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Home My WebLink About11-06-2023 AGENDA CITY COUNCIL MEETING November 6, 2023 - 6:30 PM City Hall Council Chambers Members of the public can participate in person at Lakeville City Hall, 20195 Holyoke Avenue. Members of the public may join the meeting via Teams Meeting, Meeting ID: 267 706 322 550 or by calling Toll Number 1-323-433-2142; Conference ID: 848 709 193#. The mayor will allow for public comments and questions at the appropriate time. The City Council is provided background information for agenda items in advance by staff and appointed commissions, committees, and boards. Decisions are based on this information, as well as City policy, practices, input from constituents, and a council member’s personal judgment. 1. Call to order, moment of silence and flag pledge 2. Roll Call 3. Citizen Comments 4. Additional agenda information 5. Presentations/Introductions a. Park and Recreation Quarterly Report 6. Consent Agenda a. Check Register Summary b. Minutes of the 10/16/2023 City Council Meeting c. Minutes of the 10/23/2023 City Council Work Session d. Contract with Quality Flow Systems, Inc. for the rehabilitation of lift station 16. e. Fiber JPA with ISD194 f. Resolution Setting Dates of Regular City Council Meetings and Work Sessions g. Resolution Designating Polling Places for 2024 Elections h. Resolution Accepting Donation from Lakeville Public Safety Foundation i. Approve Extending Banking Services Agreement with U.S. Bank j. Amend 2023 Building, Equipment & Liquor Fund Budgets k. Authorize Transfers and Amend 2023 Improvement Construction and Debt Service Fund Budgets l. Approve Amending 2023 Opioid Fund Budget m. Professional Services Agreement with Leo A. Daly Architects Page 1 of 387 City Council Meeting Agenda November 6, 2023 Page 2 n. Resolution Receiving Feasibility Report and Calling a Public Hearing for Ipava Avenue and Indiana Avenue Improvements o. Resolution Approving a Joint Powers Agreement with South Metro SWAT p. Resolution Adopting Diseased Tree Nuisance Abatement and Special Assessment Agreement q. Joncas Interim Use Permit, 16079 Buck Hill Road r. Professional services contact for work to repaint the water tower near the Central Maintenance Facility s. Berres Ridge 9th Addition final plat t. Resolution amending Policy 6.35 Wage and Salary Schedules u. Resolution Supporting Dakota County Request for the Minnesota Department of Transportation to Perform Speed Zone Studies for 185th Street from Ipava Avenue to Cedar Avenue and 179th Street from Highview Avenue to Pilot Knob Road v. Contract with Weber Construction, Innovation Office Solutions and ECSI for City Hall renovations. 7. Action Items a. Public Hearing - Proposed Special Service Charge - Special Service Distr #1 for Taxes Payable 2024 b. Public Hearing - Unpaid Special Charges (Diseased Tree Removals) 8. Unfinished Business 9. New Business 10. Announcements 11. Adjourn Page 2 of 387 Date: 11/6/2023 Check Register Summary Proposed Action Staff recommends adoption of the following motion: Move to approve the Check Register Summary. Overview A summary of the claims paid during the period 09/08/2023 – 10/26/2023 is as follows: Checks 320572-320733 $4,856,660.35 ACH 14696-14867 $5,205,756.76 Electronic Funds Transfer (EFT) 20230507-20230528 $2,679,614.75 Total $12,742,031.86 The City Council will receive a list of expenditures paid (claims detail) and it is available to the public upon request. Supporting Information 1. 10.24.23 CKSUM 2. 10.24.23 CKREG Financial Impact: $12,742,031.86 Budgeted: Yes Source: Various Envision Lakeville Community Values: Good Value for Public Services Report Completed by: Cheri Donovan, Assistant Finance Director Page 3 of 387 10/25/2023City of Lakeville 11:48:03R55CKS2LOGIS100 1Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 10/26/20239/8/2023 - Company Amount 1,208,245.8701000GENERAL FUND 2,294.8902000COMMUNICATIONS FUND 1,153,267.9304000BUILDING FUND 194,496.4004100EQUIPMENT FUND 258,079.5804161ARENAS CAPITAL IMPROVEMENTS 15,975.2104200PARK DEDICATION FUND 237,178.9004401TRAIL IMPROVEMENT FUND 2,793.6004500PARK IMPROVEMENT FUND 2,820.39047002022 C PARK BONDS 300,622.68047102023 A PARK BONDS 3,932,189.9505200STATE AID CONSTRUCTION FUND 12,193.3805300PAVEMENT MANAGEMENT FUND 337,685.5405400STORM WATER INFRASTRUCTURE FND 162,840.9805500WATER TRUNK FUND 504.000658522-02 STREET RECONSTRUCTION 486.000658622-03 210TH ST LKVL BLVD RECON 22,443.600658721-26 ROYAL MILC PROP ACQ-8860 1,396,009.610658922-24 AIRLAKE 70 IMPROVEMENT 27,015.36065902023 "" STREET RECONSTRUCTION 60,296.400659524-02 STREET RECONSTRUCTION 180,877.8907450ENVIRONMENTAL RESOURCES FUND 2,161.97-07550 UTILITY FISCAL ADMINISTRATION 62,899.3207575STREET LIGHTING FUND 192,446.1107600WATER FUND 527,383.8607700SEWER FUND 885,402.7107800LIQUOR FUND 21,191.6607900MUNICIPAL RESERVES FUND 110,530.0008000ESCROW FUND - DEVELOPERS/BUILD 76.24-08910 ESCROW - DCA/SECTION 125 299,912.3508950DAKOTA 911 - OPERATING FUND 48,850.2408970LAKEVILLE ARENAS - OPERATIONS 1,087,335.6609800PAYROLL CLEARING FUND 09900 INVESTMENT FUND Report Totals 12,742,031.86 Page 4 of 387 MINUTES CITY COUNCIL MEETING October 16, 2023 - 6:30 PM City Hall Council Chambers 1.Call to order, a moment of silence, and flag pledge. Mayor Hellier called the meeting to order at 6:30 p.m. 2.Roll Call Members Present: Mayor Hellier, Council Members Bermel, Volk, Wolter Absent: Council Member Lee Staff Present: Justin Miller, City Administrator; Andrea McDowell Poehler, City Attorney; Julie Stahl, Finance Director; John Hennen, Parks & Recreation Director; Allyn Kuennen, Assistant City Administrator; Ann Orlofsky, City Clerk; Brad Paulson, Police Chief; Paul Oehme, Public Works Director; Tina Goodroad, Community Development Director 3.Citizen Comments None 4.Additional agenda information None 5.Presentations/Introductions None 6.Consent Agenda Motion was made by Bermel, seconded by Volk, to approve the following: a.Check Register Summary b.Minutes of the 09/25/2023 Work Session Meeting c.Minutes of the 10/2/2023 City Council Minutes d.Appointments to the City of Lakeville Youth Advisory Commission e.Ordinance Amendment Concerning Control of Dogs f.Disposal of Baler Located at Lakeville Liquors Galaxie g.Contract for the rehabilitation of city wells h.No Parking Resolution for Kenyon Avenue i.Approve Feasibility Report and Calling a Public Hearing for the 2024 Street Reconstruction Project j.Joint Powers Agreement with Dakota County for Absentee Voting Services Page 5 of 387 City Council Meeting Minutes October 16, 2023 Page 2 k.Agreement with Lakeville Lawn Care and Snow Removal LLC and Gonzo Brothers Landscape Limited Liability Company for Snow Removal l.Agreement with Blackstone Contractors, LLC. for Casperson Park Boat Launch Improvements m.Deferment of Special Assessments for Senior Citizens, Disabled and Military n.Environmental Covenant and Easement Agreement with Minnesota Pollution Control Agency for Preserve of Lakeville Second Addition Voice vote was taken on the motion. Ayes - Hellier, Bermel, Volk, Wolter 7.Action Items None 8.Unfinished Business None 9.New Business None 10.Announcements •Next Work Session Meeting October 23, 2023 •Next Regular City Council Meeting November 6, 2023 11.Adjourn Motion was made by Wolter, seconded by Bermel, to adjourn the meeting at 6:38 P.M. Voice vote was taken on the motion. Ayes - Hellier, Bermel, Volk, Wolter Respectfully Submitted, __________________________________ Ann Orlofsky, City Clerk ____________________________ Joshua Lee, Acting Mayor Page 6 of 387 Date: 11/6/2023 Minutes of the 10/23/2023 City Council Work Session Proposed Action Staff recommends adoption of the following motion: Move to approve the minutes of the October 23, 2023 City Council Work Session. Overview Supporting Information 1. Minutes of the 10232023 City Council Work Session Financial Impact: $0 Budgeted: No Source: Envision Lakeville Community Values: Good Value for Public Service Report Completed by: Courtney Miller, Assistant to the City Administrator Page 7 of 387 MINUTES CITY COUNCIL WORK SESSION October 23, 2023 - 6:30 PM Lakeville Water Treatment Facility 1. Call to order, moment of silence and flag pledge Mayor Hellier called the meeting to order at 6:30 p.m. Members Present: Mayor Hellier, Council Members Bermel, Lee, Volk, Wolter Staff Present: Justin Miller, City Administrator; Julie Stahl, Finance Director; Allyn Kuennen, Assistant City Administrator; Courtney Miller, Assistant to the City Administrator; Paul Oehme, Public Works Director; Mike Meyer, Fire Chief 2. Citizen Comments None. 3. Discussion Items a. Fire Department Facility Study by CNH Architects Fire Chief Meyer provided background on the Fire Department Facility study completed by CNH Architects. The purpose of the study is to accommodate 24/7 staffing at all four locations. Since April, CNH Architects has met with staff monthly to discuss the current and future needs of the department. Chief Meyer introduced Quinn Hutson and Brooke Jacobson, representing CNH Architects.They provided an overview of the study's information gathering process. They discussed each station's current conditions and highlighted areas where the department's needs are not being met. Mr. Hutson and Ms. Jacobson provided several options that would improve each of the stations and better meet the department's needs. They also provided the cost estimates. CNH Architect's recommendations, based on the study, include: • Short-Term Fix: Remodel Station 4, then Station 1 • Stations 2 & 4: Combined all new station approach • Station 1: Addition and remodel approach • Station 3: Addition and remodel approach The Council discussed the recommendations and various costs. The Council directed staff to bring the study back to another work session, along with financing options, a tentative timeline, and a response to other questions and ideas raised by the Council. b. PFAS Litigation Public Works Director Oehme provided an overview of PFAS, a large group of Page 8 of 387 City Council Work Session Minutes October 23, 2023 Page 2 manmade synthetic chemicals that do not break down easily and can accumulate in the environment. PFAS have been detected in water sources worldwide, including in Lakeville, leading to concerns about their impact on human health. Over the past several years, hundreds of lawsuits have been filed against the manufacturers of PFAS. Multi-District Litigation No. 2873 ("MDL") includes all the groundwater cases with PFAS contaminants that have been transferred to a U.S. District Court. The MDL involves 3M and DuPont, two of the largest PFAS manufacturers, to resolve claims about PFAS contamination in public drinking water. Virtually all public water systems that have PFAS detections in at least one of their supply sources will be eligible to receive funds to recover clean-up costs. Lakeville water has tested positive for small traces of PFAS, allowing the city to be part of the class action lawsuit. Mr. Oheme stated that the City has the option to opt out, object, or remain a class member. All eligible water systems will be automatically included in the settlements unless they opt out.Water systems that do not opt out will waive their right to pursue further litigation against 3M and DuPont for PFAS contamination. The Council directed staff to move forward as a member of the settlement. c. 2024 Proposed Liquor Fund Budget Finance Director Stahl provided an overview of the proposed 2024 Liquor Fund budget and 10-year projections. She stated that, compared to the 2023 budget, the 2023 year- end estimate reflects a $1.78M increase in sales and a $583K increase in gross profit. Expenditures in 2023 are expected to come in $81K above budget. The Liquor Fund is anticipated to end 2023 with a decrease in net position of $5K versus the budgeted decrease in net position of $440K. She stated that staff propose an increase to the 2024 sales and gross profit budgets to reflect the healthy sales in 2022-2023. The 2024 budget reflects the following increases in sales revenues: Heritage - 6.7%, Galaxie - 8.1%, Kenrick - 11.1%, Keokuk - 23.1%. The Council directed staff to move forward with the proposed budget increase. d. 2024 Proposed Utility Fund Budgets & Utility Rate Projections Finance Director Stahl provided an overview of the proposed 2024 Utility Fund budget and proposed utility rates/projections to support the services provided by the city. She stated that the proposed rate changes for 2024 include a 3% increase to Water rates, 3% increase to Sewer rates, and 0% increase for both Street Lights and Environmental Resources. The Council directed staff to move forward with the proposed budget. e. 2024 Proposed Fee Schedule Finance Director Stahl discussed the proposed changes to the 2024 Fee Schedule. She stated that staff reviews the fee schedule annually as part of the budget process to ensure that the city recovers its best estimate of costs incurred in providing services. The Council directed staff to move forward with the proposed changes. A public hearing will be held on December 4, 2023 and the 2024 Official Fee Schedule will be Page 9 of 387 City Council Work Session Minutes October 23, 2023 Page 3 incorporated into the City Code with an effective date of January 1, 2024, unless noted otherwise. f.2023 3rd Quarter Financial Report Finance Director Stahl provided an overview of the 2023 3rd quarter financial report and reviewed the General Fund, Communications Fund, Liquor Fund, Water Fund, Sewer Fund, Street Light Fund, and Environmental Resources Fund. 4.Items for Future Discussion None. 5.Committee/ City Administrator Updates Volk: Lakeville Arenas Board of Directors is working with contractors on a solution for the concrete at the ice rink. Bermel: The Dakota 911 Board of Directors discussed routine business at its most recent meeting. The Board also discussed several outages of the administrative line. Dakota 911 received $304,000 from the legislature that will go toward NextGen 911 readiness and cyber security costs. Hellier: The city will receive $59,000 from the dissolution of Dakota Broadband. 6.Adjourn Respectfully Submitted, __________________________________ Courtney Miller, Assistant to the City Administrator ____________________________ Joshua Lee, Acting Mayor Page 10 of 387 Date: 11/6/2023 Contract with Quality Flow Systems, Inc. for the rehabilitation of lift station 16. Proposed Action Staff recommends adoption of the following motion: Move to approve a contract with Quality Flow Systems, Inc. for the rehabilitation of lift station #16. Overview The City of Lakeville Utilities Division is responsible for nineteen sanitary sewer lift stations that are used to pump wastewater to a higher elevation. From there, the wastewater is conveyed through pipes to a Metropolitan Council Wastewater Treatment Facility. Lift stations are typically on a ten-to-fifteen-year rehabilitation schedule, depending on usage. A normal lift station rehabilitation includes replacement of pumps and piping and upgrades to the control panel. Lift station #16 is programmed for rehabilitation in 2023. Utilities staff sent out Request for Quotes to four pump contractors. Two contractors submitted quotes. Quality Flow Systems, Inc. submitted a quote for $44,544.00 and General Repair Service submitted a quote of $48,457.51. Staff recommends approving a contract with Quality Flow Systems, Inc. for the rehabilitation of lift station #16 based on their low quote, ability to meet all specifications and satisfactory completion of past projects with the city. Supporting Information 1. 2023 Lift 16 Contract 2. Quotations from Quality Flow Systems, Inc. and General Repair Service 3. Lift 16 Rehab RFQ Financial Impact: $44,544.00 Budgeted: Yes Source: Code 7712-6295 Envision Lakeville Community Values: Good Value for Public Service Report Completed by: Steve Grossman, Utilities Supervisor Page 11 of 387 Page 12 of 387 Page 13 of 387 Page 14 of 387 Page 15 of 387 Page 16 of 387 Page 17 of 387 I.Waiver. In the particular event that either party shall at any time or timeswaive any breach of this Contract by .the other, such waiver shall notconstitute a waiver of any other or any succeeding breach of this Contract byeither party, whether of the same or any other covenant, condition orobligation.J.Governing LawN enue. The laws of the State of Minnesota govern theinterpretation of this Contract. In the event of litigation, the exclusive venueshall be in the District Court of the State of Minnesota for Dakota County.K.Severability. If any provision, term or condition of this Contract is found tobe or become unenforceable or invalid, it shall not affect the remainingprovisions, terms and conditions of this Contract, unless such invalid orunenforceable provision, term or condition renders this Contract impossibleto perform. Such remaining terms and conditions of the Contract shallcontinue in full force and effect and shall continue to operate as the parties'entire contract.L.Entire Agreement. This Contract represents the entire agreement of theparties and is a final, complete and all-inclusive statement of the termsthereof, and supersedes and terminates any prior agreement(s),understandings or written or verbal representations made between the partieswith respect thereto.M.Permits and Licenses; Rights-of-Way and Easements. The Contractor shallgive all notices necessary and incidental to the construction and completionof the Project. The City will obtain all necessary rights-of-way andeasements. The Contractor shall not be entitled to any additionalcompensation for any construction delay resulting from the City's not timelyobtaining rights-of-way or easements.N.If the work is delayed or the sequencing of work is altered because of theaction or inaction of the Owner, the Contractor shall be allowed a timeextension to complete the work but shall not be entitled to any othercompensation.OWNER: CONTRACTOR: CITY OF LAKEVILLE BY:-------------Joshua Lee, Acting MayorAND-------------Ann Orlofsky, City Clerk 7 BY (Pl� tr{-P-1 M. k�'..yIts: C. 1-C)-�\ \ t=1N sv-, '°""�J ..4c..Page 18 of 387 800 6th St. N.W. New Prague, MN 56071 Office: (952) 758-9445 Fax: (952) 758-9661 Re: Lakeville, MN; Lift Station 16 Upgrade Quality Flow Systems is pleased to provide a quotation in accordance with your request and as follows: Item A Lift Station Upgrade; Duplex Guide System / Discharge Piping / Pump Replacement / Cellular Radio / Access Cover; This will consist of supplying and installing two new KSB pumps with hardened wet ends. This will also include new discharge piping in the wet well along with new pump guide systems. We will also be suppling and installing a new cellular radio for the control panel, this will include all necessary programing and software. Please see my itemized parts breakdown below. To include: Qty Description; Upgrade 2 KSB, Model KRT F80-252/74XG-S, 10hp, 230/3, 1750rpm submersible pumps to include: • Vortex impellers capable of passing 3” solids (250) • Double mechanical seals • 2-part epoxy paint • 50’ of power cable • Class 1 Div.1 explosion proof motors, IE3 • Stainless steel pump handles • 25’ of stainless-steel lifting chain per pump • Seal fail / over temp sensors built into pumps • 5 Year pump warranty • Hardened wet ends 2 KSB, Guide claws 2 KSB, Base elbows 3” x 4” 2 Stainless steel upper brackets 2 Stainless steel intermediate brackets 2 4”, flange by plain end riser pipes, concrete lined ductile iron 2 4” Flange coupling adapters 2 4” Flange by flange 90’s, ductile iron A/R Bolt and gasket kits 1 Stainless steel cable rack 2 Stainless steel J-hooks 1 Access cover with safety grate, Halliday, 47” x 29.5” aluminum, 300lb psf, 316ss hardware, safety grate 1 Cellular radio with required data package and high gain impeller, Secomea cellular radio with license and Verizon modem A/R Onsite start-up of all equipment Quotation To: Lakeville, MN Attn: Steve Grossman Date: 09/27/2023 From: Cory Malay Phone: (952) 221-9800 Engineer: N/A Page 19 of 387 800 6th St. N.W. ▪ New Prague, MN 56071 Web: www.qfsi.com ▪ Page: 2 of 2 A/R Installation of all above listed equipment Total Sell Price for Item A - $44,544.00 (plus any applicable taxes) Exclusions: • City will provide SS guide pipe • City will provide vac truck for station clean out and bypass Terms: Quotation is based upon Quality Flow Systems Inc. Standard Terms and Conditions of Sale; copy provided upon request. Proposed Delivery Schedule: Delivery: 4 to 6 weeks after approval. Delivery and Storage: Freight allowed to job site. Thank you for this opportunity to be of service to you. If you have any questions, please don’t hesitate to call. Sincerely, Cory Malay Cory Malay Page 20 of 387 Date 10/12/2023 Cust. PO# Quoted by : Steve A Name Company Phone Email Engineering Firm Qty Part Number Price Each Total . -$ 1 1,574.43$ $1,574.43 -$ 2 Homa Pump 10,430.48$ $20,860.96 2 707.16$ $1,414.32 2 464.01$ $928.02 50 2.66$ $133.00 1 140.00$ $140.00 2 47.00$ $94.00 4 7.00$ $28.00 2 2,165.66$ $4,331.32 2 215.50$ $431.00 2 232.02$ $464.04 4 53.27$ $213.08 2 4,281.15$ $8,562.30 2 1,468.10$ $2,936.20 2 774.67$ $1,549.34 -$ 32 145.00$ $4,640.00 70 2.25$ $157.50 Total Estimate 48,457.51$ Complete line of Pumps and Blowers for: 3535 International Dr. Vadnais Heights, MN 55110 Estimate Office Phone 651-766-0874 Fax 651-766-0875 www.generalrepair.com 230/3 Industrial – Waste Water – Lift stations – Metering - Sanitary Email: Steve Grossman Phone : (651) 766-0874 City of Lakeville 952-985-2742 Description Halliday Hatch Base Elbow Kit KSB 4" AV432-165/17,4TCFM 50-" Cable Adder Moisture/Over-Temp Relay SS Lifting Chain SS Cable Rack SS J-Hook SS Shackle DI Discharge Pipe 18' 90 Deg Elbow Mega Flange Gasket/Bolt Kits Guide Claw KSB 4" On-Site Labor 2 Techs Mileage Intermediate Bracket KSB Tax, inbound and outbound freight will be added 3% Processing Fee on all Credit Card Transactions Quote valid for 30 days Thank you for your business Page 21 of 387 20195 Holyoke Avenue, Lakeville, MN 55044 952-985-4400 • 952-985-4499 fax www.lakevillemn.gov Request for Quotes: September 5, 2023 2023 Lift Station #16 Rehabilitation I. INTRODUCTION The City of Lakeville is seeking quotes to remodel a submersible pump lift station. In general, this project includes: removal of existing components and the furnishing and installation of new components in the wet well and a cellular radio in the control panel. A. RFQ Content. This RFQ contains the following sections: I. Introduction II. Project Information III. Proposal B. Addenda/Clarification. Any changes to this RFQ will be made by emailed addendum. C. Project Award. Issuance of this RFQ and receipt of proposals does not commit the City of Lakeville to award a contract. The City of Lakeville reserves the right to postpone opening for its own convenience, to accept or reject any or all proposals received in response to this RFQ, to negotiate with other than the selected Contractor should negotiations with the selected be terminated, to negotiate with more than one Contractor simultaneously, or to cancel all or part of this RFQ. Page 22 of 387 20195 Holyoke Avenue, Lakeville, MN 55044 952-985-4400 • 952-985-4499 fax www.lakevillemn.gov D. Contact Person. The contact for specific questions regarding information in this proposal is: Steve Grossman Utilities Supervisor City of Lakeville 20195 Holyoke Avenue Lakeville, MN 55044 952-985-2742 sgrossman@lakevillemn.gov II. PROJECT INFORMATION A. Project Location and Identified Improvements. The existing infrastructure consists of all controls, pumps and discharge piping components. Lift Station #16 is located at 10455 Javelin Ct in Lakeville, MN. B. Project Scope. The objective is to replace existing wet well and control panel components to ensure the proper operation and maximum efficiency of the lift station. All labor, parts, appurtenances, fasteners, disposal of removed components, installation, programming, calibrating and delivery shall be included in all submitted quotations. SCHEDULE A: Remove and discard existing wet well equipment and control panel components listed below: a. Two (2) base elbows b. Two (2) pumps c. Two (2) discharge claws d. Four (4) 2” guide pipe e. Two (2) upper guide rail brackets f. Two (2) 4” discharge pipes and 90 degree bends Page 23 of 387 20195 Holyoke Avenue, Lakeville, MN 55044 952-985-4400 • 952-985-4499 fax www.lakevillemn.gov SCHEDULE B: Furnish and install the following components: a. Two (2) KSB 3”x4” discharge base elbows b. Two (2) KSB 3” claws c. Two (2) KSB KRT F80-252/74XG-S 250mm impeller w/ 50’ power cable, vortex-style impellers capable of passing 3” solids stainless steel lifting handle and 5-year pump warranty, double mechanical seals, Class 1 Div. 1 explosion proof motors, IE3, seal fail/over temp fail sensors built into pumps, 2-part epoxy paint, 25’ of SS lifting chain w/ SS shackle, flame-hardened volutes and impellers to a minimum 1,000 Brinell hardness. d. Two (2) KSB Upper guide pipe brackets SS e. Two (2) 4” KSB Intermediate guide pipe brackets SS f. Two (2) 4” flange coupling adapter, epoxy-coated with SS hardware g. Two (2) 4” x 25’ flange x plain end riser pipes, concrete lined DIP, epoxy-coated h. Two (2) 4” 90-degree flange x flange fittings, concrete lined DIP, epoxy- coated i. One (1) SS cable rack j. Two (2) SS j-hooks k. One (1) Halliday aluminum retrofit cover with safety grate, 47” x 29.5”, 300psf, 316 SS hardware l. One (1) Cellular radio with required data package and high gain impeller, Secomea cellular radio with license and Verizon modem m. Re-install City-provided 2” guide pipe C. Project Specifications. 1. City of Lakeville Standard Specifications, 2020. (Located on City Website) 2. EJCDC Std General Condition, 2018. 3. Supplementary General Conditions, 2018. 4. Alternate pump brand may be quoted with prior approval from the City. Adaptation to KSB discharge system shall be included in quotation. 5. All bolts and gaskets shall be included in the quotation. 6. All testing and start-up shall be included in the quotation. Page 24 of 387 20195 Holyoke Avenue, Lakeville, MN 55044 952-985-4400 • 952-985-4499 fax www.lakevillemn.gov 7. All additional wire and fasteners shall be included with the installation of the cellular radio. 8. City to provide Vactor for temporary bypass of lift station while work is being performed. D. Project Schedule. The following is the anticipated project schedule: Deadline to Submit Quote October 16, 2023 by 3:00p.m. Final Completion December 15, 2023 III. PROPOSAL A. Quote Submittal. All complete proposals must be submitted to: City of Lakeville Steve Grossman, Utilities Supervisor sgrossman@lakevillemn.gov Submit electronic copies of your proposal no later than 3:00 pm Monday, October 16, 2023. Late proposals will not be considered. There is no public bid opening for this project. a. Proposal shall include at a minimum, the following: 1. Identification of the offering firm(s), including name, address and telephone number of each firm. 2. Acknowledgement of receipt of RFQ addenda, if any, and Page 25 of 387 20195 Holyoke Avenue, Lakeville, MN 55044 952-985-4400 • 952-985-4499 fax www.lakevillemn.gov 3. Name, title, address, email address and telephone numbers of contact person during period of proposal evaluation. 4. Insurance certificate as required per contract documents and city specifications. 5. Quotation. Page 26 of 387 Date: 11/6/2023 Fiber JPA with ISD194 Proposed Action Staff recommends adoption of the following motion: Move to approve the joint powers agreement with ISD194 permitting district use of City fiber in exchange for City use of district conduit. Overview Lakeville Area Schools (ISD194) and the City of Lakeville are partnering to provide a fiber optic connection to the new elementary school on Highview Avenue. The new school is not located near any existing school fiber infrastructure, but it is in close proximity to existing City assets. ISD194 and the City will partner to finish the last leg of the route between the new facility and the Holyoke Water Tower, which has existing connectivity. The City will then permit the use of unused City strands to create a path from the water tower to a district connection point at 185th Street and Ipava Avenue. The City has multiple utility assets and park assets on the west side of Interstate 35. In exchange for the use of City fiber, ISD194 will allow the City to use ISD194 conduit space to create a new connection between the City's current fiber and the assets on the west side of the interstate. Without the use of this conduit, connecting across the interstate would be difficult and costly for the city. This partnership will benefit both ISD194 and the City. ISD194 will receive a reliable and high- speed fiber optic connection for its new elementary school. The City will be able to expand its fiber optic network to new areas and improve connectivity for its assets. Supporting Information 1. HVE-JPA-Agreement-City Financial Impact: $10,000 Budgeted: No Source: Sewer Fund Envision Lakeville Community Values: Good Value for Public Service Report Completed by: Trevor Stewart, IT Manager Page 27 of 387 Page 28 of 387 /PWFNCFS Page 29 of 387 )07Paj7NaNaIpjK<p&Njop&ca;kNjp 7a;p e7oNaIpGgp7aop \c97jdgp jL< >d\]cmNaI p $ 3<P`8kgiNaIp jLdgp jKd]]cmPaIp 9c`e]<jPcap c=pjL< 2gcX<9jpPapjL<p7`ckajpc=p %'<iNIa7jPaIpjK<pie<9P>W9p>W8<gpijg7a;ipjcp8<pie]P9<;p]c97j<;p7jpjL<p'PijgP9jpK7a;Kc]< 7jp4jg<<jp7a;p ,e7l7p$l< &*g7ajNaIp7ap,a;<C7iN8\<p3NIKjpc=p6i<p-36p>dgp7po<jpjcp8<p;<j<g`Pa<;p7`ckajpc= >W8<gp7Ig<<;pjcp8opjL<p27gjN<ip>dgpki<pc=pjK<p'NijgP9jp&ca;kNjp7ip;<eP9j<;pPap(nLN8Nj %p >dgp &Pjop E8<gpijg7a;ipjcp 8W8<g ]c97j<;p mPjLPap jKW8<gp7]]c97j<;pjcpjL<p&Pjo 2 2 2 2 2 2 2 (n9<ejp7ipegclP;<;pPapjKNip$Ig<<`<ajp<79Kp27TQopmN]]p;<iPIapPjipcmapE8<gp a<jmcgYp 7a;p mN]]p Paij7]]p 7a;p `7a7I?Ripjcp`7Naj7Pap jL<Pgpg<ie<9jNlW8<gp7a;p g<]7j<;p<]<9jgcaP9p ;<lP9<ipjcp B9P]Pj7j<pjL<pegce<gpHa9jNcapc=pjK<PgpNaj<g9caa<9j<;pa<jmcgYip7ip ;<i9gP8<;pPapjLNip $Ih<<`<ajp 2 2 5cp7iiPijpjK<p27URN<ipNapjK<p;7o jc ;7ope<gGg`7a9<pc=pjLPip $Ig<<`<ajp7a;pjcp<aikg<p9c`e]P7a9<pmPjLpjL<pie<9PE97jNcaip7a;pegclP;<pcaIcPaIp9caik]j7jPcap ]N7PicaipiL7]]p8<p;<iPIa7j<;p8opjL<p27gjP<ip 5L<p27gjP<ipiL7]]pNaGg`pjL<pcjK<gipNapmgPjPaIpc=p7aop 9L7aI<pNapjL<p;<iNIa7j<;p]N7Nicap $jpjL<pjP`<pc=p<n<9kjNcapc=pjLNip$Ig<<`<ajpjKd]]cmNaIp e<gicaip7g<pjL<p;<iNIa7j<;p]N7Nicai!p &.12*$2 '#0&((# 2 5g<lcgp4j<m7VRp ,a>dg`7jPcap4oij<`ip07a7I<gp p+c]ocY<p$l<ak<p /7Y<lN]]< p01pp pp j7ij<m7gj"^7Z<lS^_<`bJclp )"#+#)"#).2!%**(2&-/,&!.2 2 27jgN9Yp37j<]NDp p.kaPe<gp27jLp /7Y<lP]]<p01pp f7jgN9[g7j<]N@A#Ni:cgJ Page 30 of 387 Page 31 of 387 Page 32 of 387 Page 33 of 387 Page 34 of 387 Page 35 of 387 Page 36 of 387 Page 37 of 387 Date: 11/6/2023 Resolution Setting Dates of Regular City Council Meetings and Work Sessions Proposed Action Staff recommends adoption of the following motion: Move to approve a resolution setting dates of regular City Council meetings and work sessions in 2024. Overview The City Council meets on the first and third Mondays of each month. When Monday falls on a legal holiday, the meeting date is changed to the following day (Tuesday). The attached resolution establishes the regular City Council meetings and work sessions scheduled for the coming year. The resolution establishes a start time of 6:30 p.m. for all regular meetings and work sessions. Supporting Information 1. Resolution Setting the 2024 City Council Meeting Dates Financial Impact: $0 Budgeted: No Source: Envision Lakeville Community Values: Good Value for Public Service Report Completed by: Ann Orlofsky, City Clerk Page 38 of 387 CITY OF LAKEVILLE RESOLUTION NO. 23- RESOLUTION SETTING DATES OF REGULAR CITY COUNCIL MEETINGS AND WORK SESSIONS WHEREAS, the City Council deems it to be in the best interest of the City to promote and provide ample time for the Council and staff to prepare for each Council meeting; NOW, THEREFORE, BE IT RESOLVED that meeting dates in 2024 for the Lakeville City Council shall be as follows. These meetings shall begin at 6:30 p.m. Regular Meeting Regular Meeting Work Session January 2* January 16* January 22 February 5 February 20* February 26 March 4 March 18 March 25 April 1 April 15 April 22 May 6 May 20 May 28* June 3 June 17 June 24 July 1 July 15 July 22 August 5 August 19 August 26 September 3* September 16 September 23 October 7 October 21 October 28 November 4 November 18 November 25 December 2 December 16 December 9 *Meeting date is Tuesday due to legal holiday on Monday ADOPTED by the Lakeville City Council this 6th day of November 2023. CITY OF LAKEVILLE ______________________________ Joshua Lee, Acting Mayor _________________________________ Ann Orlofsky, City Clerk Page 39 of 387 Date: 11/6/2023 Resolution Designating Polling Places for 2024 Elections Proposed Action Staff recommends adoption of the following motion: Move to approve a resolution designating polling places for the 2024 elections. Overview According to State law, municipalities must designate polling places for each election precinct for the following calendar year. This must be done by December 4, 2023, because of the Presidential Nomination Primary on March 4th. A polling place must be located within the precinct’s boundaries or within one mile of those boundaries. There are currently 18 voting precincts in Lakeville, and three polling locations will change in 2024. • Precinct 4 was at Lakeville South High School and now will vote at Trinity Church • Precinct 7 was at Orchard Lake Elementary and now will vote at Hometown Church • Precinct 16 was at Fire Station 2 and now will vote at Crossroads Church State law requires that if the location of a polling place has changed, the governing body shall send to every affected household with at least one registered voter in the precinct a non- forwardable mailed notice of the location change. Notices must be mailed no later than 25 days before the next election. Supporting Information 1. Resolution Designating Polling Places for 2024 Elections Financial Impact: $3,000.00 Budgeted: Yes Source: City Clerk/Elections Envision Lakeville Community Values: Good Value for Public Service Report Completed by: Ann Orlofsky, City Clerk Page 40 of 387 CITY OF LAKEVILLE RESOLUTION NO. 23- RESOLUTION DESIGNATING POLLING PLACES WHEREAS, Minnesota Statute 204B.14 allows the governing body to change the boundaries of any election precinct which it has established; and WHEREAS, Minnesota Statute 204B.16, subdivision 1, requires the governing body of a municipality to designate a polling place for each election precinct by December 31 for the following calendar year; and WHEREAS, polling places shall be located within the boundaries of the precinct or within one mile of one of those boundaries. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lakeville hereby designates the polling places of 18 election precincts as described on the attached exhibit A for elections held in the year 2024. ADOPTED by the Lakeville City Council this 6th day of November 2023. CITY OF LAKEVILLE ______________________________ Joshua Lee, Acting Mayor ATTEST: _________________________________ Ann Orlofsky, City Clerk Page 41 of 387 EXHIBIT A City of Lakeville Precincts PRECINCT 1 Heritage Center, 20110 Holyoke Avenue PRECINCT 2 St. John’s Lutheran Church, 20165 Heath Avenue PRECINCT 3 Lakeville South High School, 21135 Jacquard Avenue PRECINCT 4 Trinity Church, 10658 210th Street West PRECINCT 5 Kenwood Trail Middle School, 19455 Kenwood Trail PRECINCT 6 Northcross Lutheran Church, 19400 Ipava Avenue PRECINCT 7 Hometown Church – 16165 Kenwood Trail PRECINCT 8 Hosanna Church, 9600 – 163rd Street W. PRECINCT 9 Church of Jesus Christ of Latter-day Saints, 18460 Kachina Ct. PRECINCT 10 Water Treatment Facility, 18400 Ipava Avenue PRECINCT 11 Messiah Lutheran Church, 16725 Highview Avenue PRECINCT 12 Oak Hills Elementary School, 8640 165th Street W. PRECINCT 13 Cherry View Elementary School, 8600 175th St W PRECINCT 14 Emmanuel Christian Center, 17297 Glacier Way PRECINCT 15 South Twin Cities Church of Christ, 16120 Cedar Avenue PRECINCT 16 Crossroads Church – 17671 Glacier Way PRECINCT 17 North Trail Elementary School, 5580-170th Street W. PRECINCT 18 Lord of Life Lutheran Church, 16200 Dodd Lane Page 42 of 387 Date: 11/6/2023 Resolution Accepting Donation from Lakeville Public Safety Foundation Proposed Action Staff recommends adoption of the following motion: Move to approve resolution to accept four (4) powered suction units and accessories valued at $3,155.84 from Lakeville Public Safety Foundation to the Lakeville Fire Department. Overview The Lakeville Fire Department applied for a grant through the Lakeville Public Safety Foundation to purchase four (4) power suction units and accessories that will be placed on the primary engines. These devices are used in medical incidents to assist with airway management. Supporting Information 1. Resolution Accepting Donation from Lakeville Public Safety Foundation 2. LPSF Power Suction Units Financial Impact: $0.00 Budgeted: No Source: Envision Lakeville Community Values: Safety Throughout the Community Report Completed by: Michael Meyer, Fire Chief Page 43 of 387 CITY OF LAKEVILLE RESOLUTION NO. 23- RESOLUTION ACCEPTING DONATION FROM LAKEVILLE PUBLIC SAFETY FOUNDATION WHEREAS, MN Statute 465.03 requires that cities accept donations for the benefit of its citizens in accordance with the terms prescribed by the donor; and WHEREAS, the City of Lakeville’s Fire Department has received a donation from Lakeville Public Safety Foundation valued in the amount of $3,155.84; and WHEREAS, the donation is beneficial to the fire department. