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Home My WebLink About03-07-2022CITY OF LAKEVILLE CITY COUNCIL MEETING MINUTES March 07, 2022 Acting Mayor Hellier called the meeting to order at 6:30 p.m. Members Present: Council Members Bermel, Hellier, Lee, Volk Absent: Mayor Anderson Staff Present: Justin Miller, City Administrator; Andrea McDowell Poehler, City Attorney; Jeff Long, Police Chief; Paul Oehme, Public Works Director; David Olson, Community & Economic Development Director; Jerilyn Erickson, Finance Director; Daryl Morey, Planning Director; Allyn Kuennen, Assistant City Administrator; Charlene Friedges, City Clerk 3. Citizen Comments: • No citizen comments 4. Additional Agenda Information: • No additional agenda information 5. Presentations/Introductions: • Chief Long presented the Police Department 2021 Annual Report. 6. Consent Agenda: Motion was made by Lee, seconded by Volk, to approve the following: a. Check Register Summary b. Minutes of the 2-22-2022 City Council Meeting c. Minutes of the 2-28-2022 City Council Work Session d. Resolution No. 22-18 accepting donation from Hosanna Church to the Police and Fire Departments e. Resolution No. 22-19 calling a public hearing on proposed assessments for City Improvement Project 22-02 f. Resolution No. 22-20 Calling a Public Hearing on Proposed Assessments for the Ipava Avenue and 192nd Street Improvement Project 22-04 CITY COUNCIL Minutes, March 07, 2022 Page 2 g. Agreement with FBG Services for park restroom cleaning h. Resolution No. 22-21 approving Municipal State -Aid Street System Revisions i. Resolution No. 22-22 amending the Lakeville Fire Relief Association Bylaws relating to pension benefit levels j. Amendment to Enhanced and Standard Landscape Maintenance Contracts with VonBank Lawn Care and Jeff Reisinger Lawn Service k. Resolution No. 22-36 approving a Comprehensive Plan amendment and Ordinance No. 1063 rezoning property located south of 2051 Street and west of Keokuk Avenue 1. Agreement with Loeffler Construction & Consulting for Police Department offices in. Portable Restroom Service Agreement with Rent -N -Save Portable Services n. Resolution No. 22-23 amending the composition of the Finance Committee o. Resolution No. 22-24 awarding contract to Forterra Pipe & Precast, LLC and Joint Powers Agreement with Dakota County for Cedar Avenue culvert improvements p. Accept proposal from WSB for professional services relating to building demolition q. Change Order #2 with Keys Well Drilling for the 2021 Well Rehabilitation Project Contract A r. Resolution No. 22-25 approving the 2022 Advisory Board Appointments s. Resolution No. 22-26 awarding contract to S.H. Hentges & Sons, Inc. for CSAH 70 trail connection and Resolution No. 22-27 authorizing funding t. Accept proposal from Short Elliott Hendrickson, Inc. for Water Treatment Facility boiler replacement u. Resolution No. 22-28 establishing precinct boundaries and polling places v. Resolution No. 22-29 authorizing the purchase and disposal of vehicles and equipment w. Accept Proposal from KLJ for Professional Services for Dodd Boulevard Improvements from 210th Street to Kenwood Trail CITY COUNCIL Minutes, March 07, 2022 Page 3 x. Phoenix Cove Event Center consumption and display permit renewal Voice vote was taken on the motion. Ayes - unanimous 7. Public Assessment Hearing 210th Street Reconstruction Project Acting Mayor Hellier opened the public hearing on the proposed assessments for the reconstruction of 210th Street, Improvement Project 22-03. City Engineer Zach Johnson provided a brief overview of the project. The proposed improvements include street reconstruction, road widening and curb/gutter from Kensington Boulevard to Holyoke Avenue and pavement preservation from Holyoke Avenue to Cedar Avenue. Also included is a single -lane roundabout at Dodd Boulevard and trails along both sides of the roadway. Enhanced pedestrian crossings will be constructed at Junco Trail and Italy Avenue. Mr. Johnson identified several funding sources for this project, including a Safe Routes to School grant in the amount of $500,000. He outlined the city's assessment policy. Properties benefiting from the improvements (Kensington to Holyoke) will be assessed 40% of the street and storm sewer project