioner Majorowicz commented that this will be a great addition to the community. • Signage. No additional signage is proposed at this time. A sign permit must be approved by the City prior to the installation of any signs. • There will be no loss of any current ball fields due to the installation of the dome. • Because this is a seasonal dome, it will be likely put up in mid-October and taken down in mid-April. • A professional company will be hired to put up and take down the dome as well as to operate the dome. • The primary user of the dome will be the school district right before school and right after school. Outside users of the dome will be after 5:30 p.m. with the primary user being Lakeville soccer. Planning Commission Meeting Minutes, June 17, 2021 Page 5 • Hours of operation. Mr. Morey clarified that the City Council can decide on limiting hours when they act on the CUP amendment application. If the Planning Commission felt strongly about the hours, they could make a recommendation at tonight’s meeting. • How does the dome compare to the Lakeville ice arenas? Mr. Morey commented that hours of operation were never a factor for those facilities. With a dome structure, there might be some light or noise spill over. Motion was made by Majorowicz, seconded by Lillehei to recommend to City Council approval of an amendment to CUP 91-07 to allow a multi-sport dome field at Lakeville North High School, located at 19600 Ipava Avenue, subject to the following stipulations, and approval of the Findings of Fact dated June 17, 2021: 1. The site improvements and sports dome addition shall be developed in accordance with the plans approved by the City Council. 2. A building permit is required prior to commencing construction of the sports dome addition. 3. The hours of operation of the sports dome will be 5:30am – 7am and 2pm – 11pm, Monday- Friday, and 6am – 12am on Saturdays and Sundays unless further restricted by the City Council. 4. Access to the dome after regular school hours must be coordinated with other LNHS activities to ensure parking demand does not exceed supply. 6. The mechanical equipment shall be screened in compliance with Zoning Ordinance requirements. 7. Lighting shall be down-cast type only and must comply with Section 11-16-17 of the Zoning Ordinance. Ayes: Kaluza, Lillehei, Witte, Majorowicz, Zimmer, Zuzek, Einck Nays: 0 7. Dakota Electric Association Chair Witte opened the public hearing to consider the application of Dakota Electric Association for a conditional use permit to allow the construction of an electric utility substation in the C-2, Highway Commercial District, located at 21075 Glade Avenue. Davin Peterson, Service Design Manager presented a brief overview of their request and the need for the additional substation in Lakeville. Associate Planner Frank Dempsey presented the planning report. Mr. Dempsey stated that the electric transformer and switching substation is allowed with the approval of a CUP in the C-2, Highway Commercial District subject to Zoning Ordinance requirements. Planning Commission Meeting Minutes, June 17, 2021 Page 6 Mr. Dempsey indicated that Dakota Electric Association (DEA) has determined that additional electrical transmission/switching station capacity is needed to serve the growing power needs within the City, thus requiring the construction of a new facility at the proposed location. It is anticipated that site preparation would begin in 2021 but installation of the substation equipment would occur in 2022 or 2023 so DEA is requesting a two-year timeframe before the CUP would expire. Mr. Dempsey reviewed the existing conditions and proposed site development along with setbacks and landscaping/screening for the site. Planning Department staff recommends approval of the Dakota Electric Association conditional use permit , subject to the five stipulations listed in the June 11, 2021 planning report, and approval of the Findings of Fact dated June 17, 2021. Chair Witte opened the hearing to the public for comment. There were no comments from the audience. Motion was made by Kaluza, seconded by Lillehei to close the public hearing at 6:56 p.m. Voice vote was taken on the motion. Ayes - unanimous Chair Witte asked for comments from the Planning Commission. Commissioner Zimmer agreed that approval of this CUP application is needed in order to keep up with the development in Lakeville. Motion was made by Einck, seconded by Majorowicz to recommend to City Council approval of a conditional use permit to allow the construction of an electric utility substation in the C- 2, Highway Commercial District, located at 21075 Glade Avenue, subject to the following stipulations and approval of the Findings of Fact dated June 17, 2021: 1. The site improvements shall be completed as identified on the site plan approved with the conditional use permit application. 2. All landscape materials shall comply with the minimum size requirements of the Zoning Ordinance. The landscape plan shall be revised to include plant sizes meeting Zoning Ordinance requirements prior to City Council consideration of the conditional use permit. A $34,000 financial security shall be submitted to guarantee installation of the site landscaping. 3. Any future security lighting shall be downcast and subject to approval of an electrical permit. 4. The conditional use permit expiration date shall be two years from the date of City Council approval. Planning Commission Meeting Minutes, June 17, 2021 Page 7 5. Site development shall require a stormwater maintenance agreement between Dakota Electric Association and the City. Ayes: Lillehei, Witte, Majorowicz, Zimmer, Zuzek, Einck, Kaluza Nays: 0 Regarding staff notices, Mr. Morey explained that the City Council approved the Zoning Ordinance amendment at their June 7th meeting but removed the motor fuel canopy sections and referred them back to the Planning Commission for further discussion, which will be scheduled for the July 1st meeting. Mr. Morey indicated that the City Council tabled the Authentix project at their June 7th meeting and the project will be scheduled for further discussion at the June 21st City Council meeting. There being no further business, the meeting was adjourned at 6:59 p.m. Respectfully submitted, Penny Brevig, Recording Secretary