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HomeMy WebLinkAbout04-05-99 CITY OF LAKEVILLE COUNCIL MEETING APRIL 5,1999 Mayor Zaun called the meeting to order at 7:00 p.m. The pledge of allegiance to the flag was given. Roll call was taken. Present: Council Members Ryan, Sindt, Mulvihill, Luick and Mayor Zaun. Also present: B. Erickson, City Administrator; R. Knutson, City Attorney; K. Nelson, City Engineer; M. Sobota, Community & Economic Development Director; D. Feller, Finance Director; D. Martens, Chief of Police; D. Volk, Director of Operations & Maintenance; J. Hennen, Administrative Assistant; C. Friedges, City Clerk.. MINUTES 99.62 Motion was made by Luick, seconded by Mulvihill to amend the minutes of the March 15, 1999 City Council meeting by adding the following language to Motion No. 99.61, "and direct staff to notify Ms. Deborah (Studer) Larson of the date change". Roll call was taken on the motion. Ayes, Ryan, Zaun, Sindt, Mulvihill, Luick. 99.63 Motion was made by Mulvihill, seconded by Sindt to approve the minutes of the March 15, 1999 City Council meeting as amended. Roll call was taken on the motion. Ayes, Zaun, Sindt, Mulvihill, Luick, Ryan. The minutes of the February 26/27 City Council Retreat were approved as printed. STAFF ANNOUNCEMENTS ATTORNEY: None ENGINEER: None ADMINISTRATOR: Mr. Erickson provided an updated certification list for Agenda Item 8. DIRECTOR OF OPERATIONS & MAINTENANCE: Don Volk presented the March monthly report of the Operations & Maintenance Department. CITY OF LAKEVILLE COUNCIL MEETING APRIL 5, 1999 PAGE 2 PRESENTATIONS/INTRODUCTIONS None CITIZENS' COMMENTS None CONSENT AGENDA Council Member Ryan asked to remove Item 7s from the consent agenda. 99.64 Motion was made by Mulvihill, seconded by Luick to approve the consent agenda items as follows: a. Claims for payment. b. Receive minutes of the following advisory committee meetings: Planning Commission, March 18, 1999 Parks & Recreation Committee, March 17, 1999 Telecommunications Commission, March 9, 1999 Meals on Wheels Committee, March 15, 1999 c. Resolution No. 99-65 approving a gambling permit for the Lakeville Men's Softball Association. d. Resolution No. 99-66 receiving bids and awarding contract for Rolling Oaks Park and Meadows Park hockey in-line skating rink surfacing, Improvement Project 99-2. e. Resolution No. 99-67 receiving bids and awarding contract for Klamath Trail multi-purpose trailway, Phase III, Improvement Project 98-17 f. Agreement with Frontier Communications of Minnesota for Centrex telephone service. g. Preventive Maintenance Agreement with Cramer Building Services for City Hall HVAC. h. Resolution No. 99-68 accepting donation from Happy Go-Getters 4-H Club to the Canine Program. i. Resolution No. 99-69 accepting donation from American Legion Auxiliary Post #44 to the DARE Program. j. Resolution No. 99-70 authorizing sale of assets. CITY OF LAKEVILLE COUNCIL MEETING APRIL 5, 1999 PAGE 3 k. Resolution No. 99-71 amending the 1999 General Fund Budget. 1. Resolution No. 99-72 amending the 1999 Municipal Reserves Fund Budget. m. Resolution No. 99-73 amending the 1999 Liquor Fund Budget. n. Resolutions No. 99-74 and 99-75 amending the 1999 Water Operating Fund and Sanitary Sewer Operating Fund Budgets. o. Landscape Maintenance Contracts with Aspen Ridge Lawn Maintenance and Jeff Reisinger Lawn Care Services. p. Resolutions No. 99-76, 99-77, 99-78, 99-79 and 99-80 receiving donations to the Parks & Recreation Department from First National Bank of Lakeville, American Legion Post No. 44, Hosanna! Lutheran Church, Orchard Lake Sportsmen's Club and Lakeville Family Center. q. Trunk storm sewer credits, Airlake Development Second Addition. r. Trunk sanitary sewer reimbursement and trunk storm sewer credits, Orchard Meadows of Lakeville. s. (Removed from consent agenda) t. Resolution No. 99-81 receiving bids and awarding contract for Sealcoating Districts 3 and 4 miscellaneous curb, draintile, sidewalk and pavement repairs, Project 98-1; City HalULibrary parking lot expansion, Project 98- 18; and Highview Avenue overlay, Project 99-3. u. Resolution No. 99-82 authorizing sale