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lakeville, Minnesota that the donation is hereby officially accepted and acknowledged with gratitude to the donor; and BE IT FURTHER RESOLVED that City staff is authorized to amend the budget to comply with grant agreements and restricted donations. ADOPTED by the Lakeville City Council this 6th day of November 2023. CITY OF LAKEVILLE ______________________________ Joshua Lee, Acting Mayor _________________________________ Ann Orlofsky, City Clerk Page 44 of 387 1 The purpose of the Lakeville Public Safety Foundation is to promote public safety and provide financial assistance to enhance the capabilities of the Lakeville Police and Fire Departments. Date of Grant Application: October 2, 2023 Submit electronically to: info@lpsfmn.org or send a copy to: LPSF P.O. Box 1526 Lakeville, MN 55044 Lakeville Fire Department Name of organization 9465 185th Street West Lakeville, MN 55044 Address 952-985-4700 Phone Fax Website Mike Meyer Fire Chief 952-985-4701 mmeyer@lakevillemn.gov Name of Staff Executive Title Phone E-mail Todd Sellner Asst. Fire Chief 952-985-4702 tsellner@lakevillemn.gov Name of Contact Person Title Phone E-mail Is your organization an IRS 501(c) (3) not-for-profit? __________Yes _____X______No If no, is your agency a public agency/gov’t? ____X______Yes ___________No If no, check with funder for details on using fiscal agents and list name and address of fiscal agent: ______________________________________________________________________________ ________________ Name Fiscal agent’s EIN# ______________________________________________________________________________ Address LPSF Grant Application Page 45 of 387 2 Proposal Information Write an executive summary that describes how this grant will help the Lakeville Public Safety Foundation achieve its mission “to promote public safety by enhancing the capabilities of the Lakeville Police Department and Lakeville Fire Department”. Please include the following: •Brief description of the project •Expected outcomes •Who the project serves and why it is important •How the funds will be spent Dollar amount requested: $3,155.84 Total annual organization budget: $2,666,423.00 Total project budget: $3,155.84 Organization Information Provide background on your organization: •State your mission and goals •Summarize your organization’s history •Outline the organization’s current programs and activities •Highlight the recent accomplishments Purpose of Grant Project, program and operating funds requests: •Problem and need. Identify the problem to be addressed and the needs to be met by the project. What unique services would the community be deprived of if you do not undertake this project? •Program/Project Goal. Describe the goals and overall impact of the project or program. •Program/Project. Describe your program objectives relating to this grant application, activities, strategies, time lines and explain how the grant will enable you to address the problem or need. Is this a new or continuing project? •Project timeframe. Over what period of time will the funds be utilized? •Utilization. Number of individuals to benefit from funds. Evaluation Outcomes. Describe the proposed program/project outcomes. What outcomes do you want to produce by the end of the grand period? How do these outcomes support the mission of the LPSF? Measurements. Outline your plan to document progress and results. How will you measure expected outcomes and the effectiveness of your activities? Grant applications will be reviewed within 60 days of receipt. Questions? Please contact Shanen Corlett at info@lpsfmn.org or 612-799-8375 Page 46 of 387 3 The mission of the Lakeville Department is: “The Lakeville Fire Department is dedicated to serving the community through the protection of lives and property by providing public safety education and professional emergency response.” Since 1884 the Lakeville Fire Department has been working towards the successful accomplishment of this mission. The purpose of this grant request is to provide funding to purchase 4 (four) Laerdal Compact Suction Units with carrying cases and replacement canisters compact power suction units for our frontline fire engines. We have expanded our medical training and capabilities in advanced care for critical calls due to an increase in EMS calls, which make up 65% of our call volume. The suction units are one more tool to add for critical calls where a patient has an airway obstruction. This allows our firefighters to clear an airway to assist with breathing and placement of an airway device when arriving prior to medics. These are the same devices that our ambulance service uses. Providing our firefighters with tools like the suction units add one more critical tool to help a person in our community that is in need. Thank you for your consideration. Page 47 of 387 Date: 11/6/2023 Approve Extending Banking Services Agreement with U.S. Bank Proposed Action Staff recommends adoption of the following motion: Move to approve an extension of the Banking Services Agreement with U.S. Bank National Association. Overview In November of 2018, staff prepared and issued Requests for Proposals (RFP) for banking services for the City as well as the entities for which the City is the fiscal agent (Dakota 911, Lakeville Arenas, and ALF Ambulance). A minimum five-year agreement was contemplated with a three-year renewal upon mutual agreement of the parties. Five proposals were received from local banks. Staff reviewed the proposals for compliance with mandatory elements; ability, capacity and skill of the institution and its employees to perform required and desired services; cost of the services provided; etc. The top three banks were identified based upon these criteria and were asked to participate in oral interviews and demonstrate their online systems with the City Administrator, Finance Director, Assistant Finance Director and Finance staff. U.S. Bank and Wells Fargo Bank provided clarification and responses to additional questions and costs. U.S. Bank provided two pricing options with their proposal: the 4M Option and Direct. U.S. Bank has a partnership with the Minnesota Municipal Money Market Fund (4M Fund) which includes a sweep account arrangement. This 4M sweep account arrangement is only available with U.S. Bank and only Minnesota municipalities (and entities that are Joint Powers arrangements such as Dakota 911, Lakeville Arenas and ALF Ambulance) may participate in the 4M. The City currently utilizes the 4M Fund for short-term investments. Staff signed a master services agreement and a five-year banking services agreement (2019- 2023) with U.S. Bank to provide banking services for the City utilizing the 4M Sweep Option. City staff have been very pleased with the services provided by U.S. Bank these past five years. Staff is also amidst a software (ERP) implementation that will go through November of 2024 and asserts that switching banks at this crucial point is not advised. Primary Issues to Consider • Budget Impact. For the past five-year term of the agreement, the City saved approximately $70,500 in bank fees. Similar savings will be realized from this three-year extension. Page 48 of 387 Supporting Information 1. Banking Services AGREEMENT_2023_Lakeville Financial Impact: $0 Budgeted: Yes Source: All funds Envision Lakeville Community Values: Good Value for Public Service Report Completed by: Julie Stahl, Finance Director Page 49 of 387 AGREEMENT For Banking Services Between The City of Lakeville and U.S. Bank AN AGREEMENT between THE CITY OF LAKEVILLE (CITY) and U.S. BANK NATIONAL ASSOCIATION (U.S. Bank) made and entered into this 1sr day of January 2024. In consideration of the mutual terms and conditions, promises, covenants and payments hereinafter set forth, City and U.S. Bank agree to extend the contract as follows: 1. U.S. Bank shall continue to provide depository and banking services as described in its proposal (The Proposal) dated October 23rd 2018 in accordance with the RFP response between the CITY and U.S. Bank effective January 1, 2019 through December 31, 2023. 2. The services rendered by U.S. Bank shall continue for an additional 3 years ending December 31st 2026. The agreement may be renewed for an additional year upon mutual agreement of the parties. 3. U.S. Bank and the CITY agree pricing will remain the same as agreed upon in the proposal dated October 23rd 2018. All other pricing for services will be priced at consistent reduced levels for specific services. 4. U.S. Bank and the CITY both have the right to modify or exit the contract within 60 days given written notice. 5. U.S. Bank and the CITY agree that all of the terms and conditions of the original agreement shall remain in full force and effect during the contract unless the agreement is amended by mutual consent. Approved: U.S. BANK NATIONAL ASSOCIATION CITY OF LAKEVILLE, MN By: _Jennifer Vucinovich____________ By: ___Julie Stahl__________ Title: Vice President/Relationship Manager Title: Finance Director ____ Date: ___10/20/2023_______ Date: _______________ Page 50 of 387 Date: 11/6/2023 Amend 2023 Building, Equipment & Liquor Fund Budgets Proposed Action Staff recommends adoption of the following motion: Move to approve Resolution Amending the 2023 Building Fund, Equipment Fund and Liquor Fund Budgets Overview Redevelopment Tax Increment Financing (TIF) District 10, Fairfield Business Park, was certified on June 2, 1989 and decertified on December 31, 2022. The District had approximately $2.4 million in funds that City Council authorized on July 17, 2023 to reimburse the Liquor Fund for the 2014 land acquisition costs (for Keokuk Liquor Store) as well as the current debt service costs for the 2021B bonds (which were issued to finance the construction of the Keokuk Liquor Store). This reimbursement resulted in an increase in the net position of the Liquor Fund. The City Council has discretion on how to utilize the Liquor Fund reserves. Council also approved the purchase of the Alternative Learning Center property from ISD 194 at the July 17, 2023 meeting with funds in the Building Fund. Staff is recommending that $1,218,246 of the Liquor Fund reserves be used to reimburse the Building Fund for the purchase of the ALC building, and that $1,136,700 be transferred to the Equipment Fund to contribute to future purchases of fire trucks and police squad cars. Supporting Information 1. Resolution Amend 2023 Building Fund and Liquor Fund budgets (ALC purchase) Financial Impact: $2.35 M Budgeted: Yes Source: TIF 10 Envision Lakeville Community Values: Good Value for Public Service Report Completed by: Julie Stahl, Finance Director Page 51 of 387 CITY OF LAKEVILLE RESOLUTION NO. ________ Resolution Amending the 2023 Building Fund, Equipment Fund and Liquor Fund Budgets WHEREAS, the 2023 budget was adopted on December 5, 2022; and WHEREAS, the City Council approved Resolution 23-081 on July 17, 2023, which authorized the use of excess TIF 10 funds to reimburse land acquisition and Keokuk debt service costs; and WHEREAS, the net position of the Liquor Fund increased as a result of the transactions above; and WHEREAS, the City Council has discretion on how to utilize the Liquor Fund reserves. NOW, THEREFORE, BE IT RESOLVED the 2023 budgets are amended as follows: 1) Building Fund is amended in the amount of $1,218,246 for a transfer in from the Liquor Fund, to reimburse the Building Fund for the purchase of 20950 Howland Ave (the ALC property) and related WSB costs 2) Liquor Fund is amended in the amount of $1,218,246 for a transfer out to the Building Fund for the purchase of 20950 Howland Ave (the ALC property) and related WSB costs, and $1,136,700 for a transfer out to the Equipment Fund for future purchases of fire trucks and police squad cars 3) Equipment Fund is amended in the amount of $1,136,700 for a transfer in from the Liquor Fund ADOPTED by the Lakeville City Council this 6th day of November 2023. CITY OF LAKEVILLE ___________________________ Joshua Lee, Acting Mayor ATTEST: _____________________________ Ann Orlofsky, City Clerk Page 52 of 387 Date: 11/6/2023 Authorize Transfers and Amend 2023 Improvement Construction and Debt Service Fund Budgets Proposed Action Staff recommends adoption of the following motion: Move to approve resolution authorizing transfers and amending 2023 Improvement Construction and Debt Service Fund Budgets Overview The street projects listed below are completed or substantially completed, and staff would like to transfer excess bond proceeds out of the project funds at this time. The 2021C and 2022C bond documents specify that all funds on hand in the project fund when terminated shall be credited to the related bond fund unless and except the proceeds are transferred to another like-project fund. Staff is requesting authorization to make the following transfers effective 9/30/2023. 1. 21-02 (F6580)- Excess bond proceeds from the 2021 Street Reconstruction project in the amount of $415,600.56 to be transferred to the related 2021C Debt Service Fund (F3539). 2. 21-02 (F6580)- Residual balance from the 2021 Street Reconstruction project in the amount of $100,000 to be transferred to the General Fund. This residual balance is originally from General operating tax levies in 2017 and 2018 allocated to this project that were not spent. 3. 21-03 (F6581)- Excess bond proceeds from the 2021 Highview Ave Improvement project in the amount of $124,017.75 to be transferred to the related 2021C Debt Service Fund (F3539). 4. 22-02 (F6585)- Excess bond proceeds from the 2022 Street Reconstruction project in the amount of $217,348.37 to be transferred to the related 2022C Debt Service Fund (F3325). 5. 22-02 (F6585)- Excess bond proceeds from the 2022 Street Reconstruction project in the amount of $438,694.99 to be transferred to the 2024 Street Reconstruction project (F6595) to reduce the amount of new bonds needed to be issued in 2024. 6. 22-04 (F6588)- Excess proceeds from the 2022 Ipava Ave Improvement project in the amount of $252,347.63 to be transferred to the related 2022C Debt Service Fund (F3325). Supporting Information 1. Resolution Authorize transfers and amend Imprv Constr and DSF budgets Page 53 of 387 Financial Impact: $1.5 M Budgeted: No Source: Capital Project Fund Envision Lakeville Community Values: Good Value for Public Service Report Completed by: Julie Stahl, Finance Director Page 54 of 387 CITY OF LAKEVILLE RESOLUTION NO. ____ Resolution Amending the 2023 Debt Service Fund and Improvement Construction Fund Budgets WHEREAS, Bonds were issued in 2021 and 2022 for various street improvement projects, and those projects are now completed or substantially completed; and WHEREAS, there are excess bond proceeds and other residual balances from 2021 and 2022 street projects that Staff is recommending be transferred to the related Debt Service Fund for future debt payments and/or Capital Project Funds for project 24-02 to reduce 2024 debt issuance amounts effective September 30, 2023. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Lakeville, Minnesota, as follows: 1) Project fund 21-02 is closed, and the 2023 Improvement Construction (F6580) and 2023 Debt Service Fund (F3539) budgets are amended to reflect a transfer of $415,600.56 excess bond proceeds to the Debt Service Fund. 2) The remaining residual balance of $100,000 in F6580 (not from bond proceeds) is transferred to F01000 to be used as needed. 3) Project fund 21-03 is closed, and the 2023 Improvement Construction F6581 and 2023 Debt Service Fund F3539 budgets are amended to reflect a transfer of excess bond proceeds of $124,017.75 to the Debt Service Fund. 4) The 2023 Improvement Construction (F6585) and 2023 Debt Service Fund (F3325) budgets are amended to reflect a transfer of excess bond proceeds from project 22- 02 to the Debt Service Fund in the amount of $217,348.37. 5) The 2023 Improvement Construction budget is amended to reflect movement of excess bond proceeds of $438,694.99 from project 22-02 (F6585) to project 24-02 (F6595). 6) Project fund 22-04 is closed, and the 2023 Improvement Construction (F6588) and 2023 Debt Service Fund (F3325) budgets are amended to reflect a transfer of $252,347.63 excess bond proceeds to the Debt Service Fund. ADOPTED by the Lakeville City Council this 6th day of November 2023. ______________________________ Luke M. Hellier, Mayor _________________________________ Ann Orlofsky, City Clerk Page 55 of 387 Date: 11/6/2023 Approve Amending 2023 Opioid Fund Budget Proposed Action Staff recommends adoption of the following motion: Move to approve Resolution Amending the 2023 Opioid Settlement Fund budget Overview The City Council approved resolution #21-185 on December 20, 2021 which authorized the City’s participation in the National Prescription Opioid Settlement and the execution of the Memorandum of Agreement (MOA). The MOA requires the City to establish a special revenue fund for the settlement funds and to pass a resolution authorizing the expenditure Opioid Settlement funds and specifying the activities that will be funded. The City of Lakeville has been awarded settlements from three class-action lawsuits resulting from the National Opioid Settlements. When the City formally approved participating in the settlements, the estimated amount to be received was approximately $600,000. Since all deadlines for opting into these settlements have passed, the final calculated amounts have been determined for all participating counties and cities across the United States. The existing settlements have the City of Lakeville receiving $1,066,161 over the course of 18 years. The chart below shows the breakdown of the various settlements and how much the City of Lakeville will receive for each: CLASS-ACTION DEFENDANTS PAYMENT YEARS TOTAL TO RECEIVE Janssen National Opioid Settlement 2022 - 2031 $108,904.66 Distributor National Opioid Settlement 2022 - 2038 $473,810.26 Teva/Allergan/CVS/Walgreens/Walmart 2023 - 2036 $474,302.19 NOAT II Distributor (Mallinckrodt) 2023 $ 9,143.83 The Minnesota Opioids State-Subdivision Memorandum of Agreement (MOA) spells out several programs and strategies in which recipients could choose to utilize the funds. The agreement also indicates that these items are not exclusive, and fund recipients shall have the flexibility to modify their abatement approach as needed and as new uses are discovered. In December of 2022, staff identified expenditures for a truck vault for the Drug Task Force (DTF) vehicle as well as annual membership fees with the DTF for the city’s first use of the settlement funds (Resolution #22-195). The truck vault purchase intended for 2022 did not occur until 2023. The change in fiscal year for this purchase is accounted for in the attached resolution. These uses fall under the Part Three category of Other Strategies (First Responders) in the Page 56 of 387 MOA. Since the May 2023 Council work session where staff provided possible uses for the opioid funds, a need has been identified by public safety staff that would help with emergency response calls. In September 2023, Dakota County’s main radio channels moved to encrypted. To communicate with police patrol when responding to overdose rescue calls, twelve fire command staffs’ radios need to have encryption capabilities/software added. This use falls under the Part One category of Treatment (connecting people who need help to the help they need) in the MOA. Supporting Information 1. Resolution Amend 2023 Opioid Fund Budget Financial Impact: $27,000 Budgeted: Yes Source: Opioid Settlement Fund Envision Lakeville Community Values: Good Value for Public ServiceSafety Throughout the Community Report Completed by: Julie Stahl, Finance Director Page 57 of 387 CITY OF LAKEVILLE RESOLUTION NO. ____ Resolution Amending the 2023 Opioid Settlement Fund Budget WHEREAS, the City Council approved resolution #21-185 on December 20, 2021 which authorized the City’s participation in the National Prescription Opioid Settlement and the execution of the Memorandum of Agreement (MOA); and WHEREAS, the MOA requires the City to establish a special revenue fund for the settlement funds and to pass a resolution authorizing the expenditure of Opioid Settlement funds and specifying the activities that will be funded; and WHEREAS, the City of Lakeville approved the initial proposal for the use of Opioid funds for fiscal years 2022 and 2023 on December 19th 2022; and WHEREAS, no funds were able to be expended in 2022 and additional expenditures have been identified for fiscal year 2023. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Lakeville, Minnesota, as follows: 1) The recitals set forth above are incorporated herein; 2) The following expenditures are approved for funding from the Opioid Settlement for fiscal year 2023: Opioid Remediation Uses Per MOA Funding Level (Up to) PART THREE: OTHER STRATEGIES I. First Responders 1. Law enforcement expenditures related to the opioid epidemic 2023 - $19,000 PART ONE: TREATMENT C. Connect People Who Need Help to The Help They Need 9. Support the work of Emergency Medical Systems 2023 - $18,000 ADOPTED by the Lakeville City Council this 6th day of November 2023. ______________________________ Joshua Lee, Acting Mayor _________________________________ Ann Orlofsky, City Clerk Page 58 of 387 Date: 11/6/2023 Professional Services Agreement with Leo A. Daly Architects Proposed Action Staff recommends adoption of the following motion: Move to approve a professional services agreement with Leo A. Daly Architects for the design of the Regional Public Safety Training Facility. Overview In 2022 the city submitted a capital budget request to the State of Minnesota for the construction of a regional public safety training facility without success. In 2023 the city completed a predesign report that indicated the construction of the facility would cost approximately $14,000,000. An updated request for funding was submitted to the state and the city was awarded $7,170,000 from the Department of Public Safety to go towards the cost of the design and construction of the facility. The next step in the process is to develop plans, specifications, and detailed cost estimates. The city requested proposals for architectural services and received five submissions for consideration. After interviewing all five firms, staff is recommending a contract with Leo A. Daly Architects to complete the design of the new training facility. Leo A. Daly’s proposal includes a two-phase approach. Phase one will include extensive meetings with staff and stake holders to develop a preliminary building layout and design, including cost estimates, budgeting, and construction schedule, as well as the development of a business proforma that will analyze training requirements, outside agency revenue potential, operating costs, and an operations vs revenue recovery analysis. Phase two will include final design, engineering, specifications, bidding the project and support throughout the construction of the facility. The total cost of these services is $938,500. Supporting Information 1. Leo A Daly Proposal Financial Impact: $938,500 Budgeted: Yes Source: State of Minnesota Department of Public Safety Envision Lakeville Community Values: Good Value for Public Service Report Completed by: Allyn Kuennen, Assistant City Administrator Page 59 of 387 Page 60 of 387 CITY OF LAKEVILLE RFP A/E ServicesRegional Public Safety Training Facility August 25, 2023 Page 61 of 387 HERO Training Center Public Safety Facility Table of Contents 03 06 12 13 14 18 20 24 30 1 Firm Background & Team 2 Similar Experience 3 Insurance 4 References 5 Cost Estimating 6 Additional Information 7 Why LEO A DALY 8 Resume of Project Manager & Team 9 Proposed Fee Page 62 of 387 PLANNING ARCHITECTURE ENGINEERING INTERIORS 730 Second Avenue South Suite 1300 Minneapolis, MN 55402 612.338.8741 leoadaly.com 8/25/2023 Allyn Kuennen Assistant City Administrator City of Lakeville 20195 Holyoke Avenue Lakeville, MN 55044 akuennen@lakevillemn.gov RE: City of Lakeville RFP A/E Services Regional Public Safety Training Facility Dear Allyn and Members of the Selection Committee: This project will take the City of Lakeville’s Police Department and public safety philosophy to another level. It will offer trainers and officers the capability to further exceed the expectations of the police department, the City, and the community at large, as well as best preparing themselves for duty. It will be the focal point of cross-agency training, promote regional interactions and integrate unified responses to regional crises. In short, it will allow new ways of training public safety officers by expanding the possibilities for de-escalation and response to resistance training, reality-based training, tactical training, and firearms proficiency training. Simultaneously, it will foster further engagement between city administrations and agencies and send a signal to new recruits that your police department prioritizes care of officers, preparedness, safety and proactivity. LEO A DALY is the team that will listen to your aspirations and challenges and help you successfully complete this important city project. Our local team members work on regional and national public safety projects of all types, which supplements our training center knowledge by giving us extensive awareness of the big picture operations for police, fire, first responders, and mission critical agencies. However, we count on the expertise of your own personnel to provide valuable insight into how you want to train your officers. We will be there to guide, advocate, and/or substantiate and offer intelligence from national agencies, for your team. We are proven in complex spaces, able to apply best practices for you. This team has successfully completed the HERO Center and North Metro Regional (NMR) public safety training facilities, as well as integrated training, firing ranges, storm shelters, evidence, forensics, and other features into HQ’s. No aspect of your project will be new to us. We are tested and ready to develop the next best-yet and forward-thinking facility possible within the budget allotted. This team is also well versed in designing buildings within the B3/SB2030 framework required of state funded projects. LEO A DALY recently received the “Best of B3 Design” award for our work at the Historic Fort Snelling Revitalization project and the “Best of SB2030” for our work at the new Hennepin County Medical Examiner’s office. Lastly, and maybe more importantly, we are passionate about linking forward thinking training with architecture to create something greater than the sum of the parts. We look forward to collaborating with your team on your future Public Safety Training Facility endeavor. Sincerely, Cindy McCleary, AIA, LEED AP VP, Managing Principal CAMccleary@leoadaly.com Todd LaVold, AIA Associate, Sr. Project Manager TBLaVold@leoadaly.com Page 63 of 387 LEO A DALY FIRM’S QUALIFICATIONS HERO Training Center Public Safety Facility Designing for safety, security, efficiency and flexibility 2 Page 64 of 387 LEO A DALY FIRM BACKGROUND & TEAM PUBLIC SAFETY TRAINING FACILITY EXPERTISE Our Minneapolis team has led the design of 70+ public safety facilities from as small as 3,400 GSF to as large as 600,000 GSF. Our Minneapolis studio provides police, fire, mission critical and training design expertise to our 10 offices across LEO A DALY, providing our team exposure to and knowledge of all facets of first responder operations and incident responses. Designing police and fire stations, detention facilities, real time information centers, and EOC’s with our other offices keeps us on top of trends across the country. With over 10 public safety training facility projects and another 10+ military firing range projects designed, LEO A DALY places safety first. The ranges we have designed include the proper use of canopy and overhead baffles, backstops, deflector plates and bullet traps to manage direct-fired projectiles and ricochets within pertinent danger zones. These projects have ranged from new facilities to renovations including enclosure of facilities for local and state law enforcement agencies and the United States military. We carry lessons with us and do not take lead containment and management lightly as it affects the safety of training staff and the users of the facility alike. Containment and mitigation techniques and strategies are reviewed and implemented throughout our design process. While the physical safety of an officer is vital to developing and operating a public safety training facility, so is developing training possibilities which will build the widest range of skills possible to help officers perform better while on the job. Providing spaces, props, and technologies which raises stress levels and lessens predictability creates situations that build muscle memory, making decision making quicker and more likely to be in line with the department’s expectations for its officers. Opportunities for a wide range of training scenarios are plentiful and do not always bring a large price tag with it. Our team will discuss opportunities with your training staff which may include breaching, multi-agency incident response, establishing unified command protocols in near real environments, building searches, and active shooter or hostile events to name a few. We help you imagine the possibilities to create thoughtful training and training environments. Today’s training facilities, reach beyond just the physical and tactical preparations, by providing an environment for the training of the whole person. This certainly includes situational awareness, de- escalation, social and cultural training outcomes, but also recognizes that creating appropriate spaces for classroom break out, post-action discussions, and spaces to showcase the pride of service, fuels the soul and builds interpersonal relationships and trust. PROFILE: Lead Studio Performing Work: LEO A DALY 730 Second Avenue South, Suite 1300 Minneapolis, MN 55402 612.338.8741 www.leoadaly.com Person Responsible: Todd LaVold Associate, Sr. Project Manager TBLaVold@leoadaly.com 612.359.4656 Years in Business: 108 years Ownership: C-Corporation 100 % Owned by Leo A. Daly III Size and Staffing (MN): Our Minnesota office houses 81 employees among a total of over 400 employees company-wide. 1 1. FIRM BACKGROUND & TEAM 3 Page 65 of 387 LEO A DALY FIRM BACKGROUND & TEAM We’re a team of public safety & training facility experts dedicated to your project - from funding through closeout. ELAN DESIGN LAB (Civil Engineering) LOEFFLER CONSTRUCTION & CONSULTING (Cost Consultant) SHEN MILSON & WILKE (SM&W) (AV & Acoustics) Mathew Keenan QA/QC Todd LaVold Project Manager SUBCONSULTANTS Raymond Johnson Electrical Engineer Chris Hartnett Structural Engineer Calenn Heppner Mechanical Engineer Nic Johnsen Fire Protection Cindy McCleary Principal-in-Charge Daniel Yudchitz Design Director Paul Henderson Sustainability Specialist Gina Shuck Interior Designer Mike Heller Architect 4 Page 66 of 387 LEO A DALY FIRM BACKGROUND & TEAM Our approach to managing services involves collaboration and communication throughout. CONSULTANTS We are a tight-knit team focused on addressing the needs of government agencies. We use a collaborative, workshop style to solicit staff input and vision to test ideas. Our team has led or executed the design of the regions most significant public safety training facilities, including, police and fire. Coupled with our national project experiences we bring knowledge of trends and best practices to our assessment and design. Cindy McCleary, Principal-in-Charge Leads our firm’s publicly funded facilities work with an emphasis on public safety facilities. Cindy has presented at the National Homeland Security Conference and multiple conferences on architecture’s role in mitigating stress. Cindy’s career includes experience in more than 30 law/ enforcement public safety projects. In the last 15 years, she has worked on over 10 training facilities. Todd LaVold, Project Manager Manages the overall project, providing oversight and meticulous tracking of the client’s budget and the design phase schedule. Todd provides expertise in municipal, police, fire and public safety training facilities locally and across all of LEO A DALY’s studios. Mike Heller, Project Architect Leads the technical implementation of the project. Mike has an extensive background putting together award winning buildings that work. Matthew Keenan, QA/QC Provides oversight throughout the project ensuring compliance requirements. Matthew has a passion for public safety and is a civic and law enforcement subject matter expert. Dan Yudchitz, Design Director Works with our team to iterate multiple design ideas to land on design solutions that are fully vetted and agreeable by all stakeholders. Paul Henderson, Sustainability Specialist Will provide sustainability oversight. Paul has modeled more than a dozen LEED projects across various markets, as well as over thirty B3, SB 2030 models. Gina Shuck, Interior Designer Involved in strategy, team support, planning and interior design. Gina guides the interior design and material selection pairing durability with health, resiliency and aesthetics. We will be providing in house MEP, Fire Protection and Structural Engineering and will be supported by our tried and true trusted partners: Elan Design Lab (Civil Engineering), an expert in sustainability and MN B3; Shen Milson and Wilke (AV & Acoustical Design); and Loeffler Construction & Consulting (Cost Consultant) a Lakeville, MN firm. Our entire team has served and are serving public safety clients across the nation, these individuals will be continuous from funding through project closeout. McCleary - PIC LaVold- Project Manager Yudchitz - Design Director Heller - Project Architect Keenan - QA/QC Shuck - Interior Design/FEE Hartnett- Structural Heppner - Mechanical Johnson - Electrical Henderson - Sustainability Johnsen - Fire Protection Weslock - Civil Becher - AV & Acoustics Murray - Cost Estimate ProgrammingDDSDCDCATeam Member Involvement 5 Page 67 of 387 LEO A DALY SIMILAR EXPERIENCE With over 20+ training facilities designed, our team provides a high level of understanding of training needs, safety, and wellness; this level of detail enhances training experiences, expands training possibilities and delivers a facility that advances the City of Lakeville’s training and future growth needs. The following is a list of our most relevant experience in these type of facilities: North Metro Range, Maple Grove, Minnesota 22,185 SF renovation and 34,675 SF expansion that includes a 12-lane 50-yard firing range, 100-person classroom, defensive tactics, reality-based training, virtual reality training. $14,806,807 HERO Center, Regional Public Safety Training Facility Cottage Grove, Minnesota New 41,056 SF facility includes 4-lane 50-yard fixed firing range, 12-lane 50-yard tactical range, tactical defense training room, scenario training spaces, simulation lab and classrooms. $17,382,492 Wake Technical Community College, Public Safety Simulation Training Complex, Wendell, North Carolina New 85,000 SF Public Safety Simulation Complex. The new facility will provide training for the College as well as state and local public safety agencies. $40,290,569 Miami Beach Police Training Facility, Miami Beach, FL Investigation of removing the 5th firing range out of a multi-story PD HQ into a separate facility. LEO A DALY was tasked with a space needs study to develop a “Good, Better, Best” training solution for the Miami Beach Police Department. Funding sources and sites are currently being reviewed. Law Enforcement Training Facilities - Municipal, Educational & State Funded The Miami Dade College, School of Justice Law Enforcement Training Academy, Tactical Training Facility, Miami, Florida The facility contains a tactical lab, dispatch training lab, 24-lane firearms training range, mock- courtroom, and mock intake and physical training room spaces. $23,000,000 Broward College Institute of Public Safety, Building 21 Davie, Florida New 22-lane shooting range, classrooms, tactical defense training rooms. $12,000,000 Broward College Institute of Public Safety, Building 22 Davie, Florida Renovation to 40,000 building and 7,500 SF addition including 10-lane rifle range, demonstration labs, conference rooms and classrooms. $8,300,000 Public Safety Training Institute, Miami Florida One-story, 15,400 SF classroom training facility for the Miami- Dade Police Department. $3,400,000 Palm Beach State College, Public Safety Complex Lake Worth, Florida New 98,540 SF facility features a 18,000 SF, 24-lane handgun and rifle range and classroom facility and a new training center to simulate actual emergency situations used for training of public safety personnel. $30,000,000 MWAA Washington Dulles International Airport Police Range and Training Facility, Dulles Airport, Virginia 7,200 SF classroom and two 50-yard 18- lane ranges; one 300-yard 11-lane rifle range, and ammunition storage facility. Cost confidential. 