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Home My WebLink About11-15-2021CITY OF LAKEVILLE CITY COUNCIL MEETING MINUTES November 15, 2021 Mayor Anderson called the meeting to order at 6:30 p.m. Members Present: Mayor Anderson, Council Members Bermel, Hellier, Lee, Volk Staff Present: Justin Miller, City Administrator; Andrea McDowell Poehler, City Attorney; Brad Paulson, Police Commander; Paul Oehme, Public Works Director; Daryl Morey, Planning Director; Jerilyn Erickson, Finance Director; John Hennen, Parks & Recreation Director; Zach Johnson, City Engineer; Allyn Kuennen, Assistant City Administrator; Charlene Friedges, City Clerk 3. Citizen Comments: • No citizen comments 4. Additional Agenda Information: No additional agenda information 5. Presentations/Introductions: City Administrator Miller presented an Envision Lakeville Update and a new website dashboard showing the status of various strategic priorities and community values. As suggested by Councilmember Lee, staff will incorporate the progress to date on the specific initiatives identified in the original Envision Lakeville plan. 6. Consent Agenda: Motion was made by Hellier, seconded by Bermel, to approve the following: a. Check Register Summary b. Minutes of the 11/8/2021 City Council meeting c. Minutes of the 11/1/2021 City Council meeting d. Minutes of the 10/25/2021 City Council work session e. Resolution No. 21-157 granting Spectrum Mid-America, LLC a franchise extension CITY COUNCIL Minutes, November 15, 2021 Page 2 f. Joint Powers Agreement with City of Burnsville for Street Rehabilitation Project 22-11, Buck Hill Road g. Contract with Concrete Science for Central Maintenance Facility shop garage drain trench repair and Resolution No. 21-163 amending the budget h. Agreement with Jeff Reisinger Lawn Service for removal of snow and ice on sidewalks abutting urban residential properties i. Resolution No. 21-158 approving amendment to the City of Lakeville and Lakeville Arenas Flexible Benefit Plan j. Contract with Cerron Commercial Properties, LLC for Keokuk Property real estate brokerage services k. Dakota County Community Waste Abatement Grant Agreement for 2022 1. Proposal for Professional Services with Wold Architects and Engineers for Ritter Farm Park cabin renovation and expansion m. Resolution No. 21-159 authorizing right-of-way acquisition and quick -take condemnation for 210th Street reconstruction project n. Proposals for Professional Services with WSB and Tushie Montgomery Associates for Antlers Park expansion and improvements o. Accept proposal from Oertel Architects for Lakeville Area Arts Center loading dock Voice vote was taken on the motion. Ayes - unanimous 7. Public Hearing to Consider the 2022 Street Reconstruction Project 22-02 Public Works Director Paul Oehme presented a brief overview of the 2022 street reconstruction project. The project involves the reconstruction of 6.6 miles of streets. Some existing watermain, sanitary sewer and storm sewer improvements are proposed along with the street improvements. Adam Gadbois, Project Engineer, presented a detailed overview of the project. Improvements include pavement reclamation, partial curb and gutter replacement, storm sewer enhancements and stormwater basin maintenance. Water and sewer system improvements CITY COUNCIL Minutes, November 15, 2021 Page 3 will include corrosion protection for existing iron watermain pipe and infiltration barriers on the sanitary sewer system. The total estimated project cost is $8,782,051. Benefiting properties are proposed to be assessed in accordance with the city's assessment policy. Costs for the wider streets will be prorated to the 32 -foot local street assessment. Commercial, exempt or public use properties are calculated as a front foot assessment rate. The final assessment amounts will be calculated prior to awarding the project using as -bid construction costs. Terry Hoke, 17515 Gage Court, asked about a detailed construction timeline. Mr. Oehme explained that staff will provide this information to the residents after final design and bidding is completed. Todd Southern, 6208 175th St. W., asked how the assessments are paid. Mr. Oehme explained the timeline and options available for paying the assessment. Motion was made by Hellier, seconded by Lee, to close the public hearing. Voice vote was taken on the motion. Ayes - unanimous Motion was made by Hellier, seconded by Bermel, to approve Resolution No. 21-160 ordering Improvement Project 22-02 and authorizing preparation of plans and specifications. Roll call was taken on the motion. Ayes - Anderson, Bermel, Hellier, Lee, Volk 8. Public Hearing to Consider Improvement Project 22-04, Ipava Avenue and 192nd Street City Engineer Zach Johnson presented the proposed project, which will include the portion of Ipava Avenue between County State Aid Highway (CSAH) 50 (Kenwood Trail) and 192nd Street, and 192nd Street between County State Aid Highway (CSAH) 50 (Kenwood Trail) and Ipava Avenue. The project consists of rehabilitation of the existing roadways using pavement reclamation. It will include spot curb and gutter replacement and storm sewer improvements, along with corrosion protection and minor maintenance to existing valves and manholes. The total estimated project cost $1,954,748. Estimated assessment amounts have been calculated in accordance with the city's assessment policy. The final assessment amounts will be calculated prior to awarding the project based on as -bid construction costs. There were no questions or comments from the public. Motion was made by Volk, seconded by Lee, to close the public hearing. CITY COUNCIL Minutes, November 15, 2021 Page 4 Voice vote was taken on the motion. Ayes - unanimous Motion was made by Lee, seconded by Bermel, to approve Resolution No. 21-161 ordering Improvement Project 22-04 and authorizing preparation of plans and specifications. Roll call was taken on the motion. Ayes - Anderson, Bermel, Hellier, Lee, Volk 9. Highview Ridge Steve Sauber of Youngfield Homes requested Council approval of the Highview Ridge preliminary plat and a variance on Lots 1-4, Block 1. Planning Director Daryl Morey presented the proposed preliminary plat of 61 single-family home lots on 23.59 acres of land located south of Dodd Boulevard (CSAH 60) and east of Highview Avenue. The lots are subject to the lot area and width requirements of the RS -4 Single -Family Residential District. He explained that the need for a variance on four lots is created by the location of the existing Hidden Creek Trail within the Pinnacle Reserve planned unit development (PUD). These four lots are unable to meet the minimum buffer yard lot depth due to the location of the Hidden Creek Trail. Motion was made by Bermel, seconded by Lee, to approve Resolution No. 21-162 approving the preliminary plat of Highview Ridge and approve findings of fact and a variance to allow a reduction in the lot depth and rear buffer yard setback. Roll call was taken on the motion. Ayes - Anderson, Bermel, Hellier, Lee, Volk 10. Unfinished business: No unfinished business 11. New business: No new business 12. Announcements: • Next Regular Meeting, December 6, 2021 • Next Work Session, November 22, 2021 Motion was made by Volk, seconded by Lee, to adjourn. Voice vote was taken on the motion. Ayes - unanimous The meeting adjourned at 7:24 p.m. CITY COUNCIL Minutes, November 15, 2021 Respectfully submitted, Charlene Friedges, City Cler Douglas P. Anderson, Mayor Page 5