of unclaimed property. v. Resolution No. 99-83 receiving bids and awarding contract for the installation of Category 5 wiring and equipment for the Wide Area Network. Roll call. was taken on the motion. Ayes, Sindt, Mulvihill, Luick, Ryan, Zaun. ITEM 7S 99.65 Motion was made by Sindt, seconded by Luick to approve trunk watermain and storm sewer credits for Anderson's Century Farm and Anderson's Century Farm Second Addition. CITY OF LAKEVILLE COUNCIL MEETING APRIL 5, 1999 PAGE 4 s Roll call was taken on the motion. Ayes, Mulvihill, Luick, Zaun, Sindt. Ryan abstained due to a conflict of interest. ITEM 8 Mayor Zaun opened the public hearing on the certification of delinquent utility accounts. The City Clerk attested to legal notices being duly published and mailed. The amount proposed to be certified, Mr. Feller stated, is $31,434.88. In addition to certifying the amount delinquent, the City also collects a $25 service charge to cover the cost of certification and interest at a rate of 18% per annum of the amount delinquent. There were no questions or comments from Council members or members of the audience. 99.66 Motion was made by Sindt, seconded by Luick to close the public hearing on the certification of delinquent utility accounts. . Roll call was taken on the motion. Ayes, Luick, Ryan, Zaun, Sindt, Mulvihill. 99.67 Motion was made by Luick, seconded by Mulvihill to approve Resolution No. 99- 84 certifying unpaid water, sanitary sewer, storm sewer and street lighting charges to the County Treasurer/Auditor to be collected with other taxes on said property. Roll call was taken on the motion. Ayes, Ryan, Zaun, Sindt, Mulvihill, Luick. ITEM 9 City Engineer Keith Nelson presented the City of Lakeville Capital Improvement Program (CIP) for the Years 1999-2003. (See Capital Improvement Plan 1999 - 2003 dated April 1999 on file in the City Clerk's office.) Mr. Nelson provided an overview of the proposed capital improvement projects for the years 1999 to 2003. He stated it is intended to have the I-35/185th Street interchange completed prior to the reconstruction of the County Road 70 interchange and bridge. The County Road 70 bridge is programmed for the year 2002. 'The reconstruction of Ipava Avenue from 163rd Street to Innsbrook Drive was deleted from the CIP, and roadway milling and patching have been programmed for this year. Mr. Feller discussed the proposed financing for the improvements outlined in the CIP. He stated the most significant revenue sources are connection charges and • special assessments levied against benefiting property owners. Dakota County is CITY OF LAKEVILLE COUNCIL MEETING APRIL 5, 1999 PAGE 5 a major participant in many of the projects. -Some of the most significant projects are anticipated to be financed in part by State and Federal grants. The Liquor Fund, certificates of indebtedness, state aid bonds and special assessment bonds will also be utilized to finance certain projects. Mayor Zaun asked Mr. Feller to explain the use of state aid bonds for financing street improvements. Mr. Feller stated that according to State Statute, when a City sells state aid bonds, the maintenance dollars must be applied to pay the interest on those bonds, and half of the annual allocation must be applied to the debt service payment. Council Member Mulvihill asked if there are any plans to widen Dodd Boulevard. Mr. Nelson stated it is not currently in the Dakota County CIP. Council Member Ryan asked if any of the City's major north/south roads, particularly in Airlake Industrial Park, could be an alternate 10-ton road. Mr. Nelson indicated that staff could look at possible designations of Hamburg Avenue and Highview Avenue. Mr. Erickson pointed out that there would be no properly tax increase to Lakeville residents in accomplishing the proposed Capital Improvement Program. 