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Home My WebLink About01-22-2024 Agenda Packet AGENDA CITY COUNCIL WORK SESSION January 22, 2024 - 6:30 PM Lakeville Water Treatment Facility Members of the public can participate in person at the Lakeville Water Treatment Facility, 18400 Ipava Avenue. Members of the public may join the meeting via Teams Meeting, Meeting ID: 280 091 545 848 or by calling Toll Number 1-323-433-2142; Conference ID: 678 432 13#. The mayor will allow for public comments and questions at the appropriate time. The City Council is provided background information for agenda items in advance by staff and appointed commissions, committees, and boards. Decisions are based on this information, as well as City policy, practices, input from constituents, and a council member’s personal judgment. 1. Call to order, moment of silence and flag pledge 2. Citizen Comments 3. Discussion Items 6:35 p.m. a. Legislative Roundtable and 2024 Legislative Priorities Courtney Miller 7:05 p.m. b. Regional Public Safety Training Facility Preliminary Design Allyn Kuennen 7:45 p.m. c. Lakeville Fire Relief Association Pension Amendment Request Justin Miller 8:15 p.m. d. Cannabis Zoning Discussion Tina Goodroad 4. Items for Future Discussion 5. Committee/ City Administrator Updates 6. Adjourn Page 1 of 66 Date: 1/22/2024 Legislative Roundtable and 2024 Legislative Priorities Proposed Action Staff recommends adoption of the following motion: No action required. Staff seeks feedback from the legislative delegation regarding the 2024 legislative priorities. Overview Each year, the City Council adopts a set of priorities in advance of the legislative session. The 2024 primary priorities include: • State Mandates on Local Authority • Post Office Improvements • School Resource Officers • Regional Public Safety Training Facility • Storage of Railroad Cars within Urban Residential Areas • Capacity Improvements at County Road 50 and Interstate 35 Bridge The City welcomes our state, county, and Metropolitan Council representatives to this work session to share and discuss Lakeville's legislative priorities. Supporting Information 1. 2024 Legislative Priorities Financial Impact: $ Budgeted: No Source: Envision Lakeville Community Values: Good Value for Public Service Report Completed by: Courtney Miller, Assistant to the City Administrator Page 2 of 66 Page 3 of 66 Page 4 of 66 • • • Page 5 of 66 Page 6 of 66 Page 7 of 66 • • • Page 8 of 66 • • • • • Page 9 of 66 • • • Page 10 of 66 Page 11 of 66 Page 12 of 66 Date: 1/22/2024 Regional Public Safety Training Facility Preliminary Design Proposed Action Staff recommends adoption of the following motion: No formal action needed, for discussion only. Overview In 2023 the city hired Leo A Daly Architects to develop plans and specifications for the construction of a regional public safety training facility. Leo A. Daly’s proposal included a two- phase approach. Phase one included design meetings with staff and potential regional partners to develop a preliminary building layout, site design, and cost estimates. Phase two will include a final budget and costs, the construction schedule, the development of a business pro forma (that will analyze training requirements, outside agency revenue potential, operating costs, and an operation vs revenue recovery analysis), as well as the preparation of the bid package that will include the final building design, civil engineering plans and specifications for the construction of the facility. Leo A Daly has completed the first phase of the design process and staff would like to present their findings to the City Council prior to moving to phase two. Staff and representatives from Leo A Daly look forward to presenting the information to the City Council at the January 22nd work session. Supporting Information 1. Regional Public Safety Training Facility Council Presentation Financial Impact: Budgeted: No Source: Envision Lakeville Community Values: Safety Throughout the Community Report Completed by: Allyn Kuennen, Assistant City Administrator Page 13 of 66 CITY OF LAKEVILLE Regional Public Safety Training Facility January 22, 2024 Council Workshop Page 14 of 66 LAKEVILLE REGIONAL PUBLIC SAFETY TRAINING FACILITY PHASE 1 – PREDESIGN REVIEW Task Name Duration Start Finish LPSTF Overall Project Schedule_R1 657 days Tue 10/17/23 Wed 4/22/26 Phase 1: Space Needs Review 37 days Tue 10/17/23 Wed 12/6/23 Project KO meeting 0 days Tue 10/17/23 Tue 10/17/23 Weekly Meetings 31 days Wed 10/25/23 Wed 12/6/23 Space Needs Review - Lakeville 0 days Wed 10/25/23 Wed 10/25/23 Design Charette 0 days Wed 11/1/23 Wed 11/1/23 Concept Refinement 0 days Wed 11/8/23 Wed 11/8/23 Plans Review / Schedule / Budget Review - Teams Call 0 days Wed 11/15/23 Wed 11/15/23 No Meeting - Thanksgiving Week 0 days Wed 11/22/23 Wed 11/22/23 Phase 1 Report Review - Cost Estimate 0 days Wed 12/6/23 Wed 12/6/23 Phase 1.1: Proforma 41 days Wed 11/15/23 Wed 1/10/24 Task 1 - Lakeville Training Requirements 16 days Wed 11/15/23 Wed 12/6/23 Collection of Lakeville PD/FD Training Hour Requirements 11 days Wed 11/15/23 Wed 11/29/23 Review Data / Request Similar Data to Additional Agencies 0 days Wed 11/29/23 Wed 11/29/23 LAD to Organize Data - Lakeville Only 5 days Thu 11/30/23 Wed 12/6/23 Review Results of Data - Lakeville Only 0 days Wed 12/6/23 Wed 12/6/23 Task 2 - Outside Agencies 20 days Wed 12/13/23 Wed 1/10/24 Roudtable Meeting with Other Agencies 0 days Wed 12/13/23 Wed 12/13/23 Feedback Review / Other Agency Data Review 0 days Wed 12/20/23 Wed 12/20/23 Adjust Phase 1 Design, if Required Based Upon Feedback 15 days Thu 12/21/23 Wed 1/10/24 Task 3 - Operating