HomeMy WebLinkAbout01-13-2024 Retreat MINUTES
CITY COUNCIL RETREAT
January 13,2024-9:00 a.m.
Environmental Learning Center at Ritter Farm Park
1. Call to order, moment of silence and flag pledge
Mayor Hellier called the meeting to order at 9:00 a.m.
Members Present: Mayor Hellier, Council Members Bermel, Lee, Volk, Wolter
Staff Present: Justin Miller, City Administrator; Allyn Kuennen, Assistant City
Administrator; Courtney Miller,Assistant to the City Administrator; Mike Meyer, Fire
Chief
2. Staff Update of Key City Services
a. 2023 3rd Quarter Financial Report
City Administrator Miller rovided an overview of the 2023 3rd Quarter Financial
P
Report.
b. 2024 Budget Recap
Mr.Miller provided an overview of the 2024 Budget.
c. 2024-2028 Capital Improvement Plan
Mr.Miller discussed the 2024-2028 Capital Improvement Plan and highlighted several
projects including Antlers Park, Avonlea Park, upcoming street reconstruction, and the
I-35/County Road 50 interchange.
d. Current Residential Development Projects
Mr.Miller highlighted the current residential development projects. Council expressed
desire to meet with the school district and share development information and to ensure
all parties are on the same page. Council also added that it would like to see more City
departments represented at upcoming career fairs.
e. Staffing Update
Mr. Miller provided an update on City staffing. The City Council will discuss employee
benefits and retention efforts at an upcoming work session.
3. 2024 Schedule/Organizational Items
a. City Council Rules of Procedure
Mr.Miller indicated that the City Council Rules of Procedure have not changed since last year.
Council stated that it would like to discuss the advisory board application process and term
limits at an upcoming meeting.There was also interest in surveying advisory board members.
For the 2024 appointment process,Council will interview applicants on Saturday,March 2.
b. Meeting formats/locations
Council discussed the current meeting format,location,and time. It was agread that,starting in
Mazch,Council meetings will move to 6:00 p.m.Work session mcetings will move back to
City Hall once construction is complete.Until then,work session meetings will be held at the
Water Treatment Facility.
c. 2023 Committee Assignments
Council discussed appointments to City Council committees and inter-agencies.A resolution
approving the appointments will go to Council on February 5,2024.
d. Schedule of Key Items/Events
Council reviewed upcoming events in 2024.The Council discussed dates and locations for the
Annual Advisory Board Appreciation Dinner. It will be held at Antlers Park on May 29.
4. Public Safety Discussion
At the October 2023 work session, Council reviewed the Fire Department Facility study
completed by CNH Architects.
Council and staff discussed phasing options and various costs. It was noted that six full-
time firefighters are scheduled to start in March. Council directed staff to move forward
with temporarily remodeling Station One that will house the six full-time firefighters.
Staff will continue working with CNH Architects for further steps.
5. City Council Priority Items
Council and staff discussed several priority items that will come forward for more in-
depth discussions at coming meetings. Some include downtown redevelopment,
I-35/County Road 50 interchange,the public safety training facility, and cannabis zoning
regulations. Staff will schedule these for upcoming work session meetings.
6. Lunch Delivered and Continued Discussion
7. Adjourn
The meeting adjourned at 12:41 p.m.
Respectfully Submitted,
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Courtney Mille , sistant to the City Administrator Lu . Heller, Mayor