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Home My WebLink About12-18-2023 MINUTES CITY COUNCIL MEETINGS December 18,2023-6:30 PM Lakeville City Hall 1. Call to order, moment of silence and flag pledge Mayor Hellier called the meeting to order at 6:30 p.m. 2. Roll Call Members Present: Mayor Hellier, Council Members Bermel, Lee, Volk, Wolter Staff Present: Justin Miller, City Administrator; Andrea McDowell Poehler, City Attorney; Julie Stahl, Finance Director; John Hennen, Parks & Recreation Director; Daryl Morey, Planning Director; Allyn Kuennen, Assistant City Administrator; Ann Orlofsky, City Clerk; Courtney Miller, Assistant to the City Administrator; Brad Paulson, Police Chief; Paul Oehme, Public Works Director; Tina Goodroad, Community Development Director 3. Citizen Comments John Ness addressed the City Council on the potential residential development a 14-acre Parcel on Kenwood Trail Middle School. Mr. Ness distributed a flow chart that depicts the decision-making process for this Comprehensive Land Use Amendment Approval. He would encourage residents to provide feedback at the public meetings as this goes through the approval process. 4. Additional agenda information None 5. Presentations/Introductions a. Recognition of Lakeville Arenas Staff Brian Arneson, Lakeville Hockey Association, and Jake Taylor, Head Coach for Lakeville North Hockey explained that the association donated$1000 to put on a light show for the Lakeville North Hockey home opener. Mr. Arneson& Mr. Taylor wanted to personally recognize the staff at Lakeville Arenas Manager Joe Berquist, and Nick Ames for working extra shifts to run wires and help get everything set up for this event. b. Donation to the Yellow Ribbon Program from the Lakeville Liquors Customers Liquor Operations Director Wold and the Lakeville Liquors Managers presented a check for$35,756.63 to the Yellow Ribbon Program. 6. Consent Agenda Motion was made by Bermel, seconded by Volk, to remove Item 6J. Legislative Priorities, City Council Meetings Minutes December 18, 2023 Page 2 and move it to item B under Additional Items and approve the following consent agenda: Voice vote was taken on the motion. Ayes- Hellier, Bermel, Lee, Volk,Wolter Motion was made by Volk, seconded by Lee, to approve the Item B under Additional Items. Voice vote was taken on the motion. Ayes- Hellier, Bermel, Lee, Volk Abstain: Wolter, abstained due to a potential conflict with beer and wine sales. a. Check Register Summary b. Minutes of the 12/04/2023 City Council Meeting c. Minutes of the 11/27/2023 City Council Work Session d. Minutes of the 12/11/2023 City Council Work Session e. 2024 Business License Renewals f. Resolution No. 23-147 Accepting Donations on Behalf of Lakeville Liquors Customers to The Yellow Ribbon Program g. First Amendment to Naming Rights Agreement for Hasse Arena h. Resolution No. 23-148 Approve 2024 Opioid Settlement Fund Budget i. Resolution No. 23-149 Election of Non-Waiver of Statutory Municipal Tort Liability Limits t k. Professional Services Contract for Water Tower Inspection and Cleaning 1. Agreement for Waste Refuse Collection from City Facilities and Park Areas m. Contract for Fire Alarm and Life Safety Services n. Resolution No. 23-150 Accepting Donation to t6e Lakeville Police Department o. Resolution 23-151 Approving Summers Creek 3rd Addition final plat p. Gilb Fitzpatrick Second Addition Final Plat Extension q. CDBG Subrecipient Agreement with DARTS for 2024 LOOP Senior Bus Service, Senior Outdoor Chores and Minor Home Repairs r. Resolution 23-152 Granting Spectrum Mid-America,LLC (f.k.a. Charter Cable Partners, LLC) a franchise extension to December 31, 2024 s. Resolution No. 23-153 approving 2024 salaries for seasonal employees t. Resolution No. 23-154 Amending the 2023 and 2024 Budgets u. Labor Agreement with Law Enforcement Labor Services, Inc. Location 128 (Police Officers) for 2024 -2026 v. Labor Agreement with Teamsters,Local No. 320 7. Action Items a. Public Hearing on The Moments of Lakeville City Engineer Zach Johnson presented the staff report on the vacation of easement for The Moments of Lakeville. The representatives of TMSC of Lakeville, LLC are requesting the vacation of excess Kenyon Avenue right-of-way so they can purchase the City Council Meetings Minutes December 18, 2023 Page 3 vacated right-of-way along with Outlot A, Kenyon retail from the City for their private use. The right-of-way vacation and sale of City property requires The Moments of Lakeville to establish a drainage and utility easement over the vacated right-of-way and City approval of a stormwater maintenance agreement for the private stormwater pounding area. Mayor Hellier opened the public hearing at 6:51 p.m. There were no comments from the public. Motion was made by Bermel, seconded by Volk, to close the public hearing: Voice vote was taken on the motion. Ayes - Hellier, Bermel, Lee, Volk, Wolter Motion was made by Lee, seconded by Wolter, to approve a resolution vacating the Kenyon Avenue right-of-way and adopt a resolution approving the conveyance of property, a purchase and sale agreement for the conveyance of City property, and a stormwater maintenance agreement. Roll Call was taken on the motion. Ayes - Hellier, Bermel, Lee, Volk, Wolter b. 2023 Envision Lakeville Report Assistant to the City Administrator Courtney Miller presented the staff report. Miller explained that the plan sets forth a 25-year vision for the future of Lakeville by outlining a set of community values and strategic priorities while providing a list of key initiatives and an action plan to make the vision a reality. This plan will be reviewed every five years to ensure the vision is still relevant as the city grows and develops. Motion was made by Volk, seconded by Bermel, to accept the 2023 Envision Lakeville Report. Voice vote was taken on the motion. Ayes - Hellier, Bermel, Lee, Volk, Wolter 8. Unfinished Business None 9. New Business a. Report on City Administrator's Performance Evaluation Lee stated that the City Council completed an annual performance review for City Administrator Justin Miller on Monday, December 18, 2023 at a special closed meeting. Mr. Miller represents the City's interests on various boards, such as Lakeville Arenas, Dakota 911, ALF, and Municipal Legislative. Mr. Miller is also the lead legislative advocate, working with legislators at both state and federal levels. Mr. Miller holds ultimate responsibility for the organization's performance and end results, providing leadership and direction to department heads and staff. Mr. Miller's review focuses on his leadership, presence in the community, and City Council Meetings Minutes December 18, 2023 Page 4 communications with the Council, the public and employees. We find Mr. Miller's performance continues to be at an exceptional level, consistently exceeding expectations and delivering outstanding results for the city. As per Mr. Miller's employment agreement and based on the outcome of this evaluation, we recommend that his annual pay increase to $228,977.60, effective January 1, 2024. Motion was made by Bermel, seconded by Wolter,to approve the report summarized by the personnel committee and set the City Administrator's salary at $228,977.60, effective January 1, 2024. Roll call was taken on the motion. Ayes - Hellier, Bermel, Lee, Volk, Wolter The City Administrator thanked the Council and recognized the teamwork it takes between staff and the Council to accomplish all of this. 10. Announcements a. Next Regular Meeting Tuesday,January 2,2024 b. Next Work Session Meeting January 22,2024 11. Adjourn Motion was made by Volk, seconded by Bermel, to adjourn at 7:03 p.m. Voice vote was taken on the motion. Ayes - Hellier, Bermel, Lee, Volk, Wolter Respectfully Submitted, / l _ � � Ann Orlofsky, City Clerk Luke M. Heller, Mayor