Analysis 25 days Thu 12/7/23 Wed 1/10/24 Establish Utility Costs 10 days Thu 12/7/23 Wed 12/20/23 Establish Administrative Costs & Maintenance Budget 10 days Thu 12/7/23 Wed 12/20/23 Establish Utility Usage Based Upon Revised Phase 1 Design 11 days Wed 12/27/23 Wed 1/10/24 Task 4 - Operations vs Revenue Recapture Analysis 11 days Wed 12/27/23 Wed 1/10/24 Finalize Operations vs Revenue Recovery 11 days Wed 12/27/23 Wed 1/10/24 Council Workshop 0 days Mon 1/22/24 Mon 1/22/24 Page 15 of 66 LAKEVILLE REGIONAL PUBLIC SAFETY TRAINING CENTER 7700 214TH Street West REGIONAL ASSET Page 16 of 66 LAKEVILLE REGIONAL PUBLIC SAFETY TRAINING CENTER 7700 214TH Street West SOUTH METRO REGION Page 17 of 66 LAKEVILLE REGIONAL PUBLIC SAFETY TRAINING CENTER 7700 214TH Street West SITE Old Public Works Facility Page 18 of 66 LAKEVILLE REGIONAL PUBLIC SAFETY TRAINING FACILITY Lakeville, MN SIMILAR FACILITIES Page 19 of 66 LAKEVILLE REGIONAL PUBLIC SAFETY TRAINING FACILITY Lakeville, MN RANGE SPACE Page 20 of 66 LAKEVILLE REGIONAL PUBLIC SAFETY TRAINING FACILITY Lakeville, MN RANGE SUPPORT SPACES Page 21 of 66 LAKEVILLE REGIONAL PUBLIC SAFETY TRAINING FACILITY Lakeville, MN REALITY BASED TRAINING INTERIOR Page 22 of 66 LAKEVILLE REGIONAL PUBLIC SAFETY TRAINING FACILITY Lakeville, MN REALITY BASED TRAINING INTERIOR Page 23 of 66 LAKEVILLE REGIONAL PUBLIC SAFETY TRAINING FACILITY Lakeville, MN REALITY BASED TRAINING EXTERIOR * Cuyahoga Community College Page 24 of 66 LAKEVILLE REGIONAL PUBLIC SAFETY TRAINING FACLITY Lakeville, MN MATS ROOM Page 25 of 66 LAKEVILLE REGIONAL PUBLIC SAFETY TRAINING FACLITY Lakeville, MN VIRTUAL REALITY Page 26 of 66 LAKEVILLE REGIONAL PUBLIC SAFETY TRAINING FACLITY Lakeville, MN CLASSROOM SPACE Page 27 of 66 LAKEVILLE REGIONAL PUBLIC SAFETY TRAINING CENTER 7700 214TH Street West PROGRAM HIGHLIGHTS Page 28 of 66 LAKEVILLE REGIONAL PUBLIC SAFETY TRAINING FACILITY PRELIMINARY FLOOR PLANS SECOND FLOOR FIRST FLOOR Page 29 of 66 CONSTRUCTION COST $20,308,429 base construction cost + $1,172,405 for the warehouse (precast concrete construction) = $21,480,834,000 construction cost (escalated to mid-point of construction) Page 30 of 66 PROJECT COST $21,480,834,000 Construction Cost + $2,776,589 Soft Cost = $24,257,423 Project Cost - $7,170,000 State of Minnesota = $17,087,423 TOTAL CAPITAL COST Contingencies: Escalation: 5% to 07/2025 or $967k Design and Construction: 10% or $1.76 million Soft Cost: 15% or $362k Current Current Current PD Source of Reference No.Description Phase Responsibility Document Notes PRE-DESIGN 1 Legal: .1 Contract reviews (design, construction, other misc)10,000$ Lakeville Estimate 2 Administrative Services .1 Design Period NA .2 Construction Period NA 3 Real Estate .1 No acquisition required NA 4 Land Surveying .1 Alta 17,300$ WSB Contract .2 Additional 14,500$ WSB Contract 5 Subsurface (Geotechnical) Investigation: .1 Soil borings 35,000$ Lakeville Braun .2 Contaminated Soils Testing 10,000$ Lakeville Braun .3 Soil and Ground Water Analysis at Infiltration Basins 10,000$ Lakeville Estimate Anticipate 4 double ring test, 2 during design / 2 in construction 6 Existing Building Structural Analysis NA Anticipate demolition of existing buildings 7 Hazardous Material Survey 10,000$ Lakeville Estimate Of existing building prior to demolition, previous analysis has been completed prior DESIGN 8 Project Management/Architecture/Interior Design/MEP & Structural Engineering: .1 Pre-Design Phase 15,000$ LAD Contract .2 Schematic Design through Construction Administration Phases 895,000$ LAD Contract .3 Reimbursable Design Services Expenses 10,000$ LAD Contract .4 Proforma Analysis 17,700$ LAD Add Service .5 Potential contract alignment with scope after Schematic Design 450,000$ LAD Modification Estimate Article 11.1.1 of AIA B132 Contract 9 Civil Engineering -$ LAD Contract Included in line item 8.2 10 Landscape Architecture -$ LAD Contract Included in line item 8.2 11 Landscape Irrigation NA Any irrigation design (design / build contractor) would be included in the construction budget 12 Acoustical Engineering -$ LAD SM&W Contract Included in line item 8.2 13 Cost Estimating -$ LAD Contract Included in line item 8.2, for Phase 1 only 14 Sustainable Design/B3 -$ LAD Contract Included in line item 8.2 15 Fire Protection Engineering -$ LAD Contract Included in line item 8.2. Performance based specifcations and fire alarm documentation only 16 Technology (Low-Voltage Systems) Engineering: .1 Voice/Data/Network -$ Lakeville/LAD Lakeville Staff Conduit, rough-in boxes, devices, rack, patch panels, pull wire by LAD. Servers, switches by Lakeville. .2 Audio/Video -$ LAD SM&W contract Design and spec for AV and infrastructure. .3 Sound-Masking - See acoustics NA .4 Card Access -$ Lakeville/LAD ECSI Hardware and wire provided by ECSI, no design fee (included in 31.4). Conduit, rough-in boxes by LAD. Might be switching vendors. .5 Surveillance/Security -$ Lakeville/LAD ECSI Hardware and wire provided by ECSI, no design fee (included in 31.5). Conduit, rough-in boxes by LAD. Might be switching vendors. .6 Fire Alarm -$ Lakeville/LAD Contract Any required monitoring hardware by ElectroWatchman, no design fee (included in 31.6). Conduit, devices, rough-in boxes, pull wire by LAD. .7 Fiber -$ Lakeville Logis Fiber to water tower. Will neeed to extend. City has contract with Logis for services. .8 WiFi -$ Lakeville/LAD Lakeville Staff Conduit, rough-in boxes, rack, patch panels, pull wire by LAD. Servers, devices, and switches by Lakeville. 17 Commissioning .1 HVAC / Electrical 45,000$ Lakeville Estimate Required per B3. .2 Building Envelope 15,000$ Lakeville Estimate Required per B3. 