2. SIMILAR EXPERIENCE 6 Page 68 of 387 LEO A DALY SIMILAR EXPERIENCE Palm Beach State College, Public Safety Building Additionally, the Minneapolis studio of LEO A DALY specializes in the design of military construction projects. During the past 25 years, they’ve completed the design of more than 100 military projects with a construction value in excess of $1 billion at Ellsworth AFB, Minot AFB, Grand Forks AFB, Air Force Civil Engineering Center and Air Force Services, as well as with the Navy and USACE (Omaha, Baltimore, Savannah, Los Angeles and Sacramento) and the Minnesota National Guard. “LEO A DALY provided a very successful design of a facility that has been historically problematic and unsuccessful for numerous Air Force facilities. That is, the facility is one of the first indoor firing ranges in the Air Force where training can occur without the fear of elevated blood lead levels for the occupants.” Robin Hill, PE, Design Chief, Ellsworth Air Force Base Indoor Small Arms Firing Range, Ellsworth Air Force Base, South Dakota New enclosure to surround existing outdoor firing range to reduce lead exposure levels. Facility provides 20 firing positions, upgraded lead containment system and collection. Small Arms Range Enclosure, Grand Forks Air Force Base, North Dakota LEO A DALY conducted a study of the existing range and developed three concepts. The design includes the partial enclosure of the downrange portion of the existing facility, which provides laminar flow toward the target through the addition of downrange exhaust thus addressing air quality concerns. The renovated range design is highly functional and hard working. Minnesota Army National Guard, Arden Hills Readiness Center, Arden Hills, Minnesota The Readiness Center serves as the new home for the 34th Infantry Division. The design is flexible to accommodate fluctuations in occupancy between typical weekdays and weekend training and drill activities. Military Small Arms Range and Training Facilities Broward State College, Institute of Public Safety Building 21 7 Page 69 of 387 SECTION Title LEO A DALY Today’s law enforcement professionals are highly trained and highly skilled but must continue to develop specialized knowledge and training to enable fair and procedurally just policing and meet a wide variety of new challenges and expectations. The North Metro Range Regional Public Safety Training Facility’s mission began in 1992 when the City of Maple Grove and Hennepin County joined forces to build a firearms training facility and supportive classroom training spaces. However, after nearly 30 years, this facility is now dated and lacks capacity and accommodations for modern law enforcement training. LEO A DALY led an effort to complete the Minnesota predesign and associated activities required to prepare the project for support from the state. The addition and renovation provides additional space for de-escalation and crisis intervention training, simulated ammunition space for a realistic scenario-based training environment, dedicated space for a state-of-the-art-decision-making simulation lab, increased firearms training lanes and office space to accommodate the nearly 20 regional public safety organizations which utilize the facility. North Metro Range Regional Public Safety Training Facility Maple Grove, Minnesota Owner City of Maple Grove, Minnesota Size 34.675 SF New Construction 22,185 SF Renovation Cost Final: $14,806,807 Budgeted: $14,736, 274 Scope Architecture, Interior Design, Engineering Completion Date Anticipated: 2023 Actual: 2023 8 Page 70 of 387 SECTION Title LEO A DALY The Public Safety agencies of Woodbury and Cottage Grove identified a lack of training facilities adequate to meet the ongoing needs for training in the eastern twin cities. LEO A DALY’s predesign, secured the necessary state funding, and the design for the new HERO Center fulfills the facility space need with intent as a multi-use public safety training center for pre-employment, continuing education and in-service training for law enforcement officers, firefighters, emergency medical service providers and students. The design forms five “training pod environments” with features including: • Training facility with classroom/office spaces • Indoor vehicle training spaces, Simulation labs and forensics labs, Scenario training spaces • Multi-type/multi-degree firing ranges; Ballistically safe, acoustically buffered, stationary/moving man targets; Tactical defense training room (mats) • Locker rooms and ammo support spaces HERO Training Center Cottage Grove, Minnesota Owner City of Woodbury/Cottage Grove, Minnesota Size 41,056 SF Cost Final: $17,382,492 Budgeted: $17,459,737 Scope Pre-Design, Architecture, Civil, Structural, Electrical and Mechanical Engineering, Interior Design and Construction Administration Completion Date Anticipated: 2019 Actual: 2019 9 Page 71 of 387 SECTION Title LEO A DALY Wake Technical Community College, Public Safety Simulation Complex Wendell, North Carolina Owner Wake Tech Community Collage Size 85,000 SF Cost Final: On track $40,290,569 Budgeted: $40,290,569 Scope Architecture, Programming, Interior Design with partner Boomerang Design Completion Date Anticipated: 12/2023 Actual: On schedule 12/2023 Wake Tech Community College is developing a new 85,000 SF Public Safety Simulation Complex that will lead North Carolina, and likely the United States in effective 4D public safety simulation training. The new facility will provide training for the College as well as state and local public safety agencies. The new Public Safety Simulation Center is the first student occupied facility on WTCC’s East Wake 4.0 Campus, the facility will provide cross-disciplined first responder training; it will also lead the state in training educational institutions, state, and local agencies on threat response. The PSSC is designed with a full indoor simulation village for first responder real-life scenario and de-escalation training, and the highlight of the center -- a real streetway. This last environment will support a fire truck, an ambulance, and police cars with sidewalks, simulated bank and retail spaces, a simulated school environment, a two-story townhome and hotel with bar and restaurant. A fully immersive, 3D virtual reality lab provides for de-escalation, force, mental illness and human judgment training scenarios. There is also a two-story corrections pod to facilitate training scenarios for public safety and detention personnel. On an average daily basis, the following people will be utilizing the Wake Tech Facility (Approx): • 120 law enforcement training officers • 12 law enforcement instructors & staff • 48 UAV lab & lecture classroom students • 2 UAV instructors and staff • 108 EMS students • 20 EMS instructors and staff 10 Page 72 of 387 SECTION Title LEO A DALY Owner Miami Dade College Size 80,000 SF Cost Final: $TBD Budgeted: $23 M Scope Programming, Architecture, Interior Design, Engineering, Landscape Architecture Completion Date Anticipated: 2024 Actual: On Schedule 2024 Miami Dade College School of Justice Tactical Training Facility Miami, Florida The Miami Dade College, School of Justice Law Enforcement Training Academy serves the law enforcement, security and correctional officer, firefighter and EMS academic accreditation and certification programs of the school. It is expected to be the largest training campus of its kind on the east coast. The 80,000 SF facility is an all inclusive public safety training center supporting special response teams, correctional officer, emergency response training, Homeland Security and fire rescue high liability training. It offers scenario role play opportunities, an officer survival city including rappelling capability, use of training ammunition, isolation drills, scenario rooms, virtual judgment simulation labs, tactical driving simulators and defensive tactics training to enhance officer skills in emergency/crisis mitigation. It also includes a Vitra/ Blue Fire training lab, tactical lab, dispatch training lab, 24- lane fire arms training range, mock courtroom and intake, and physical training room spaces. A very successful program in dire need of new facilities with limited funds, the College saw an opportunity to re-purpose an iconic empty aircraft hanger located on the campus. To address funding delays, the design team created a robust phasing plan. This involved stabilizing the existing building while funding was being acquired, so as not to create situations that required rework as the phases continued. The final phase of this project will include the addition the a 24- lane firearms training range once funding is procured. 11 Page 73 of 387 LEO A DALY INSURANCE General Liability - Sample Professional Liability - Sample 3. INSURANCE 12 Page 74 of 387 LEO A DALY REFERENCES Our singular goal is the City of Lakeville’s complete satisfaction. We strive to achieve this by placing your best interest first. 1. North Metro Regional Public Safety Facility Eric Werner, Chief of Police City of Maple Grove, Maple Grove, MN 763.494.6100 ewerner@maplegrovemn.gov 2. HERO (Fire, Police, EMS) Joint Use Training Facility Jason Posel, Director of Public Safety City of Woodbury Woodbury, MN 651.714.3613 jason.posel@woodburymn.gov 3. Wake Tech Community College Public Safety Simulation Complex Jeffrey Carter, VP of Facilities 919.866.5148 kgmonterio@waketech.edu 4. Miami-Dade College School of Justice Tactical Training Facility Dr. Raimundo Socorro, Former Director (now Dean of Public Service Education/Indian River State College) 772-462-7945 rsocorro@irsc.edu 5. Hennepin County Sheriff’s Office John Rode, Senior Facility Planner Hennepin County Minneaolis, MN 612.596.7754 john.Rode@hennepin.us 6. Miami Beach Police Department and Police Training Facility Study Francisco Garcia City of Miami Beach Miami Beach, FL 786.390.2688 franciscogarcia@miamibeachfl.gov 7. City of Omaha, Omaha Police Department, West Precinct Michael Oestmann City of Omaha Omaha, Nebraska 402.444.4575 michael.oestmann@cityofomaha.org 8. City of Forest Lake City Center, City Hall, Police, and Fire Facility Chief Richard Peterson, City of Forest Lake Forest Lake, Minnesota 651.209.9725 rick.peterson@ci.forest-lake.mn.us 4. REFERENCES 13 Page 75 of 387 LEO A DALY COST ESTIMATING City of Bayport New Fire Station PRELIMINARY BUDGET REVIEW Our review of the pre-design study and the dollars allocated from the State of Minnesota to this project suggest to us that this design endeavor will require extreme cost conscious diligence from the beginning of the project and by all parties involved. This requires a team that knows what they are doing when it comes to firing ranges, reality based training spaces and virtual simulation equipment. LEO A DALY is the team for this challenge. COST CONTROL STARTS WITH PROJECT MANAGEMENT One of the key aspects of a project manager’s job is to consistently apply cost management measures. Todd LaVold will help define the project priorities with the core team, helping to balance the perspectives of City Administration, the Police Department, Facilities and City Engineering while providing value insight into this unique project type. While these priorities are being communicated to the design team, investigated, challenged, and implemented they will be done against the backdrop of a thoroughly developed project budget. The construction estimate is only one line item within the overall project budget. Todd will sit down with the core team at the beginning of the project and review every line-item that will make up your project budget. This includes everything from surveys and legal work to design fees, commissioning costs, and FFE costs, to entitlements costs and pre-construction CM services (if appropriate) to permitting and other construction costs that may occur outside the general contractor’s or Construction Manager’s construction costs, and lastly to cleaning equipment necessary to run the facility. Estimates are applied where items are not known, and hard costs are plugged in when known. Most importantly, contingencies are accounted for and rules of engagement over the handling of these contingencies are established at the beginning of the project. 5. COST ESTIMATING Quality Always. Our key objective is to seek excellence in every aspect of our work and practice. TOTAL PROJECT COST REVIEW & MANAGEMENT 14 Page 76 of 387 LEO A DALY COST ESTIMATING COST MANAGEMENT ANALYSIS AND TRAINING GOALS: Balancing acoustic considerations and tactical training desires RIGHT SIZING: Reviewing range height, length, and width against training goals and operational proforma. COST CONTROL THROUGH RIGHT SIZING Once establishing the line item for construction cost, cost control measures can then begin with vetting the project program against the core teams priorities. “Right sizing spaces” at the beginning of the project is the first step in value engineering. As with most law enforcement training facilities, the firing range makes up the single largest space and contributes disproportionately to the operating costs of the facility. Right sizing the range not only effects the square footage cost, but drastically effects the volume of air that is required to maintain a safe environment. The cost of the mechanical systems is therefore directly proportional to the range size. This is not to be underestimated during the design process as the cost of operating the facility is directly related to the range size. The size of the range must be balanced against Lakeville Police Department’s anticipated scheduling approach, tactical desires, and overall training methodology. It must also be balanced against the fact that this will be a regional asset and a major source of revenue generation. These size considerations are as much about cost management as they are about developing a training facility that is self-supporting and regional in nature. Other cost management considerations that greatly affect the performance and functionality of the range include acoustical and tactical approaches and balancing the types of targeting options available for law enforcement officers and the public. As with the range, the mats room, ammunition storage, tactical training area, and other spaces within this facility will be reviewed with the core team with the mindset of functionality, cost vs revenue generation capacity, and regional law enforcement training value. 15 Page 77 of 387 LEO A DALY COST ESTIMATING SCHEDULE MANAGEMENT = COST CONTROL Not only does time equal money, but timing also equals money. We will sit down with the core group to review bidding and construction schedule options that work best with the construction industry, Minnesota’s winter months, and the core/ design team’s ability to propose solutions, make decisions, and obtain the required approvals. Each decision about developing the schedule and the timing of bidding, procurement, and construction should balance cost control and the ability to make thoughtful decisions. A fast schedule will no doubt save money but may jeopardize thoughtful decision making and quality documentation. On the flip side, a long schedule will increase construction costs by realizing construction escalation costs and higher general conditions imposed by the contractor. In addition to building schedule consensus with an eye toward cost control, we will develop other strategies related to reducing project time in the name of cost control. LEO A DALY has successfully utilized a multiple bid package approach to procure early constructions packages such as footings, foundations, structural steel, and insulated pre-cast concrete wall panels to move up the construction start date. Procuring and starting the construction of these packages in the fall can jump start construction by 4-6 months, allowing earth work to be completed prior to frost development as opposed to waiting for the spring thaw. In some cases, longer procurement items such as steel and precast can arrive on site as the footings and foundations are being completed. EARLY FIRING RANGE BID PACKAGES AS A QUALITY CONTROL MEASURE Another approach successfully implemented by LEO A DALY is to do an early Firing Range bid package. As most firing range equipment and associated mechanical systems are design / build in nature, we have found procuring these systems early in the design process allows for better integration into the overall design and documentation processes and building bid packages. Another approach we would bring forth for consideration is utilizing a qualifications-based selection RFP for design/build services for the Firing Range Equipment and HVAC systems early in the project to design and coordinate their efforts more seamlessly with the overall building design and documentation process. THE COST ESTIMATING PROCESS Construction markets are becoming increasingly volatile. Accurate and early budget forecasting is a valuable tool to assure the scope of the project is in balance with market realities. To begin, we utilize benchmark data from past similar projects to rapidly evaluate design strategies. But simultaneously we test these assumptions with our cost consultant, Loeffler Construction & Consulting. This is key, as major scoping decisions and their resultant costs can’t linger until the estimates are completed at the end of each design phase. Construction costs, availabilities, and lead times are changing too fast for this old approach. These exercises are not produced in isolation at the end of each phase, but rather at the onset with collaboration between designers, engineers, and the core team. As each design phase end approaches, we will conduct an estimating workshop with our cost consultant to make sure we have the required information documented for them to provide accurate pricing commensurate to the design phase. Prior to design phase estimate completion, we conduct a follow up workshop to ensure congruency between the documents and the estimate and identify any gaps or adjustments that are required. Upon final adjustments, actionable cost reduction measures (if required) will be developed and presented to the core team for review and consideration. Consensus and conclusion must be reached before moving on to the next phase. 16 Page 78 of 387 LEO A DALY COST ESTIMATING ALTERNATES AS A MEANS OF COST CONTROL There are many opportunities to assemble bid climate protections, or alternates as the project design develops. The key to the use of alternates is simplicity. Alternates that involve the least number of sub-contractors generally are easier to estimate and receive accurate bids and therefore save you money. All use of alternates needs to be weighed against the project’s priorities and the bidding climate risk analysis. The use of alternates is a great way to build in cost protections, but they also create potential for disappointment among the user groups or core team members. Management of expectations are critical when considering an alternate. Proposing an alternate which reduces or increases the size of the building or number of shooting lanes are possible options to consider if the bidding climate risk is great or there are major concerns with the budget in relation to the desired square footage. Smaller, less complicated solutions for your law enforcement training center may involve the type and extent of acoustic material in the firing range or the quantity of the portable wall systems provided in the tactical training area. CONSTRUCTABILITY AND QUALITY CONTROL AS A MEANS OF COST CONTROL Our number one quality control asset is our experience designing law enforcement training centers. Whether municipal, academic, or federal facilities, we know this building type. We have explored, developed, and delivered many options and systems successfully for other clients. Our in-house engineering disciplines have prior history on similar project types and prior history working together to explore, challenge and elevate 21st Century Police Training. We are committed to meeting the schedule and budget while providing quality design solutions. In addition to our team built for this project type, we perform independent internal technical reviews at the end of each design phase. These reviews are based upon our nationally developed QAQC process that all 10 LEO A DALY offices follow. We implement: • Detailed work sequence plans and weekly design team meetings to coordinate each part of the design at the appropriate time for you to make informed decisions about the systems and spaces in your building. • Standardized cross-discipline checklist to assure best practices are followed. • We utilize Autodesk NavisWorks, a clash detection systems, prior to the end of each phase. It identifies each team members work and any conflicts that may occur. The documents you see at each phase end will be reviewed by our Navis Works project team and our independent QC team. • Consistent design teams and project management to ensure appropriate team communications while respecting our clients’ time and needs. • Page-by-Page End-of-Phase reviews with the core Owner team and Construction Manager or Cost Estimator to ensure all information in the documents matches discussions and expectations. • Minimum seven-day owner review periods at each phase end. Virtual reality clash detection/resolution 17 Page 79 of 387 LEO A DALY ADDITIONAL INFORMATION 6. Additional Information PROJECT KICK OFF / GOAL CONFIRMATION / SPACE NEEDS REVIEW Below shows you how we have started to think about creating a work plan and schedule that puts staying on budget at the forefront of this project. With limited funding and regional aspirations, it is critical to not stray away from the budget realities. Our plan includes thoughtfulness in project programming and budget analysis to set the project up for success as well as providing appropriate time for estimating and client review. 1. Discuss initial goals, objectives, desired outcomes for training to gain an understanding of what the highest and lowest priorities are for the department. 2. Review the overall project budget in detail to fully understand what the maximum construction cost can be to stay under the overall project budget. This will include a robust conversation of design and construction contingencies and escalation influences. TRACK RECORD - BUDGET Below, you can see LEO A DALY’s track record for budget alignment of similar project type. HERO CENTER FINAL PAY APPLICATION NMR FINAL PAY APPLICATION * $70,533.52 Due to added scope of work/ upgrades in three areas of the existing building. This change order did not increase the overall approved project budget. TRACK RECORD - STATE FUNDED PROJECTS Below, you can see LEO A DALY’s track record for working with agencies who receive state funding: 1. Fort Snelling Revitalization 2. North Metro Range Regional Public Safety Training Facility 3. HERO Training Facility 4. Anoka Ramsey Community College 5. Hennepin County Medical Examiner Facility 6. Winona State University ED Village 7. Century College Dental Simulation 8. Arden Hills Red Bulls HQ & Readiness Center 9. New Ulm Readiness Center 10. Second Harvest Heartland HQ PREVIOUS PHASE OF DESIGN Design Phase Development DEVELOP DEVELOP DEVELOP REVIEW MEETINGS 7-10 DAY WORKING PERIODS 18 Page 80 of 387 LEO A DALY ADDITIONAL INFORMATION 3. Review the overall project schedule in detail, considering proper review time and protocols as well as understanding council, planning commission, and permitting requirement schedules. 4. LEO A DALY and the City of Lakeville, Lakeville PD, and other potential agencies prep work for space needs workshop and development of precedents and best practices. • Space by space review to determine desired function and training capabilities of each space. • Compare space needs requirements against the construction budget previously established. • Reduce or eliminate spaces based upon initial and revised priorities until the program matches the budgets. 5. Review site and building plans, pre-design study, other relevant studies, utilities, zoning, and set back requirements. 6. Review probable building systems with core team to set expectations for envelope type and quality, finish level, and HVAC systems as appropriate to meet B3 requirements. 7. Charette – Test program with conceptual floor plans/site plans with all key staff members to develop a range of options to best utilize the site for training purposes. 8. Refine program and refine floor plans / site plan options based upon feedback and square foot cost estimate review. 9. Finalize program and narrowing of options which align to the preliminary opinion of probable cost matching the construction budget and present to the City Council if required. 10-15 DAY COST ESTIMATING PERIOD t DEVELOP Cost Control and Quality Management FINALIZE /LAD QC OWNER REVIEW PERIOD COMMENTS PICKED UP NEXT PHASE OF DESIGN DRAFT ESTIMATE REVIEW FINAL ESTIMATE REVIEW PAGE TURN MEETING COMMENT REVIEW MEETING 19 Page 81 of 387 LEO A DALY WHY LEO A DALY LEO A DALY has completed the planning and design of over 20+ public safety training and firearms ranges in many climates and for all types of agencies and public education institutions. MULTIPLE AGENCY USE This facility will be Lakeville PD’s home for state- of-the-art law enforcement training for years to come. It will help enable training to occur in new and exciting ways. It will also be a tremendous asset for other agencies within Dakota County and beyond. LEO A DALY has the experience of designing two law enforcement training centers in the metro area that are homes to over 20 agencies each. We have worked with those clients and learned from their perspectives to understand how design thinking can help multiple agencies utilize one regional asset. We understand this building will have agencies coming and going all day long. An informed design will allow camaraderie and social interactions to occur that helps create and strengthen bonds between agencies. This is extremely important as cross-agency training is needed more than ever, whether that is two municipal PD’s responding to a major incident or SWAT units made up of members from multiple agencies, or state, county and city law enforcement officers belonging to a joint task force. We also understand that having agencies and officers coming and going all day long can cause frustration for instructors and trainers alike. Without proper acoustical considerations and building design, disruptions may occur as one session may be ongoing and another, for another type of training, may be starting or ending causing excess noise or congestion. We also understand that a full facility is a facility in the black financially and not the red at the end of the fiscal year. Allowing for multiple blocks of time to be secured in multiple parts of the venue by multiple agencies is key to a successful law enforcement training center. We have spent hundreds of hours discussing this with our clients and researching the latest law enforcement training programs across the country. 21st CENTURY REALITY BASED TRAINING Stress can affect an officer’s ability to perform their duty to the standards set by the department and expected by the public in general. Introducing stress into training scenarios in multiple ways can improve real world results. The design of this facility can enable certain stress inducing situations thus complementing the intended purpose of training event. One such aspect is the introduction of noises such as traffic sounds, sirens, dispatch information, a sudden loud noise, or children wailing in the background. Introducing these stressors through properly designed audio equipment and acoustic considerations puts officers in situations that elevate their stress levels, thus testing their skills in a more life like manner and can allow trainer and trainee understand how to improve reactions, behaviors, and outcomes when they are tested in a real-world situation. Light control is another method for introducing stressors. Strategically placed light bars, fully dimmable lighting, careful attention to zoning and 7. WHY LEO A DALY BURNSVILLE EAGAN ROSEMOUNTAPPLE VALLEY LAKEVILLE FARMINGTON NORTHFIELD HERO CENTER PROJECT RAMSEY COUNTY SHERIFF’S INDOOR RANGE DAKOTA COUNTY WASHINGTON COUNTY MINNEAPOLIS ST PAUL 10 MILES ST. PAUL PD INDOOR RANGE SOUTH METRO PUBLIC SAFETY TRAINING FACILITY NMR REGIONAL PUBLICSAFETY TRAINING FACILITY RAMSEY COUNTY SHERIFF’S INDOOR RANGE SCALE SCOTT COUNTY RICE COUNTY CARVER COUNTY ANOKA COUNTY RAMSEY COUNTY ST. PAUL PD OUTDOOR RANGE REGIONAL FACILITIES SINGLE AGENCY USE ONLY LAKEVILLE SERVICE CITIES HENNEPIN COUNTY LAKEVILLE REGIONAL PUBLIC SAFETY TRAINING FACILITY REGIONAL FACILITY URBAN CORE LEO A DALY’S Knowledge of Geographic Area 20 Page 82 of 387 LEO A DALY WHY LEO A DALY zone control methods gives trainers more tools in their toolbox to test trainees in higher stress environments. Another such method is the introduction of visual scenery which is disturbing in nature or commensurate to the reality that is being recreated for the trainee. Simple, inexpensive video projection, properly designed and incorporated into the reality-based training environment massively expand the training possibilities. Design thinking involving variability is key to avoiding the buildup of a trainee’s muscle memory of a particular layout, to focus on prioritizing the muscle memory of a particular responsive action. Providing movable wall systems which allow the system to interact in multiple ways with other components of the building such as doors, windows, hallways, and stairs can expand scenarios and reduce predictability and familiarity thereby increasing ambiguity and the stress that comes with it. One’s reaction to uncertainty or ambiguity toward the physical environment can raise stress levels and then amplify an already stressful scenario. Another way to utilize ambiguity to raise stress levels is to introduce role ambiguity through simulating a multi-agency response to an incident. Thinking about how the building design can accommodate multi-agencies or responders opens the possibilities or situations where the trainees must understand what their role is in assessing the scene, approaching the building or incident, or breaching the building. These ways of design thinking can aid trainers in creating situations where role ambiguity can be used as a tool for learning. The building design can also aid trainers in creating scenarios which test the trainee in multiple ways. Enabling immediate connections between the virtual world, simulated spaces, or padded environments can allow scenarios to evolve over time and space, thus testing different competences of the trainee. For instance, the building design could allow a virtual scenario to transition into a response-to-resistance situation thus testing both the trainee’s ability to de-escalate a situation and defend himself/herself. SAFETY THROUGH DESIGN Lead containment and handling is a serious issue for facility managers, trainers, and users alike. Designing and specifying proper range ventilation consistency, speed, and volume, appropriate air filtration systems, and maintaining negative pressures within the range are the absolute basics for understanding safety as it relates to the design of law enforcement training centers. LEO A DALY’s experience in this project type takes safety to the next level. We think of how users and managers alike will use this building and will be exposed to lead, hygienic germ issues and comfort. Mats cleaning, fans in mats rooms, hand-washing sinks, positive and negative pressurization of rooms, gun cleaning protocols are all considered. Audio & visual stressors during training can improve work results Hygiene is a crucial part of design when considering how spaces are used 21 Page 83 of 387 LEO A DALY WHY LEO A DALY PUBLICLY SAFETY TRAINING RANGES AND FIREARMS Public Safety Training Facilities often contain firearms ranges. Our knowledge of firearms ranges and our relationships with primary vendors within the marketplace is critical when programming, planning, and estimating your facility. Without this specialized experience, nuanced and essential discussions will be missed. Our discussions with your planning team will help you right-size your facility, understand what features are possible, appropriate, and forward-thinking for your agencies. This in turn will help better align your wants and needs with a quality budget estimate. Ranges are not one size fits all. Range lane length, lane width, and clear height should be calibrated to your specific needs and training approach. Each dimension and number of lanes have implications regarding upfront costs, as well as operational and training implications. Types of bullet traps vary, each with positive and negative benefits. Targeting systems vary from stationary or retrieving, turning, and running man. Collection and lead mitigation strategies have early design and costing implications as well. Understanding the type of training anticipated will also greatly inform the tactical zones required within the range which has a direct impact on the cost of the build out. LEO A DALY KNOWS THE GUIDELINES AND STANDARDS ESSENTIAL TO A SAFE INDOOR FACILITY • NFPA 1500 & 1581 • Federal OSHA General Industry Lead Standard (29 CRF 1910.1025) • NIOSH Standards for Airborne Lead • Navy’s Environmental Health Center Indoor Firing Ranges Industrial Hygiene Technical Guide • Federal OSHA standard for Occupational Noise (29 CRF 1019.95) PUBLICLY FUNDED PROJECTS Our project leadership is 100% dedicated to the development of publicly funded projects, bringing seasoned expertise in public engagement for financial and project support. Managing Principal Cindy Mc Cleary, offers relevant experience in State of Minnesota legislative predesigns and experience in soliciting legislative and public funding. We are facile and articulate in presenting to public and councils. Our design process includes heavy use of graphics, models and renderings to convey ideas, such as those seen throughout this proposal. Using these tools, we will further develop the necessary funding graphics, messaging and public, council and legislative presentations and materials. Published in Public Management (national publication) and International City / County Managers Magazine 22 Page 84 of 387 LEO A DALY WHY LEO A DALY SUSTAINABLE DESIGN AND APPLYING B3 / MN 2030 GUIDELINES TO THE LAKEVILLE PUBLIC SAFETY TRAINING FACILITY In the last four years, our Minneapolis studio has COMPLETED six projects utilizing B3 / MN 2030 and have a total of 12 in the works. Additionally, we received the “Best of B3 Design” award for our work at the Historic Fort Snelling Revitalization project and the “Best of SB2030” for our work at the new Hennepin County Medical Examiner’s office. B3 compliance requires the facilitation of a unique tracking system and guidelines different from any other program in the nation. Because our Minneapolis studio follows the B3 requirements consistently throughout the year on multiple small and large projects, we are acutely aware of the nuances specific to this benchmarking program and have an efficient strategy for approaching B3 projects. For each of the main categories within the B3 program (Energy, Carbon, Water, Waste, and IEQ) we will utilize a suite of analysis tools and design strategies that will inform design decisions at each phase of the project. These tools and strategies will include envelope and daylighting