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HomeMy WebLinkAbout08-02-99 CITY OF LAKEVILLE COUNCIL MEETING AUGUST 2, 1999 Mayor Zaun called the meeting to order at 7:00 p.m. The pledge of allegiance to the flag was given. -Roll call was taken. Present: Council Members Ryan, Sindt, Mulvihill, Luick and Mayor Zaun. Also present: R. Knutson, City Attorney; B. Erickson, City Administrator; K. Nelson, City Engineer; M. Sobota, Community & Economic bevelopment Director; D. Feller, Finance Director; D. Martens, Chief of Police; D. Volk, Director of Operations & Maintenance; Frank Dempsey, Associate Planner; J. Hennen, Administrative Assistant; C. Friedges, City Clerk. MINUTES The minutes of the July 19, 1999 regular Council meeting and the July 12, 1999 Council work session .were approved as presented. STAFF ANNOUNCEMENTS ATTORNEY: None ENGINEER: None ADMINISTRATOR: Mr. Erickson provided copies of letters from Minnesota Valley. Free Lutheran Church and US West Wireless requesting a 30-day extension for consideration of a conditional use permit, Agenda Item 11. Mr. Erickson asked the City Council to discuss setting a work session under Agenda Item 14. Additional information was also provided for Agenda Item 8. DIRECTOR OF OPERATIONS & MAINTENANCE: Don Volk presented the July monthly report of the Operations & Maintenance Department. PARKS & RECREATION DIRECTOR: Steve Michaud presented the June monthly report. of the Parks & Recreation .Department. CITY OF LAKEVILLE COUNCIL. MEETING • AUGUST 2, 1999 PAGE 2 PRESENTATIONS/INTRODUCTIONS Finance Director Dennis Feller introduced Glenn Hasse, President of Ryt- Way Industries, who presented a donation of $9,450 to the City of Lakeville for use in the construction of a second sheet of ice at Lakeville Ames Arena. Lakeville Community Corporation President Mike Wafters and Lakeville Hockey Association President Bill Forbord also acknowledged receipt of the donation. Lori Clemmer, Crime Prevention Officer for the Lakeville Police Department, introduced community members who are sponsoring activities for National Night Out, a nationwide crime, drug and violence prevention program. Christy Johnson, Mrs. Lakeville, and Linda Walter of the Lakeville Senior Center provided an overview of the events they are sponsoring on Tuesday evening, August 3rd. Chief Martens read the proclamation for National Night Out. 99..135 Motion by Mulvihill, seconded by Sindt to proclaim Tuesday, August 3, 1999 National Night Out in Lakeville. Roll call was taken on the motion. Ayes, Ryan, Zaun, Sindt, Mulvihill, Luick. CITIZENS' COMMENTS None CONSENT AGENDA 99.136 Motion was made by Sindt, seconded by Luick to approve the consent agenda items as follows: a. Claims for payment. b. Receive minutes of the following advisory committee meetings: Environmental Affairs Committee, July 13, 1999 Planning Commission, July 15, 1999 c. Certificate of Completion for Verified Credentials, Inc., .20890 Kenbridge Court. d. Ordinance No. 655 repealing Ordinance No. 642 concerning the salaries of the Mayor and City Council. CITY OF LAKEVILLE COUNCIL MEETING AUGUST 2, 1999 PAGE 3 e. Resolution No. 99-174 receiving bids and awarding contract for providing and installing hockey rink and pleasure skating rink lighting at Parkview Park and Dakota Heights Park, Improvement Project 99-15. f. Real Estate Purchase Agreements with Robert )anisch and Donald and Audrey Huffer for Dodd Boulevard reconstruction, Improvement Project 99-5. g. Resolution No. 99-175 accepting donation from Ryt-Way Industries, Inc. h. Resolution No. 99-176 authorizing the purchase of software, supplies and equipment to make the Emergency 911 System components Y2K compliant and approving a transfer from the General Fund to the Police Station Remodeling Fund. i. Fire Relief Minimum Municipal Contribution Certification for 2000. • j. Receive Lakeville Convention and Visitors Bureau 2000 budget. k. Town & Country Estates 2~d Addition. development contract amendment. L Resolution No. 99-1.77 approving a gambling permit for All Saints Church. m. Resolution No. 99-178 awarding contract for acquisition of a triple combination pumper and approving amendment to the General Fund 2000 Budget. Roll call was taken on the motion. Ayes, Zaun, Sindt, Mulvihill, Luick, Ryan. .ITEM 8 Gary Tushie, a member of the City's Economic Development Commission, explained the purpose and importance of the Corridor and Gateway Design Study. The purpose of the project, he stated, is to • establish signature design elements which can be incorporated into future developments in an effort to promote the community's identity, CITY OF LAKEVILLE