18 Furniture, Fixtures and Equipment (FF&E Design)5,000$ Lakeville Innovated Office SolutionsBasic furniture layout is included in line item 8.2. Innovated Office Solutions to provide design services. 19 Specialty Equipment (Procurement) .1 VR 5,000$ LAD Add Service Fee dependant upon procurement method .2 Reality Based Training wall partitions 5,000$ LAD Add Service Fee dependant upon procurement method 20 Food Service Furniture - (FF&E Procurement)NA No kitchen equipment expected beyond refrigerators, microwaves, ice makers, and dishwashers. All provided by LAD specifications. 21 Signage - Exterior NA No signage beyond raised letter building mounted signage anticipated. 22 Specialty Signage/Displays/Exhibits NA Historical displays are not included in line item 8.2 23 Utility Rebates (EDA Program - Weldon)NA Tracked separately PRE-CONSTRUCTION 24 Hazardous Materials Abatement 30,000$ Lakeville Estimate Wild Card 25 Structure (Building) Demolition -$ CMa Estimate In Construction Cost. 26 Authority Entitlement: .1 Met. Council - SAC 37,275$ Met Council Estimate $2,485 per unit. Assuming 15 units. .1.1 Lakeville - Sanitary Sewer Access Charge NA $327 per unit. Lakeville to waive its own fee. .2 Met. Council - WAC -$ Met Council Estimate Met Council fee? .3 Planning/Development - Application(s)/Review NA Not anticipated, but Lakeville to waive its own fee. .4 Re-Zoning - Application NA Assume the no change in use = no re-zoning requirements .5 Re-Platting - Application NA Assume no change in site boundaries = no re-platting requirements .6 Vermillion River Watershed District - Application/Permit 6,000$ Lakeville Estimate Does Watershed District waive fees for municipalities? .7 Minnesota Dept. of Labor - Review NA Plumbing Plan Review Agreement in place. Lakeville to waive its own fee. .8 Park Dedication Fee NA 28 Preconstruction CM Services 40,000$ Lakeville / CMa Estimate SD-Bidding phase CONSTRUCTION 29 Soil Corrections NA Included as an Allowance within Construction Cost. 30 Plan Review(s) and Permit(s)NA Lakeville to waive its own fee. 31 Technology (Low-Voltage Systems): .1 Voice/Data/Network -$ Lakeville Estimate Included in construction cost estimate. .2 Audio/Video NA Included within Construction Cost. .3 Sound-Masking NA Not required. .4 Card Access -$ Lakeville Estimate Included in construction cost estimate. .5 Surveillance/Security -$ Lakeville Estimate Included in construction cost estimate. .6 Fire Alarm -$ Lakeville Estimate Lakeville to provide monitoring device ONLY. Included in construction cost estimate. .7 Fiber -$ Lakeville Estimate Lakeville to provide cabling and installation. Included in construction cost estimate. .8 WiFi 7,500$ Lakeville Estimate Lakeville to provide devices. 32 Electrical Site Utilities (Electrical Service hook up)???Estimate Typically this is outside of Construction Cost, if it is necessary. 33 Back-up (Emergency) Electrical Systems NA Not anticapated to be required, if provided - generator plug and play included in Construction Cost, temp generator by PW. 34 Construction Testing / Inspection NA CMa Included within Construction Cost. 35 Utility Rebates (EDA Program Results) OCCUPANCY 36 Offices (FF&E) - Procurement & Install .1 Workstation (1) @ $7,500 7,500$ Lakeville Estimate .2 Task chair (3) @ $750 2,250$ Lakeville Estimate .3 Guest chairs (2) @ $400 800$ Lakeville Estimate 37 Conference Rooms (FF&E) - Procurement & Install .1 Table (1) for 8 to 10 people @ $5,000 5,000$ Lakeville Estimate .2 Conference room chairs (10) @ $400 4,000$ Lakeville Estimate 38 Classroom (FF&E) - Procurement & Install .1 Classroom chairs (100) @ $400 40,000$ Lakeville Estimate .2 Portable tables (50) @ $750 37,500$ Lakeville Estimate .3 Podiums (2) @ $5,000 10,000$ Lakeville Estimate 39 Misc tables and chairs (FF&E) - Procurement & Install .1 Portable table (10) @ $400 4,000$ Lakeville Estimate .2 Classroom chair (20) @ $400 8,000$ Lakeville Estimate 40 Training Equipment (FF&E) - Procurement & Install .1 VR (1) @ $200,000 200,000$ Lakeville Estimate 3 sided screen based, could do a lease agreement… .2 Portable wall system kits for RBT (4 sets) @ $75,000 300,000$ Lakeville Estimate .3 Prop furniture - lump sum 60,000$ Lakeville Estimate .4 Light bars (4) @ $3,500 14,000$ Lakeville Estimate .5 Large Range Equipment NA Included in Construction Cost .6 Small Range Equipment NA Included in Construction Cost 41 Cleaning (FF&E) - Procurement & Install .1 Floor scrubber (1) @ $20,000 20,000$ Lakeville Estimate .2 Mats cleaner (1) @ $1,000 1,000$ Lakeville Estimate .3 Pallet jack (1) @ $1,500 1,500$ Lakeville Estimate .4 Garbage cans / recycling (20) @ $100 2,000$ Lakeville Estimate 42 Appliances (FF&E) - Procurement & Install .1 Refrigerators (3) @ $1,200 3,600$ Lakeville Estimate .2 Ice Maker (1) @ $1,000 1,000$ Lakeville Estimate .3 Washer / Dryer (2) @ $1,000 2,000$ Lakeville Estimate 43 Displays/Exhibits - Interior NA None anticipated at this time 44 Move-In Accessories 10,000$ Mats, ladders, mops, etc SOFT COST SUBTOTAL 2,414,425$ OWNER'S PROJECT CONTINGENCY A Pre-Design Phase - Soft Cost Contingency (15%)362,164$ Lakeville %Design and Construction Contigency included in Costruction Cost (10% and 5% respectively at Pre-Design Phase) B Schematic Design Phase (15%) C Design Development Phase (12.5%) D Construction Documents Phase (10%) E Construction Administration Phase (7.5%) SOFT COST TOTAL 2,776,589$ CONSTRUCTION COST TOTAL 21,480,834$ Construction Cost F .1 Pre-Design Construction Cost Estimate 21,480,834$ Loeffler PD Estimate Dated 12/19/24, "All in" Building + Warehouse (precast construction) G .2 Schematic Design Construction Cost Estimate H .3 Design Development Construction