analysis, HVAC system comparisons with life-cycle cost analysis, and material research. Paul Henderson, our Sustainability Specialist, has worked on over 30 projects utilizing these guidelines and will lead a goal setting workshop early with the full design team / owner team to establish goals for the project, whether they are geothermal, solar, or envelope selections. Additionally, we will perform life cycle cost projections to determine the ROI of sustainable strategies. ENERGY STRATEGIES APPLIANCES • All Available Appliances Energy Star Certified LIGHTING • LED Lighting • Occupancy or Vacancy Sensors • Provide Daylighting Through Side Windows • Reduced Lighting Power Density DOMESTIC HOT WATER • 95% or greater DHW Efficiency (Natural Gas Fueled) • Recirculating Hot Water Pump METERING • Smart Meters ENVELOPE / INSULATION • Glazing with SHGC Under 0.4 • Low-Albedo Roof • Window Setbacks OCCUPANT CONTROL • Occupant Electric Lighting Control HVAC • Economizer • High Efficiency Fans • Variable Refrigerant System • Variable Speed Drives VENTILATION • Ventilation Compliant with ASHRAE 62 North Metro Range Training Facility B3 Case Study Renovation & Addition 2022 | 52, 747 SF, 1.77 acres 23 Page 85 of 387 SECTION Title LEO A DALY 8. Project Manager, Todd LaVold AIA PUBLIC SAFETY SUBJECT MATTER EXPERT With a passion for public safety Todd excels at understanding the nuances of designing publicly funded projects, stringent city requirements, in addition to the depth of technical requirements involved in programming & managing the design of healthy, safe and secure community spaces. Todd’s vast experience in public safety over the past 24 years entails police and fire stations, public safety training facilities, forensic laboratories, and evidence handling/storage facilities. Todd will successfully manage the overall project providing oversight and meticulous tracking of all user group meetings, council updates, required entitlement submissions, milestone client reviews/presentation, and estimating packages. He will work with client leaders and members of staff to understand their needs through an open and collaborative dialogue. EDUCATION: Master of Architecture, University of Minnesota REGISTRATION: Architect MN #48181 CONTACT: TBLavold@leoadaly.com 612.359.4656 Minneapolis, MN SELECT PUBLIC SAFETY TRAINING EXPERIENCE City of Woodbury / City of Cottage Grove, HERO, Public Safety Training Facility Cottage Grove, MN North Metro Regional Public Safety Training Center, Maple Grove, MN City of Oakdale, Police Remodel and PD Training Expansion Oakdale, Minnesota Wake Technical Community College, Public Safety Simulation Training Complex Raleigh, North Carolina Dickinson Public Safety Training Center Facility Assessment Dickinson, North Dakota Confidential Federal Training Facility Confidential Location Miami-Dade College, School of Justice, Tactical Training Facility Miami, Florida Minnesota Army National Guard, Arden Hills Readiness Center Arden Hills, Minnesota North Metro Regional Public Safety Groundbreaking 24 Page 86 of 387 LEO A DALY PROJECT MANAGER EXPERIENCE ADDITIONAL PUBLIC SAFETY EXPERIENCE Winnebago Tribe of Nebraska, Fire & EMS Planning & Programming Omaha, Nebraska City of Bismarck Municipal Center, Public Safety Center, and Public Health Bismarck, North Dakota Palm Beach Sheriff’s Office, Forensics and Technology Facility West Palm Beach, Florida Miami Beach Police Department Headquarters Renovation Miami Beach, Florida South Miami Police Department South Miami, Florida Elko New Market Police Station Elko New Market, Minnesota City of Brooklyn Center, City Hall and Community Center/Pool Assessment Brooklyn Center, Minnesota City of Forest Lake City Center, New City Hall and Public Safety Facility Forest Lake, Minnesota City of Bayport, New Fire Station Bayport, Minnesota City of Henderson, Fire Station Masterplan Henderson, Nevada City of Richfield, Fire Station #2 Renovation Richfield, Minnesota City of Sterling, City Hall and Police Department Renovation Sterling, Illinois City of Rosemount, Community Center/Ice Arena Site Assessment Rosemount, Minnesota Pennington County Jail/Courthouse/Administration Building Renovation Rapid City, South Dakota Hennepin County, Brookdale and Family Justice Court Remodel Brooklyn Center, Minnesota Hennepin County, Sheriff’s Office, Court Holding Area Assessment, Multiple Locations Minneapolis, Minnesota City of Minneapolis, Police Department, Property & Evidence Warehouse Space Needs Assessment Minneapolis, Minnesota Hennepin County, Juvenile Detention Center Clinic and Office Schematic Design Minneapolis, Minnesota 25 Page 87 of 387 LEO A DALY TEAM-EXPERIENCE As Managing Principal, Cindy will be monitoring progress of the project, establishing timely responses, and ensuring that all LEO A DALY resources are committed. Cindy’s career includes experience with over fifty law enforcement/public safety projects providing planning expertise in criminal justice,forensics, evidence, training, holding and emergency response facilities. Her strong experience with programming, planning, and user group guidance has contributed to the success of projects around the country. SELECT EXPERIENCE City of Woodbury / City of Cottage Grove, HERO, Joint Use Training Facility, Cottage Grove, MN Miami-Dade College, School of Justice Tactical Training Facility Renovation, Miami, FL Wake Technical Community College, Public Safety Simulation Training Complex, Raleigh, NC City of Miami Beach Police HQ Renovation and Training Facility, Miami Beach, FL MWAA: Firing Range and Police Training Facility at Washington Dulles International Airport Dulles, VA Cindy McCleary AIA, NCARB,LEED AP LEO A DALY ROLE: VP, Managing Principal REGISTRATION: Architect MN #46940 EDUCATION: Master of Architecture, University of Minnesota CONTACT: CAMccleary@leoadaly.com | 612.341.9588 | Minneapolis, MN 24 years’ Exp. Daniel’s career has been focused on the design of public and educational facilities. He is dedicated to pursuing challenging projects that are both pragmatic and creative. Dan believes that good design reinforces the client’s mission, enhances perception, and improves operations. He does this through a collaborative process, listening to the users and stakeholders, processing options quickly in a systematic and logical manner. SELECT EXPERIENCE City of Woodbury / City of Cottage Grove, HERO, Joint Use Training Facility, Cottage Grove, MN City of Omaha Police Department, West Precinct, Omaha, NE City of South Miami Police HQ South Miami, FL City of Oakdale, Police Remodel & PD Training Expansion Oakdale, MN City of Lake Elmo City Center and Fire Station, City of Lake Elmo, MN City of Bismarck New Public Health and Police Facilities, Public Work Expansion, Bismarck, ND Hennepin County, Medical Examiner Facility, Minnetonka, MN City of Henderson Crime Lab City of Henderson, NV City of Omaha Police & Fire HQ Omaha, NE Daniel Yudchitz AIA, NCARB, LEED AP LEO A DALY ROLE: Design Director REGISTRATION: Architect MN #48986 EDUCATION: Master of Architecture, University of Minnesota CONTACT: DLYudchitz@leoadaly.com | 612.341.9584 | Minneapolis, MN 20 years’ Exp. Michael will lead the design vision and technical implementation of the project. Mike has a background in municipal police, fire stations and libraries. He is experienced in leading projects from concept to completion with the objective of solving challenging problems while finding innovative ways to meet the needs of the client. SELECT EXPERIENCE North Metro Regional Public Safety Training Center, Maple Grove, MN Wake Technical Community College Public Safety Simulation Complex Raleigh, NC City of Lake Elmo City Center and Fire Station, City of Lake Elmo, MN Hennepin County Medical Examiners Facility, Minnetonka, MN City of South Miami Police HQ South Miami, FL Hennepin County Library - Excelsior Library*, Excelsior, MN Metro Transit - 610 + Noble Parking Garage*, Brooklyn Park, MN Hennepin County Sheriff’s Office Enforcement Services Division Headquarters, Plymouth, MN Mike Heller LEO A DALY ROLE: Architect REGISTRATION: Architect MN # 56941 EDUCATION: Master of Architecture, Washington University CONTACT:MSHeller@leoadaly.com | 612.326.5040 | , Minneapolis, MN 17 years’ Exp. 26 Page 88 of 387 LEO A DALY TEAM-EXPERIENCE Matthew Keenan LEO A DALY 18 years’ Exp. Paul Henderson BEMP, LEED AP, GGP LEO A DALY 21 years’ Exp. Matthew brings 18 years of experience in government facility design and construction. Matthew’s work history spans county and municipal facilities with experience in public safety, detention and headquarters facilities, as well as municipal office building. SELECT EXPERIENCE Hennepin County Medical Examiners Facility, Minnetonka, MN Elko New Market Police Department Expansion, Elko New Market, MN City of Miami Beach Police HQ Renovation and Training Facility, Miami Beach, FL City of Columbia Heights, New City Hall, Columbia Heights, MN City of Omaha Fire Station Design Concept, Omaha, NE Chisago County Emergency Communication Center / 911 Dispatch Center City, MN* West Los Angles VA Campus, New Police Station, Los Angeles, CA Hennepin County Sheriff’s Office Enforcement Services Division Headquarters, Plymouth, MN Dakota County Law Enforcement Center Renovation, Hastings, MN ROLE: QA/QC EDUCATION: Bachelor of Science, Architecture, University of Minnesota CONTACT: MPKeenan@leoadaly.com | 612.338.8741| Minneapolis, MN Paul has more than 20 years of experience in energy modeling, simulation requirements for third-party certifications and creating weather-normalized and calibrated models for existing buildings. He has modeled more than a dozen LEED projects across various markets, as well as thirty B3, SB 2030 models. SELECT EXPERIENCE North Metro Regional Public Safety Training Center, Maple Grove, MN City of Woodbury / City of Cottage Grove, HERO, Joint Use Training Facility, Cottage Grove, MN Hennepin County Sheriff’s Office Enforcement Services Division Headquarters, Plymouth, MN Hennepin County Medical Examiners Facility, Minnetonka, MN Hennepin County Sheriff’s Office Holding Expansion and Courtroom* Minnetonka, MN Department of Veterans Affairs, New Ulm Readiness Center New Ulm, Minnesota Clay County and City of Moorhead Police Joint Law Enforcement Center* Moorhead, MN ROLE: Sustainability Specialist REGISTRATION: Engineer MN #47289 EDUCATION: Bachelor of Mechanical Engineering, University of Nebraska CONTACT: PRHenderson@leoadaly.com 612.842.0869 | Minneapolis, MN *Project completed with prior firm. Gina Shuck LEO A DALY 7 years’ Exp. Gina has 6 years of interior design experience in government, medical, and federal market sectors. She has guided clients through all design phases including FFE package procurement and installation management. Gina is skilled at communicating design ideas through 3D visualizations and is passionate about interpreting them into functional, buildable applications. SELECT EXPERIENCE North Metro Regional Public Safety Training Center, Maple Grove, MN City of Lake Elmo City Center and Fire Station, City of Lake Elmo, MN Hennepin County Medical Examiners Facility, Minnetonka, MN Minnesota Army National Guard, Arden Hills Readiness Center, Arden Hills, MN City of Henderson Crime Lab City of Henderson, NV City of Bismarck New Public Health and Police Facilities, Public Work Expansion Bismarck, ND Hennepin County Sheriff’s Office Enforcement Services Division Headquarters, Plymouth, MN Broward County Forensic Science Center, Ft. Lauderdale, FL ROLE: Interior Design EDUCATION: Bachelor of Science, Interior Design, University of Minnesota CONTACT: GMShuck@leoadaly.com / 612.341.9589 | Minneapolis, MN 27 Page 89 of 387 LEO A DALY TEAM-EXPERIENCE *Project completed with prior firm. Chris’s 24 years of engineering experience includes the design of several building types, including government, office buildings, residential, industrial, healthcare, education, and transportation facilities. Chris has a passion for, and expertise in, archaic structural building systems and is knowledgeable about historic preservation regulations and codes. SELECT EXPERIENCE Fridley City Hall, Police/Fire and Public Works complex, Fridley, MN * VA Sioux Falls Mental Health Sioux falls, SD VA Tampa Mental Health Clinic Tampa, FL Aitkin County Government Center, Aitkin, MN * Hennepin County, Medical Examiner Facility, Minnetonka, MN Xcel Energy, Chestnut Campus, Chemical Research Laboratory, Minneapolis, MN Averra-Platte Hospital & Clinic Platte, SD Chris Hartnett PE LEO A DALY ROLE: Structural Engineer REGISTRATION: Engineer MN #42371 EDUCATION: Bachelor of Engineering, University of Minnesota CONTACT: CAHartnett@leoadaly.com 612.341.9588 | Minneapolis, MN 25 years’ Exp. With a strong background in fire protection engineering systems, Nic is experienced in the design and engineering of fire protection systems for a variety of occupancy types ranging from civic to large industrial warehouses. He upgrades fire protection systems to meet current codes, coordinates with code officials, and identifies opportunities for efficiencies in new system designs. SELECT EXPERIENCE City of Woodbury / City of Cottage Grove, HERO, Joint Use Training Facility Cottage Grove, MN City of Omaha Police Department, West Precinct, Omaha, NE City of Oakdale Police Remodel & Expansion, Oakdale, MN City of Lake Elmo City Center and Fire Station, City of Lake Elmo, MN City of Bismarck New Public Health and Police Facilities, Public Work Expansion Bismarck, ND Hennepin County, Medical Examiner Facility, Minnetonka, MN Elko New Market Police Department Expansion, Elko New Market, MN Hennepin County Sheriff’s Office Enforcement Services Division Headquarters, Plymouth, MN Nic Johnsen PE LEO A DALY ROLE: Fire Protection REGISTRATION: Engineer MN #58229 EDUCATION: Bachelor of Mechanical Engineering, University of Minnesota CONTACT: NSJohnsen@leoadaly.com 612.842.0869 | Minneapolis, MN 12 years’ Exp. Calenn has 15 years of experience as a HVAC/Mechanical Engineer. He understands the challenges of optimizing a building’s systems and designing the most efficient system for the budget. He is experienced in designing in Revit, Autocad and using the Trane TRACE™ software program to analyze energy utilization and life-cycle cost. Calenn is detail and design-oriented with a desire to produce quality work and customer satisfaction. SELECT EXPERIENCE North Metro Regional Public Safety Training Center, Maple Grove, MN City of Woodbury / City of Cottage Grove, HERO, Joint Use Training Facility Cottage Grove, MN City of Lake Elmo City Center and Fire Station, City of Lake Elmo, MN Department of Veterans Affairs, New Ulm Readiness Center New Ulm, Minnesota Elko New Market Police Department Expansion, Elko New Market, MN Calenn Heppner PE, LEED AP, BD+C LEO A DALY ROLE: Mechanical Engineer REGISTRATION: Engineer MN #57724 EDUCATION: Bachelor of Mechanical Engineering, Montana State University CONTACT: CDHeppner@leoadaly.com 612.341.9574 | Minneapolis, MN 15 years’ Exp. 28 Page 90 of 387 LEO A DALY TEAM-EXPERIENCE ? Ray has a rich understand of electrical systems and fire range facilities. His 43 years of experience in electrical design include normal and life safety power distribution systems, lighting systems, building grounding, energy efficient system design, card access systems, CCTV systems, and telephone and data cabling systems. This work covers new construction as well as remodeling, retrofitting and upgrading existing facilities in secure settings. SELECT EXPERIENCE North Metro Regional Public Safety Training Center, Maple Grove, MN Black Mirror-Confidential Federal Training Facility Fort Belvoir, VA Indoor Small Arms Firing Range Ellsworth Air Force Base, SD Small Arms Range Enclosure Grand Forks Air Force Base, NN City of Oakdale, Police Remodel & PD Training Expansion Oakdale, MN Minnesota Army National Guard, Multi-Purpose Machine Gun Range Camp Ripley, Little Falls, MN Minnesota Army National Guard, Infantry Squad Battle Course Camp Ripley, Little Falls, MN Ray Johnson LEO A DALY ROLE: Electrical Engineer REGISTRATION: EDUCATION: Associate of Engineering, Anoka Hennepin Technical College CONTACT: RDJohnson@leoadaly.com 612.359.4617 | Minneapolis, MN 43 years’ Exp Marci’s experience includes development, parking lot and circulation design, pavement design, site utilities, storm water management, low impact design, entitlement strategy and assistance, NPDES permitting and Storm Water Pollution Prevention Plans, MN B3, and LEED Certification process. Her clients have included Metropolitan Council, affordable housing agencies, and local, regional and MN stage agencies. SELECT EXPERIENCE Hennepin County Sheriff’s Office Enforcement Services Division Headquarters, Plymouth, MN Hennepin County Facilities, ACF Master Plan, Plymouth, MN Hennepin County Public Works Assessment, Medina, MN City of Saint Paul, Stormwater Feasibility Report, Saint Paul, MN Hennepin County Medical Examiner’s Office, Minnetonka, MN VA Omaha Facility Assessment Update Omaha, NE MNARNG AHATS Readiness Center Arden Hills, MN Marcie Weslock PE, LEED AP ÉLAN DESIGN LAB ROLE: Civil Engineer REGISTRATION: Engineer MN #42323 EDUCATION: Bachelor of Civil Engineering, Michigan Technological University CONTACT: mweslock@elanlab.com / 612.260.7980 | Minneapolis, MN 27 years’ Exp.? Jonathan is an experienced senior cost consultant who has completed hundreds of projects from the estimating phase through job completion. SELECT EXPERIENCE Hennepin County Sheriff’s Office Enforcement Services Division Headquarters, Plymouth, MN White Bear Lake Public Safety Building, White Bear Lake, MN Oakdale Public Works,Oakdale, MN Minnetonka Police and Fire Station, Minnetonka, MN Jonathan Murray LOEFFLER CONSTRUCTION & CONSULTING ROLE: Cost Estimating REGISTRATION: LEED AP EDUCATION: Bachelor of Science in Construction, University of Wisconsin CONTACT: jmurray@loefflerconstruction.com 952.955.9119 | Lakeville, MN 16 years’ Exp. ? Sarah has over 30 years of integrated system engineering experience in areas of audio/video, systems design, installation, project management, and service & facility operations. Sarah Becher MS, CTS-D, CTS-I SHEN MILSOM & WILKE (SM&W) ROLE: AV & Acoustical Designer REGISTRATION: MS-MOT, CTS-D, CTS-I, DMC-D, EAVA EDUCATION: CONTACT: sbecher@smwllc.com 703.721.8059 | Arlington, VA 30+ years’ Exp. 29 Page 91 of 387 LEO A DALY FEE PROPOSAL 9. Fee Proposal LEO A DALY is pleased to present our fee proposal for Architectural/Engineering Services for the City of Lakeville Public Safety Training Center. We have reviewed your RFP and the pre-design dated Feb, 2023 and provided our well-suited qualifications. Our fee for services, we believe are competitive and judicious with the marketplace as well as provides the level of service the City of Lakeville and its taxpayers expect from a consulting team that is well versed in public safety training design. Our fee has been developed based upon the information presented in the RFP and pre-design. From this information we are preliminarily assuming a construction cost between $14.0 - $14.5 million based upon a 40,000 SF facility at a cost of construction between $350-$360 per square foot. This may put the cost of construction outside your anticipated construction budget, that is why we are recommending a thorough examination of the space needs and programming documents. As with most RFP's, these initial cost estimations serve as a reference point for which fees for service can be derived. The cost / SF estimates are based upon our past history with firing ranges and training facilities, but also with projects that are required to participate and meet the guidelines within B3 and SB 2023. These requirements, especially as the benchmark has increased from 70% to 80% more efficient than the base line tend to increase the cost of construction over a non-B3 project. As delineated in our proposal we suggest a two phase approach, starting with Phase 1 - Space Needs Review to align the scope and budget, followed by a Phase 2 - Design, Bidding, and Construction services. For Phase 1, we propose the fee for services described herein as an hourly to a maximum fee of $15,000. Upon consensus of the preliminary planning, budget, and schedule, our fee for Phase 2 Design, Bidding, and Construction is $895,000 which includes: • Architectural Design • Interior Design including FF&E design • Structural Engineering • Mechanical, Plumbing, Electrical, and Low Voltage Design and Engineering • Landscape Design • Civil Engineering • AV/Acoustical Engineering • Reimbursable expenses in addition to the Basic Service Fee are anticipated to be a maximum of $10,000. As always, we are open to review these proposed fees upon selection and as more in depth conversations occur. Cindy McCleary, AIA, LEED AP VP, Managing Principal CAMccleary@leoadaly.com Todd LaVold, AIA Associate, Sr. Project Manager TBLaVold@leoadaly.com 30 Page 92 of 387 INTENTIONALLY LEFT BLANK Page 93 of 387 PLANNING ARCHITECTURE ENGINEERING INTERIORS Todd LaVold TBLavold@leoadaly.com 612.359.4656 Cindy McCleary CAMccleary@leoadaly.com 612.341.9588 730 Second Avenue South Suite 1300 Minneapolis, MN 55402 612.338.8741 LEOADALY.com Page 94 of 387 PLANNING ARCHITECTURE ENGINEERING INTERIORS LEO A DALY 730 Second Avenue South Suite 1300 Minneapolis, MN 55402-2406 612.338.8741 leoadaly.com October 24, 2023 Allyn Kuennen Assistant City Administrator City of Lakeville, MN 20195 Holyoke Avenue Lakeville, MN 55044 Dear Allyn: Thank you for considering adding the Scope of Work to facilitate a proforma analysis for the Lakeville Public Safety Training Facility. PROJECT UNDERSTANING A part of creating a highly successful public safety training facility is understanding the annual operating costs and potential revenue recapture for the facility. Preliminary annual projected revenues and expenses were previously estimated and included in the State of Minnesota pre-design submittal. Working from this documentation, the data previously provided by the City, further requests for information, and roundtable discussions with other agencies, LEO A DALY will refine and develop the anticipated projected revenues and expenses as follows. SCOPE OF WORK The work will be broken into 4 Tasks as follows: · Task 1: Lakeville Training Requirements · Task 2: Outside Agency Revenue Potential · Task 3: Operating Cost Analysis · Task 4: Operations vs Revenue Recovery Analysis Each task is outlined below: · Task 1: Lakeville Training Requirements o Task 1:0 Training Hours Collected Collect the training hours required each year for Police, Fire, EMS, and non-sworn training. Collect the training hours/classes wanted for hosting courses. o Task 1.1: Training Hours Organized Page 95 of 387 LEO A DALY October 24, 2023 Allyn Kuennen Page 2 The hours from Task 1 will be associated with the space requirements needed for the training. If training is to be conducted at a site other than the new facility, it will be noted as such and not calculated into the analysis. o Task 1.2: Available Training Hours Developed Develop a preliminary schedule for the facility as well as training block hours for each training space. o Task 1.3: Utilization Rate Determined Compare the hours required collected above against the hours available for each space required to conduct the training. This will be defined as a utilization percentage to determine how much time will be available for other agencies to utilize each training space. · Task 2: Outside Agency Revenue Potential o Task 2.0: Host Round Table Discussion Upon establishing the amount of time available for each type of training space, host meeting with potential agencies to present the project and the availability of each space. o Task 2.1: Review Rates Review the rates of training facilities in the Metro Area to establish a base line rental fee for each space offered. o Task 2.2: Survey for Distribution Create a survey for agencies to LPD how many hours or segments they might utilize each year for each training space. o Task 2.3: Compile Potential Revenues and Utilization Rates Combine the findings of Task 2.3 with the finding of Task 1.3 to determine the potential utilization percentage of each space and revenue recapture at 25%, 50%, and 75% utilized. · Task 3: Operating Cost Analysis o Task 3.0: Establish Utility Costs Through the development of energy modeling calculate the utility costs for the building based upon local utility rates at 25%, 50%, and 75% utilized. o Task 3.1: Establish Staffing Levels Establish fulltime / part time staffing requirements and their associated pay utilizing similar training facilities in the Metro Area at 25%, 50%, and 75% utilized. Page 96 of 387 LEO A DALY October 24, 2023 Allyn Kuennen Page 3 o Task 3.2: Establish Administrative Cost Establish insurance, legal, marketing, trash, internet, and other requirements and their associated pay utilizing similar training facilities in the Metro Area. o Task 3.3: Establish Maintenance Budget Establish routine maintenance, emergency maintenance, and long- term replacement funding. · Task 4: Operations vs Revenue Recovery Analysis o Task 4.0 Finalize Operating Cost vs Cost Recovery Finalize report showing expected operating costs vs cost recovery, utilization rates at 25%, 50%, and 75% usage. The final deliverable will include:  Table of Contents outlining each task.  Executive Summary  Final spreadsheets indicating the data outlined within each task along with the supporting methodology.  Meeting minutes from Task 2.0. FEE The fee for service is $17,700 + $800 in reimbursables and is broken down into the 4 Tasks is as follows: · Task 1: Lakeville Training Requirements o $3,800; Approximately 22 hours. · Task 2: Outside Agency Revenue Potential o $6,100; Approximately 33 hours. · Task 3: Operating Cost Analysis o $5,700; Approximately 30 hours. · Task 4: Operations vs Revenue Recovery Analysis o $2,100; Approximately 12 hours. Page 97 of 387 LEO A DALY October 24, 2023 Allyn Kuennen Page 4 SCHEDULE Based upon earlier conversations, this scope of work would be executed approximately concurrent to Schematic Design or roughly between January 3, 2024 – February 28. The final draft report will be present concurrently with the SD Draft Construction Pricing Review meeting held on February 28, 2023. Sincerely, LEO A DALY Todd LaVold, AIA Sr. Project Manager tblavold@leoadaly.com cc: Cindy McCleary; Managing Principal Page 98 of 387 Page 99 of 387 Page 100 of 387 Page 101 of 387 Page 102 of 387 Page 103 of 387 Page 104 of 387 Page 105 of 387 Page 106 of 387 Page 107 of 387 Page 108 of 387 Page 109 of 387 Page 110 of 387 Page 111 of 387 Page 112 of 387 Page 113 of 387 Page 114 of 387 Page 115 of 387 Page 116 of 387 Page 117 of 387 Page 118 of 387 Page 119 of 387 Page 120 of 387 Page 121 of 387 Page 122 of 387 Page 123 of 387 Page 124 of 387 Page 125 of 387 Page 126 of 387 Page 127 of 387 Page 128 of 387 Page 129 of 387 Page 130 of 387 Page 131 of 387 Page 132 of 387 Page 133 of 387 Page 134 of 387 Page 135 of 387 Page 136 of 387 Page 137 of 387 Page 138 of 387 Page 139 of 387 Page 140 of 387 Page 141 of 387 Page 142 of 387 Page 143 of 387 Page 144 of 387 Page 145 of 387 Page 146 of 387 Non-Contributory Policy No. Eff. Date of Pol. Exp. Date of Pol. Eff. Date of End. Producer No.Return Prem. Page 147 of 387 Waiver Of Subrogation (Blanket) Endorsement INCL THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. Commercial General Liability Coverage Part Transfer Of Rights Of Recovery Against Others To Us Condition Page 148 of 387 Page 149 of 387 Page 150 of 387 Page 151 of 387 Date: 11/6/2023 Resolution Receiving Feasibility Report and Calling a Public Hearing for Ipava Avenue and Indiana Avenue Improvements Proposed Action Staff recommends adoption of the following motion: Move to approve a resolution receiving the feasibility report and calling a public hearing for Ipava Avenue and Indiana Avenue Improvements, City Project 24-03. Overview The City Council authorized preparation of a feasibility report for Ipava Avenue and Indiana Avenue Improvements, City Project 24-03, on August 21, 2023. The feasibility is completed. The estimated cost for City Project 24-03 is $2,258,257. Recommended funding sources include the Sanitary Sewer and Water Operating Funds, the Trail Improvement Fund, and City issuance of debt which is repaid with property tax levies and assessments to benefiting property owners (consistent with the City’s Special Assessment Policy for the Reconstruction of Roadways and Utility Improvements). Supporting Information 1. Resolution 2. Project Financing 3. Project Location Map 4. Feasibility Report prepared by Bolton & Menk dated October 31, 2023 Financial Impact: $2,258,257 Budgeted: Yes Source: Multiple Sources Envision Lakeville Community Values: Design that Connects the Community Report Completed by: Lucas Ritchie, Civil Engineer Page 152 of 387 CITY OF LAKEVILLE RESOLUTION NO. 23- Resolution Receiving Feasibility Report and Calling a Public Hearing For Ipava Avenue and Indiana Avenue Improvements WHEREAS, pursuant to resolution of the council adopted August 7, 2023, a report has been prepared by Bolton & Menk, Inc. with reference to Ipava Avenue and Indiana Avenue Improvements, City Project 24-03, and this report was received by the council on November 6, 2023; and WHEREAS, the report provides information regarding whether the proposed improvements are necessary, cost-effective, and feasible; whether they should best be made as proposed or in connection with some other improvement; the estimated cost of the improvements as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. NOW, THEREFORE, BE IT RESOLVED, by the City Council of Lakeville, Minnesota: 1. The council will consider City Project 24-03 in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated total project cost of $2,258,257. 2. A public hearing shall be held on City Project 24-03 on Monday, December 4, 2023, in the council chambers of the city hall at 6:30 p.m. and the clerk shall give mailed and published notice of such hearing and improvements as required by law. Members of the public can participate in person at the Lakeville City Hall, 20195 Holyoke Avenue, or via telephone at 1-323-433-2142; Phone Conference ID: 747 766 681#. The mayor will allow for public comments and questions at the appropriate time. ADOPTED by the Lakeville City Council this 6th day of November 2023. ______________________________ Luke M. Hellier, Mayor _________________________________ Ann Orlofsky, City Clerk Page 153 of 387 Project Financing •The City’s cost-share for roadway and storm sewer improvements, including storm sewer repair/replacement, will be financed from the issuance of G.O. Improvement Bonds. The City’s share of debt will be financed with taxes, which are repaid with property tax levies. •Public watermain improvements, including minor system maintenance and the installation of corrosion protection best management practices, will be financed from the Water Operating Fund. •Public sanitary sewer improvements, including infrastructure repair/replacement and inflow and infiltration best management practices, will be financed from the Sanitary Sewer Operating Fund. •Public trail improvements, including replacement of deteriorated trail segments, will be financed from the Trail Improvement Fund. •A summary of project funding sources is included in the table below: Anticipated Funding Sources Feasibility Report City of Lakeville (property taxes)$1,884,055 Special Assessments $54,070 Water Operating Fund $8,448 Sanitary Sewer Operating Fund $11,264 Trail Improvements Fund $300,419 Total Estimated Costs $2,258,256 Page 154 of 387 Page 155 of 387 Feasibility Report For Ipava Avenue & Indiana Avenue Rehabilitation City of Lakeville, MN City Project No. 24-03 October 31, 2023 Submitted by: Bolton & Menk, Inc. 12224 Nicollet Avenue Burnsville, MN 55337 P: 952-890-0509 F: 952-890-8065 Page 156 of 387 Prepared by: Bolton & Menk, Inc. Certification Page Ipava Avenue & Indiana Avenue Rehabilitation ǀ 0N1.131929 Certification Feasibility Report For Ipava Avenue & Indiana Avenue Rehabilitation City of Lakeville City Project No. 24-03 Bolton & Menk Project No. 0N1.131929 October 31, 2023 I hereby certify that this plan, specification or report was prepared by me or under my direct supervision, and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. By: Jason Malecha, P.E. License No. 57151 Date: October 31, 2023 Page 157 of 387 Prepared by: Bolton & Menk, Inc. Table of Contents Ipava Avenue & Indiana Avenue Rehabilitation ǀ 0N1.131929 Table of Contents I. EXECUTIVE SUMMARY .......................................................................................................................... 1 II. EXISTING CONDITIONS .......................................................................................................................... 2 STREETS ........................................................................................................................................ 2 TRAILS ........................................................................................................................................... 3 SANITARY SEWER ......................................................................................................................... 3 WATERMAIN ................................................................................................................................ 3 STORM SEWER ............................................................................................................................. 3 III. PROPOSED IMPROVEMENTS ................................................................................................................ 4 STREETS ........................................................................................................................................ 4 TRAILS ........................................................................................................................................... 4 SANITARY SEWER ......................................................................................................................... 4 WATERMAIN ................................................................................................................................ 5 STORM SEWER ............................................................................................................................. 5 IV. PERMITS & EASEMENTS ........................................................................................................................ 5 PERMITS ....................................................................................................................................... 5 EASEMENTS .................................................................................................................................. 5 V. ESTIMATED COSTS ................................................................................................................................ 6 VI. COST ALLOCATION ................................................................................................................................ 7 ASSESSABLE FRONTAGE ............................................................................................................... 7 ASSESSMENT CALCULATIONS ...................................................................................................... 8 ASSESSMENT ROLL ....................................................................................................................... 9 VII. ASSESSMENT AND FINANCING SUMMARY ..................................................................................... 10 VIII. PUBLIC HEARING ............................................................................................................................. 11 IMPROVEMENT HEARING .......................................................................................................... 11 ASSESSMENT HEARING .............................................................................................................. 11 IX. PROJECT SCHEDULE ............................................................................................................................ 12 X. FEASIBILITY AND RECOMMENDATION ............................................................................................... 12 Page 158 of 387 Prepared by: Bolton & Menk, Inc. Table of Contents Ipava Avenue & Indiana Avenue Rehabilitation ǀ 0N1.131929 Tables Table 1 – Existing Street Segments ............................................................................................................... 2 Table 2 – Existing Street Segment Per Coring ............................................................................................... 