COUNCIL MEETING AUGUST 2, 1999 PAGE 4 maintain a positive aesthetic image and distinguish Lakeville from other communities in all seasons. The principal gateways/corridors are Interstate 35, Cedar Avenue, County Road 46, County Road 70, County Road 50 and Dodd Boulevard. Mr. Tushie provided examples of gateway designs from surrounding communities including Centennial Lakes in Edina, Burnsville Parkway in Burnsville, Summit Avenue and Lexington Parkway in St. Paul and Minnehaha Parkway in Minneapolis. Mr. Sobota explained that over the past 10 months, the City's . consultant, Barton-Aschman Associates, has been working with members of the community, advisory group members and City staff to develop and refine the proposed design guidelines. An Open House was. held to inform the community about the study and solicit feedback. An Ideation Workshop was held with over 25 participants who established a vision and theme for Lakeville. Joe McElhany of Barton-Aschman Associates explained the design influences, which include Jeffersonain, Heritage, Water and Nature. He also outlined examples of design elements including a waterfall, boulder retaining wall and modular block wall. Additional design elements included a Jeffersonain style fence, parkway treatments, concrete pavers, stamped concrete and jewel plantings. Bob Brantly, Economic Development Commission member, outlined the intent of the project as follows: , - Suggest attractive and uniform landscape elements - Create a sense of place - Provide opportunity for community expression - Distinguish Lakeville from other. communities in all seasons Mr. Brantly went on to explain that Phase Two would be completed in five stages as follows: - Project management and priority setting - Cost estimation for installation and maintenance - Maintenance policies - Identification of funding sources - Development of educational materials • Mr. Sobota stated the Council is being asked to approve a resolution that would: CITY OF LAKEVILLE COUNCIL MEETING AUGUST 2, 1999 PAGE 5 - Receive and adopt the Design Guidelines - Direct staff to incorporate the Design Guidelines into the landscape requirements of the Zoning Ordinance - Direct City staff to utilize the Design Guidelines for future improvement projects - Request the Dakota County Highway Department to utilize the design guidelines and incorporate them into future road improvement projects within the City of Lakeville - Direct City staff to solicit proposals for Phase Two of the study Council Member Mulvihill expressed her support of this project and appreciation for citizen involvement. Mr. James Ondov stated he is concerned that most people today have lost their sense of community. He stated he is very much in favor of this project if it helps restore and maintain a sense of community in Lakeville. 99.137 Motion made by Sindt, seconded by Mulvihill to approve Resolution No, 99-179 receiving and adopting the Design Guidelines of the Corridor and Gateway Design Study. Roll call was taken on the motion. Ayes, Sindt, Mulvihill, Luick, Ryan, Zaun. The presentation for Item 9 was delayed, as Dr. William Morris of Decision Resources had not yet arrived. ITEM 10 Karl Drotning, Planning Commission Chair, presented to the City Council a format for developer presentations at Planning Commission meetings. He explained that concerns have been raised regarding the perception that City staff has been serving as an advocate for proposals reviewed by the Planning Commission. The proposed format ensures that developers take a lead role in presenting .their projects. A checklist/format for developer presentations has been prepared, along with a closing statement to be used by City staff at the conclusion of the detailed review for each project. The Planning Commission and staff hope that this new format will provide a clearer understanding of staff's responsibility, which is to insure that developers are meeting the criteria of the City's zoning and subdivision ordinances. CITY OF LAKEVILLE COUNCIL MEETING AUGUST 2, 1999 PAGE 6 Council members expressed appreciation to the Planning Commission members for their time and effort in creating this new format. Mayor Zaun. asked if some of this information could. be included in .the Resident Guidebook for new residents. Mr. Erickson stated it could be included in the Resident Guidebook. He stated it could also be included on the City's Website, as suggested by Council Member Sindt. 99.138 Motion was made by Luick, seconded by Mulvihill to approve the Checklist/Format for Developer Presentations at Planning Commission. Meetings and the verbal closing statement for staff presentations dated 7/27/99. Roll call was taken on the motion. Ayes, Mulvihill, Luick,. Ryan, Zaun, Sindt. ITEM 11 . 