Cost Estimate I .4 90% Construction Documents Construction Cost Estimate OVERALL TOTAL PROJECT COST 24,257,423$ J .1 Lakeville's Project Budget 13,081,000$ Lakeville Predesign Document Previously Established Cost via Pre-Design Project Cost Budget dated February 7, 2023 K .2 Over (Under)11,176,423$ L State of Minnesota Bond Contribution 7,170,000.00$ M City of Lakeville Required Contribution 17,087,422.75$ 13%Soft Cost to Construction Cost percentage Page 31 of 66 COST CONSIDERATIONS - Examples under consideration Less precast in lieu of metal building (warehouse building) Less 6’-0” of width on the 50-yard range Smaller Reality-Based Training (-1,600 sf x 2 levels) ($350,000) *($650,000) ($900,000) Eliminate warehouse building Eliminate smaller 25-yard range ($1,100,000) *($3,000,000) Value Engineering Options Program Deletion Options (Not Desired) * Preliminary estimate Approximate Value $ Page 32 of 66 LAKEVILLE REGIONAL PUBLIC SAFETY TRAINING FACILTY USER MATRIX AGENCY BENEFITS OWNER PARTNER MEMBER USER 1st to schedule Priority Priority scheduling 1st Choice 2nd Choice Remaining Hours Rates $$$$$$$$$$ Storage Space x x ? AGENCY OBLIGATIONS Capital costs x ? Design ownership x ? Responsibility for building operations x ? Responsibility O&M x ? Annual fee x x x Fee for service x Contractual Options •Owner •JPA’s •Annual, or 3-5 Year Memberships •Fee for Service Page 33 of 66 LAKEVILLE REGIONAL PUBLIC SAFETY TRAINING FACILITY Survey Results Page 34 of 66 LAKEVILLE REGIONAL PUBLIC SAFETY TRAINING FACILITY PARTNER MEMBER Northfield PD Lakeville PD Faribault PD Burnsville PD Rice County Sheriff Savage PD Apple Valley PD Farmington PD USER Mendota Heights PD Burnsville Fire Hastings PD Eagan PD South St. Paul PD UNSURE Mendota Heights Fire Dakota County Sheriff Inver Grove Heights PD West St. Paul PD MN DNR - Forestry Survey Results Page 35 of 66 LAKEVILLE REGIONAL PUBLIC SAFETY TRAINING FACILITY 8 16 4 14 20 12 2 5 8 2 11 1 126 0 20 40 60 80 100 120 140 Farmington PD Apple Valley PD Dakota Co Sheriff Northfield PD Savage PD Rice Co Sheriff South St. Paul PD Eagan PD Burnsville PD Hastings PD Faribault PD Mendota Heights PD Lakeville PD 4 Hour SessionsAgency * Organizations with no 4-hour sessions needed are not represented in the graph Survey Results Page 36 of 66 LAKEVILLE REGIONAL PUBLIC SAFETY TRAINING FACILITY * Organizations with no 4-hour sessions needed are not represented in the graph 12 15 11 11 8 20 10 18 25 15 6 20 0 10 20 30 Lakeville PD Farmington PD Apple Valley PD Dakota Co Sheriff Northfield PD Savage PD Rice Co Sheriff South St. Paul PD Eagan PD Burnsville PD Hastings PD Faribault PD Mendota Heights PD Officers Per SessionAgency(no response) Survey Results Page 37 of 66 LAKEVILLE REGIONAL PUBLIC SAFETY TRAINING FACILITY 6 4 2 3 1 1 0 1 2 3 4 5 6 7 Never Once Twice 4 Times 20 Times 300 Times 45-PERSON CLASSROOM Other Agencies City of Lakeville Survey Results Page 38 of 66 LAKEVILLE REGIONAL PUBLIC SAFETY TRAINING FACILITY 8 3 10 1 2 3 4 5 6 7 8 9 Never Once Five Times 100-PERSON CLASSROOM Other Agencies City of Lakeville Survey Results Page 39 of 66 LAKEVILLE REGIONAL PUBLIC SAFETY TRAINING FACILITY Survey Results Page 40 of 66 LAKEVILLE REGIONAL PUBLIC SAFETY TRAINING FACILITY 4 5 1 5 1 1 1 0 1 2 3 4 5 6 Never Twice 3 Times 4 Times 8 Times 12 Times 56 Times VR SIMULATOR Other Agencies City of Lakeville Survey Results Page 41 of 66 LAKEVILLE REGIONAL PUBLIC SAFETY TRAINING FACILITY 6 2 2 5 1 1 1 0 1 2 3 4 5 6 7 Never Twice 3 Times 4 Times 6 Times 20 Times 103 Times PADDED MATS TRAINING Other Agencies City of Lakeville Survey Results Page 42 of 66 LAKEVILLE REGIONAL PUBLIC SAFETY TRAINING FACILITY 1 5 5 1 1 1 1 0 1 2 3 4 5 6 Once Twice 4 Times 6 Times 8 Times 20 Times 80 Times SCENARIO VILLAGE Other Agencies City of Lakeville Survey Results Page 43 of 66 LAKEVILLE REGIONAL PUBLIC SAFETY TRAINING FACILITY Survey Results Page 44 of 66 LAKEVILLE REGIONAL PUBLIC SAFETY TRAINING FACILITY Survey Results Page 45 of 66 LAKEVILLE REGIONAL PUBLIC SAFETY TRAINING FACILITY PHASE 2 – DESIGN & BIDDING DESIGN BIDDING / NEGOTIATION Anticipated Start by February 2024 Completion by November 2024 Anticipated Completion by February 2025 Page 46 of 66 LAKEVILLE REGIONAL PUBLIC SAFETY TRAINING FACILITY PHASE 3 – CONSTRUCTION CONSTRUCTION START CONSTRUCTION END Anticipated by April 2025 Anticipated Completion by April 2026 Page 47 of 66 LAKEVILLE REGIONAL PUBLIC SAFETY TRAINING FACILITY MOVE-IN & OPEN FOR BUSINESS CLOSEOUT OPEN TO AGENCIES Anticipated Completion by May - June 2026 Anticipated July 2026 Page 48 of 66 LRPSTF Q&A Page 49 of 66 LAKEVILLE REGIONAL PUBLIC SAFETY TRAINING FACILITY PRELIMINARY FLOOR PLANS SECOND FLOOR FIRST FLOOR Page 50 of 66 Date: 1/22/2024 Lakeville Fire Relief Association Pension Amendment Request Proposed Action Staff recommends adoption of the following motion: No formal action required. Staff seeks direction on how to proceed. Overview Attached is a memo from the Lakeville Fire Relief Association requesting changes to their pension vesting schedule and annual pension benefit level. Supporting Information 1. Fire Relief Board Memo Financial Impact: $ Budgeted: No Source: Envision Lakeville Community Values: Safety Throughout the Community Report Completed by: Justin Miller, City Administrator Page 51 of 66 M emorandum To: Mayor Luke Hellier and Lakeville City Council From: Lakeville Fire Relief Association (“LFRA”) Copy: Mike Meyer, Fire Chief Julie Stahl, Finance Director Date: January 9, 2024 Subject: Amendment to Fire Relief Pension Benefit Mayor Hellier and Lakeville City Council, We come before you amidst significant change and opportunity at Lakeville Fire Department (“LFD”). In less than two months, LFD will evolve into a hybrid department, with both full-time and traditional paid-on-call (“POC”) firefighters providing fire and rescue services to the City of Lakeville. The viability and success of this transition is conditioned on maintaining a strong and committed foundation of at least fifty (50) POC firefighters at LFD. Understandably, a change to 140 years of tradition elicits a wide range of questions, concerns, and emotions. Not surprisingly, retention, recruitment and cultural solidarity are the most pervasive and important themes expressed by our membership. As the elected voice for all LFD POC firefighters, the LFRA Board has invested significant time and effort over the past 12 months to organize and address our members’ trepidations. The process involved candid conversations, membership surveys, and engagement with external stakeholders and investment professionals. We are pleased to report that we have developed a financially viable plan to ensure continuity of exceptional service for the City of Lakeville. Proposed Amendments to LFRA Pension Benefit (Effective Upon City Council Approval): Vesting Schedule Change: • Current: Full vesting at 20 years; partial vesting initiating at 7 years of service (48%). • Request: Full vesting at 20 years; partial vesting initiating at 5 years of service (40%). Annual Pension Benefit Level: • Current: $12,000 • Request: $15,000 Page 52 of 66 This request is supported by both new and long-tenured POC firefighters and aligns with the substantial increases in personal risk and overall time commitment directly attributable to Lakeville’s significant growth. In fact, since 2014 LFD’s POC hours worked have increased by 96%. Furthermore, the scope of practice and expertise required of every LFD POC firefighter has expanded considerably to require increased training and administration of advanced care. This request is also consistent with other neighboring departments’ improvements to their respective pension benefit plans. LFRA has worked diligently to manage the pension in a way that optimizes the value to its members while also demonstrating fiscal responsibility to the City’s taxpayers. In fact, the LFRA pension fund has required no direct investment from the City for over eight years. As evidenced by the independent financial projections provided by CliftonLarsonAllen, coupled with historical fund performance, this proposal allows the pension fund to remain financially sound and sufficiently funded over the next three years (See Appendix – CliftonLarsonAllen LLP Data). Year Municipal Contribution State Fire Aid Pension Benefit Level 2025 $0 $15,000 2024 $0 $15,000 2023 $0 $575,879 $12,000 2022 $0 $508,676 $12,000 2021 $0 $429,690 $10,000 2020 $0 $407,568 $9,195 2019 $0 $377,598 $8,395 2018 $0 $361,701 $7,595 2017 $0 $347,635 $7,225 2016 $0 $342,276 $6,877 2015 $0 $335,889 $6,742 2014 $60,000 $312,542 $6,610 2013 $60,000 $309,365 $6,513 2012 $44,804 $217,958 $6,417 2011 $44,804 $213,067 $6,230 2010 $178,380 $196,224 $6,230 2009 $0 $191,073 $6,230 2008 $92,071 $224,674 $6,000 2007 $85,933 $264,923 $5,820 2006 $83,511 $304,523 $5,725 2005 $81,000 $284,395 $5,500 2004 $125,140 $291,147 $5,400 2003 $48,467 $220,209 $5,300 Page 53 of 66 Over the past ten years, LFRA has partnered with the City and this Council to advance a meaningful pension benefit for all LFD POC firefighters. We should collectively take great pride in the progress made on this benefit to date. Due to these efforts, the pension benefit is the most impactful and actionable mechanism to attract paid -on-call talent and encourage tenure at LFD. Accordingly, the City has this opportunity to deliver an emphatic statement of support for LFD’s POC firefighters by expressing its unanimous support for this proposal. With your prompt approval, we are confident that the necessary stability will be achieved during the LFD’s imminent transition. Long Term LFRA Pension Benefit Vision As a Board, we feel it is important to also share the long-term vision of the LFRA pension benefit. While this proposal is undoubtedly a significant step forward, there is a strong desire from the LFD POC member base to further modernize the vesting schedule in upcoming years. As previously noted, we are in the midst of significant change in both the department, as well as the fire service industry. In the coming years, it is our intention to adjust our pension vesting schedule to better align with the current state of the department and fire service. These adjustments, we believe, will also serve as a vital recruiting tool as the department continues to have a need for paid-on-call firefighters. We look forward to partnering with the city throughout this process. Thank you for your continued commitment to strongly support the men and women of the Lakeville Fire Department. Respectfully Submitted, Lakeville Fire Relief Association Page 54 of 66 Appendix Page 55 of 66 Pension Level/City Contribution History Year Investment Earnings Municipal Contribution State Fire Aid Total 2023 $2,044,879 $0 $575,879 $2,620,758 2022 ($2,204,578) $0 $508,676 ($1,695,902) 2021 $1,871,403 $0 $429,690 $2,301,093 2020 $1,715,829 $0 $407,568 $2,123,397 2019 $1,904,143 $0 $377,598 $2,281,741 2018 ($314,875) $0 $361,701 $46,826 2017 $1,175,892 $0 $347,635 $1,523,527 2016 $551,474 $0 $342,276 $893,750 2015 $39,474 $0 $335,889 $375,363 2014 $490,870 $60,000 $312,542 $863,412 2013 $1,156,305 $60,000 $309,365 $1,525,670 2012 $420,119 $44,804 $217,958 $682,881 2011 ($93,663) $44,804 $213,067 $164,208 2010 $560,847 $178,380 $196,224 $935,451 2009 $976,119 $0 $191,073 $1,167,192 2008 ($1,264,827) $92,071 $224,674 ($948,082) 2007 $375,096 $85,933 $264,923 $725,952 2006 $383,941 $83,511 $304,523 $771,975 2005 $181,458 $81,000 $284,395 $546,853 2004 $274,403 $125,140 $291,147 $690,690 2003 $395,012 $48,467 $220,209 $663,688 Totals 2003-2023 $10,639,321 $904,110 6,717,012 $18,260,443 Percentage of total 58.3% 5.0% 36.8% 100% Page 56 of 66 Relevant Fire/Public Safety Workforce Data Overall there has been an urgent crisis to recruit and retain on-call firefighters across the nation. There are a number of factors that contribute to the difficulty of recruiting and retaining on-call firefighters. These include: • Low pay: On-call firefighters are typically paid on a per-call basis, and the pay is often low, especially relative to the risks and demands of the job. • Demanding schedule: On-call firefighters are required to be available to respond to calls at all times, both day and night. This can be difficult to balance with a full-time job and family commitments. • Lack of benefits: On-call firefighters often do not receive the same benefits as full-time firefighters, such as health insurance and paid time off. • Dangerous work: Firefighting is a dangerous job, and on-call firefighters are at just as much risk as full-time firefighters. The following data reflects the urgency and impacts of this crisis: • A 2022 survey by the National Volunteer Fire Council found that 70% of volunteer fire departments are struggling to recruit and retain volunteers. • A 2023 report by the US Government Accountability Office found that low pay is the most commonly cited barrier to recruiting and retaining firefighters. • A 2023 study by the National Fire Protection Association found that the number of volunteer firefighters in the US has declined by 20% since 1990. Specifically, to the Lakeville Fire Department we have a target of 90 firefighters and are currently staffed at 73 (81% of target) and trending downward. CliftonLarsonAllen LLP Data 5/20 Vesting Calculations Annual Benefit Value Fund Performance 10% 8% 5% 2% 2024 15,000 110.4 108.5 105.8 103 2025 15,000 115.3 111.6 106 100.7 2026 15,000 119.6 113.9 105.6 97.8 (289k) Page 57 of 66 Average Return-7.23% LFD Years of Service (Current) Years of service # of active members 0 - 2 years 18 3 - 6 years 15 7 - 10 years 18 11 - 14 years 11 15 - 20 years 13 20 + 3 Total 78 Page 58 of 66 Date: 1/22/2024 Cannabis Zoning Discussion Proposed Action Staff recommends adoption of the following motion: No formal action needed. Staff seeks direction on how to proceed with zoning cannabis uses/businesses. Overview Legalization of cannabis was signed into law on May 30, 2023. Commercial growing, processing, and retail sales will fall under the regulation of the new state Office of Cannabis Management (OCM), who will begin licensing as early as January 1, 2025. OCM will be responsible for all commercial regulation including licensing, split between cultivation, manufacturing, distribution, and retail. Cities are responsible for registration. If the business has a valid state license, passes the compliance checks, and has paid all the fees and taxes, the city must issue the registration. The State statute requires that a city must issue at least one registration per 12,500 residents. For Lakeville, this means at least six registrations. Municipal regulations are generally preempted. Cities may not ban use (except in public spaces as the city has already done), possession, or transportation. Cities cannot prohibit businesses from operating if they are licensed by the state. However, cities do have a role when it comes to zoning. Cannabis businesses are viewed as any other type of legal business, subject to the City’s general zoning regulations. A condition of obtaining a full-strength retail license will be demonstrating compliance with local zoning regulations. Local ordinances can be adopted to regulate reasonable restrictions on the time, place, and manner of operation of a cannabis business. The statute also specifically mentions setbacks that may be incorporated into ordinances: 1,000 feet from a school and 500 feet from a daycare, residential treatment facility or “attraction within a public park that is regularly used by minors: like a playground, play field, etc.” These limitations are not required but an option. The statute also specifically states that businesses can sell between 10:00 a.m. and 9:00 p.m. Staff is asking the City Council to consider appropriate zoning districts for cultivation, manufacturing, distribution, and retail locations (dispensaries) and whether the uses should be permitted, conditional, interim, or accessory. The I-1, Light Industrial and I-2, General Industrial zoning districts allow for manufacturing, warehouse and distribution as permitted uses. Cultivation/manufacturing of cannabis is typically conducted internally due to temperature control requirements. However, staff recommends discussing the use of greenhouse structures, which would require amendments to design requirements in the industrial districts. Page 59 of 66 Retail sales are permitted in the C-1, Neighborhood Business District, C-2, Highway Commercial District, C-3, General Commercial District and C-CBD, Commercial-Central Business District. A dispensary would be considered a retail use. Considering the possible distance limitations allowed by statute, these retail districts are the most impacted by the limitations. Two maps have been prepared that display the distance limitations over the zoning districts. The first, with all the permitted restrictions, and the second showing only the restrictions on schools and parks but not including daycares. The Planning Commission provided