2 Table 3 – Estimated Project Costs ................................................................................................................. 6 Table 4 –Assessable Front Footage Summary .............................................................................................. 7 Table 5 – Street Assessment Calculation ...................................................................................................... 8 Table 6 – Storm Sewer Assessment Calculation ........................................................................................... 8 Table 7 – Assessment Roll ............................................................................................................................. 9 Table 8 – Assessment and Financing Summary .......................................................................................... 10 Appendix Appendix A: Figures Appendix B: Preliminary Cost Estimates Appendix C: Geotechnical Evaluation Report Page 159 of 387 Prepared by: Bolton & Menk, Inc. EXECUTIVE SUMMARY Ipava Avenue & Indiana Avenue Rehabilitation ǀ 0N1.131929 Page 1 I. EXECUTIVE SUMMARY The City’s 2022-2026 Capital Improvement Program included the rehabilitation of Ipava Avenue & Indiana Avenue as a 2023 construction project. This project was later shifted to be included as a 2024 construction project. The City Council ordered the preparation of this report on August 21, 2023, to examine the necessary infrastructure improvements, estimated project costs, and project financing methods including the use of special assessments. Ipava Avenue from Indiana Avenue to 185th Street W is being considered for improvements. It is a major collector roadway that provides regional transportation service to residential developments, Lakeville North High School, Century Middle School, and other commercial & institutional properties. Similarly, Indiana Avenue from Ipava Avenue to Dodd is being considered for improvements. It is also a major collector roadway that provides regional transportation service within the City. This report examines rehabilitation of the existing roadways using pavement reclamation and mill and overlay. Other significant infrastructure improvements detailed in this report include: · Spot utility improvements · Multiuse trail rehabilitation · Pedestrian ramp upgrades The estimated project costs for the improvements outlined in this report are $2,258,257. Financing for this project would come from multiple funding sources that include property tax levy, special assessments, City water and sewer operating funds, and the City trail improvements fund. This Report has been prepared in accordance with the rules outlined in Minnesota Statutes Chapter 429 allowing for the use of special assessments as a funding source. Special assessment amounts for this project have been calculated in accordance with the City of Lakeville’s special assessment policy. As shown in the Assessment Roll, proposed special assessments include street costs of $46,178 and storm sewer costs of $7,892. Upon receipt of this report and in accordance with Minnesota State Statutes 429, the City Council will need to call for and hold a public hearing to consider the improvements, order the improvements, declare costs, and call for and hold an assessment hearing. Construction is anticipated to take place in 2024. Page 160 of 387 Prepared by: Bolton & Menk, Inc. EXISTING CONDITIONS Ipava Avenue & Indiana Avenue Rehabilitation ǀ 0N1.131929 Page 2 II. EXISTING CONDITIONS STREETS Ipava Avenue and Indiana Avenue are classified as major collector roadways and provide key pedestrian and vehicular service in the central portion of the City. Ipava Avenue is a four- lane divided roadway and Indiana Avenue is a two-lane undivided roadway. The project areas are depicted in Figure 1 in Appendix A. Ipava Avenue – Irenic Avenue to 185th Street W · This section of roadway was constructed in 1998. Ipava Avenue – Indiana Avenue to Irenic Avenue · This section of roadway was constructed in 2000 as part of a regional improvement project by the City of Lakeville. Indiana Avenue – Ipava Avenue to Dodd Boulevard · This section of roadway was also constructed in 2000 as part of the same regional improvement project by the City of Lakeville. The existing typical sections at various points along Ipava Avenue and Indiana Avenue are included as Figure 2 and Figure 3 in Appendix A. Table 1 and Table 2 below summarize the street areas based on their existing conditions and bituminous coring results. Table 1 – Existing Street Segments Limits Section Width Ipava Avenue (Irenic Ave. to 185th St. W) Urban 74’ / Variable Ipava Avenue (Indiana Ave. to Irenic Ave.) Urban 74’ / Variable Indiana Avenue (Ipava Ave. to Dodd Blvd) Urban 36’ / Variable Table 2 – Existing Street Segment Per Coring Limits Wear Course Non-wear Course Agg. Base Ipava Avenue (Irenic Ave. to 185th St. W) 2” 3” 8” Ipava Avenue (Indiana Ave. to Irenic Ave.) 2” 3” 8” Indiana Avenue (Ipava Ave. to Dodd Blvd) 2” 3” 8” The asphalt pavements along Ipava Avenue and Indiana Avenue are around 23 years old and are showing signs of degradation due to both age and traffic loading. There are significant transverse and longitudinal cracking with smaller areas of block cracking and potholes. City staff has managed the cracking with a combination of crack sealing and blow patching to extend the life of the pavement. Ipava Avenue has aged to a point where a mill and overlay would no longer be cost-effective due to the likelihood of extensive reflective cracking. A geotechnical report has been compiled by Braun Intertec. The geotechnical report verifies the street section thicknesses and will be an important piece of the final design process. A combination of pavement cores, hand augers, and ground penetrating radar were performed and are summarized in the Geotechnical Report included in Appendix C. Page 161 of 387 Prepared by: Bolton & Menk, Inc. EXISTING CONDITIONS Ipava Avenue & Indiana Avenue Rehabilitation ǀ 0N1.131929 Page 3 TRAILS Bituminous trails exist along both sides of Ipava Avenue and along both sides of Indiana Avenue. Trail segments along the east side of Ipava Avenue from Indiana Avenue to Inndale Drive and trail on the north side of Indiana Avenue from Ipava Avenue to Dodd Boulevard are in poor condition and require replacement. The other sections of trail have been recently replaced or visually inspected by project staff and were found to be in satisfactory condition. SANITARY SEWER City staff inspected all sanitary sewer manholes within the project area and found them to be in good condition overall. The castings are in good condition and can be salvaged. However, all manhole castings will need to be adjusted as part of the pavement rehabilitation methods along Ipava Avenue and Indiana Avenue. WATERMAIN City staff inspected the age, material type, and break history for the watermains with the project area. The watermain was constructed in the late 1990’s and early 2000’s and has significant useful life remaining. The system consists of ductile iron pipe ranging in size from 6-inch to 20-inch diameter. All gate valves and hydrants were inspected by City staff for leaks and deficiencies and were found to be in good condition. STORM SEWER City staff inspected all storm sewer manholes within the project area and found them be in good condition overall. Of the 112 storm sewer structures inspected, the following represents a summary of the current deficiencies: · 23 require casting adjustments · 1 requires a new top slab · 1 requires a new casting · 4 outlet structures require the trash guard to be removed · 1 requires the sump to be cleaned and filled with concrete · 59 require full removal and replacement · 7 require structure lining · 5 require spot grouting to prolong their useful life · 5 require mudding of adjustment rings Page 162 of 387 Prepared by: Bolton & Menk, Inc. PROPOSED IMPROVEMENTS Ipava Avenue & Indiana Avenue Rehabilitation ǀ 0N1.131929 Page 4 III. PROPOSED IMPROVEMENTS STREETS Ipava Avenue and Indiana Avenue have both aged to the point where rehabilitation is recommended to elongate the useful life of each roadway. Ipava Avenue’s pavement condition has reached a point where full depth reclamation (FDR) will provide the most cost- effective long-term rehabilitation. FDR would grind, pulverize, and mix the existing aggregate base with the existing bituminous pavement. This mixture will be directly re-used as aggregate base. The excess reclaim that must be removed to make room for the new bituminous can be salvaged for reuse on site as needed for construction. Indiana Avenue’s pavement condition is still at a point where a 2” mill and overlay is the most cost-effective rehabilitation method. The top 2” of bituminous pavement is ground off and a new layer of pavement is paved in its place. Refer to the proposed typical sections included as Figure 4 and Figure 5 in Appendix A. Although spot sections of concrete curb and gutter should be replaced, most of the curb and gutter is in acceptable condition and can last another pavement cycle. Similarly, the 3’ sand subbase that was installed under these roads continues to provide excellent drainage and structure for the roads. As such, minimal subgrade repairs are anticipated. Quantities for spot curb and gutter repairs and subgrade improvement have been included in the Preliminary Engineer’s Estimate in Appendix B. Final pavement striping will largely match what is in place currently. The mid-block crosswalk located near the intersection of Indiana Avenue and Dodd Boulevard which connects the trail on the north side of Indiana Avenue to the Lakeville North High School parking lot will not be restriped. A summary of the roadway improvements is shown in Figure 9, Figure 10 and Figure 11 in Appendix A. TRAILS Various trail segments along Ipava Avenue were replaced as part of a past CenterPoint Energy project. Trail along the east side of Ipava Avenue from Indiana Avenue to Inndale Drive will be replaced as well as trail along the north side of Indiana Avenue from Ipava Avenue to Dodd Boulevard. Many pedestrian ramps throughout the project corridor have been replaced as part of past City projects or in conjunction with the CenterPoint Energy project. Any remaining pedestrian ramps found to not meet current City standards or ADA requirements will be replaced. SANITARY SEWER Based on the results of the sanitary sewer manhole inspections, only minor modifications to sanitary sewer structures are proposed. All existing manholes will be adjusted to fit the profile of the new roadway along Ipava Avenue. Adjustments will include replacement of adjusting rings and the installation of I/I barriers, consistent with City construction specifications. A summary of all preliminary sanitary sewer improvements are shown in Figure 6, Figure 7, and Figure 8 in Appendix A. Page 163 of 387 Prepared by: Bolton & Menk, Inc. PERMITS & EASEMENTS Ipava Avenue & Indiana Avenue Rehabilitation ǀ 0N1.131929 Page 5 WATERMAIN Based on the results of the watermain inspections, mainline pipe and services are in good condition with no improvements proposed. However, all gate valves within the pavement rehabilitation area along Ipava Avenue and Indiana Avenue will be adjusted to fit the profile of the new roadway. A summary of all preliminary watermain improvements are shown in Figure 6, Figure 7, and Figure 8 in Appendix A. STORM SEWER The existing storm sewer structures within the pavement rehabilitation area will be adjusted to fit the profile of the new roadway. Adjustments will include the replacement of adjusting rings as necessary. Various deficiencies in structure condition will be addressed in conjunction with this pavement rehabilitation project. A small number of structures have been identified for full replacement due to their condition. A summary of all preliminary storm sewer improvements are shown in Figure 6, Figure 7, and Figure 8 in Appendix A. IV. PERMITS & EASEMENTS PERMITS To construct the proposed improvements described in this report it may be necessary to obtain the following permits prior to the start of construction: 1. Minnesota Pollution Control Agency (MPCA) for stormwater o NPDES/SDS Construction Permit would be needed if disturbing over 1 acre 2. Dakota County o Permit for work within 185th Street W (County Road 60) and Dodd Boulevard (County Road 9) right-of-way EASEMENTS All proposed street and utility improvements to Ipava Avenue & Indiana Avenue would be located within existing public right-of-way or City-owned property. No permanent or temporary easements are anticipated to be needed for the proposed roadway or utility construction. Page 164 of 387 Prepared by: Bolton & Menk, Inc. ESTIMATED COSTS Ipava Avenue & Indiana Avenue Rehabilitation ǀ 0N1.131929 Page 6 V. ESTIMATED COSTS Detailed estimates of probable construction costs have been prepared for the improvements described in this report and are included in Appendix B. All costs are based on anticipated unit prices for the 2024 construction season. Table 3 below is an overall summary of the estimated project costs and includes a 10% contingency and 28% allowance for engineering, legal, administrative, and finance costs. Table 3 – Estimated Project Costs Ipava Avenue Indiana Avenue Total Streets $1,355,914 $431,095 $1,787,009 Storm Sewer $125,439 $25,678 $151,116 Water Main & Sanitary Sewer $11,968 $7,744 $19,712 Trail Improvements $146,449 $153,970 $300,419 Total Costs $1,639,769 $618,488 $2,258,257 Page 165 of 387 Prepared by: Bolton & Menk, Inc. COST ALLOCATION Ipava Avenue & Indiana Avenue Rehabilitation ǀ 0N1.131929 Page 7 VI. COST ALLOCATION It is proposed that the project costs be assessed to the benefitted properties utilizing the City’s current assessment policy, which requires 40% of street and storm sewer costs be assessed. Only Street and storm sewer costs associated with the reclamation along Ipava Avenue are eligible for special assessment as the City’s policy states mill and overlay costs are not assessable. The City would be responsible for the remaining project costs consistent with City policy. Parcels eligible to be assessed as part of this project include those shown in Table 4 below. A depiction of the assessable parcels with their associated parcel number is shown in Figure 12 and Figure 13 in Appendix A. Per the City’s Assessment Policy, assessable properties along Ipava Avenue shall be assessed on a front footage basis. Table 4 –Assessable Front Footage Summary Parcel # Parcel ID Owner Front Footage 1 224442501010 Independent School District 194 1,239 LF Totals: 1,239 LF ASSESSABLE FRONTAGE Only the fraction of front footage along the assessable parcels will be assessed. The total front footage along the assessable project corridor (Ipava Avenue) is used to determine the ratio of costs to be assessed and is calculated below. · Total front footage of 1 assessable property being assessed = 1,239 LF · Total front footage along assessable project corridor = 7,877 LF · Ratio of assessable front footage to total front footage = 1,239 / 7,877 = 15.73% Page 166 of 387 Prepared by: Bolton & Menk, Inc. COST ALLOCATION Ipava Avenue & Indiana Avenue Rehabilitation ǀ 0N1.131929 Page 8 ASSESSMENT CALCULATIONS Consistent with the City’s special assessment policy, the assessable parcels are only responsible for the street cost associated with an equivalent 32’ wide residential roadway. Given that Ipava Avenue is a major collector greater than 32’ wide, the net result of utilizing a 32’ equivalent roadway is a lower assessable street cost. The assessable street cost for an equivalent 32’ wide residential roadway is $733,948. Assessments are calculated by identifying the total assessable project costs, identifying the fraction of project costs attributable to the assessable parcels (ratio of assessable front footage versus total project front footage), and multiplying by the assessment ratio per the City assessment policy. This calculation has been performed in Table 5 and Table 6 below. Table 5 – Street Assessment Calculation Assessable Costs Total Street Assessable Costs $733,948 Assessable Parcel Front Footage 1,239 Total Project Front Footage (Ipava Ave) 7,877 Fraction of Total Project Front Footage Assessed 15.73% Fraction of Assessable Street Costs Assessed $115,445 Assessment Ratio Per Policy 40% Assessed Street Costs $46,178 Table 6 – Storm Sewer Assessment Calculation Assessable Costs Total Storm Sewer Assessable Costs $125,439 Assessable Parcel Front Footage 1,239 Total Project Front Footage (Ipava Ave) 7,877 Fraction of Total Project Front Footage Assessed 15.73% Fraction of Assessable Storm Sewer Costs Assessed $19,731 Assessment Ratio Per Policy 40% Assessed Street Costs $7,892 Page 167 of 387 Prepared by: Bolton & Menk, Inc. COST ALLOCATION Ipava Avenue & Indiana Avenue Rehabilitation ǀ 0N1.131929 Page 9 ASSESSMENT ROLL Each of the individual per unit assessment rates (Street, Storm Sewer) from the previous sections are multiplied by the assessable units for each parcel and summed for a Total Assessment amount. The Assessment Roll shown in Table 7 is a summary of the proposed assessments for this project. Table 7 – Assessment Roll Parcel Owner Street Assessment Storm Sewer Assessment Total Assessment 1 Independent School District 194 $46,178 $7,892 $54,070 Totals: $46,178 $7,892 $54,070 Page 168 of 387 Prepared by: Bolton & Menk, Inc. ASSESSMENT AND FINANCING SUMMARY Ipava Avenue & Indiana Avenue Rehabilitation ǀ 0N1.131929 Page 10 VII. ASSESSMENT AND FINANCING SUMMARY Based on the cost allocation previously described a summary of the assessable costs versus city costs are outlined in Table 8 below with their associated funding source. Table 8 – Assessment and Financing Summary Proposed Improvements Assessed Costs City Costs Total Costs Funding Source(s) Street $46,178 $1,740,831 $1,787,009 Property Tax Levy, Special Assessments Storm Sewer $7,892 $143,224 $151,116 Property Tax Levy, Special Assessments Water Main & Sanitary Sewer $0 $19,712 $19,712 Water & Sewer Operating Trail Improvements $0 $300,419 $300,419 Trail Improvement Totals: $54,070 $2,204,186 $2,258,257 Page 169 of 387 Prepared by: Bolton & Menk, Inc. PUBLIC HEARING Ipava Avenue & Indiana Avenue Rehabilitation ǀ 0N1.131929 Page 11 VIII. PUBLIC HEARING To consider the use of assessments for financing a portion of Ipava Avenue and Indiana Avenue Rehabilitation project, Minnesota Statutes, Chapter 429 requires two public hearings be held regarding the project. A summary description of the two required hearings is provided below. Additional information regarding the hearings is contained in the City of Lakeville’s Special Assessment Policy. IMPROVEMENT HEARING The first public hearing is referred to as the “Improvement Hearing” and is called when the Feasibility Report has been completed and is ready to be presented to the City Council. Notice of the hearing is required to be made to the public, as well as specifically to those parcels proposed for assessment. The information in the Feasibility Report is presented at the Improvement Hearing, including the estimated project costs and the estimated assessments. After the hearing is closed, if the City wishes to proceed with the project, the City Council then takes action to officially order the improvements. ASSESSMENT HEARING The second public hearing is referred to as the “Assessment Hearing”. The purpose of the Assessment Hearing is to present the actual assessment roll to the properties proposed to be assessed. Specific notice of the hearing is required to be sent directly to those properties proposed for assessment; notice must also be made to the public. To prepare for the Assessment Hearing, the City must have the final assessment roll prepared with the actual assessment proposed to be levied against the properties. This differs from the Improvement Hearing, where only the estimated assessments were presented. Preparation of the final assessment roll must be based on actual costs from construction bids received. Minnesota Statute allows the assessment hearing to be held either before the award of the contract and start of construction, or after construction has been completed. Page 170 of 387 Prepared by: Bolton & Menk, Inc. PROJECT SCHEDULE Ipava Avenue & Indiana Avenue Rehabilitation ǀ 0N1.131929 Page 12 IX. PROJECT SCHEDULE The proposed project schedule is shown below: Resolution Ordering Preparation of Feasibility Report (Completed)* ........................ August 21, 2023 Receive Feasibility Report* .................................................................................... November 6, 2023 Set Public Hearing for Improvements* .................................................................. November 6, 2023 Public Improvement Hearing (Improvements)* ..................................................... December 4, 2023 Order Improvements, Authorize Preparation of Plans and Specifications* ........... December 4, 2023 Bid Opening ............................................................................................................... February 6, 2024 Declare Costs and Set Assessment Hearing* .......................................................... February 19, 2024 Neighborhood Meeting – Present Project and Assessment Amounts ......................... March 5, 2024 Assessment Hearing (Assessments), Award Contract* ............................................... March 18, 2024 Begin Construction ............................................................................................. Spring/Summer 2024 Substantial Completion .......................................................................................................... Fall 2024 * Denotes City Council Meeting Item X. FEASIBILITY AND RECOMMENDATION This Report has been prepared to investigate the potential for making improvements to the existing Ipava Avenue and Indiana Avenue corridors. This report has identified the recommended improvements to the infrastructure, provided estimated costs of the recommended improvements, and identified a method of cost allocation consistent with the City of Lakeville’s adopted Special Assessment Policy to finance the improvements. From an engineering standpoint, the project is feasible, cost effective, and necessary due to the condition of the existing infrastructure and need for rehabilitation. It is also feasible from a construction standpoint, with a detailed schedule presented for completion of the work in 2024. The City should recommend improvements based on the current CIP budget and infrastructure maintenance needs. Page 171 of 387 Appendix A: Figures Page 172 of 387 192nd Street W Ipava AvenueDodd BoulevardIn d i a n a A v e Iredell Court In n d a l e D r i v e Kenwood Trail185th Street W 190th Street H:\LAKV\0N1131929\2_Preliminary\B_Layouts\FIGR-131929-Location Map.dwg 10/31/2023 9:35:05 AMR Ipava Avenue & Indiana Avenue Rehabilitation City of Lakeville Figure 1 - Location Map October 2023 FEETSCALE 0 400 800 HORZ. R Page 173 of 387 INSET A - BITUMINOUS STREET 2" - BIT. WEAR COURSE BITUMINOUS TACK COAT 3" - BIT. BASE COURSE 8" - CLASS 5 AGGREGATE BASE (100% CRUSHED) EXISTING SUBGRADE CLROW ROW 60'60' 2.0%4.0% MIN. 26'28' 2.0% A TYPICAL SECTION - IPAVA AVE W/ NB LEFT TURN LANE 45 MPH INSET A EXISTING B618 CONCRETE CURB AND GUTTER (TYP) 4.0% MIN. 2.0% 10'8' BITUMINOUS TRAIL 4:1 MAX. 4:1 MA X . 6'14' INSET B INSET B - CONCRETE MEDIAN 3" - CONCRETE MEDIAN MNDOT SPEC 2521 4" - CLASS 5 AGGREGATE BASE (100% CRUSHED) MNDOT SPEC 2211 2.0% 14'10' BITUMINOUS TRAIL CLROW ROW 60'60' 2.0%4.0% MIN. 28'26' 2.0% B TYPICAL SECTION - IPAVA AVE W/ SB LEFT TURN LANE 45 MPH INSET A EXISTING B618 CONCRETE CURB AND GUTTER (TYP) 4.0% MIN. 2.0% 10'8' BITUMINOUS TRAIL 4:1 MAX. 4:1 MA X . 14'6' INSET B 2.0% 14'10' BITUMINOUS TRAIL CLROW ROW 60'60' 2.0%4.0% MIN. 28'28' 2.0% C TYPICAL SECTION - IPAVA AVE W/ MEDIAN 45 MPH INSET A EXISTING B618 CONCRETE CURB AND GUTTER (TYP) 4.0% MIN. 2.0% 10'8' BITUMINOUS TRAIL 4:1 MAX. 4:1 MA X . 9' INSET C 2.0% 14'10' BITUMINOUS TRAIL9' INSET C - TURF MEDIAN 4" - TOPSOIL AND TURF H:\LAKV\0N1131929\2_Preliminary\B_Layouts\FIGR-131929-Typical Section.dwg 10/31/2023 9:35:13 AMR Ipava Avenue & Indiana Avenue Rehabilitation City of Lakeville Figure 2 - Existing Typical Sections October 2023 Page 174 of 387 E TYPICAL SECTION - INDIANA AVE W/ NB RIGHT TURN LANE 35 MPH 2" - BIT. WEAR COURSE BITUMINOUS TACK COAT 3" - BIT. BASE COURSE 8" - CLASS 5 AGGREGATE BASE (100% CRUSHED) EXISTING SUBGRADE INSET D - BITUMINOUS STREET F TYPICAL SECTION - INDIANA AVE W/ SB LEFT TURN LANE 35 MPH CLROW ROW 40'40' 2.0%4.0% MIN. 12' THRU LANE18' 2.0% INSET D EXISTING B618 CONCRETE CURB AND GUTTER (TYP) 4.0% MIN.2.0% 6'-13'8' BITUMINOUS TRAIL 12' TURN LANE 2.0% 8' BITUMINOUS TRAIL CLROW ROW 40'40' 2.0%4.0% MIN. 12' THRU LANE18' 2.0% INSET D EXISTING B618 CONCRETE CURB AND GUTTER (TYP) 4.0% MIN.2.0% 6'-13'8' BITUMINOUS TRAIL 12' TURN LANE 2.0% 8' BITUMINOUS TRAIL D TYPICAL SECTION - INDIANA AVE 35 MPH CLROW ROW 40'40' 2.0%4.0% MIN 18'18' 2.0% INSET D EXISTING B618 CONCRETE CURB AND GUTTER (TYP) 4.0% MIN.2.0% 6'-13'8' BITUMINOUS TRAIL 2.0% 8' BITUMINOUS TRAIL6'-13'H:\LAKV\0N1131929\2_Preliminary\B_Layouts\FIGR-131929-Typical Section.dwg 10/31/2023 9:35:13 AMR Ipava Avenue & Indiana Avenue Rehabilitation City of Lakeville Figure 3 - Existing Typical Sections October 2023 Page 175 of 387 CLROW ROW 60'60' 2.0%4.0% MIN. 26'28' 2.0% A TYPICAL SECTION - IPAVA AVE W/ NB LEFT TURN LANE 45 MPH INSET A 4.0% MIN. 2.0% 10'8' BITUMINOUS TRAIL 4:1 MAX. 4:1 MA X . 6'14' INSET B INSET B - CONCRETE MEDIAN 4" CONCRETE MEDIAN MNDOT SPEC 2521 6" AGGREGATE BASE 2.0% 14'10' BITUMINOUS TRAIL CLROW ROW 60'60' 2.0%4.0% MIN. 28'26' 2.0% B TYPICAL SECTION - IPAVA AVE W/ SB LEFT TURN LANE 45 MPH INSET A 4.0% MIN. 2.0% 10'8' BITUMINOUS TRAIL 4:1 MAX. 4:1 MA X . 14'6' INSET B 2.0% 14'10' BITUMINOUS TRAIL CLROW ROW 60'60' 2.0%4.0% MIN. 28'28' 2.0% C TYPICAL SECTION - IPAVA AVE W/ MEDIAN 45 MPH INSET A 4.0% MIN. 2.0% 10'8' BITUMINOUS TRAIL 4:1 MAX. 4:1 MA X . 9' 2.0% 14'10' BITUMINOUS TRAIL9' SPOT REPLACEMENT OF CONCRETE CURB AND GUTTER (TYP) SPOT REPLACEMENT OF CONCRETE CURB AND GUTTER (TYP) SPOT REPLACEMENT OF CONCRETE CURB AND GUTTER (TYP) SPOT REPLACEMENT OF CONCRETE MEDIAN (TYP) SPOT REPLACEMENT OF CONCRETE MEDIAN (TYP) SPOT REPLACEMENT OF CONCRETE MEDIAN (TYP) INSET C - TURF MEDIAN 6" TOPSOIL AND PERMANENT TURF ESTABLISHMENT INSET C INSET A - BITUMINOUS STREET 2" - TYPE SP 9.5 BIT. WEARING COURSE MIXTURE (3,C) [SPWEA340C] BITUMINOUS TACK COAT 2" - TYPE SP 12.5 BIT. NON-WEARING COURSE MIXTURE (3,C) [SPNWB330C] 8" - RECLAIMED MATERIAL EXISTING SUBGRADE H:\LAKV\0N1131929\2_Preliminary\B_Layouts\FIGR-131929-Typical Section.dwg 10/31/2023 9:35:13 AMR Ipava Avenue & Indiana Avenue Rehabilitation City of Lakeville Figure 4 - Proposed Typical Sections October 2023 Page 176 of 387 CLROW ROW 40'40' 2.0% 12' THRU LANE18' 2.0% INSET D 4.0% MIN.2.0% 6'-13'8' BITUMINOUS TRAIL 12' TURN LANE SPOT REPLACEMENT OF CONCRETE CURB AND GUTTER (TYP) 4.0% MIN.2.0% 8' BITUMINOUS TRAIL E TYPICAL SECTION - INDIANA AVE 35 MPH F TYPICAL SECTION - INDIANA AVE W/ SB LEFT TURN LANE 35 MPH CLROW ROW 40'40' 2.0% 12' THRU LANE18' 2.0% INSET D 4.0% MIN.2.0% 6'-13'8' BITUMINOUS TRAIL 12' TURN LANE SPOT REPLACEMENT OF CONCRETE CURB AND GUTTER (TYP) 4.0% MIN.2.0% 8' BITUMINOUS TRAIL INSET D - BITUMINOUS STREET 2" - TYPE SP 9.5 BIT. WEARING COURSE MIXTURE (3,C) [SPWEA340C] BITUMINOUS TACK COAT 3" - BIT. BASE COURSE 8" - CLASS 5 AGGREGATE (100% CRUSHED) EXISTING SUBGRADE CLROW ROW 40'40' 2.0% 18'18' 2.0% INSET D 4.0% MIN.2.0% 6'-13'8' BITUMINOUS TRAIL SPOT REPLACEMENT OF CONCRETE CURB AND GUTTER (TYP) 4.0% MIN 2.0% 8' BITUMINOUS TRAIL D TYPICAL SECTION - INDIANA AVE W/ NB RIGHT TURN LANE 35 MPH H:\LAKV\0N1131929\2_Preliminary\B_Layouts\FIGR-131929-Typical Section.dwg 10/31/2023 9:35:14 AMR Ipava Avenue & Indiana Avenue Rehabilitation City of Lakeville Figure 5 - Proposed Typical Sections October 2023 Page 177 of 387 lllll l l l l l l l l ll l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l lllllllll>>>>>>>>>>>>>> >>>>>>>>>>>>>>>> > >> >>>>>>>> >> >> >> >>>>> > > > > > > > >> >> >> >>>>>> >> >> >>>>> > > > > > > >>>>>> > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > >>>>>>>>>> > > > >> >>>>lH:\LAKV\0N1131929\2_Preliminary\B_Layouts\FIGR-131929-Utility Improvements.dwg 10/31/2023 9:35:19 AMR Ipava Avenue & Indiana Avenue Street Rehabilitation City of Lakeville Figure 6 - Utility Improvements October 2023 Ipava AvenueI n d i a n a A v e n u e Dodd Boulevard34 35 32 1 33 4 37 1,4 31 30 1 38 1,9 106 29 1,4 39 1 28 40 1 41 1 27 7 42 1 25 1,9 26 36 98 105 SS 20 2 SS 21 2 SS 23 SS 22 2 SS 19 2 SS 18 2 SS 17 2 LEGEND SPOT SANITARY SEWER SPOT WATERMAIN SPOT STORM SEWER CLEAN PIPE >> l l l >>>> FEETSCALE 0 70 140 HORZ. 1 ADJUST FRAME & RING CASTING INSTALL CHIMNEY SEAL REMOVE & REPLACE TOP SLAB REMOVE & REPLACE CASTING REMOVE TRASH GUARD CLEAN & FILL MANHOLE SUMP WITH CONCRETE REMOVE & REPLACE STRUCTURE LINE STRUCTURE GROUT INVERT MUD ADJUSTMENT RINGS ADJUST VALVE BOX 2 3 4 5 6 7 8 9 10 11 ////////// R 11 11 11 11 Page 178 of 387 lllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllll l>>>>>>>> >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>//////////////////////////////////////////////H:\LAKV\0N1131929\2_Preliminary\B_Layouts\FIGR-131929-Utility Improvements.dwg 10/31/2023 9:35:22 AMR Ipava Avenue & Indiana Avenue Rehabilitation City of Lakeville Figure 7 - Utility Improvements October 2023 LEGEND SPOT SANITARY SEWER SPOT WATERMAIN SPOT STORM SEWER CLEAN PIPE >> l l l >>>> FEETSCALE 0 70 140 HORZ.R56 1 70 1 13 1,6 12 1 71 1 88 1,8 55 153 1,3 54 1 15 1,9 16 1 72 1 87 1,9 52 102103 112 5 73 1,4 51 86 1,9 17 1 74 1,4,9 85 1 50 1,4 18 1 19 9,10 75 1,4 84 1 49 1 20 9,10 76 1,8,9 83 1,4,9 48 1 47 1,9 82 1,4,9 21 1,9 77 1,9 46 3 45 81 1 23 3,9 78 79 1,3,9 80 1 44 99 24 9,10 108 107 5 22 97 104 111 SS 7 1,2SS 8 SS 9 SS 11 SS 13 SS 12 SS 15 SS 14 SS 16 190th Street192th Street WInndale Dr11 11 1 ADJUST FRAME & RING CASTING INSTALL CHIMNEY SEAL REMOVE & REPLACE TOP SLAB REMOVE & REPLACE CASTING REMOVE TRASH GUARD CLEAN & FILL MANHOLE SUMP WITH CONCRETE REMOVE & REPLACE STRUCTURE LINE STRUCTURE GROUT INVERT MUD ADJUSTMENT RINGS ADJUST VALVE BOX 2 3 4 5 6 7 8 9 10 11 ////////// 11 11 Page 179 of 387 185th Street Wlllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllll>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>/////////////////////llH:\LAKV\0N1131929\2_Preliminary\B_Layouts\FIGR-131929-Utility Improvements.dwg 10/31/2023 9:35:25 AMR Ipava Avenue & Indiana Avenue Rehabilitation City of Lakeville Figure 8 - Utility Improvements October 2023 1 1,9 2 1 65 1,9 93 1,4,9 64 1,9 3 9,10 66 1,9 62 1 63 1 92 1,9 7 1,9 6 1 4 9,10 5 6,9,10 60 1 61 1 8 1,9 9 67 1,9 100 59 1,4,9 91 1,4 109 5 110 5 10 1,9 68 1,4,9 58 1,4 90 1,4 11 1,9 69 1 57 1 89 1,9 SS 1 1,2 SS 5 SS 4 SS 2 SS 3 SS 6 11 11 LEGEND SPOT SANITARY SEWER SPOT WATERMAIN SPOT STORM SEWER CLEAN PIPE >> l l l >>>> FEETSCALE 0 70 140 HORZ. 1 ADJUST FRAME & RING CASTING INSTALL CHIMNEY SEAL REMOVE & REPLACE TOP SLAB REMOVE & REPLACE CASTING REMOVE TRASH GUARD CLEAN & FILL MANHOLE SUMP WITH CONCRETE REMOVE & REPLACE STRUCTURE LINE STRUCTURE GROUT INVERT MUD ADJUSTMENT RINGS ADJUST VALVE BOX 2 3 4 5 6 7 8 9 10 11 //////////RPage 180 of 387 H:\LAKV\0N1131929\2_Preliminary\B_Layouts\FIGR-131929-Street Improvements.dwg 10/31/2023 9:35:36 AMR Ipava Avenue & Indiana Avenue Rehabilitation City of Lakeville Figure 9 - Street Improvements October 2023 LEGEND FULL DEPTH RECLAMATION 2" MILL AND OVERLAY EXISTING BITUMINOUS TRAIL BITUMINOUS TRAIL REPLACEMENT CONCRETE MEDIAN (SPOT REPAIR) CONCRETE CURB AND GUTTER (SPOT REPAIR) PEDESTRIAN RAMP REPLACEMENT FEETSCALE 0 70 140 HORZ. RIpava AvenueIn d i a n a A v e n u e Dodd BoulevardPage 181 of 387 llllH:\LAKV\0N1131929\2_Preliminary\B_Layouts\FIGR-131929-Street Improvements.dwg 10/31/2023 9:35:38 AMR Ipava Avenue & Indiana Avenue Rehabilitation City of Lakeville Figure 10 - Street Improvements October 2023 190th Street192th Street WInndale DrLEGEND FULL DEPTH RECLAMATION 2" MILL AND OVERLAY EXISTING BITUMINOUS TRAIL BITUMINOUS TRAIL REPLACEMENT CONCRETE MEDIAN (SPOT REPAIR) CONCRETE CURB AND GUTTER (SPOT REPAIR) PEDESTRIAN RAMP REPLACEMENT FEETSCALE 0 70 140 HORZ. R Page 182 of 387 H:\LAKV\0N1131929\2_Preliminary\B_Layouts\FIGR-131929-Street Improvements.dwg 10/31/2023 9:35:40 AMR Ipava Avenue & Indiana Avenue Rehabilitation City of Lakeville Figure 11 - Street Improvements October 2023 185th Street WLEGEND FULL DEPTH RECLAMATION 2" MILL AND OVERLAY EXISTING BITUMINOUS TRAIL BITUMINOUS TRAIL REPLACEMENT CONCRETE MEDIAN (SPOT REPAIR) CONCRETE CURB AND GUTTER (SPOT REPAIR) PEDESTRIAN RAMP REPLACEMENT FEETSCALE 0 70 140 HORZ. R Page 183 of 387 H:\LAKV\0N1131929\2_Preliminary\B_Layouts\FIGR-131929-Assessable Parcels.dwg 10/31/2023 9:35:57 AMR Ipava Avenue & Indiana Avenue Rehabilitation City of Lakeville Figure 12 - Assessable Parcels October 2023 Ipava AvenueIn d i a n a A v e n u e Dodd BoulevardLEGEND IMPROVED STREET/ROW ASSESSABLE PROPERTIES FEETSCALE 0 70 140 HORZ. R Page 184 of 387 PARCEL 1 PID: 2244425001010 18610 IPAVA AVE H:\LAKV\0N1131929\2_Preliminary\B_Layouts\FIGR-131929-Assessable Parcels.dwg 10/31/2023 9:36:10 AMR Ipava Avenue & Indiana Avenue Rehabilitation City of Lakeville Figure 13 - Assessable Parcels October 2023 LEGEND IMPROVED STREET/ROW ASSESSABLE PROPERTIES Ipava Avenue 185th Street W190th StreetInndale Drive192th Street WFEETSCALE 0 150 300 HORZ. R Indiana AvenueDodd Boulevard Page 185 of 387 Appendix B: Preliminary Cost Estimates Page 186 of 387 PRELIMINARY ENGINEER'S ESTIMATE IPAVA AVENUE & INDIANA AVENUE REHABILITATION CITY OF LAKEVILLE, MINNESOTA CITY PROJECT NO. 24-03 BMI PROJECT NO. 0N1.131929 10/31/2023 1 2021.501 MOBILIZATION LUMP SUM $95,000.00 0.50 $47,500.00 0.50 $47,500.00 1.00 $95,000.00 2 2101.524 CLEARING (1) TREE $350.00 15 $5,250.00 5 $1,750.00 20 $7,000.00 3 2101.524 GRUBBING (1) TREE $150.00 15 $2,250.00 5 $750.00 20 $3,000.00 4 2104.503 REMOVE CURB & GUTTER LIN FT $8.00 1930 $15,440.00 430 $3,440.00 2360 $18,880.00 5 2104.504 REMOVE CONCRETE MEDIAN SQ YD $12.00 240 $2,880.00 240 $2,880.00 6 2106.507 EXCAVATION - SUBGRADE CORRECTION CU YD $24.00 900 $21,600.00 250 $6,000.00 1150 $27,600.00 7 2106.507 RECLAIMED AGGREGATE BASE (SUBGRADE CORRECTION) (CV) CU YD $10.00 900 $9,000.00 250 $2,500.00 1150 $11,500.00 8 2106.610 EXPLORATORY EXCAVATION (1) HOUR $430.00 15 $6,450.00 5 $2,150.00 20 $8,600.00 9 2112.604 FINISH GRADING SQ YD $1.00 26740 $26,740.00 26740 $26,740.00 10 2123.510 COMMON LABORERS (1) HOUR $90.00 35 $3,150.00 15 $1,350.00 50 $4,500.00 11 2123.610 STREET SWEEPER (WITH PICKUP BROOM)HOUR $175.00 35 $6,125.00 15 $2,625.00 50 $8,750.00 12 2130.523 WATER (1) MGAL $45.00 125 $5,625.00 75 $3,375.00 200 $9,000.00 13 2215.504 FULL DEPTH RECLAMATION SQ YD $4.50 26740 $120,330.00 26740 $120,330.00 14 2232.504 MILL BITUMINOUS SURFACE (2.0")SQ YD $2.00 7260 $14,520.00 7260 $14,520.00 15 2232.504 MILL BITUMINOUS SURFACE (3.0") - SUBGRADE CORRECTION SQ YD $3.00 730 $2,190.00 730 $2,190.00 16 2357.506 BITUMINOUS MATERIAL FOR TACK COAT GAL $3.00 2140 $6,420.00 5230 $15,690.00 7370 $22,110.00 17 2360.509 TYPE SP 9.5 WEARING COURSE MIXTURE (3,C)TON $85.00 2950 $250,750.00 800 $68,000.00 3750 $318,750.00 18 2360.509 TYPE SP 12.5 NON WEARING COURSE MIXTURE (3,C) TON $95.00 2950 $280,250.00 800 $76,000.00 3750 $356,250.00 19 2504.602 IRRIGATION SYSTEM REPAIR EACH $350.00 15 $5,250.00 5 $1,750.00 20 $7,000.00 20 2521.518 4" CONCRETE MEDIAN SQ FT $9.00 2100 $18,900.00 2100 $18,900.00 21 2531.503 CONCRETE CURB AND GUTTER (SPOT REPAIR)LIN FT $36.00 1930 $69,480.00 430 $15,480.00 2360 $84,960.00 22 2563.601 TRAFFIC CONTROL LUMP SUM $15,000.00 0.50 $7,500.00 0.50 $7,500.00 1.00 $15,000.00 23 2573.501 EROSION CONTROL SUPERVISOR LUMP SUM $5,000.00 0.50 $2,500.00 0.50 $2,500.00 1.00 $5,000.00 24 2573.502 STORM DRAIN INLET PROTECTION EACH $150.00 70 $10,500.00 20 $3,000.00 90 $13,500.00 25 2573.503 SEDIMENT CONTROL LOG TYPE STRAW (1) LIN FT $4.00 1000 $4,000.00 1000 $4,000.00 2000 $8,000.00 26 2573.503 SILT FENCE TYPE MS LIN FT $3.00 1550 $4,650.00 3710 $11,130.00 5260 $15,780.00 27 2575.504 RAPID STABILIZATION METHOD 4 SQ YD $3.00 100 $300.00 100 $300.00 200 $600.00 28 2575.504 TEMPORARY STABILIZATION SQ YD $1.00 1250 $1,250.00 1250 $1,250.00 2500 $2,500.00 29 2575.523 RAPID STABILIZATION METHOD 3 MGAL $850.00 2 $1,700.00 2 $1,700.00 4 $3,400.00 30 2575.523 WATER (TURF ESTABLISHMENT)MGAL $130.00 5 $650.00 5 $650.00 10 $1,300.00 31 2575.604 PERMANENT TURF ESTABLISHMENT SQ YD $9.00 2270 $20,430.00 950 $8,550.00 3220 $28,980.00 32 2582.503 12" SOLID LINE - LATEX LIN FT $3.00 22 $66.00 22 $66.00 33 2582.503 24" SOLID LINE - LATEX LIN FT $4.00 55 $220.00 55 $220.00 34 2582.503 4" BROKEN LINE - LATEX LIN FT $0.15 7945 $1,191.75 7945 $1,191.75 35 2582.503 4" DOUBLE SOLID LINE - LATEX LIN FT $0.65 1820 $1,183.00 20 $13.00 1840 $1,196.00 36 2582.503 4" SOLID LINE - LATEX LIN FT $0.35 1120 $392.00 280 $98.00 1400 $490.00 37 2582.518 CROSSWALK BLOCKS - LATEX SQ FT $2.50 930 $2,325.00 930 $2,325.00 38 2582.518 PAVEMENT MESSAGE - LATEX SQ FT $3.75 220 $825.00 93 $348.75 313 $1,173.75 $963,006.75 $306,175.75 $1,269,182.50 $96,300.68 $30,617.58 $126,918.25 $1,059,307.43 $336,793.33 $1,396,100.75 $296,606.08 $94,302.13 $390,908.21 $1,355,913.50 $431,095.46 $1,787,008.96ESTIMATED SCHEDULE A TOTAL: Item No.Unit PriceUnitNotesItemMnDOT Spec No. SCHEDULE A - STREETS ESTIMATED SCHEDULE A CONSTRUCTION SUBTOTAL: 10% CONTINGENCY: ESTIMATED SCHEDULE A CONSTRUCTION TOTAL: 28% INDIRECT: Project Total Estimated Quantity Estimated Amount Ipava Avenue Indiana Avenue Estimated Quantity Estimated Amount Estimated Quantity Estimated Amount 10/31/2023 Page 1 Page 187 of 387 PRELIMINARY ENGINEER'S ESTIMATE IPAVA AVENUE & INDIANA AVENUE REHABILITATION CITY OF LAKEVILLE, MINNESOTA CITY PROJECT NO. 24-03 BMI PROJECT NO. 0N1.131929 10/31/2023 Item No.Unit PriceUnitNotesItemMnDOT Spec No. SCHEDULE A - STREETS Project Total Estimated Quantity Estimated Amount Ipava Avenue Indiana Avenue Estimated Quantity Estimated Amount Estimated Quantity Estimated Amount SCHEDULE B - STORM SEWER 39 2104.502 REMOVE CASTING (STORM)EACH $165.00 12 $1,980.00 3 $495.00 15 $2,475.00 40 2104.502 REMOVE DRAINAGE STRUCTURE EACH $820.00 1 $820.00 1 $820.00 41 2104.502 REMOVE TRASH GUARD EACH $500.00 4 $2,000.00 4 $2,000.00 42 2104.503 REMOVE SEWER PIPE (STORM)LIN FT $24.00 8 $192.00 8 $192.00 43 2503.503 12" RC PIPE SEWER CLASS V LIN FT $90.00 8 $720.00 8 $720.00 44 2503.603 CLEAN PIPE SEWER LIN FT $2.00 490 $980.00 490 $980.00 45 2503.602 CONNECT TO EXISTING STORM SEWER EACH $1,260.00 1 $1,260.00 1 $1,260.00 46 2506.502 ADJUST FRAME & RING CASTING (STORM)EACH $485.00 58 $28,130.00 10 $4,850.00 68 $32,980.00 47 2506.502 CASTING ASSEMBLY EACH $1,000.00 12 $12,000.00 4 $4,000.00 16 $16,000.00 48 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPEC 1 (2'X3') EACH $3,900.00 1 $3,900.00 1 $3,900.00 49 2506.602 RECONSTRUCT DRAINAGE STRUCTURE EACH $1,000.00 2 $2,000.00 2 $2,000.00 50 2506.602 CLEAN & FILL MANHOLE SUMP WITH CONCRETE EACH $600.00 2 $1,200.00 2 $1,200.00 51 2506.602 GROUT CATCH BASIN OR MANHOLE ADJUSTMENT RINGS EACH $300.00 6 $1,800.00 6 $1,800.00 52 2506.602 GROUT CATCH BASIN OR MANHOLE INVERT EACH $1,000.00 32 $32,000.00 2 $2,000.00 34 $34,000.00 53 2506.602 CEMENTITIOUS MANHOLE LINING EACH $3,500.00 2 $7,000.00 2 $7,000.00 $89,090.00 $18,237.00 $107,327.00 $8,909.00 $1,823.70 $10,732.70 $97,999.00 $20,060.70 $118,059.70 $27,439.72 $5,617.00 $33,056.72 $125,438.72 $25,677.70 $151,116.42 SCHEDULE C - WATERMAIN & SANITARY SEWER 54 2504.602 ADJUST VALVE BOX EACH $500.00 7 $3,500.00 5 $2,500.00 12 $6,000.00 55 2505.602 ADJUST FRAME & RING CASTING EACH $750.00 2 $1,500.00 2 $1,500.00 56 2506.602 INSTALL CHIMNEY SEAL EACH $500.00 7 $3,500.00 6 $3,000.00 13 $6,500.00 $8,500.00 $5,500.00 $14,000.00 $850.00 $550.00 $1,400.00 $9,350.00 $6,050.00 $15,400.00 $2,618.00 $1,694.00 $4,312.00 $11,968.00 $7,744.00 $19,712.00 SCHEDULE D - TRAIL IMPROVEMENTS 57 2104.518 REMOVE BITUMINOUS WALK SQ FT $2.00 9074 $18,148.00 14416 $28,832.00 23490 $46,980.00 58 2104.518 REMOVE CONCRETE WALK SQ FT $2.00 1170 $2,340.00 1170 $2,340.00 59 2106.507 EXCAVATION - SUBGRADE CORRECTION CU YD $33.00 170 $5,610.00 270 $8,910.00 440 $14,520.00 60 2106.507 RECLAIMED AGGREGATE BASE (SUBGRADE CORRECTION) CU YD $24.00 20 $480.00 30 $720.00 50 $1,200.00 61 2106.507 SELECT GRANULAR EMBANKMENT (SUBGRADE CORRECTION) (CV) CU YD $10.00 20 $200.00 30 $300.00 50 $500.00 62 2360.504 TYPE SP 9.5 WEARING COURSE MIXTURE (3,B) 3.0" THICK SQ YD $38.00 1010 $38,380.00 1610 $61,180.00 2620 $99,560.00 63 2521.518 6" CONCRETE WALK SQ FT $15.00 1890 $28,350.00 420 $6,300.00 2310 $34,650.00 64 2531.601 ADA COMPLIANCE SUPERVISOR LUMP SUM $2,000.00 0.50 $1,000.00 0.50 $1,000.00 1.00 $2,000.00 65 2531.618 TRUNCATED DOMES SQ FT $66.00 144 $9,504.00 32 $2,112.00 176 $11,616.00 $104,012.00 $109,354.00 $213,366.00 $10,401.20 $10,935.40 $21,336.60 $114,413.20 $120,289.40 $234,702.60 $32,035.70 $33,681.03 $65,716.73 $146,448.90 $153,970.43 $300,419.33 $1,164,608.75 $439,266.75 $1,603,875.50 $116,460.88 $43,926.68 $160,387.55 $1,281,069.63 $483,193.43 $1,764,263.05 $358,699.50 $135,294.16 $493,993.65 $1,639,769.12 $618,487.58 $2,258,256.70 (1) TOKEN QUANTITY TO BE USED AS DIRECTED BY THE ENGINEER (CV) COMPACTED VOLUME 28% INDIRECT: ESTIMATED PROJECT TOTAL: ESTIMATED SCHEDULE B CONSTRUCTION SUBTOTAL: 10% CONTINGENCY: ESTIMATED SCHEDULE B CONSTRUCTION TOTAL: 28% INDIRECT: ESTIMATED SCHEDULE B TOTAL: ESTIMATED PROJECT CONSTRUCTION SUBTOTAL: 10% CONTINGENCY: ESTIMATED PROJECT CONSTRUCTION TOTAL: ESTIMATED SCHEDULE C TOTAL: ESTIMATED SCHEDULE C CONSTRUCTION SUBTOTAL: 10% CONTINGENCY: ESTIMATED SCHEDULE C CONSTRUCTION SUBTOTAL: 28% INDIRECT: ESTIMATED SCHEDULE C CONSTRUCTION TOTAL: 28% INDIRECT: ESTIMATED SCHEDULE C TOTAL: 10% CONTINGENCY: ESTIMATED SCHEDULE C CONSTRUCTION TOTAL: 10/31/2023 Page 2 Page 188 of 387 Appendix C: Geotechnical Evaluation Report Page 189 of 387 Geotechnical Evaluation Report Ipava Avenue and Indiana Avenue Improvements 185th Street W to Dodd Boulevard Lakeville, Minnesota Prepared for Bolton & Menk, Inc. Professional Certification: I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Neil G. Lund, PE Technical Manager, Senior Engineer License Number: 46212 October 25, 2023 Project B2307822 Braun Intertec Corporation Page 190 of 387 AA/EOE Braun Intertec Corporation 11001 Hampshire Avenue S Minneapolis, MN 55438 Phone: 952.995.2000 Fax: 952.995.2020 Web: braunintertec.com October 25, 2023 Project B2307822 Mr. Eric Seaburg, PE Bolton & Menk, Inc. 3507 High Point Drive North Bldg. 1 – Suite E130 Oakdale, MN 55128 Re: Geotechnical Evaluation Ipava Avenue and Indiana Avenue Improvements 185th Street W to Dodd Boulevard Lakeville, Minnesota Dear Mr. Seaburg: We are pleased to present this Geotechnical Evaluation Report for the proposed improvements to Ipava Avenue and Indiana Avenue from 185th Street W to Dodd Boulevard in Lakeville, Minnesota. Thank you for making Braun Intertec your geotechnical consultant for this project. If you have questions about this report, or if there are other services that we can provide in support of our work to date, please contact Neil Lund at 952.995.2284 or (nlund@braunintertec.com). Sincerely, BRAUN INTERTEC CORPORATION Neil G. Lund, PE Technical Manager, Senior Engineer Page 191 of 387 Table of Contents Description Page A. Introduction ...................................................................................................................................... 1 A.1. Project Description .............................................................................................................. 1 A.2. Site Conditions..................................................................................................................... 2 A.3. Purpose ................................................................................................................................ 2 A.4. Background Information and Reference Documents .......................................................... 2 A.5. Scope of Services ................................................................................................................. 3 B. Results .............................................................................................................................................. 3 B.1. Geologic Overview .............................................................................................................. 3 B.2. Ground Penetrating Radar .................................................................................................. 4 B.3. Coring and Hand Auger Borings .......................................................................................... 5 B.3.a. Subgrade Soils ........................................................................................................ 5 B.4. Groundwater ....................................................................................................................... 5 Recommendations ........................................................................................................................... 6 C.1. Design and Construction Discussion ................................................................................... 6 C.1.a. Mill and Overlay – Indiana Ave .............................................................................. 6 C.1.b. Pavement Reclamation/Reuse – Ipava Ave............................................................ 6 C.1.c. Pavement Subgrades .............................................................................................. 7 C.2. Mill and Overlay .................................................................................................................. 7 C.3. Pavements ........................................................................................................................... 8 C.3.a. Subgrade Preparation and Test Rolls ..................................................................... 8 C.3.b. Engineered Fill Materials and Compaction ............................................................ 9 C.3.c. Pavement Design Sections ..................................................................................... 9 C.3.d. Pavement Materials Placement ........................................................................... 10 D. Procedures...................................................................................................................................... 11 D.1. Ground Penetrating Radar ................................................................................................ 11 GPR Data Collection ............................................................................................. 11 GPR Analysis ......................................................................................................... 11 D.2. Pavement Cores and Hand Auger Borings ........................................................................ 11 D.3. Material Classification and Testing ................................................................................... 12 Visual and Manual Classification .......................................................................... 12 Laboratory Testing ............................................................................................... 12 D.4. Groundwater Measurements ............................................................................................ 12 E. Qualifications .................................................................................................................................. 12 E.1. Variations in Subsurface Conditions .................................................................................. 12 E.1.a. Material Strata ..................................................................................................... 12 E.1.b. Groundwater Levels ............................................................................................. 12 E.2. Continuity of Professional Responsibility .......................................................................... 12 E.2.a. Plan Review .......................................................................................................... 13 E.2.b. Construction Observations and Testing ............................................................... 13 E.3. Use of Report..................................................................................................................... 13 E.4. Standard of Care ................................................................................................................ 13 Appendix Coring Location Sketch GPR Pavement Thickness Charts Pavement Core Photos Page 192 of 387 Table of Contents (continued) Description Descriptive Terminology of Soil ESAL Calculation MnPAVE-Flexible Result, Ipava Avenue Page 193 of 387 A. Introduction A.1. Project Description This Geotechnical Evaluation Report addresses the proposed improvements to adjoining segments of Ipava Avenue and Indiana Avenue between 185th Street W and Dodd Boulevard in Lakeville, Minnesota. The approximate location can be seen on the Soil Boring Location Sketch in the Appendix of the report. Table 1 provides project details. Table 1. Project Description Project Component Description Source Pavement type(s) Bituminous Current pavements and discussion with Bolton & Menk, Inc. Pavement loads (Ipava Avenue) 1,144,000 Bituminous ESALs Estimated from MnDOT Traffic Data and using the MnDOT State Aid ESAL Forecast Calculator and four most recent counts, including a large increased count in 2021, which resulted in a growth rate of 2.0 percent. Grade changes Less than 1 foot in mainline; up to ~3 feet in trail improvements area on east side of Ipava Ave and north side of Indiana Ave Assumed or estimated based on proposed work Pavement rehabilitation methods Full-depth reclamation (FDR), Ipava Ave from Indiana Ave to 185th St W Bolton & Menk, Inc. Mill and overlay, Indiana Ave from Ipava Ave to Dodd Blvd Bolton & Menk, Inc. *Equivalent 18,000-lb single axle loads based on 20-year design. See attachment to this report for calculation. We have described our understanding of the proposed construction and site to the extent others reported it to us. Depending on the extent of available information, we may have made assumptions based on our experience with similar projects. If we have not correctly recorded or interpreted the project details, the project team should notify us. New or changed information could require additional evaluation, analyses and/or recommendations. Page 194 of 387 Bolton & Menk, Inc. Project B2307822 October 25, 2023 Page 2 A.2. Site Conditions Ipava Ave is currently a divided, four-lane, bituminous-paved section, while Indiana Ave is a two-lane, undivided urban section. There are bituminous trails on the north side of Indiana Ave and both sides of Ipava Ave. A detailed review of pavement surface condition was outside the scope of our evaluation. We were, however, able to review recent public information such as Google Earth to inform our recommendations for pavement rehabilitation options. On Ipava Ave, pavement surface distress was frequent and consisted of wheelpath longitudinal cracking, including fatigue cracking and potholes; thermal/transverse cracking, and patching. Indiana Avenue had less severe and less frequent distress that mostly consisted of transverse/thermal cracking that was sometimes accompanied by secondary distress. Grades in the corridor are rolling, climbing steadily from east to west along Indiana Ave between about 991 and 1008 feet, and again along Ipava Ave from about 1008 feet near the Indiana Ave intersection to near 1088 feet at the north end of the profile. A.3. Purpose The purpose of our geotechnical evaluation was to characterize subsurface geologic conditions at the selected exploration location and evaluate their impact on the design and construction of the proposed Ipava Ave and Indiana Ave improvements. A.4. Background Information and Reference Documents We reviewed the following information:  Communications with the Mr. Eric Seaburg and Mr. Jason Malecha of Bolton & Menk, Inc. regarding the proposed project.  Aerial imagery of the site available on Google Earth.  Geologic map C-06 Geologic Atlas of Dakota County, Minnesota prepared by the Minnesota Geological Survey, dated 1990.  MnDOT Traffic Data website. Page 195 of 387 Bolton & Menk, Inc. Project B2307822 October 25, 2023 Page 3 A.5. Scope of Services We performed our scope of services for the project in accordance with our email scope and fee proposal to Bolton & Menk, Inc. sent on August 3, 2023. The following list describes the tasks completed in accordance with our authorized scope of services.  Reviewing the background information and reference documents previously cited.  Performing ground penetrating radar (GPR) testing in each lane to estimate pavement layer thicknesses and identify possible core locations.  Coring the bituminous pavement at seven locations and performing hand auger borings through the apparent aggregate base to about two feet below the pavement surface.  Performing laboratory testing on select samples to aid in soil classification and engineering analysis.  Preparing this report containing a coring location sketch, a summary of the materials encountered with photos, GPR results, results of laboratory tests, and recommendations for pavement rehabilitation selection, subgrade preparation if needed, and pavement design. Our scope of services did not include environmental services or testing, and we did not train the personnel performing this evaluation to provide environmental services or testing. We can provide these services or testing if requested. B. Results B.1. Geologic Overview Based on the review of Geologic map C-06 Geologic Atlas of Dakota County, the project site is generally underlain by glacial till deposits associated with the Des Moines Lobe at higher elevations on Ipava Ave, while lower elevation areas to the southeast on Indiana Ave are surfaced in glacial outwash sand and gravel deposits. Page 196 of 387 Bolton & Menk, Inc. Project B2307822 October 25, 2023 Page 4 We based any description of geologic origins used in this report on the soil types and laboratory testing, and available common knowledge of the geological history of the site. Because of the complex depositional history, geologic origins can be difficult to ascertain. We did not perform a detailed investigation of the geologic history for the site. B.2. Ground Penetrating Radar We collected GPR data in August 2023 prior to completing soil borings and pavement cores. The tables and sketches provided electronically with this report summarize the pavement layer thicknesses interpretations from GPR. Overall, pavement thickness averaged about 5 to 5 1/2 inches of bituminous pavement over around 8 inches of apparent aggregate base. A second layer (probable aggregate base) was sometimes not visible in the GPR scans, i.e. it was difficult to identify as a distinct layer; on Indiana Ave, a second layer could not be identified at all. However, a lack of a visible second layer in the GPR scan does not imply an absence of one within the pavement section. Table 2 provides statistical summaries for the GPR. Thickness will vary from these values; consult the attached GPR results charts for the interpreted thickness along each street. Table 2. Statistics of GPR-Estimated Pavement Thicknesses Street Dir/Lane Bituminous Thickness (inches) Aggregate Base Thickness (inches) Avg Std Dev Min* Max 10th Pctl Avg Std Dev Min* Max 10th Pctl Ipava Ave SB inside 5.8 0.8 4.0 9.1 4.9 7.9 2.3 3.1 14.6 5.1 SB outside 5.8 0.8 4.1 8.9 5.0 7.7 1.9 2.5 11.8 5.5 NB outside 5.5 1.1 3.3 9.7 4.4 7.9 2.2 3.3 13.9 5.1 NB inside 5.6 1.5 2.7 12.8 4.3 8.3 2.1 2.5 15.4 5.7 Indiana Ave EB 5.5 0.6 4.1 7.2 4.8 -- -- -- -- -- WB 4.9 0.5 3.7 6.5 4.3 -- -- -- -- -- *Minimum values can be extreme outliers resulting from noise and other erroneous readings. We recommend using 10th percentile values and consulting the graphics provided in the Appendix. Page 197 of 387 Bolton & Menk, Inc. Project B2307822 October 25, 2023 Page 5 B.3. Coring and Hand Auger Borings In September 2023, we conducted a subsurface investigation by extracting bituminous pavement cores at seven locations shown on the sketch attached to this report. Within each corehole, we extended manual soil borings (hand auger borings) to below the apparent depth of aggregate base, up to about 24 inches below the surface. The following table summarizes the bituminous pavement and aggregate base thickness as estimated by core and hand auger boring. Table 3. Core and Hand Auger Boring Pavement Thickness Summary Street Core Thickness (inches) Probable Aggregate Base Description Bituminous Probable Aggregate Base Total Ipava Ave C-1 2 3/4* 9 11 3/4 Sand and gravel C-2 6 7 13 Sand and gravel C-3 5 1/2 6 11 1/2 Sand and gravel C-4 5 4 9 Sand and gravel C-5 6 1/2 6 12 1/2 Sand and gravel Indiana Ave C-6 5 12 17 Sand and gravel C-7 5 1/4 8 13 1/4 Sand and gravel *Appears to be partial core recovery B.3.a. Subgrade Soils The hand auger borings encountered poorly graded sand with silt and gravel below the apparent aggregate base, which often appeared to be very similar in composition. Given the typical street sections employed by the City it is likely this sandy material was generally placed as a (select) granular subbase. The Descriptive Terminology of Soil sheet in the Appendix includes definitions of abbreviations used in this report and on the Log of Boring sheets. B.4. Groundwater We did not observe groundwater while advancing our borings. Therefore, it appears that groundwater is below the depths explored. Project planning should anticipate seasonal and annual fluctuations of groundwater. Page 198 of 387 Bolton & Menk, Inc. Project B2307822 October 25, 2023 Page 6 Recommendations C.1. Design and Construction Discussion C.1.a. Mill and Overlay – Indiana Ave Indiana Ave is currently being considered for mill and overlay, and the bituminous pavement thickness from core and GPR measurements, averaging about 5 to 5 1/2 inches of pavement, suggest this approach will be suitable. The cores were also typically in good material condition, though core C-7 showed debonding about 2 1/2 inches from the core. This and similar locations would be candidates for greater depth mill and overlay to remove these layers completely. There are options to improve this service life and retard reflective cracking of an overlay. One is a thicker mill and overlay depth. Another method is the bituminous underseal aka “Texas underseal,” which includes installing a chip seal (seal coat) on the milled surface prior to overlay placement. Bituminous underseals have been found to retard reflective cracking, with the chip seal apparently acting as a stress- relief layer and a highly effective tack coat for the overlay. Although this approach will increase the cost and complexity of initial construction, it is balanced by a large reduction in maintenance costs over the first few years of overlay life and a possible extension of overall life of the overlay. In our opinion, the bituminous underseal will be more cost-effective than a thicker overlay at prolonging the service life of this rehabilitation option. C.1.b. Pavement Reclamation/Reuse – Ipava Ave If pavement materials are to be reused by reclamation on Ipava Ave, it appears a 12-inch full-depth reclamation (FDR) depth can be utilized. There is a risk of incorporating subgrade/subbase materials into the product; however, this should have limited deleterious effects due to its granular nature. The designer and reclaim contractor should review our GPR and core results to evaluate if there are areas where an adjusted reclaim depth appears necessary, and to note possible variations that may limit the reclaim operation. We expect thickness measurements such as those at Core C-4 are anomalous in that there was some difficulty differentiating aggregate base from the similar underlying sandy materials; nonetheless, we recommend verifying these measurements in the field and adjusting as needed as reclamation proceeds, as GPR revealed other thin aggregate base could be present. Page 199 of 387 Bolton & Menk, Inc. Project B2307822 October 25, 2023 Page 7 The relatively thin bituminous pavement on along this section means that pre-milling is not an attractive option for removing materials to accommodate the new pavement section. Any removals will have to be of reclaimed material from the top, or of underlying subgrade materials if the reclaim can be temporarily removed and stockpiled. We recommend implementing thorough quality control practices, including frequent sieve analyses, to achieve a desirable gradation of the reclaimed material. We also suggest that the contractor assume some contingency for importing clean, crushed rock that can be blended with the reclaimed material to improve the uniformity of the resulting gradation prior to any direct reuse as an aggregate base. C.1.c. Pavement Subgrades Based on the soil boring results, we anticipate the pavement subgrades will mostly consist of poorly graded sand, poorly graded sand with silt, and silty sand. With no grade changes proposed in the roadway, the subgrade soils present beneath the existing roads will generally be suitable for pavement support in their current condition. Some soils with higher fine contents, mostly silty sands, may need some moisture conditioning and recompaction depending on conditions at the time of construction. C.2. Mill and Overlay Milling should proceed per MnDOT Specification 2232, with paving in general accordance with MnDOT Specification 2360. We recommend a minimum mill depth of 2 inches for a 2-inch overlay with SPWEA240B replacement mix. Mill depth and overlay and replacement lift thicknesses should be limited to 3 inches; although a thicker overlay will tend to have a slightly longer service life, the risk of damage to areas of thin milled pavement increases. The service life of the partial depth overlay, which is typically 10 to 16 years depending on surface conditions, may be extended through pre-overlay repair of certain severe distresses. This includes severe longitudinal and transverse cracking, alligator/fatigue cracking of any severity, potholes, and other similar failures. MnDOT defines these distresses as follows in their surface rating procedure:  High-severity linear cracking: Any crack with significant adjacent random cracking (12 inches or more apart), large areas of spalling, missing material and/or potholes. Page 200 of 387 Bolton & Menk, Inc. Project B2307822 October 25, 2023 Page 8  Alligator cracking: A series of interconnected cracks forming many-sided, sharp-angled pieces, 6 inches or less in size typically located in the wheelpaths or where traffic loads are concentrated. We recommend full-depth milling or sawcutting and complete removal of pavements exhibiting these conditions, recompaction of the exposed soils and replacement with the same thickness of bituminous materials used for the overlay. We recommend having an experienced engineer walk the milled surface to delineate areas where further repair may be warranted based on conditions exposed by the milling process. All mixes should meet the requirements outlined in MnDOT Specification 2360. We recommend tack coat meeting MnDOT Specification 2357 be placed between the lifts and along vertical faces where paving will match adjacent pavement. We recommend Gyratory tests on bituminous mixes to evaluate strength and air voids, and density tests to evaluate compaction. Deeper excavations or larger patch areas that penetrate the aggregate base should match the in-place section that is suggested by the cores and average GPR thicknesses. For edge cracking or other distressed areas where milling will be performed to the full depth of the in-place HMA layer, we recommend performing the mill to at least 1 foot beyond the edge of the visible distress. Patch areas should also be sized to allow for proper compaction of the replacement materials by the available equipment. We recommend having an engineer review the milled surface and make recommendations for repair for areas with the poorest surface condition or where the pavement is damaged by the milling process. C.3. Pavements C.3.a. Subgrade Preparation and Test Rolls If subgrades are regraded, after preparing the subgrade as described above and prior to the placement of aggregate base or reclaim material, we recommend test rolling the subgrade soils with a fully loaded tandem-axle truck while observed by a geotechnical representative. Areas that fail the proofroll likely indicate soft or weak soils that will require additional correction work to support pavements. Test rolls should proceed per MnDOT Specification 2111. Possible options for subgrade correction include moisture conditioning and recompaction, subcutting and replacement with soil or crushed aggregate, chemical stabilization and/or geotextiles. We recommend performing a second proofroll after the aggregate base or reclaim material is in place, and prior to placing bituminous pavements. Page 201 of 387 Bolton & Menk, Inc. Project B2307822 October 25, 2023 Page 9 C.3.b. Engineered Fill Materials and Compaction The on-site soils are suitable for reuse. If imported material is to be used, Table 6 contains our recommendations for engineered fill. Note that similar materials compared to existing should be used to the degree possible; in most cases, this will mean granular materials. Importing different soils for backfill may create lenses that could trap water and result in differential frost heave and other performance issues. If longitudinal transitions between soil types are required, we recommend tapering them at a rate of 1:20 (vertical:horizontal) or flatter. Transitions in the transverse direction, such as at intersections, should be at least 1:4 V:H. Table 4. Engineered Fill Materials* Locations To Be Used Engineered Fill Classification Possible Soil Type Descriptions Gradation Additional Requirements Pavement subbase/drainage layer Non-frost-susceptible Embankment and trench backfill Free-draining Non-frost- susceptible fill MnDOT select granular GP, GW, SP, SP-SM, SW See MnDOT 3149.2.B --- We recommend spreading engineered fill in loose lifts of approximately 12 inches thick. We recommend compacting engineered fill in accordance with the requirements of MnDOT 2106. The project documents should not allow the contractor to use frozen material as engineered fill or to place engineered fill on frozen material. C.3.c. Pavement Design Sections Our scope of services for this project did not include laboratory tests on subgrade soils to determine an R-value for pavement design. Given the subgrades anticipated below Ipava Ave based on geological information (glacial till), we recommend using a design R-value of 20 for pavement design on the project. We modeled our pavement design assuming 12 inches of select granular subbase given the results of the hand auger borings. Based upon the assumed traffic loads and an R-value of 20, we recommend that new pavement sections include the following materials and thicknesses per Table 5. Page 202 of 387 Bolton & Menk, Inc. Project B2307822 October 25, 2023 Page 10 Table 5. Recommended Bituminous Pavement Thickness Design, Ipava Ave Layer Thickness (inches) Material (Specification) Bituminous wear course 2 SPWEB340C (MnDOT 2360) Bituminous non-wear course 2 SPNWB330C (MnDOT 2360) Aggregate base 8 Class 5 or Class 6 or Reclaim (MnDOT 3138) Select granular subbase* 12 MnDOT 3149 Approved subgrade --- --- *Layers assumed for pavement thickness design purposes, based on available plans and core/GPR results The above pavement design is based upon a 20-year performance life. This is the amount of time before major rehabilitation is anticipated. This performance life assumes maintenance such as seal coating and crack sealing is routinely performed. The actual pavement life will vary depending on variations in weather, traffic conditions, and maintenance. It is common to place the non-wear course of bituminous and then delay placement of wear course. For this situation, we recommend evaluating if the reduced pavement section will have sufficient structure to support construction traffic. Many conditions affect the overall performance of the pavements. Some of these conditions include the environment, loading conditions and the level of ongoing maintenance. Regarding bituminous pavements, it is common to have thermal cracking develop within the first few years of placement and continue throughout the life of the pavement. We recommend developing a regular maintenance plan for filling cracks in pavements to lessen the potential impacts for cold weather distress due to frost heave or warm weather distress due to wetting and softening of the subgrade. C.3.d. Pavement Materials Placement We recommend placing the bituminous wear and non-wear courses to meet the requirements of MnDOT Specification 2360. We recommend compacting the aggregate base to meet the requirements of MnDOT Specification 2211.3.D.2.c (Penetration Index Method for the dynamic cone penetrometer [DCP]). Page 203 of 387 Bolton & Menk, Inc. Project B2307822 October 25, 2023 Page 11 D. Procedures D.1. Ground Penetrating Radar GPR Data Collection GPR data was collected in September 2023. GPR collection occurred at posted speed limits and data was recorded continuously along each street (scan interval of 1 foot), in both directions of travel. A calibration file, required for data post-processing, was collected at the onset of testing. GPR Analysis Data collected by the GPR unit was returned to our office and analyzed to estimate the pavement thickness using RADAN 7.0, a software package included with the GSSI RoadScan system. The software includes tools to delineate pavement layer transitions with thickness estimates based on measured signal time and amplitude. Where “ground-truth” data (borings, cores) were performed, the interpreted layers from the GPR scan were compared directly to the measured thicknesses from the borings to validate the accuracy of the GPR analysis, with adjustments if necessary to improve accuracy or data clarity. D.2. Pavement Cores and Hand Auger Borings We obtained core samples of the pavement using a portable coring machine advancing a 4-inch diameter core barrel. Immediately after completing the coring, we repaired the bituminous pavement with a cold- mix bituminous patch. We measured the cores to obtain approximate bituminous thickness and noted their material conditions based on visual observation. The Appendix includes images of the cores. We completed hand auger borings with a 3-inch-diameter bucket auger. We advanced the borings to the apparent bottom of aggregate base and measured the thickness of the layers present. Page 204 of 387 Bolton & Menk, Inc. Project B2307822 October 25, 2023 Page 12 D.3. Material Classification and Testing Visual and Manual Classification We visually and manually classified the geologic materials encountered based on ASTM D2488. When we performed laboratory classification tests, we used the results to classify the geologic materials in accordance with ASTM D2487. The Appendix includes a chart explaining the classification system we used. Laboratory Testing The exploration logs in the Appendix note the results of the laboratory tests performed on geologic material samples. We performed the tests in general accordance with ASTM or AASHTO procedures. D.4. Groundwater Measurements The drillers checked for groundwater after auger withdrawal. We then filled the boreholes as noted on the boring logs. E. Qualifications E.1. Variations in Subsurface Conditions E.1.a. Material Strata We developed our evaluation, analyses, and recommendations from a limited amount of site and subsurface information. It is not standard engineering practice to retrieve material samples from exploration locations continuously with depth. Therefore, we must infer strata boundaries and thicknesses to some extent. Strata boundaries may also be gradual transitions, and project planning should expect the strata to vary in depth, elevation, and thickness away from the exploration locations. E.1.b. Groundwater Levels We made groundwater measurements under the conditions reported herein and shown on the exploration logs and interpreted in the text of this report. Note that the observation periods were relatively short, and project planning can expect groundwater levels to fluctuate in response to rainfall, flooding, irrigation, seasonal freezing and thawing, surface drainage modifications, and other seasonal and annual factors. E.2. Continuity of Professional Responsibility Page 205 of 387 Bolton & Menk, Inc. Project B2307822 October 25, 2023 Page 13 E.2.a. Plan Review We based this report on a limited amount of information, and we made several assumptions to help us develop our recommendations. We should be retained to review the geotechnical aspects of the designs and specifications. This review will allow us to evaluate whether we anticipated the design correctly, if any design changes affect the validity of our recommendations, and if the design and specifications correctly interpret and implement our recommendations. E.2.b. Construction Observations and Testing We recommend retaining