costs. Areas where curb and gutter will be installed are assessed 100%. The cost of pavement preservation, trails and utilities is not assessed. Two assessment terms will be applied to this project, a 10 -year term at 3.75% for institutional, office park and residential assessments less than $5,000, and a 20 -year term at 4.30% for residential assessments greater than $7,500. City staff received written appeals to the assessment from four property owners: Douglas Boedecker/Julie Larson, Diane & Ray Tice, Richard and Tori Larson and Jeff Braun. Douglas Boedeker expressed concerns regarding storm water drainage on his property. He stated he felt the amount of his assessment was excessive given the lack of benefit to his property. Mr. Johnson stated staff will continue to work with Mr. Boedeker to address his drainage concerns. There were no additional questions or comments. Motion was made by Volk, seconded by Bermel, to close the public hearing. Voice vote was taken on the motion. Ayes - unanimous CITY COUNCIL Minutes, March 07, 2022 Page 4 Motion was made by Bermel, seconded by Lee, to approve Resolution No. 22-30 adopting assessments; Resolution No. 22-31 awarding contract to McNamara Contracting, Inc.; Resolution No. 22-32 authorizing funding; and approve service contracts with Braun Intertec and Xcel Energy for the 210th Street Reconstruction Project 22-03. Roll call was taken on the motion. Ayes - Bermel, Hellier, Lee, Volk 8. Resolution Authorizing Issuance of Taxable General Obligation Bonds, Series 2022B Tammy Omdal of Northland Securities presented the resolution authorizing issuance, awarding sale, prescribing the form and details and providing for the payment of $9,570,000 Taxable General Obligation Bonds, Series 2022B. The purpose of this bond sale is to finance improvements at Hasse Arena. About half will be allocated to refund existing bonds that were issued in 2016 to finance improvements on the property. The lowest and best bid was submitted by J.P. Morgan Securities LLC with a true interest cost of 2.69%. Motion was made by Lee, seconded by Volk, to approve Resolution No. 22-33 Authorizing Issuance, Awarding Sale, Prescribing the Form and Details and Providing for the Payment of $9,570,000 Taxable General Obligation Bonds, Series 2022B. Voice vote was taken on the motion. Ayes - unanimous 9. Lakeville Christian Church Steve Griffith requested council approval of the preliminary and final plat of Lakeville Christian Church First Addition, consisting of one lot and two outlots located south of Hartford Way and west of Hamburg Avenue. Planning Director Daryl Morey presented the planning report. A 12,107 square foot sanctuary church will be constructed on the 3.35 -acre lot. Outlot A consists of a ponding area that will be deeded to the city for wetland preservation and stormwater maintenance purposes. Outlot B will be retained by the owner for a possible future private school with anticipated maximum enrollment of 40 children. The applicant is requesting a conditional use permit to allow an exception to the exterior building finish requirements and a conditional use permit to allow construction of a fence within the front yard setback. Council members asked several questions related to church capacity, parking, building design, sidewalk extension and future sale of Outlot B. Mr. Griffith responded. Motion was made by Lee, seconded by Bermel, to approve Resolution No. 22-34 approving the preliminary and final plat of Lakeville Christian Church First Addition; findings of fact CITY COUNCIL Minutes, March 07, 2022 Page 5 and conditional use permit to allow a religious institution in the RM -1 District, an exception to the exterior building finish requirements and a fence located within the front yard setback, and Resolution No. 22-35 designating "no parking" on the south side of Hartford Way. Voice vote was taken on the motion. Ayes - unanimous 10. Unfinished business: No unfinished business 11. New business: No new business 12. Announcements: • Next Regular Meeting, March 21, 2022 Motion was made by Bermel, seconded by Volk, to adjourn. Voice vote was taken on the motion. Ayes - unanimous The meeting adjourned at 7:40 p.m. Respectfully submitted, Charlene Friedges, City V Luke Hellier, Acting Mayor