input on the different types of cannabis uses (growing/ manufacturing, distribution, and retail sales) and the appropriate zoning district(s) for each at their work session on November 16th. There was consensus that dispensaries should have distance limitations for schools and parks, but daycares are not necessary. The commission also spoke to the need to be consistent with how liquor stores are treated. The Economic Development Commission also discussed cannabis at their meeting on December 12, 2023. The commission concluded that ordinances should include requirements to mitigate odors in both manufacturing and retail establishments. The commission also felt starting with all allowed restrictions for dispensaries would be best with the ability to reduce the limits in the future. Staff is seeking City Council input at this time so that zoning ordinances can be updated before the OCM begins issuing licenses (possibly as early as later this year). Policy questions include: Should these uses be permitted, conditional, interim, or accessory? Does the council want to distinguish between zoning districts (such as allowing in certain districts but not others)? Does the council want to use the distance limitations as allowed by state statute (and/or for both schools and day care facilities)? What other information does the council want to review prior to considering a zoning ordinance text amendment? Supporting Information 1. Cannabis Dispensary Restrictions 2. Cannabis Dispensary Restrictions with No Daycare 3. Planning Commission Work Session Minutes November 16, 2023 4. Economic Development Commission Minutes December 12, 2023 Financial Impact: $0 Budgeted: No Source: Envision Lakeville Community Values: Safety Throughout the Community Report Completed by: Tina Goodroad, Community Development Director Page 60 of 66 !( !( !(!( !( !( !( !( !( !( !( !( !( !(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( Kingsley Lake O r c h a r d L a k e East Lake L a k e M a r i o n Steve Michaud Park Foxborough Park Valley Lake Park Antlers Park Casperson Park King Park Aronson Park Avonlea ParkKENWOOD TRL 160TH ST W 210TH ST W DODD BLVDDODDBLVD179THST W JU N I P E R W A Y 179T H S T W 215TH ST WKEN W OODTR L 185TH ST W CEDARAVE162ND ST W 179TH S T W 185TH ST W KENRICKAVEPILOT KNOB RD185TH ST W 202ND ST W 200TH ST W CenturyMiddleSchool CherryviewElementarySchool ChristinaHuddlestonElementarySchool CrystalLakeEd. CenterEastviewElementarySchool Kenwood TrailMiddle School LakeviewElementarySchool Lake MarionElementarySchool LakevilleNorth HighSchool LakevilleSouth HighSchool NorthTrailElem. School Oak HillsElementarySchool McGuireMiddleSchool JFK Elem.SchoolAllSaint's CatholicSchoolEastLakeElementary UnitedChristianAcademyDay Care Type !(Certified Child Care Center !(Child Care Center !(Family Child Care Schools Parks (with playgrounds, ball fields, etc.) Retail Zoning Districts C-1 C-2 C-3 C-CBD M-1 M-2 PUD (Underlying Commercial Use) Dispensary Restricted Area Cannabis Dispensary Restrictions ¯0 1 20.5 Miles 1000 ft from schools or 500 ft from day care facilities & public parks regularly used by minors. P:\Projects\Community Development\Cannabis Dispensary Location Restrictions\Cannabis Dispensary Location Restrictions.aprx Page 61 of 66 Kingsley Lake O r c h a r d L a k e East Lake L a k e M a r i o n Steve Michaud Park Foxborough Park Valley Lake Park Antlers Park Casperson Park King Park Aronson Park Avonlea ParkKENWOOD TRL 160TH ST W 210TH ST W DODD BLVDDODDBLVD179TH STW JU N I P E R W A Y 179T H S T W 215TH ST WKEN W O O D TRL 185TH ST W CEDARAVE162ND ST W 179TH S T W 185TH ST W KENRICKAVEPILOT KNOB RD185TH ST W 202ND ST W 200TH ST W CenturyMiddleSchool CherryviewElementarySchool ChristinaHuddlestonElementarySchool CrystalLakeEd. CenterEastviewElementarySchool Kenwood TrailMiddle School LakeviewElementarySchool Lake MarionElementarySchool LakevilleNorth HighSchool LakevilleSouth HighSchool NorthTrailElem.School Oak HillsElementarySchool ParkviewElem.School McGuireMiddleSchool JFK Elem.SchoolAll Saint'sCatholicSchool East LakeElementary UnitedChristianAcademySchools Parks (with playgrounds, ball fields, etc.) Retail Zoning Districts C-1 C-2 C-3 C-CBD M-1 M-2 PUD (Underlying Commercial Use) Dispensary Restricted Area Cannabis Dispensary Restrictions ¯0 1 20.5 Miles 1000 ft from schools or 500 ft from public parks regularly used by minors. P:\Projects\Community Development\Cannabis Dispensary Location Restrictions\Cannabis Dispensary Location Restrictions.aprx Page 62 of 66 CITY OF LAKEVILLE PLANNING COMMISSION WORK SESSION MINUTES November 16, 2023 Vice Chair Christine Zimmer called the work session to order at 6:00 p.m. Members Present: Vice Chair Christine Zimmer, Scott Einck, Pat Kaluza, Brooks Lillehei, Jason Swenson, and Amanda Tinsley Members Absent: Chair Jenna Majorowicz, Patty Zuzek, and Surya Ganesan Staff Present: Planning Director Daryl Morey, Community Development Director Tina Goodroad, and Associate Planner Kris Jenson Others Present: Steve Volauvka, Remedy Bar Downtown Parking Study Community Development Director Tina Goodroad presented the downtown parking study. She stated City staff and our consultant presented the draft study to downtown businesses and incorporated their feedback into the study. After the study is approved by the City Council, the recommendations contained in the study, including wayfinding signage, will be implemented. The Planning Commission made the following comments:  Timely snow removal is important to preserve downtown parking spaces in the winter. Director Goodroad stated the City is working to have snow removed from the City-owned parking lots more frequently.  