us to perform the required observations and testing during construction as part of the ongoing geotechnical evaluation. This will allow us to correlate the subsurface conditions exposed during construction with those encountered by the borings and provide professional continuity from the design phase to the construction phase. If we do not perform observations and testing during construction, it becomes the responsibility of others to validate the assumption made during the preparation of this report and to accept the construction-related geotechnical engineer-of-record responsibilities. E.3. Use of Report This report is for the exclusive use of the addressed parties. Without written approval, we assume no responsibility to other parties regarding this report. Our evaluation, analyses, and recommendations may not be appropriate for other parties or projects. E.4. Standard of Care In performing its services, Braun Intertec used that degree of care and skill ordinarily exercised under similar circumstances by reputable members of its profession currently practicing in the same locality. No warranty, express or implied, is made. Page 206 of 387 Appendix Page 207 of 387 !. !. !. !. !. !. !.M-1033M-1033Ir e n i c A v e Ir e n i c A v e May CirMay CirIredell C t Iredell C t Irvine WayIrvine Way191st St191st St 188th St188th St Ismay CtIsmay Ct Inndale CtInndale CtIxonia AveIxonia AveItaly AveItaly AveIronriver CtIronriver Ct Ireland Ct Ireland Ct Ironriver TrIronriver TrIroquois LaIroquois LaInlet RdInlet RdInman CtInman CtIngleside CtIngleside CtIvrona AveIvrona AveIsmay Path Ismay Path Ire land Way Ire land Way196th St 196th StKenwood TrKenwood Tr192nd St W192nd St W Ittab e n a W a y Ittab e n a W a y I rv ine T r I rv ine T r 194th St W 194th St W It e r i A v e It e r i A v e I n n d a l e D r I n n d a l e D r Ireton WayIreton Way Inca AveInca AveIpava AveIpava Ave185th St W185th St W Dodd BlvdDodd Blvd19 5 t h S t W 19 5 t h S t W 190th St W190th St W ")50 ")60 ")9 C1 C3 C5 C4 C2 C6 C7 !.Approximate Coring Location 11001 Hampshire Avenue S Minneapolis, MN 55438 952.995.2000 braunintertec.com Drawn By: Date Drawn: Checked By: Last Modified: F:\2023\B2307822\GIS\B2307822\B2307822.aprx Source: Google Earth Imagery SCALE: 1" = 800' Drawing No: Coring Location Sketch Project No: B2307822 9/29/2023 0 800400 ' o NGL 9/29/2023 ZS Lakeville, Minnesota Indiana Ave from Ipava Ave to Dodd Blvd Ipava Ave from Indiana Ave to 185th St W City of Lakeville Ipava Avenue and Indiana Ave Rehab Project Coring Location Sketch Figure 1 35 DoddBlvd1 7 5 t h S t WArgonne L a k e v i l l e Page 208 of 387 Indiana Ave Ipava Ave Dodd Blvd Street From To Indiana Ave (Ipava Ave - Dodd Blvd) (EB) Project Name City of Lakeville, MN Project No.B2307822 (Note: stationing is positive in NB or EB Directions) 0 1 2 3 4 5 6 7 8 0 100 200 300 400 500 600 700 800 900 1,000 Depth (in.)Station (ft) Bit Depth (in.)Agg Depth (in.) 0 1 2 3 4 5 6 7 8 1,000 1,100 1,200 1,300 1,400 1,500 1,600 1,700 1,800 1,900 2,000 Depth (in.)Station (ft) Bit Depth (in.)Agg Depth (in.) 0 1 2 3 4 5 6 7 8 2,000 2,100 2,200 2,300 2,400 2,500 2,600 2,700 2,800 2,900 3,000 Depth (in.)Station (ft) Bit Depth (in.)Agg Depth (in.) Page 209 of 387 Indiana Ave Ipava Ave Dodd Blvd Street From To Indiana Ave (Ipava Ave - Dodd Blvd) (WB) Project Name City of Lakeville, MN Project No.B2307822 (Note: stationing is positive in NB or EB Directions) 0 1 2 3 4 5 6 7 0 100 200 300 400 500 600 700 800 900 1,000 Depth (in.)Station (ft) Bit Depth (in.)Agg Depth (in.) 0 1 2 3 4 5 6 7 1,000 1,100 1,200 1,300 1,400 1,500 1,600 1,700 1,800 1,900 2,000 Depth (in.)Station (ft) Bit Depth (in.)Agg Depth (in.) 0 1 2 3 4 5 6 7 2,000 2,100 2,200 2,300 2,400 2,500 2,600 2,700 2,800 2,900 3,000 Depth (in.)Station (ft) Bit Depth (in.)Agg Depth (in.) Page 210 of 387 Ipava Ave Indiana Ave 185th St Street From To Ipava Ave (Indiana Ave - 185th St) (NB inside) Project Name City of Lakeville, MN Project No.B2307822 (Note: stationing is positive in NB or EB Directions) 0 5 10 15 20 25 0 100 200 300 400 500 600 700 800 900 1,000 Depth (in.)Station (ft) Bit Depth (in.)Agg Depth (in.) 0 5 10 15 20 25 1,000 1,100 1,200 1,300 1,400 1,500 1,600 1,700 1,800 1,900 2,000 Depth (in.)Station (ft) Bit Depth (in.)Agg Depth (in.) 0 5 10 15 20 25 2,000 2,100 2,200 2,300 2,400 2,500 2,600 2,700 2,800 2,900 3,000 Depth (in.)Station (ft) Bit Depth (in.)Agg Depth (in.) Page 211 of 387 Ipava Ave Indiana Ave 185th St Street From To Ipava Ave (Indiana Ave - 185th St) (NB inside) Project Name City of Lakeville, MN Project No.B2307822 (Note: stationing is positive in NB or EB Directions) 0 5 10 15 20 25 3,000 3,100 3,200 3,300 3,400 3,500 3,600 3,700 3,800 3,900 4,000 Depth (in.)Station (ft) Bit Depth (in.)Agg Depth (in.) 0 5 10 15 20 25 4,000 4,100 4,200 4,300 4,400 4,500 4,600 4,700 4,800 4,900 5,000 Depth (in.)Station (ft) Bit Depth (in.)Agg Depth (in.) 0 5 10 15 20 25 5,000 5,100 5,200 5,300 5,400 5,500 5,600 5,700 5,800 5,900 6,000 Depth (in.)Station (ft) Bit Depth (in.)Agg Depth (in.) Page 212 of 387 Ipava Ave Indiana Ave 185th St Street From To Ipava Ave (Indiana Ave - 185th St) (NB outside) Project Name City of Lakeville, MN Project No.B2307822 (Note: stationing is positive in NB or EB Directions) 0 2 4 6 8 10 12 14 16 18 20 0 100 200 300 400 500 600 700 800 900 1,000 Depth (in.)Station (ft) Bit Depth (in.)Agg Depth (in.) 0 2 4 6 8 10 12 14 16 18 20 1,000 1,100 1,200 1,300 1,400 1,500 1,600 1,700 1,800 1,900 2,000 Depth (in.)Station (ft) Bit Depth (in.)Agg Depth (in.) 0 2 4 6 8 10 12 14 16 18 20 2,000 2,100 2,200 2,300 2,400 2,500 2,600 2,700 2,800 2,900 3,000 Depth (in.)Station (ft) Bit Depth (in.)Agg Depth (in.) Page 213 of 387 Ipava Ave Indiana Ave 185th St Street From To Ipava Ave (Indiana Ave - 185th St) (NB outside) Project Name City of Lakeville, MN Project No.B2307822 (Note: stationing is positive in NB or EB Directions) 0 2 4 6 8 10 12 14 16 18 20 3,000 3,100 3,200 3,300 3,400 3,500 3,600 3,700 3,800 3,900 4,000 Depth (in.)Station (ft) Bit Depth (in.)Agg Depth (in.) 0 2 4 6 8 10 12 14 16 18 20 4,000 4,100 4,200 4,300 4,400 4,500 4,600 4,700 4,800 4,900 5,000 Depth (in.)Station (ft) Bit Depth (in.)Agg Depth (in.) 0 2 4 6 8 10 12 14 16 18 20 5,000 5,100 5,200 5,300 5,400 5,500 5,600 5,700 5,800 5,900 6,000 Depth (in.)Station (ft) Bit Depth (in.)Agg Depth (in.) Page 214 of 387 Ipava Ave Indiana Ave 185th St Street From To Ipava Ave (Indiana Ave - 185th St) (SB inside) Project Name City of Lakeville, MN Project No.B2307822 (Note: stationing is positive in NB or EB Directions) 0 5 10 15 20 25 0 100 200 300 400 500 600 700 800 900 1,000 Depth (in.)Station (ft) Bit Depth (in.)Agg Depth (in.) 0 5 10 15 20 25 1,000 1,100 1,200 1,300 1,400 1,500 1,600 1,700 1,800 1,900 2,000 Depth (in.)Station (ft) Bit Depth (in.)Agg Depth (in.) 0 5 10 15 20 25 2,000 2,100 2,200 2,300 2,400 2,500 2,600 2,700 2,800 2,900 3,000 Depth (in.)Station (ft) Bit Depth (in.)Agg Depth (in.) Page 215 of 387 Ipava Ave Indiana Ave 185th St Street From To Ipava Ave (Indiana Ave - 185th St) (SB inside) Project Name City of Lakeville, MN Project No.B2307822 (Note: stationing is positive in NB or EB Directions) 0 5 10 15 20 25 3,000 3,100 3,200 3,300 3,400 3,500 3,600 3,700 3,800 3,900 4,000 Depth (in.)Station (ft) Bit Depth (in.)Agg Depth (in.) 0 5 10 15 20 25 4,000 4,100 4,200 4,300 4,400 4,500 4,600 4,700 4,800 4,900 5,000 Depth (in.)Station (ft) Bit Depth (in.)Agg Depth (in.) 0 5 10 15 20 25 5,000 5,100 5,200 5,300 5,400 5,500 5,600 5,700 5,800 5,900 6,000 Depth (in.)Station (ft) Bit Depth (in.)Agg Depth (in.) Page 216 of 387 Ipava Ave Indiana Ave 185th St Street From To Ipava Ave (Indiana Ave - 185th St) (SB outside) Project Name City of Lakeville, MN Project No.B2307822 (Note: stationing is positive in NB or EB Directions) 0 2 4 6 8 10 12 14 16 18 20 0 100 200 300 400 500 600 700 800 900 1,000 Depth (in.)Station (ft) Bit Depth (in.)Agg Depth (in.) 0 2 4 6 8 10 12 14 16 18 20 1,000 1,100 1,200 1,300 1,400 1,500 1,600 1,700 1,800 1,900 2,000 Depth (in.)Station (ft) Bit Depth (in.)Agg Depth (in.) 0 2 4 6 8 10 12 14 16 18 20 2,000 2,100 2,200 2,300 2,400 2,500 2,600 2,700 2,800 2,900 3,000 Depth (in.)Station (ft) Bit Depth (in.)Agg Depth (in.) Page 217 of 387 Ipava Ave Indiana Ave 185th St Street From To Ipava Ave (Indiana Ave - 185th St) (SB outside) Project Name City of Lakeville, MN Project No.B2307822 (Note: stationing is positive in NB or EB Directions) 0 2 4 6 8 10 12 14 16 18 20 3,000 3,100 3,200 3,300 3,400 3,500 3,600 3,700 3,800 3,900 4,000 Depth (in.)Station (ft) Bit Depth (in.)Agg Depth (in.) 0 2 4 6 8 10 12 14 16 18 20 4,000 4,100 4,200 4,300 4,400 4,500 4,600 4,700 4,800 4,900 5,000 Depth (in.)Station (ft) Bit Depth (in.)Agg Depth (in.) 0 2 4 6 8 10 12 14 16 18 20 5,000 5,100 5,200 5,300 5,400 5,500 5,600 5,700 5,800 5,900 6,000 Depth (in.)Station (ft) Bit Depth (in.)Agg Depth (in.) Page 218 of 387 Core #: C-1 Project: B2307822 Pavement thickness: 2 3/4 inches Agg base thickness: 9 inches Facility: City of Lakeville – Ipava Ave Date: September 2023 Notes: Core #: C-2 Project: B2307822 Pavement thickness 6 inches Agg base thickness: 7 inches Facility: City of Lakeville – Ipava Ave Date: September 2023 Notes: Page 219 of 387 Core #: C-3 Project: B2307822 Pavement thickness: 5 1/2 inches Agg base thickness: 6 inches Facility: City of Lakeville – Ipava Ave Date: September 2023 Notes: Core #: C-4 Project: B2307822 Pavement thickness 5 inches Agg base thickness: 4 inches Facility: City of Lakeville – Ipava Ave Date: September 2023 Notes: Page 220 of 387 Core #: C-5 Project: B2307822 Pavement thickness: 6 1/2 inches Agg base thickness: 6 inches Facility: City of Lakeville – Ipava Ave Date: September 2023 Notes: Core #: C-6 Project: B2307822 Pavement thickness 5 inches Agg base thickness: 12 inches Facility: City of Lakeville – Indiana Ave Date: September 2023 Notes: Page 221 of 387 Core #: C-7 Project: B2307822 Pavement thickness: 5 1/4 inches Agg base thickness: 8 inches Facility: City of Lakeville – Indiana Ave Date: September 2023 Notes: Page 222 of 387 Descriptive Terminology of Soil Based on Standards ASTM D2487/2488 (Unified Soil Classification System) Group Symbol Group NameB Cu ≥ 4 and 1 ≤ Cc ≤ 3D GW Well‐graded gravelE Cu < 4 and/or (Cc < 1 or Cc > 3)D GP Poorly graded gravelE Fines classify as ML or MH GM Silty gravelE F G Fines Classify as CL or CH GC Clayey gravelE F G Cu ≥ 6 and 1 ≤ Cc ≤ 3D SW Well‐graded sandI Cu < 6 and/or (Cc < 1 or Cc > 3)D SP Poorly graded sandI Fines classify as ML or MH SM Silty sandF G I Fines classify as CL or CH SC Clayey sandF G I CL Lean clayK L M PI < 4 or plots below "A" lineJ ML SiltK L M Organic OL CH Fat clayK L M MH Elastic siltK L M Organic OH PT Peat Highly Organic Soils Silts and Clays (Liquid limit less than 50) Silts and Clays (Liquid limit 50 or more) Primarily organic matter, dark in color, and organic odor Inorganic Inorganic PI > 7 and plots on or above "A" lineJ PI plots on or above "A" line PI plots below "A" line Criteria for Assigning Group Symbols and Group Names Using Laboratory TestsA Soil Classification Coarse‐grained Soils (more than 50% retained on No. 200 sieve)Fine‐grained Soils (50% or more passes the No. 200 sieve) Sands (50% or more coarse fraction passes No. 4 sieve) Clean Gravels (Less than 5% finesC) Gravels with Fines (More than 12% finesC) Clean Sands (Less than 5% finesH) Sands with Fines (More than 12% finesH) Gravels (More than 50% of coarse fraction retained on No. 4 sieve) Liquid Limit − oven dried Liquid Limit − not dried <0.75 Organic clay K L M N Organic silt K L M O Liquid Limit − oven dried Liquid Limit − not dried <0.75 Organic clay K L M P Organic silt K L M Q ParticleSize Identification Boulders.............. over 12" Cobbles................ 3" to 12" Gravel Coarse............. 3/4" to 3" (19.00 mm to 75.00 mm) Fine................. No. 4 to 3/4" (4.75 mm to 19.00 mm) Sand Coarse.............. No. 10 to No. 4 (2.00 mm to 4.75 mm) Medium........... No. 40 to No. 10 (0.425 mm to 2.00 mm) Fine.................. No. 200 to No. 40 (0.075 mm to 0.425 mm) Silt........................ No. 200 (0.075 mm) to .005 mm Clay...................... < .005 mm Relative ProportionsL, M trace............................. 0 to 5% little.............................. 6 to 14% with.............................. ≥ 15% Inclusion Thicknesses lens............................... 0 to 1/8" seam............................. 1/8" to 1" layer.............................. over 1" Apparent Relative Density of Cohesionless Soils Very loose ..................... 0 to 4 BPF Loose ............................ 5 to 10 BPF Medium dense.............. 11 to 30 BPF Dense............................ 31 to 50 BPF Very dense.................... over 50 BPF A. Based on the material passing the 3‐inch (75‐mm) sieve. B. If field sample contained cobbles or boulders, or both, add "with cobbles or boulders, or both" to group name. C. Gravels with 5 to 12% fines require dual symbols: GW‐GM well‐graded gravel with silt GW‐GC well‐graded gravel with clay GP‐GM poorly graded gravel with silt GP‐GC poorly graded gravel with clay D. Cu = D60 / D10 Cc = 𝐷30 2 / ሺ𝐷10 𝑥 𝐷60) E. If soil contains ≥ 15% sand, add "with sand" to group name. F. If fines classify as CL‐ML, use dual symbol GC‐GM or SC‐SM. G. If fines are organic, add "with organic fines" to group name. H. Sands with 5 to 12% fines require dual symbols: SW‐SM well‐graded sand with silt SW‐SC well‐graded sand with clay SP‐SM poorly graded sand with silt SP‐SC poorly graded sand with clay I. If soil contains ≥ 15% gravel, add "with gravel" to group name. J. If Atterberg limits plot in hatched area, soil is CL‐ML, silty clay. K. If soil contains 15 to < 30% plus No. 200, add "with sand" or "with gravel", whichever is predominant. L. If soil contains ≥ 30% plus No. 200, predominantly sand, add “sandy” to group name. M. If soil contains ≥ 30% plus No. 200 predominantly gravel, add “gravelly” to group name. N. PI ≥ 4 and plots on or above “A” line. O. PI < 4 or plots below “A” line. P. PI plots on or above “A” line. Q. PI plots below “A” line. Laboratory Tests DD Dry density,pcf qp Pocket penetrometer strength, tsf WD Wet density, pcf qU Unconfined compression test, tsf P200 % Passing #200 sieve LL Liquid limit MC Moisture content, %PL Plastic limit OC Organic content, %PI Plasticity index Consistency of Blows Approximate Unconfined Cohesive Soils Per Foot Compressive Strength Very soft................... 0 to 1 BPF................... < 0.25 tsf Soft........................... 2 to 4 BPF................... 0.25 to 0.5 tsf Medium.................... 5to 8 BPF .................. 0.5 to 1 tsf Stiff........................... 9 to 15 BPF................. 1 to 2 tsf Very Stiff................... 16 to 30 BPF............... 2 to 4 tsf Hard.......................... over 30 BPF................ > 4 tsf Drilling Notes: Blows/N‐value: Blows indicatethe driving resistance recorded for each 6‐inch interval. The reported N‐value is the blows per foot recorded by summing the second and third interval in accordance with the Standard Penetration Test, ASTM D1586. PartialPenetration:If the sampler could not be driven through a full 6‐inch interval, the number of blows for that partial penetration is shown as #/x" (i.e. 50/2"). The N‐value is reported as "REF" indicating refusal. Recovery: Indicates the inches of sample recovered from the sampled interval. For a standard penetration test, full recovery is 18", and is 24" for a thinwall/shelby tube sample. WOH: Indicates the sampler penetrated soil under weight of hammer and rods alone; driving not required. WOR: Indicates the sampler penetrated soil under weight of rods alone; hammer weight and driving not required. Water Level: Indicates the water level measured by the drillers either while drilling ( ), at the end of drilling ( ), or at some time after drilling ( ). Moisture Content: Dry:Absence of moisture, dusty, dry to the touch. Moist: Damp but no visible water. Wet: Visible free water, usually soil is below water table. 5/2021 Page 223 of 387 Instructions: All yellow boxes require an input value. Dropdown choices are provided for Base Year (C18), Number of Lanes (C19), and Urban or Rural (C21). You must click on cells C18, C19, and C21 to access the dropdown choices. General Information Date Forecast Performed by Name of County or City Project Number Project Description Route Number Base Year (i.e. opening to traffic)2024 Number of Lanes (total both directions)4 = 4 lane undivided Current AADT 2,000 Urban or Rural Urban Historical AADT (enter a minimum of two years)Year AADT Enter oldest traffic data here 2011 7,500 Enter second oldest traffic data here 2015 7,000 Enter third oldest traffic data here 2017 7,700 Enter fourth oldest traffic data here 2021 9,352 Base Year AADT 2024 9,420 20-Year AADT 2044 13,250 35-Year AADT 2059 16,120 Growth Rate Vehicle Class %Flexible Rigid 2AX-6TIRE SU 1.39%0.25 0.24 3AX+SU 0.06%0.58 0.85 3AX TST 0.10%0.39 0.37 4AX TST 0.20%0.51 0.53 5AX+TST 1.51%1.13 1.89 TR TR, BUSES 0.66%0.57 0.74 TWIN TRAILERS 0.00%2.40 2.33 Total 3.92%NA NA 20-Year Flexible Forecast (10 Ton) =1,144,000 20-Year Rigid Forecast (10 Ton) =1,700,000 35-Year Flexible Forecast (10 Ton) =2,209,000 35-Year Rigid Forecast (10 Ton) =3,283,000 http://www.dot.state.mn.us/materials/pvmtdesign/software.html Revised: 5/6/2020 Note: This ESAL Calculator provides reasonable estimation of ESAL’s based on accurate AADT values. It is limited to an AADT value of 20,000. For roadways exceeding an AADT of 20,000, it is recommended to use the MnDOT ESAL Forecasting Tool found on MnDOT’s Pavement Design web page at: Vehicle Type ESAL Factors 2.03% Ipava Ave Rehab MSAS 101 State Aid 10 Ton ESAL Traffic Forecast Calculator 10/12/2023 NGL/Braun Intertec Lakeville -- This ESAL calculator is for use with default Heavy Commerical Traffic values; click "User Defined Traffic Values" sheet below if you wish to enter your own Heavy Commercial Traffic values. Page 224 of 387 MnPAVE Design Summary MnPAVE 6.405 Simulation Input File: ipava_ave.mpv Confidence Level for Preliminary Life Estimate = 70% Confidence and Reliability may not agree. Thickness and modulus are reduced when Confidence > 50%. Monte Carlo Reliability randomly selects values for each layer. Use Reliability for final design. Preliminary Life Estimate 20-Year Reliability (5,000 cycles) Fatigue FatigueRutting Rutting 25 years 39 years 94.2%99.3% Project Information District County City Metro Dakota Lakeville Project Number Route Reference Post --Ipava Ave from -- to -- Letting Date Construction Type 01/01/24 FDR Designer Soils Engineer BMI Braun Intertec Climate Information Seasons Location 5 44˚ 39’ Latitude, 93˚ 3’ Longitude Structural Information (Design Level: Intermediate) Layer Type Subtype Height (in.) 1 Hot-Mix Asphalt (Pb = 5.0%)PG58-34 (2360F 1/2")4.00 2 Aggregate Base FDR 8.00 3 Aggregate Subbase MnDOT Select Granular 12.00 4 Engineered Soil R-Value = 20 (CL)12.00 5 Undisturbed Soil Engineered Soil Modulus/2 Traffic Information (Speed = 45 mph) Load Type First Year ESAL Growth Rate Axle Repetitions ESAL 48,070 2.0% (simple)1,144,000 Notes FDR on Ipava Ave from Indiana to 185th St The Minnesota Department of Transportation makes no guarantee or warranty, either express or implied, with respect to the reuse of the data provided herewith, regardless of its format or means of its transmission. The user accepts the data "as is", and assumes all risks associated with its use. By accepting this data, the user agrees not to transmit this data or provide access to it or any part of it to another party unless the user shall include with the data a copy of this disclaimer. The Minnesota Department of Transportation assumes no responsibility, actual or consequential, for damage that results from any user’s reliance on this data. Printed Wednesday, October 25, 2023 at 14:57:00 Page 225 of 387 Date: 11/6/2023 Resolution Approving a Joint Powers Agreement with South Metro SWAT Proposed Action Staff recommends adoption of the following motion: Move to approve a Joint Powers Agreement with South Metro SWAT. Overview The City of Lakeville is one of thirteen units of government members of South Metro SWAT. South Metro SWAT provides joint response to critical incidents occurring within and outside the City of Lakeville. This Agreement will supersede the 2019 Joint Powers South Metro SWAT Agreement. The Governing Board shall consist of one member and an alternate appointed by the police chief for each agency. The appointee shall be a full-time supervisory peace officer. The Governing Board shall prepare and adopt a budget each year funded by the parties through annual contributions. The term of the Agreement shall commence when signed by all parties and continue through December 31, 2028. Parties may withdraw from the Agreement providing 90 days written notice. Supporting Information 1. Resolution Approving a Joint Powers Agreement with South Metro SWAT 2. SMS JPA 2024-2028 Financial Impact: $17,500.00 Budgeted: Yes Source: LPD Patrol Dues & Subscriptions Envision Lakeville Community Values: Safety Throughout the Community Report Completed by: Brad Paulson, Police Chief Page 226 of 387 CITY OF LAKEVILLE RESOLUTION NO. 23- RESOLUTION APPROVING A JOINT POWERS AGREEMENT WITH SOUTH METRO SWAT Whereas, the City of Lakeville, on behalf of its Police Department, desires to enter into a Joint Powers Agreement with South Metro SWAT for a multijurisdictional organization to coordinate joint response to critical incidents occurring within and outside the City of Lakeville. Be it further resolved, the City of Lakeville is authorized to enter into a Joint Powers Agreement with South Metro SWAT 2023 through December 31, 2028. ADOPTED by the Lakeville City Council this 6th day of November 2023. CITY OF LAKEVILLE ______________________________ Joshua Lee, Acting Mayor _________________________________ Ann Orlofsky, City Clerk Page 227 of 387 1 South Metro SWAT 2024 Joint Powers Agreement DAKOTA COUNTY SOUTH METRO SWAT 2024 JOINT POWERS AGREEMENT The parties to this Agreement are units of government responsible for critical incident response in their respective jurisdictions. This Agreement is made pursuant to the authority conferred upon the parties by Minn. Stat § 471.59. This Agreement amends and supersedes the DAKOTA COUNTY SOUTH METRO SWAT, 2019 JOINT POWERS AGREEMENT, and shall become effective only upon the approval and execution hereof by duly authorized officers of all the parties. NOW, THEREFORE, the undersigned governmental units, in the joint and mutual exercise of their powers, agree as follows: 1.Name. South Metro SWAT. 2.General Purpose. The purpose of this Joint Powers Agreement is to establish an organization to coordinate efforts to develop and provide joint response to critical incidents or high-risk entries where there is a risk of criminal violence, occurring within and outside of the parties’ jurisdictions. 3.Parties. The parties to this Agreement shall consist of the following units of government: City of Apple Valley City of Mendota Heights City of Farmington City of Rosemount City of Hastings City of South St. Paul City of Inver Grove Heights City of West St. Paul City of Lakeville County of Dakota City of Faribault County of Rice City of Northfield 4.Governance. 4.1. Governing Board. The governing board (“Board”) of the South Metro SWAT shall consist of one member and one alternate member appointed by the chief law enforcement officer of each party to this Agreement. Appointees shall be full-time supervisory peace officers of the appointing party. Resolutions or other documentation of the appointments shall be filed with the chair of the Board. Page 228 of 387 2 South Metro SWAT 2024 Joint Powers Agreement Members of the Board shall not be deemed to be employees of South Metro SWAT and shall not be compensated by the Board. 4.2. Terms. Appointees shall serve at the pleasure of the appointing party and may be removed only by the appointing party. 4.3. Officers. During the first quarter of each year the Board shall elect from its members a chair, vice chair and secretary/treasurer. The chair shall preside at all meetings of the Board and shall perform other duties as determined by the Board, including the authority to sign contracts authorized by the Board. The vice chair shall preside during the absence of the chair. The secretary/treasurer shall assist the chair in overseeing the Board’s budget and finances. 4.4. Meetings. The Board shall have regular quarterly meetings. Special meetings may be held on reasonable notice by the chair or vice chair. The presence of a simple majority of the members shall constitute a quorum. All meetings of the board shall be subject to the Open Meeting Law. 4.5. Voting. Each party to this agreement shall have one vote at any meeting of the Board. Proxy votes are not permitted. The Board shall function by a majority vote of board members or alternate members present, provided that a quorum is present. 5.Duties of the Board. 5.1. The Board will formulate a program to carry out its purpose. 5.2. The Board will coordinate information between the parties and the South Metro SWAT. 5.3. The Board has the exclusive authority to and shall appoint and supervise the Team Commander and Assistant Team Commanders of the South Metro SWAT, including appointment to fill vacancies in these positions. Appointments require the concurrence of the chief law enforcement officer of the Team Commander’s or Assistant Team Commander’s employer. 5.4 The Board may relieve the Team Commander or an Assistant Team Commander of their duties at any time upon simple majority vote of the Board. 5.5 The Board shall review annually the policies and procedures of the South Metro SWAT Team. Page 229 of 387 3 South Metro SWAT 2024 Joint Powers Agreement 6.Powers of the Board. 6.1. The Board may enter into any contract necessary or proper for the exercise of its powers or the fulfillment to its duties and enforce such contracts to the extent available in equity or at law, except that the Board shall not enter into any contract the term of which exceeds one year. 6.2. The Board may enter in written contracts with any party to provide budgeting and accounting and administrative services necessary or convenient for the Board. Such services may include but not be limited to: management of all funds, payment for contracted services and other purchases, relevant bookkeeping and record keeping, records management, training records, and purchase of equipment. 6.3. The Board may disburse funds in a manner which is consistent with this Agreement and with the method provided by law for the disbursement of funds by the party under contract to provide budgeting and accounting services. 6.4. The Board may apply for and accept gifts, grants or loans of money or other property (excluding real property) or assistance from the United States government, the State of Minnesota, or any person, association, or agency for any of its purposes; enter into any agreement in connection therewith; and hold, use and dispose of such money or other property and assistance in accordance with the terms of the gift, grant or loan relating thereto. 6.5. The Board must obtain and maintain liability insurance in amounts not less than the statutory liability limits established under Minn. Stat. Ch. 466 and may obtain other insurance it deems necessary to insure the parties, the Board, its members and employees of the parties for actions arising out of this Agreement, including, but not limited to extended reporting period coverage upon termination. With respect to employees of parties who have responded to a request for assistance pursuant to paragraph 9.5.1, they will be deemed to be taking actions arising out of this Agreement from the time they receive a request for assistance pursuant to this Agreement and commence traveling to the location where assistance is to be provided until the Team Commander or Assistant Team Commander has made the decision pursuant to paragraph 9.5.1 to recall the team. 6.6. All powers granted herein shall be exercised by the Board in a fiscally responsible manner and in accordance with the requirements of law. The purchasing and contracting requirements of the party providing budgeting and accounting shall apply to the Board. 6.7. The Board may cooperate with other federal, state and local law enforcement agencies to accomplish the purpose for which it is organized. Page 230 of 387 4 South Metro SWAT 2024 Joint Powers Agreement 6.8 South Metro SWAT does not have the authority to seize property for purposes of Minn. Stat. §§ 609.531-.5318. 6.9. The Board may retain legal counsel to advise the Board and provide civil legal services. The Dakota County Attorney’s Office is not the Board’s legal counsel. 6.10. All cash monies derived from South Metro SWAT operations shall remain the property of south Metro SWAT and shall be used in furtherance of South Metro SWAT efforts. 6.11 The Board is not responsible for investigating the conduct of the Team Commander, an Assistant Team Commander or any team member assigned to the South Metro SWAT. The Board will forward any complaints about any of the conduct of any such individual to the individual’s employing agency. 7.Budget and Finance. 7.1. Budget. By April 30 of each year the Board shall prepare and adopt a budget for the following calendar year and may amend the same from time to time. 7.2. Expenses. The parties intend to fund South Metro SWAT through annual contribution paid by each party. The Board shall establish the contribution by April 30 of the year prior to the year when the contribution is payable. The parties agree to pay the contribution as determined by the Board on or before January 31 of the year following the determination, provided that the respective city council or county board for each party has included funds for this purpose in its adopted budget. If a party elects to withdraw from this Agreement, there will be no reimbursement of any part of the contribution made for the year of withdrawal. 7.3. Accountability. If the Board elects to contract with a party to provide budgeting and accounting services, the Board shall enter into a written fiscal agent agreement with such party. The fiscal agent shall forward reports on South Metro SWAT receipts and disbursements to the members on a monthly basis. Fiscal agent responsibilities include but are not limited to management of all funds, including party contributions and grant funds, payment for contracted services, and bookkeeping and recordkeeping. All funds shall be accounted for according to generally accepted accounting principles. 7.4 Invoices. The secretary/treasurer may authorize payment of invoices which are consistent with the adopted budget and shall report to the Board all such invoices at its next regular meeting. Page 231 of 387 5 South Metro SWAT 2024 Joint Powers Agreement 8.South Metro SWAT Team members. 8.1. The Team Commander and Assistant Team Commanders and team members shall be licensed peace officers. The chief law enforcement officer of each party shall assign licensed peace officers to serve as South Metro SWAT team members, subject to approval of the Team Commander. Appointment as a Team Commander, Assistant Team Commander or team member pursuant to this Agreement shall not obligate any party to pay its employees so appointed any premium pay. 8.2. Team Commander, Assistant Team Commanders and team members assigned to the South Metro SWAT at all times will remain employees of the members’ respective jurisdictions and will not be employees of the Board. 9.Operations. 9.1. Team Structure. The Team Commander, with Board approval, will organize a leadership structure for South Metro SWAT that ensures efficient operation and deployment of resources. 9.2. Budget. The Team Commander will prepare and present to the Board annually a requested operating and capital improvement budget for the following year. 9.3. Communication. The Team Commander will act as a liaison between the South Metro SWAT and the Board, providing quarterly updates on team status, deployment, and budget. 9.4. Training. The Team Commander shall be responsible for arranging monthly and annual training events for team members, consistent with direction from the Board. The Team Commander shall also be responsible for maintaining records of the training received by team leaders and members as well as records of all other activities undertaken by the Team Commander, Assistant Team Commanders, team leaders and team members pursuant to this Agreement. 9.5.Deployment. 9.5.1. Requests for Assistance. Whenever a party, in its sole discretion, determines that conditions within its jurisdiction cannot be adequately addressed by that jurisdiction’s personnel and resources because of a critical incident or need for high risk entry, the party may request, in accordance with policies and procedures of the Board, that the South Metro SWAT deploy a South Metro SWAT team to assist the party’s jurisdiction. Upon a request for assistance, a South Metro SWAT team may be dispatched to the requesting party, in accordance with policies and procedures of the Board. A party may decline to make its personnel Page 232 of 387 6 South Metro SWAT 2024 Joint Powers Agreement available in response to any such request. Failure to provide assistance in response to a request made pursuant to this Agreement will not result in any liability to a party or South Metro SWAT. The Team Commander or Assistant Team Commander shall notify the Board members representing the employing agencies’ team members who are deployed anytime that assistance is provided pursuant to this Agreement. The Team Commander will report to the Board quarterly regarding any assistance provided to a party pursuant to this Agreement. The Team Commander or an Assistant Team Commander may at any time and in his/her sole judgment recall the team. The decision to recall a team provided pursuant to this Agreement will not result in liability to the South Metro SWAT, any party, or to the Team Commander or Assistant Team Commander who recalled the team. 9.5.2. Direction and Control. A party may at any time recall its personnel or equipment if it is considered to be in the best interests of the party to do so. South Metro SWAT team members will be under the tactical control of the Team Commander or other person in command of the scene, until a party withdraws its personnel or equipment. 9.5.3. Compensation. When the South Metro SWAT provides services to a requesting party, the personnel of the South Metro SWAT shall be compensated by their respective employers just as if they were performing the duties within and for the jurisdiction of their employer. No charges will be levied by the South Metro SWAT or by the parties for specialized response operations provided to a requesting party pursuant to this Agreement unless that assistance continues for a period exceeding 24 continuous hours. If assistance provided pursuant to this agreement continues for more than 24 continuous hours, and the assistance is not provided in connection with a police call for services, any party whose officers provided assistance for South Metro SWAT may, at the direction of the board, submit itemized bills for the actual cost of any assistance provided, including salaries, overtime, materials and supplies, to the South Metro SWAT and the South Metro SWAT shall submit the invoices to the requesting party. The requesting party shall reimburse the South Metro SWAT for that amount, and the South Metro SWAT shall forward the reimbursement to the responding party. 9.5.4. Workers’ Compensation. Each party to this Agreement shall be responsible for injuries to or death of its own employees in connection with services provided pursuant to this Agreement. Each party shall maintain workers’ compensation coverage or self-insurance coverage, covering its own personnel while they are providing assistance as a member of the South Metro SWAT. Each party to this Agreement waives the right to sue any other party for any workers’ compensation benefits Page 233 of 387 7 South Metro SWAT 2024 Joint Powers Agreement paid to its own employee or their dependents, even if the injuries were caused wholly or partially by the negligence of any other party or its officers, employees, or agents. The Team Commander, Assistant Commander, and team members are not employees of the South Metro SWAT. 9.5.5. Damage to Equipment. Each party shall be responsible for damage to or loss of its own equipment occurring during deployment of the South Metro SWAT. Each party waives the right to sue any other party for any damages to or loss of its equipment, even if the damages or losses were caused wholly or partially by the negligence of any other party or its officers, employees, or agents. 