99.68 Motion was made by Mulvihill, seconded by Sindt to approve Resolution No. 99- 85 adopting a Capital Improvement Program for 1999-2003. Roll call was taken on the motion. Ayes, Zaun, Sindt, Mulvihill, Luick, Ryan. ITEM 10 Environmental Resources Coordinator Tim Brown presented the Orchard Lake Diagnostic Feasibility Study. The Study examines water quality data available for Orchard Lake from 1980 through 1996.. The data suggests that Orchard Lake water quality has remained constant over that period and currently meets the water quality goals set in the City's Storm Water Management Plan. The Study outlines actions that .might be employed to address nutrient input to the lake. Four primary options were recommended. 1) Alum treatment to Brackett's Crossing Ponds 2) OL-9A Outlet and pond improvements 3) In-lake alum application to Orchard Lake 4) Alum treatment facility The alum treatment to Brackett's Crossing ponds has been completed. The OL- . 9A outlet and pond improvement project is seen by staff as the most cost effective CITY OF LAKEVILLE COUNCIL MEETING APRIL 5, 1999 PAGE 6 due to the positive impact pretreatment areas can have on water quality in downstream waters. The in-lake alum application represents an excellent treatment option if phosphorus levels in the lake become unacceptable. This option does not have the long-term advantage that Option 2 has. The alum treatment facility represents an extremely expensive option. The initial and on- going maintenance costs make this option realistic only when other methods have failed and water quality is very poor. In conclusion, Mr. Brown stated Orchard Lake was found to be in good condition, considering development. Credit should be given to the City's storm water ponding requirements, as upstream ponds in the watershed appear to be having an impact on maintaining water quality. However, the City needs to have a plan of action in place. Council Member Sindt asked what impact the growth in Scott County will have on Orchard Lake. Mr. Brown explained that the watershed for Orchard Lake is located mostly in Lakeville; therefore, development in Scott County would have little impact. Council Member Ryan suggested that the City consider adopting an ordinance banning phosphorus. He felt that the City should at least make an attempt to ban • phosphorus in an effort to maintain the quality of the lakes. Mr. Brown stated the Environmental Affairs Committee discussed development ofanon-phosphorus ordinance. It was felt, however, that such an ordinance would be difficult to enforce. He pointed out that phosphorus comes from other natural sources besides fertilizer, and the amount of phosphorus from fertilizers has not been well determined. Mr. Erickson suggested that staff pursue a more aggressive educational program regarding the impact of phosphorus on the lakes. This could be done through the Messages page, along with acommunity-wide information effort. Mayor Zaun asked if the report studied sedimentation at the bottom of the lake. Bruce Monson of Barr Engineering indicated that no samples of the sediments were collected. However, phosphorus levels in the lower water column were used to determine estimates of phosphorus in bottom sediments. Council Member Luick talked about the functional value of the wetlands and the importance of getting community groups to clean up and restore the wetland settings. 99.69 Motion was made by Ryan, seconded by Mulvihill to accept the Orchard Lake Diagnostic Feasibility Study and direct staff to explore Option #2 and Option #3, CITY OF LAKEVILLE COUNCIL MEETING . APRIL 5, 1999 PAGE 7 • incorporating the findings into the Surface Water Management Fund for the Yeaz 2000 budget. Roll call was taken on the motion. Ayes, Sindt, Mulvihill, Luick, Ryan, Zaun. ITEM 11 Mr. Brown presented the Valley Lake Management Plan Proposal from Blue Water Science. He explained that the purpose of this proposal is to develop water quality information and a management plan for Valley Lake. Water quality is a high priority, because Valley Lake has recreational facilities that include a swimming beach. There is currently $20,000 in the 1999 budget for this study. Mr. Brown highlighted the proposal prepared by Blue Water Science, which proposes to develop a management plan for Valley Lake at a cost of $16,635. Mr. Brown explained that the bazley straw treatment method appeazs to have the potential to treat lakes for excess algae at minimal cost. Barley straw applied at low rates has been shown to inhibit the growth of algae in lakes in several locations, but has yet to be used in Minnesota. Mr. Steve McComas of Blue Water Science will be asked to provide a detailed explanation of the bazley strawtreatment method at an upcoming Council • meeting. Council Member Sindt asked about the origin of Valley Lake, whether it was a man-made lake and what the original purpose of it was. Staff will ask Mr. Michaud to provide an overview at the next regular Council meeting. 