Access to businesses must be preserved during snow removal operations.  It was noted that some residents sell on-street parking spaces during Pan-O- Prog. Staff noted that it is illegal and will inform the Police Department.  Does the study incorporate bicycle parking at the trailheads? Director Goodroad stated that it does. Cannabis Zoning Regulations Director Goodroad presented background on the state legalization of cannabis in May 2023, which has created the need for City regulations and zoning as outlined in her November 7th memo. She stated full strength retail cannabis businesses cannot also sell the THC level products currently allowed today. She stated that businesses growing/manufacturing cannabis will be allowed in industrial zoning districts and businesses selling cannabis (dispensaries) will be allowed in commercial zoning Districts. Page 63 of 66 Planning Commission Work Session Minutes – November 16, 2023 Page 2 The Planning Commission made the following comments:  If a dispensary is legally established meeting the distance requirements from a school, day care, etc. and a day care is established at a later date within the restricted distance, does the dispensary have to close?  The dispensary distance restrictions established by the State should initially be incorporated into the City Code and then those regulations can be revisited to determine if they need to be adjusted.  There was consensus that the distance restrictions for dispensaries should be limited to schools and parks and not day care centers.  Concern was expressed about odor control, especially in the case of multiple tenant retail buildings.  Does the State have a requirement concerning ventilation systems for dispensaries, especially in the case of a multiple tenant building?  Should the City regulate cannabis dispensaries any differently than liquor and tobacco given that the product being sold is legal?  Will a CUP be required for dispensaries and/or manufacturing?  Concern was expressed about robberies since dispensaries are predominately a cash business.  The commercial PUDs should be added to the Cannabis Dispensary Restrictions map. The work session adjourned at 7:26 p.m. Respectfully submitted, Daryl Morey, Planning Director Page 64 of 66 CITY OF LAKEVILLE ECONOMIC DEVELOPMENT COMMISSION MEETING MINUTES December 12, 2023 1. Chair Seiler called the meeting to order at 4:00 p.m. in the Marion Conference Room. Members Present: Comms. Rick Bjorklund, Lowell Collman, Joe Eykyn, Bob Gillen, Jack Matasosky, Andrew Phillips, Don Seiler, Glenn Starfield Ex-officio Members Present: Mayor Luke Hellier, City Administrator Justin Miller, Chamber President Krista Jech Members Absent: Comm. Jessica Christiansen, Sara Lundberg Staff Present: Tina Goodroad, Community Development Director; Kati Bachmayer, Economic Development Coordinator 2. Approval of October 24, 2023 Meeting Minutes Comms. Collman / Gillen moved to approve the minutes of the October 24 meeting. Motion carried unanimously. 3. Downtown Parking Needs Assessment Presentation Ms. Goodroad presented the final outcomes of the Downtown Parking Needs Assessment. The study identified eight strategies to improve district-wide downtown parking. 1. Monitor utilization, 2. Create shared parking agreements, 3. Manage on-street parking for short-term users and patrons, 4. Revive existing public lots, 5. Consider revising the City’s parking requirements, 6. Create dedicated employee parking, 7. Rekindle the Special Services District, 8. Adhere to snow removal policies. Based on these results, the City plans to making improvements to directional parking signage and the west public lot near Howland Avenue and 209th Street West, as well as place a trailhead amenity near the northwest corner of the west public lot. Commissioners recommended promoting the trailhead amenity when it’s in place as a way to encourage visitors to park in the west public lot. Comm. Matasosky encouraged the City to revisit its commercial and industrial parking ordinances to see if a reduction in required parking could be achieved while still meeting customer needs. Page 65 of 66 Economic Development Commission Minutes December 12, 2023 Page | 2 4. Cannabis Zoning Discussion Ms. Goodroad presented information related the legalization of cannabis and the legislative impacts the City can expect. A similar conversation has been held with the Planning Commission and will be held with the City Council. EDC members were asked to provide feedback on city ordinances and zoning requirements regarding future cannabis retail establishments and growing or processing facilities. Many commissioners expressed concern around odor – both in a retail setting and industrial setting. It was recommended to add language to the city code that would address the odor concerns and require mitigation strategies to minimize it. Ms. Goodroad advised the EDC that city staff would consider defining terms related to cannabis businesses to remove any real or perceived ambiguity. 5. Project Updates a. Development Update – Ms. Bachmayer shared a PowerPoint presentation that highlighted recent business openings and celebrations. Two highlights included the ribbon cutting ceremony on November 17 at Allina Health Lakeville North Clinic and Panda Express’s grand opening on November 28. 6. Marketing Efforts a. Outreach – N/A b. Events – N/A Commissioners expressed an interest in a work plan for 2024 to identify key focuses and strategies for the group; external speakers at future meetings were encouraged. 7. Adjourn Meeting adjourned at 4:54 p.m. Respectively submitted by: Kati Bachmayer, Economic Development Coordinator Page 66 of 66