99.139 Motion was made by Mulvihill, seconded by Luick to grant a 30-day extension to U.S. West Wireless, LLC and Minnesota Valley Free Lutheran Church for a conditional use permit to allow a communications tower at 16075 Highview Avenue, and table this item until Tuesday, September 7, 1999. Roll call was taken on the motion. Ayes, Luick, Ryan, Zaun, Sindt, Mulvihill. ITEM 12 Mark Elllingson of Minnesota. Valley Free Lutheran Church requested Council approval of a conditional use permit amendment to allow a day school facility at 16075 Highview Avenue. Frank Dempsey, Associate Planner, presented the request of Minnesota Valley Free Lutheran Church to operate a day school for up to 28 children on the church property. Mr. Dempsey explained that the church was constructed under a conditional use permit granted in 1984. The parking lot must be paved and landscaping installed prior to issuance of a certificate of occupancy. The private sewer system must be repaired • and operational prior to opening of the day school. A $40,000 letter of credit has been submitted to guarantee completion of the parking lot CI?Y OF LAKEVILLE .COUNCIL MEETING AUGUST 2, 1999 PAGE 7 paving and landscaping and septic system.. repairs. Staff recommends approval of the conditional use permit amendment. Council Member Sindt was concerned about the condition of the septic system. Mr. Ellingson stated the church is in the process of constructing a temporary holding tank to correct the septic system .problems, which will be completed within the next two weeks. Council Member Sindt asked if this solution is acceptable to the State Health Department. Mr. Sobota explained that it is an interim solution, given-the fact that City sewer should be available to this area within two years. The recommendation of the City's plumbing inspector to re-inspect the system in August 2000 is acceptable to the State. At that time, a determination would be made to either replace the system, make further improvements or hook up to public sewer. Council Member Luick asked about the parking lot expansion and access with regard to the future realignment of Highview Avenue. Mr. Sobota explained that if expansion of the church occurs before the a Highview Avenue realignment, the access would be pushed as far south as possible and the northerly access would be closed. If the expansion occurs after the Highview Avenue realignment, Highview Avenue would become a local street and the concermwould not be as great. 99.140 Motion was made by Sindt, seconded by Mulvihill to receive the Planning Commission's Findings of Fact and Recommendation and approve a conditional use permit amendment to allow a day school facility at Minnesota Valley Free Lutheran Church, 16075 .Highview Avenue. Roll call was. taken on the motion. Ayes, Ryan, Zaun, Sindt, Mulvihill, Luick. ITEM 13 Jack Matasosky of APPRO. Development, Inc. requested Council .approval of the preliminary and final plat of Grenada Business Park, located on County Road 70 and Grenada Avenue in Airlake Industrial Park. Mr. Sobota stated the preliminary plat of Grenada Business Park consists of four industrial lots on two blocks and one outlot in Airlake Industrial . Park. The final plat consists of three industrial lots and two outlots. APPRO Development is proposing to construct an office headquarters CITY OF LAKEVILLE COUNCIL .MEETING AUGUST 2, 1999 PAGE 8 building on Lot 1, Block 2 of the plat. A unique feature of the plat includes the storm water runoff into sandy infiltration basins within Outlot A. The Planning Commission held a public hearing on the preliminary and final plat and unanimously recommended approval.. 99.141 Motion was made by Mulvihill, seconded by Luick to approve Resolution No. 99-180 approving the preliminary and final plat of Grenada Business Park. .Roll call was taken on the motion. Ayes, Zaun, Sindt, Mulvihill, Luick, Ryan. ITEM 14 99.142 Motion was made by Mulvihill, seconded by Sindt to hold a Council work session at 4:30 p.m. on August 16, 1999, and hold the August 30tH Council work session from 5:30 to 8:30 p.m. Roll call .was taken on the motion. Ayes, Sindt, Mulvihill, Luick, Ryan, . Zaun. ITEM 9 Dr. William Morris of Decision Resources, Ltd. presented the Executive Summary of the 1999 community survey, outlining the following areas of .the survey. (The Executive Summary, survey results and graphs are on file in the City Clerk's office) - Selection of Community - Quality of Life Rating - Like Most about City - Like Least about City - Home