99.70 Motion was made by Mulvihill, seconded by Luick to authorize Blue Water Science to prepare a management plan for Valley Lake at a cost of $16,635. Roll call was taken on the motion. Ayes, Mulvihill, Luick, Ryan, Zaun, Sindt. ITEM 12 Paul Mickelberg, Project Manager from Boarman, Kroos, Pfister, Vogel & Associates, presented the bid results for the Police Station expansion and remodeling project. He explained that the project involves replacement of communications equipment and expansion of the police department building. Mr. Mickelberg recommended awazding the contract to Merrimac Construction in the amount of $608,235.00. Alternate 1 represents an additional .$1,100 to provide additional emergency power for the relocation of dispatch equipment. Therefore, the total contract amount, with Alternate #1, would be $609,335.00 • -CITY OF LAKEVILLE COUNCIL MEETING APRIL 5, 1999 PAGE 8 Council Member Ryan asked if Addendum #2 was necessary at the price indicated. Mr. Erickson stated the Police Department is working with the architect and. evaluating some possible modifications for a reduction in the cost of Addendum #2, which will be brought back to the City Council for consideration at a future date. 99.71 Motion was made by Sindt, seconded by Mulvihill to approve Resolution No. 99- 87 receiving bids and awarding contract for the Lakeville Police Station expansion, Improvement Project 98-21. Roll call was taken on the motion. Ayes, Luick, Ryan, Zaun, Sindt, Mulvihill. ITEM 13 Ken Seurer, Utilities Superintendent, requested approval of a sick leave donation policy. He explained that this sick leave donation policy was recently prompted by a serious accident and resulting injuries suffered by Eric Hall,. a dedicated Utility Department employee. Mr. Hall remains in serious condition and will exhaust all of his accumulated leave on Apri123ra • Marcy Cordes, Human Resources. Director, explained that the olic would be P Y restricted to serious, life-threatening diseases or conditions suffered by an employee, their spouse or minor children. The proposed sick leave donation program is consistent with similar policies offered by other cities. 99.72 Motion was made by Mulvihill, seconded by Sindt to approve Resolution No. 99- 86 amending the Lakeville Employee Handbook and Liquor Store Employee Handbook concerning donation of sick leave. Roll call was taken on the motion. Ayes, Ryan, Zaun, Sindt, Mulvihill, Luick. UNFINISHED BUSINESS None NEW BUSINESS Council Member Ryan stated he wants to pursue an ordinance that would ban the use of phosphorus in an effort to minimize the City's cost in treating phosphorus in the lakes. He emphasized that timing is important and suggested sending letters to commercial applicators to prohibit the use of phosphorus in their fertilizers. Mayor Zaun stated the Environmental Affairs Committee had previously addressed this issue and should be involved in making a • CITY OF LAKEVILLE COUNCIL MEETING APRIL 5, 1999 PAGE 9 recommendation. Mr. Erickson stated staff could prepare a Messages article urging residents to reduce phosphorus and recommending alternative materials. Mayor Zaun asked the City Attorney to provide ways in which the City could pursue how and when to transition from odd-year to even-year elections. He asked Mr. Knutson to have the information prepared for the Council's review at the April 12th special Council meeting. ANNOUNCEMENTS: Next regular Council meeting, April 19, 1999 Special Council meeting, April 12, 1999 Mayor Zaun adjourned the meeting at 9:20 p.m. Respectfully submitted, Charlene Friedges, City Cle Du a Zaun, May r •