vs. Place to Live - Community Identity/Neighborliness - Police Protection - Fire Protection - Change in Drinking Water Quality - Storm Drainage/Flood Control - Recreation Programs - Street Repair and Maintenance. • - Snow Plowing of Streets CITY OF LAKEVILLE COUNCIL MEETING AUGUST 2, 1999 PAGE 9 - Lakeville City Services (comparison with previous residence and value of services) - Sense of Safety - Greatest Public Safety Problem - Code Enforcement - )ob of Mayor and City Council - lob of City Staff - Park System - Tax Increases for Land (additional park land/preservation of natural resources) - Snowmobile Regulations - Opportunity for Zoning Input - Planning of Development - Preferred Development Types - Housing Meets all Income Needs - Needed Retail Development - Principal Shopping .Area - Heritage Commons - Primary Source of Information (City Messages, Internet Access, Cable • Television) - Public Transportation In closing, Mr. Morris stated the growth issue is coming into play more strongly; and one of the key elements is how residents feel about future planning of the community. Residents in general are very satisfied .with the work of the City Council and City staff. Ratings in this area are .among the highest in the Metro area. Taxes were not considered to be out of line, City services were generally well regarded, and there was optimism about the future. The only issue for the.City to confront is bridging the differences between those residents who still want the small town ambience and those who see Lakeville as having to become a much more diverse community. Council Member Luick asked how much impact the high percentage of residents who have lived in Lakeville less than two years has on the "not .sure/don't know" categories. Mr. Morris stated the "not sure/don't know" responses were across the board and were not consistent with those who were new residents. Council Member Luick asked about the uniform drop in opinion since 1995 and how much of that reflects in a general dissatisfaction. CITY OF LAKEVILLE COUNCIL MEETING AUGUST 2, 1999 PAGE 10 • Mr. Morris stated there was less than 5% anger/pessimism among residents. They tend to be overwhelmingly. satisfied and content. The key correlate to the decrease tended to be the number of residents that are now beginning to worry about planning for the future. There are specific differences of opinion with respect to development and development plans. Council Member Mulvihill asked how many households were contacted to get 403 persons to respond to the survey. Mr. Morris stated the refusal rating was quite low, with 425 households contacted all together. Council Member Ryan stated he would like to get, prior to the Council work session, a list of questions that applied to each of the graphs prepared by Dr. Morris. He also wanted to know what geographical areas of the City were surveyed. Council Member Ryan requested any additional written information Mr. Morris has regarding comments and clarifications that were made by City staff prior to completion of the Executive Summary that may have changed the information that was presented in the graphs. Mr. Morris indicated that several. grammatical • changes had been made at the request of City staff, however, what he presented was Decision Resources' interpretation of the survey results. Mr. Erickson stated the only persons who see this document before it goes to the Council is the Communications Specialist and himself, which is consistent with past practice. However, for the first time this year,. the Police Chief reviewed the document and provided some perspective on a couple issues contained in the survey beyond what was reported tonight. Department directors are receiving the hard copy tonight for the first time. They,were briefed, however, on the document last week so that they could respond to questions. The media was given the document last week so that they could be prepared for this evening's presentation. Mr. Erickson told Dr. Morris that his. professional integrity is above reproach. He stated he has enjoyed the dialogues they have had, irrespective of what is said in these documents., UNFINISHED BUSINESS None NEW BUSINESS Mayor Zaun recommended that representatives of the Convention and Visitors Bureau provide information on services and coordinate hotel planning prior to any major community events (i.e. Pan- 0-Prog .and athletic tournaments). CITY OF LAKEVILLE COUNCIL MEETING AUGUST 2, 1999 PAGE 11 ANNOUNCEMENT: Next regular Council meeting, August 16,1999 Mayor Zaun adjourned the meeting at 9:50 p.m. spectfully submitted, Charlene Friedges, City Jerk Du ne Zaun, May r