9.5.6. Liability and Indemnification. The South Metro SWAT is a separate and distinct public entity to which the parties have transferred all responsibility and control for actions taken pursuant to this Agreement. The South Metro SWAT shall defend and indemnify the parties and their officers, employees, volunteers, and agents from and against all claims, damages, losses, and expenses, including reasonable attorney fees, arising from the South Metro SWAT activities or operations, including deployments of a South Metro SWAT team, decisions of the Board, and South Metro SWAT training activities. To the full extent permitted by law, this Agreement is intended to be and shall be construed as a “cooperative activity” and it is the intent of the parties that they shall be deemed a “single governmental unit” for the purposes of liability, all as set forth in Minnesota Statutes, Section 471.59, subd. 1a(a); provided further that for purposes of that statute, each party to this Agreement expressly declines responsibility for the acts or omissions of the other parties. Nothing in this Agreement shall constitute a waiver of the statutory limits on liability set forth in Minnesota Statutes, Chapter 466 or a waiver of any available immunities or defenses. Under no circumstances shall a party be required to pay on behalf of itself and any other parties any amounts in excess of the limits of liability established in Minnesota Statutes Ch. 466 applicable to any third-party claim. The statutory limits of liability for some or all of the parties may not be added together or stacked to increase the maximum amount of liability for any third-party claim. Any excess or uninsured liability shall be borne equally by all the parties, but this does not include the liability of any individual officer, employee, Page 234 of 387 8 South Metro SWAT 2024 Joint Powers Agreement or agent which arises from his or her own malfeasance, willful neglect of duty, or bad faith. Nothing herein shall be construed to provide insurance coverage or indemnification to an officer, employee, or volunteer of any member for any act or omission for which the officer, employee or volunteer is guilty of malfeasance in office, willful neglect of duty, or bad faith. 9.6. Aid to Non-Parties. 9.6.1. Upon a request for assistance from a governmental unit that is not a party to this Agreement, a South Metro SWAT team may be dispatched to such governmental unit, in accordance with policies and procedures of the Board, for a period of time not to exceed 24 hours, provided that the police chief or Sheriff, as appropriate, has consented to such deployment of his or her respective employees. Failure to provide assistance in response to any such request shall not result in any liability to a party or South Metro SWAT. The Team Commander or Assistant Team Commander shall notify the chair of the Board any time such assistance is provided. The Team Commander or Assistant Team Commander may at any time and in his/her sole judgment recall the team. The decision to recall a team hereunder shall not result in any South Metro SWAT liability. 9.6.2. Any party whose officers provided assistance pursuant to this paragraph may, at the direction of the board, submit itemized bills for the actual cost of any assistance provided, including salaries, overtime, materials and supplies to the South Metro SWAT and the South Metro SWAT shall submit the invoices to the requesting entity. The South Metro SWAT shall forward any payments it receives in connection with such invoices to the invoicing party. 10.Term. The term of this Agreement shall be effective only when all the parties have signed this Agreement. The chair of the Board shall notify the parties in writing of the effective date of this Agreement. This Agreement shall continue in effect until terminated in accordance with paragraph 11.2 or December 31, 2028, whichever first occurs. 11.Withdrawal and Termination. 11.1. Withdrawal. Any party may withdraw from this Agreement upon 90 days’ written notice to the other parties. Withdrawal by any party shall not terminate this Agreement with respect to any parties who have not withdrawn. Withdrawal shall not discharge any liability incurred by any party prior to withdrawal. Such liability shall continue until discharged by law or agreement. Page 235 of 387 9 South Metro SWAT 2024 Joint Powers Agreement A withdrawing party shall have no claim to any property or assets owned or held by South Metro SWAT. 11.2. Termination. This Agreement shall terminate upon the occurrence of any one of the following events: (a) when necessitated by operation of law or as a result of a decision by a court of competent jurisdiction; or (b) when a majority of remaining parties agrees to terminate the Agreement upon a date certain. 11.3. Effect of Termination. Termination shall not discharge any liability incurred by the South Metro SWAT or by the parties during the term of this agreement. Upon termination and after payment of all outstanding obligations, property or surplus money held by the South Metro SWAT shall then be distributed to the parties in proportion to their contributions. 12.Notice. Notice of withdrawal shall be provided by first class mail to the following: Apple Valley Chief of Police 7100 147th Street West Apple Valley, MN 55124 Farmington Chief of Police 19500 Municipal Drive Farmington, MN 55024 Hastings Chief of Police 150 3rd Street East Hastings, MN 55033 Inver Grove Heights Chief of Police 8150 Barbara Avenue Inver Grove Heights, MN 55077 Lakeville Chief of Police 9237 183rd Street West Lakeville, MN 55044 Faribault Chief of Police 25 4th St NW Faribault, MN 55021 Northfield Chief of Police 1615 Riverview Dr Northfield, MN 55057 Mendota Heights Chief of Police Page 236 of 387 10 South Metro SWAT 2024 Joint Powers Agreement 1101 Victoria Curve Mendota Heights, MN 55118 Rosemount Chief of Police 2875 145th Street West Rosemount, MN 55068 South St. Paul Chief of Police 125 3rd Avenue North South St. Paul, MN 55075 West St. Paul Chief of Police 1616 Humbolt Avenue West St. Paul, MN 55118 Dakota County Sheriff Law Enforcement Center 1580 Highway 55 Hastings, MN 55033 Rice County Sheriff 118 3rd St NW Faribault, MN 55021 13.Miscellaneous. 13.1. Amendments. This agreement may be amended only in writing and upon the consent of each of the parties’ governing body. 13.2. Records, accounts and reports. The books and records of the South Metro SWAT shall be subject to the provisions of Minn. Stat. Ch. 13. 13.3. Counterparts. This agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. Counterparts shall be filed with the chair of the Board. 13.4. Additional Parties. Any other municipality within Dakota County or any municipality or County adjacent to Dakota County may become a party to this Agreement upon approval of the Board, adoption of a resolution by the entity’s governing body, execution of this Agreement, and filing of the same with the chair of the Board. Page 237 of 387 11 South Metro SWAT 2024 Joint Powers Agreement IN WITNESS WHEREOF, the parties have executed this Agreement on the dates indicated below. Approved by Dakota County Board COUNTY OF DAKOTA Resolution No.: 18- By: Dated: Approved as to form: Assistant County Attorney/ Date Name: Title: Date of Signature: KS18-357 2019 JPA for SOUTH METRO SWAT Page 238 of 387 12 South Metro SWAT 2024 Joint Powers Agreement CITY OF APPLE VALLEY By: Name: Title: Date of Signature: Attest: By: Name: Title: City Clerk Date: Page 239 of 387 13 South Metro SWAT 2024 Joint Powers Agreement CITY OF FARMINGTON By: Name: Title: Date of Signature: Attest: By: Name: Title: City Clerk Date: Page 240 of 387 14 South Metro SWAT 2024 Joint Powers Agreement CITY OF HASTINGS By: Name: Title: Date of Signature: Attest: By: Name: Title: City Clerk Date: Page 241 of 387 15 South Metro SWAT 2024 Joint Powers Agreement CITY OF INVER GROVE HEIGHTS By: Name: Title: Date of Signature: Attest: By: Name: Title: City Clerk Date: Page 242 of 387 16 South Metro SWAT 2024 Joint Powers Agreement CITY OF LAKEVILLE By: Name: Title: Date of Signature: Attest: By: Name: Title: City Clerk Date: Page 243 of 387 17 South Metro SWAT 2024 Joint Powers Agreement CITY OF MENDOTA HEIGHTS By: Name: Title: Date of Signature: Attest: By: Name: Title: City Clerk Date: Page 244 of 387 18 South Metro SWAT 2024 Joint Powers Agreement CITY OF ROSEMOUNT By: Name: Title: Date of Signature: Attest: By: Name: Title: City Clerk Date: Page 245 of 387 19 South Metro SWAT 2024 Joint Powers Agreement CITY OF SOUTH ST. PAUL By: Name: Title: Date of Signature: Attest: By: Name: Title: City Clerk Date: Page 246 of 387 20 South Metro SWAT 2024 Joint Powers Agreement CITY OF WEST ST. PAUL By: Name: Title: Date of Signature: Attest: By: Name: Title: City Clerk Date: Page 247 of 387 21 Dakota County SOUTH METRO SWAT 2019 Joint Powers Agreement CITY OF NORTHFIELD By: Name: Title: Date of Signature: Attest: By: Name: Title: City Clerk Date: Page 248 of 387 22 Dakota County SOUTH METRO SWAT 2019 Joint Powers Agreement CITY OF FARIBAULT By: Name: Title: Date of Signature: Attest: By: Name: Title: City Clerk Date: Page 249 of 387 23 Dakota County SOUTH METRO SWAT 2019 Joint Powers Agreement COUNTY OF RICE By: Name: Title: Date of Signature: Attest: By: Name: Title: Rice County Sheriff Date: Page 250 of 387 Date: 11/6/2023 Resolution Adopting Diseased Tree Nuisance Abatement and Special Assessment Agreement Proposed Action Staff recommends adoption of the following motion: Move to approve Resolution Adopting Diseased Tree Nuisance Abatement and Special Assessment Agreement. Overview The homeowner has requested the cost of the removal of diseased tree be assessed against their property taxes per the signed special assessment agreement. Supporting Information 1. Resolution 2023-11-06 Tree Removal Special Assessment 2. Resolution 2023-11-06 Tree Removal Special Assessment Exhibit B Financial Impact: $4,800.00 Budgeted: No Source: Assessment Envision Lakeville Community Values: Good Value for Public Services Report Completed by: Cheri Donovan, Assistant Finance Director Page 251 of 387 226961v1 CITY OF LAKEVILLE DAKOTA COUNTY, MINNESOTA RESOLUTION NO. ________ Resolution Adopting Diseased Tree Nuisance Abatement and Special Assessment Agreement WHEREAS, the property owners (“Owners”) of the property legally described in Exhibit A attached hereto (“Subject Property”) have requested that the City of Lakeville specially assess the costs to provide for the removal of three (3) emerald ash borer infested shade trees; and WHEREAS, the City has received the following signed Diseased Tree Nuisance Abatement and Special Assessment Agreement attached hereto as Exhibit B, waiving all applicable assessment procedural requirements and requesting to be assessed for the Diseased Tree Nuisance Abatement in the amount itemized therein for the Subject Property. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LAKEVILLE, MINNESOTA: 1. The signed Diseased Tree Nuisance Abatement and Special Assessment Agreement is hereby accepted and approved. 2. The diseased tree nuisance abatement costs amounting to $4,800.00 are hereby adopted and shall constitute a special assessment against the Subject Property and hereby made part of this Resolution by reference and that the tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 3. Such assessment shall be payable in equal annual installments without deferment extending over a period of five (5) years, the first of the installments to be payable with taxes paid in 2024 and shall bear the interest rate of 4.4% per annum. To the first installment shall be added interest on the entire Assessment from the date of this Resolution until December 31, 2024. 4. The Owner, may at any time pay the City the entire amount of the Assessment remaining unpaid with interest accrued to December 31 of the year in which the payment is made. Such payment must be made before November 16 or interest will be charged through December 31 of the next succeeding year. The first installment shall be payable with taxes in 2024. 5. The City Clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County. APPROVED AND ADOPTED this 6th day of November, 2023, by the City Council of the Lakeville, Minnesota. Page 252 of 387 226961v1 CITY OF LAKEVILLE By: ______ Joshua Lee, Acting Mayor ATTEST: ______________________________ Ann Orlofsky, City Clerk Page 253 of 387 226961v1 EXHIBIT A Lot 12, Block 2, Homestead Creek, Dakota County, Minnesota. Page 254 of 387 226961v1 EXHIBIT B [Attach Special Assessment Agreement] Page 255 of 387 Page 256 of 387 Page 257 of 387 CITY OF LAKEVILLE BY: ------------Joshua Lee, Acting Mayor AND ------------Ann Orlofsky, City Clerk STATE OF MINNESOTA ) ( ss. COUNTY OF DAKOTA ) The foregoing instrument was acknowledged before me this ___ day of _____ __ , 20_, by Joshua Lee and by Ann Orlofsky, respectively the Mayor and City Clerk of the City of Lakeville, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. NOTARY PUBLIC 3 221239v2 6th 23November Page 258 of 387 Page 259 of 387 Date: 11/6/2023 Joncas Interim Use Permit, 16079 Buck Hill Road Proposed Action Staff recommends adoption of the following motion: Move to approve an Interim Use Permit for Eric Joncas to allow outside sales and display of motor vehicles in the C-3, General Commercial District and adopt the findings of fact. Overview Eric Joncas submitted an application for an interim use permit to allow outside sales and display of used electric motor vehicles on property located at 16079 Buck Hill Road and zoned C-3, General Commercial District. Outside sales and display as an accessory use is allowed in the C- 3 District but not to exceed 30% of the gross floor area of the principal building or building tenant lease space and subject to approval of an interim use permit. The Planning Commission held a public hearing on October 19, 2023 to consider the interim use permit request. The Planning Commission recommended unanimous approval subject to five stipulations. There were no public comments at the public hearing. Supporting Information 1. Interim Use Permit and Supporting Information Financial Impact: $$0.00 Budgeted: No Source: Envision Lakeville Community Values: Diversified Economic Development Report Completed by: Frank Dempsey, Associate Planner Page 260 of 387 1 (Reserved for Dakota County Recording Information) CITY OF LAKEVILLE DAKOTA COUNTY, MINNESOTA INTERIM USE PERMIT NO. 23- ___ 1. Permit. Subject to the terms and conditions set forth herein, the City of Lakeville hereby approves an Interim Use Permit for Eric Joncas to allow outside sales and display of motor vehicles in the C-3, General Commercial District located at 16079 Buck Hill Road. 2. Property. The permit is for the following described property in the City of Lakeville, Dakota County, Minnesota: (See Exhibit A) 3. Conditions. This conditional use permit amendment is issued subject to the following conditions: a) Outside sales and display shall be restricted to the four parking spaces in the area identified on the approved site plan and shall not exceed 30% of the floor area of the lease space for this use in the principal building. b) Outside sales and display of motor vehicles shall not obstruct the access to the building and site and shall not impede access by emergency service vehicles. c) A Minnesota dealer license shall be obtained by the business owner and a copy shall be submitted to the City prior to commencing the sale of motor vehicles on-site. d) Signage shall be installed and maintained in compliance with Zoning Ordinance requirements and subject to approval of a sign permit. Page 261 of 387 2 e) The interim use permit will terminate at such time that outside sales and display of motor vehicles is no longer occurring on the property or a change of use in building occupancy. a) Revocation. The City may revoke the interim use permit for cause upon determination that the interim use permit is not in conformance with the conditions of the permit or is in continued violation of the city code or other applicable regulations. b) Expiration. This interim use permit shall expire unless the applicant commences the authorized use within one year of the date of this interim use permit unless an extension is approved by the Zoning Administrator. DATED: November 6, 2023 CITY OF LAKEVILLE BY: ________________________ Joshua Lee, Acting Mayor SEAL BY: ________________________ Ann Orlowsky, City Clerk STATE OF MINNESOTA ) ( COUNTY OF DAKOTA ) The foregoing instrument was acknowledged before me this 6th day of November 2023 by Joshua Lee, Acting Mayor and by Ann Orlofsky, City Clerk of the City of Lakeville, a Minnesota municipal corporation, on behalf of the corporation. ____________________________ Notary Public DRAFTED BY: City of Lakeville 20195 Holyoke Avenue Lakeville, MN 55044 Page 262 of 387 3 EXHIBIT A LEGAL DESCRIPTION That part of the Northwest Quarter of the Northwest Quarter of the Northeast Quarter of Section 1, Township 114, Range 21, Dakota County, Minnesota, lying north of Parcel 3C, as shown on Dakota County Road Right-of-Way Map. No. 146, and lying west of the east 75.00 feet of said Northwest Quarter of the Northwest Quarter of the Northeast Quarter, and lying easterly of a line described as follows: Commencing at the Northwest corner of the Northeast Quarter of said Section 1; thence South 89 degrees 44 minutes 14 seconds East, assumed bearing, along the north line of said Northwest Quarter of the Northwest Quarter of said Northeast Quarter a distance of 387.55 feet to the point of beginning of the line to be described; thence South 04 degrees 01 minutes 09 seconds East a distance of 351.39 feet to the north line of said Parcel 3C and said line there terminating. Page 263 of 387 1 CITY OF LAKEVILLE DAKOTA COUNTY, MINNESOTA JONCAS INTERIM USE PERMIT FINDINGS OF FACT AND DECISION On October 19, 2023 the Lakeville Planning Commission met at its regularly scheduled meeting to consider the application of Eric Joncas for an interim use permit to allow outside sales and display of motor vehicles in the C-3 District located at 16079 Buck Hill Road. The Planning Commission held a public hearing on the proposed interim use permit preceded by published and mailed notice. The applicant was present and the Planning Commission heard testimony from all interested persons wishing to speak. The City Council hereby adopts the following: FINDINGS OF FACT 1. The property is located in Planning District No. 1 of the 2040 Comprehensive Plan, which guides the property for commercial uses. 2. The property is currently zoned C-3, General Commercial District. 3. The legal description of the property is: (See Exhibit A) 4. Section 11-4-3E of the City of Lakeville Zoning Ordinance provides that a conditional use permit may not be issued unless certain criteria are satisfied. Section 11-5-3 states that interim use permits shall be processed according to the standards and procedures for a conditional use permit. The criteria and our findings regarding them are: a. The proposed action has been considered in relation to the specific policies and provisions of and has been found to be consistent with the official City Comprehensive Plan. Finding: The proposed outside sales and display is a commercial use consistent with the policies and provisions of Planning District 1 of the 2040 Comprehensive Land Use Plan. b. The proposed use is or will be compatible with present and future land uses of the area. Page 264 of 387 2 Finding: The proposed outside sales and display will be compatible with existing and future land uses in the area given compliance with the interim use permit. c. The proposed use conforms with all performance standards contained in the Zoning Ordinance. Finding: The proposed outside sales and display will conform with all performance standards contained in the Zoning Ordinance and the City Code given compliance with the interim use permit. d. The proposed use can be accommodated with existing public services and will not overburden the City’s service capacity. Finding: The subject property is served with necessary public services and the outside sales and display of motor vehicles will not overburden the City’s service capacity. e. Traffic generation by the proposed use is within capabilities of streets serving the property. Finding: Traffic generation will not significantly increase due to the proposed motor vehicle outside sales and display use and is within the capabilities of major collector Buck Hill Road, which serves the property. 5. The planning report dated October 13, 2023 prepared by Frank Dempsey, Associate Planner is incorporated herein. DECISION The City Council approves the interim use permit in the form attached hereto. DATED: November 6, 2023 CITY OF LAKEVILLE BY: ________________________ Joshua Lee, Acting Mayor SEAL BY: ________________________ Ann Orlofsky, City Clerk Page 265 of 387 3 STATE OF MINNESOTA ) ( COUNTY OF DAKOTA ) The foregoing instrument was acknowledged before me this 6th day of November 2023 by Joshua Lee, Acting Mayor and by Ann Orlofsky, City Clerk of the City of Lakeville, a Minnesota municipal corporation, on behalf of the corporation. __________________________ Notary Public DRAFTED BY: City of Lakeville 20195 Holyoke Avenue Lakeville, MN 55044 Page 266 of 387 4 EXHIBIT A LEGAL DESCRIPTION That part of the Northwest Quarter of the Northwest Quarter of the Northeast Quarter of Section 1, Township 114, Range 21, Dakota County, Minnesota, lying north of Parcel 3C, as shown on Dakota County Road Right-of-Way Map. No. 146, and lying west of the east 75.00 feet of said Northwest Quarter of the Northwest Quarter of the Northeast Quarter, and lying easterly of a line described as follows: Commencing at the Northwest corner of the Northeast Quarter of said Section 1; thence South 89 degrees 44 minutes 14 seconds East, assumed bearing, along the north line of said Northwest Quarter of the Northwest Quarter of said Northeast Quarter a distance of 387.55 feet to the point of beginning of the line to be described; thence South 04 degrees 01 minutes 09 seconds East a distance of 351.39 feet to the north line of said Parcel 3C and said line there terminating. Page 267 of 387 CITY OF LAKEVILLE PLANNING COMMISSION MEETING MINUTES October 19, 2023 Vice Chair Zimmer called the meeting to order at 6:00 p.m. in the Council Chambers at City Hall. The Pledge of Allegiance to the flag was given. Members Present: Vice Chair Christine Zimmer, Scott Einck, Pat Kaluza, Brooks Lillehei, Jason Swenson, Amanda Tinsley, Ex-Officio member Jeff Hanson Members Absent: Chair Jenna Majorowicz, Patty Zuzek Staff Present: Daryl Morey, Planning Director; Frank Dempsey, Associate Planner; Tina Morrow, Recording Secretary 3. Approval of the Meeting Minutes The September 21, 2023 Planning Commission meeting minutes were approved as presented. 4. Announcements Planning Director Daryl Morey stated that if none of the items at tonight’s meeting are tabled, the November 2, 2023 Planning Commission meeting will be canceled. 5. Eric Joncas Vice Chair Zimmer opened the public hearing to consider the application of Eric Joncas for an interim use permit to allow outdoor sales and display of automobiles as an accessory use in the C-3, General Commercial District located at 16079 Buck Hill Road. Eric Joncas presented a brief overview of the project. Associate Planner Frank Dempsey presented the planning report. Mr. Dempsey stated the applicant has applied for an interim use permit to allow outside sales and display of used electric motor vehicles on property zoned C-3, General Commercial District. Outside sales and display of motor vehicles are allowed in the C-3 District but not to exceed 30% of the gross floor area of the principal building or building tenant lease space by interim use permit. The proposed outside sales and display area would include four vehicle parking spaces located near the west entrance to the property at Buck Hill Road. Page 268 of 387 Planning Commission Meeting Minutes, October 19, 2023 Page 2 Planning Department staff recommends approval of the interim use permit, subject to the 5 stipulations listed in the October 13, 2023 planning report, and approval of the Findings of Fact dated October 19, 2023. Vice Chair Zimmer opened the hearing to the public for comment. There were no comments from the audience. Motion was made by Lillehei, seconded by Swenson to close the public hearing at 6:07 p.m. Voice vote was taken on the motion. Ayes – unanimous. Vice Chair Zimmer asked for comments from the Planning Commission. Discussion points included: • Commissioner Kaluza asked the applicant if there were any plans for a public charging station? Mr. Joncas replied there is not. • Commissioner Swenson commented positively on adding another choice for automobile sales in Lakeville. Motion was made by Swenson, seconded by Lillehei to recommend to City Council approval of the Eric Joncas interim use permit subject to the following stipulations, and approval of the Findings of Fact dated October 19, 2023: 1. Outside sales and display shall be restricted to the four parking spaces in the area identified on the approved site plan and shall not exceed 30% of the floor area of the lease space for this use in the principal building. 2. Outside sales and display of motor vehicles shall not obstruct the access to the building and site and shall not impede access by emergency service vehicles. 3. A Minnesota dealer licenses shall be obtained by the business owner and a copy shall be submitted to the City prior to commencing the sale of motor vehicles on-site. 4. Signage shall be installed and maintained in compliance with Zoning Ordinance requirements and subject to approval of a sign permit. 5. The interim use permit will terminate at such time that outside sales and display of motor vehicles is no longer occurring on the property or a change of use in building occupancy. Ayes: Kaluza, Lillehei, Zimmer, Einck, Tinsley, Swenson Nays: 0 Page 269 of 387 City of Lakeville Planning Department Memorandum To: Planning Commission From: Frank Dempsey, AICP, Associate Planner Date: October 13, 2023 Subject: Packet Material for the October 19, 2023 Planning Commission Meeting Agenda Item: Eric Joncas Interim Use Permit Application Action Deadline: November 25, 2023 INTRODUCTION Eric Joncas has submitted an application for an interim use permit to allow outside sales and display of motor vehicles on property located at 16079 Buck Hill Road and zoned C-3, General Commercial District. Outside sales and display are allowed in the C-3 District but not to exceed 30% of the gross floor area of the principal building or building tenant lease space and subject to approval of an interim use permit. The following exhibits are attached for your information: EXHIBITS A. Location and Zoning Map B. Aerial Photo C. Aerial Photo Enlarged D. North Property Boundary Residential Screening E. Applicant Narrative Surrounding Land Uses and Zoning North – Sunny Acres Manufactured Home Park (City of Burnsville) South – Buck Hill Road (ROW) Page 270 of 387 2 East – Classic Collision Auto Repair (C-3 District) West – Undeveloped Property (C-3 District) STAFF ANALYSIS Eric Joncas is a motor vehicle dealer who leases a 2,200 square foot tenant space in the 9,574 square foot, three unit multi-tenant commercial building located at 16079 Buck Hill Road. Mr. Joncas specializes in the re-sale of electric motor vehicles. Building tenants also include O’Reilly Auto Parts and Natreum. The proposed outside sales and display area would include four vehicle parking spaces located near the west entrance to the property at Buck Hill Road. Based on the 2,200 square foot lease area of the building, the maximum allowable number of display vehicle parking spaces is four, equal to 30% of the office lease space. Thirty percent of the lease area equals 660 square feet. One parking space at the proposed location of the property equals 162 square feet (9’ x 18’), which is not more than four parking spaces. The City Council approved a previous interim use permit in 2009 allowing Hertz Car Rental to display rental motor vehicles on this same property. Hertz occupied the west tenant bay in the current location of Natreum before relocating to the Classic Collision (formerly Crystal Lake Automotive) building in 2015. Interim Use Permit Criteria. Section 11-5-5 of the Zoning Ordinance requires that an interim use permit comply with the following: A. Meet the standards of a conditional use permit set forth in subsection 11-4-3E of this title. See attached findings of fact. B. Conform to the applicable general performance standards of Section 11-4-7 of this title. Staff has reviewed the 17 performance standards in Section 11-4-7 and finds that the interim use permit application meets all applicable standards, including site access, parking, and landscaping. The property requires 43 parking spaces for the 9,574 square foot building. A total of 51 parking spaces are provided on-site. C. The use is allowed as an interim use in the respective zoning district. The proposed outside sales and display motor vehicles is allowed by interim use permit in the C-3 District. Page 271 of 387 3 D. The date or event that will terminate the use can be identified with certainty. The interim use permit shall terminate upon a change of building occupancy or when the motor vehicle sales use with outside sales and display is no longer operating from the property. E. The use will not impose additional unreasonable costs on the public. The proposed outside sales and display will be impose costs on the public. F. The user agrees to any conditions that the city council deems appropriate for permission of the use. The applicant shall comply with the recommendations stipulated in the planning report as approved by the City Council. RECOMMENDATION Planning Department staff recommends approval of the Eric Joncas interim use permit for outside sales and display of motor vehicles in the C-3 District subject to the following stipulations: 1. Outside sales and display shall be restricted to the four parking spaces in the area identified on the approved site plan and shall not exceed 30% of the floor area of the lease space for this use in the principal building. 2. Outside sales and display of motor vehicles shall not obstruct the access to the building and site and shall not impede access by emergency service vehicles. 3. A Minnesota dealer licenses shall be obtained by the business owner and a copy shall be submitted to the City prior to commencing the sale of motor vehicles on-site. 4. Signage shall be installed and maintained in compliance with Zoning Ordinance requirements and subject to approval of a sign permit. 5. The interim use permit will terminate at such time that outside sales and display of motor vehicles is no longer occurring on the property or a change of use in building occupancy. Findings of fact for the interim use permit are attached. Page 272 of 387 Exhibit A 16079 Page 273 of 387 Source: Esri, Maxar, Earthstar Geographics, IGN, and the GIS User Community City of Lakeville Site Location Map Joncas Interim Use Permit SUNNY ACRES MHP - CITY OF BURNSVILLE EXHIBIT B &Joncas Tenant Space 16079 Buck Hill Road Four Assigned Parking Spaces & Page 274 of 387 Source: Esri, Maxar, Earthstar Geographics, IGN, and the GIS User Community EXHIBIT C Four Assigned Parking Spaces &Page 275 of 387 Exhibit D Page 276 of 387 Exhibit E Page 277 of 387 Date: 11/6/2023 Professional services contact for work to repaint the water tower near the Central Maintenance Facility Proposed Action Staff recommends adoption of the following motion: Move to approve a professional services contract with SEH, Inc. for repainting the water tower near the Central Maintenance Facility Overview The water tower located at the corner of 179th Street and Granby Lane by the Central Maintenance Facility is in need of repainting. The coating has reached its expected life and has failed in some areas. Flash rust is starting to be seen. In 2018 spot repainting repairs were completed but this work was only intended to extend the life of the paint a few years until the entire tank can be repainted. The proposed work includes removing and repainting the exterior and interior of the tank and adding City logos to the tower. Other miscellaneous work is included in the scope of the project. SEH, Inc. proposal identifies the scope of services and estimated cost to prepare the final design, bidding and construction observation and administration services subject to the 2021 Professional Services Agreement with the City. The project is proposed to receive bids next January and start work end of July 2024. Supporting Information 1. Agreement for Professional Services Financial Impact: $86,590.00 Budgeted: Yes Source: Water Operations Fund Envision Lakeville Community Values: Good Value for Public Services Report Completed by: Paul Oehme, Public Works Director Page 278 of 387 Short Elliott Hendrickson Inc. Letter Agreement - 1 City of Lakeville Affirmative Action, Equal Opportunity Employer (Rev. 11.08.18aa) Agreement for Professional Services This Agreement is effective as of November 1, 2023, between City of Lakeville (Client) and Short Elliott Hendrickson Inc. (Consultant). This Agreement authorizes and describes the scope, schedule, and payment conditions for Consultant’s work on the Project described as: CMF Water Tower Rehabilitation Client’s Authorized Representative: Paul Oehme, PE Address: 20195 Holyoke Ave, Lakeville, Minnesota, 55044, United States Telephone: 952.985.2701 email: poehme@lakevillemn.gov Project Manager: Brad Sipe Address: 3535 Vadnais Center Drive, St. Paul, Minnesota 55110 Telephone: 615.613.3880 email: bsipe@sehinc.com Scope: The Basic Services to be provided by Consultant as set forth herein are provided subject to the attached General Conditions of the Agreement for Professional Services (General Conditions Rev. 05.15.22), which is incorporated by reference herein and subject to Exhibits attached to this Agreement. Design and inspection services will be provided in accordance with attached Exhibit B. Schedule: See Exhibit B Payment: The estimated fee is subject to a not-to-exceed amount of $ 86,590 including expenses and equipment. The payment method, basis, frequency and other special conditions are set forth in attached Exhibit A-1 This Agreement for Professional Services, attached General Conditions, Exhibits and any Attachments (collectively referred to as the “Agreement”) supersedes all prior contemporaneous oral or written agreements and represents the entire understanding between Client and Consultant with respect to the services to be provided by Consultant hereunder. In the event of a conflict between the documents, this document and the attached General Conditions shall take precedence over all other Exhibits unless noted below under “Other Terms and Conditions”. The Agreement for Professional Services and the General Conditions (including scope, schedule, fee and signatures) shall take precedence over attached Exhibits. This Agreement may not be amended except by written agreement signed by the authorized representatives of each party. Other Terms and Conditions: Other or additional terms contrary to the General Conditions that apply solely to this project as specifically agreed to by signature of the Parties and set forth herein: None Short Elliott Hendrickson Inc. City of Lakeville By: [[DocuSignSignature_1]] By: [[DocuSignSignature_2]] Full Name: Title: [[DocuSignFullName_1]] [[DocuSignText_1]] Full Name: Mayor: [[DocuSignFullName_2]] [[DocuSignText_2]] [[DocuSignSignature_1]] By: [[DocuSignSignature_2]] [[DocuSignFullName_1]] [[DocuSignText_1]] Full Name: City Clerk: [[DocuSignFullName_2]] [[DocuSignText_2]] Miles B. Jensen, PE Principal/Water Market Leader Page 279 of 387 Page 280 of 387 Page 281 of 387 Page 282 of 387 Page 283 of 387 Page 284 of 387 Page 285 of 387 Page 286 of 387 Page 287 of 387 Page 288 of 387 Page 289 of 387 Page 290 of 387 Date: 11/6/2023 Berres Ridge 9th Addition final plat Proposed Action Staff recommends adoption of the following motion: Move to approve a resolution approving the Berres Ridge 9th Addition final plat. Overview Berres Ridge Development, LLC has submitted a final plat application for Berres Ridge 9th Addition, which consists of 34 single family residential lots on 13.09 acres of land located north of 202nd Street (CSAH 50), along Hamburg Avenue. The Berres Ridge 9th Addition final plat is consistent with the approved preliminary plat. This is the ninth and final phase of the Berres Ridge preliminary plat of 366 single family lots approved in 2015. Supporting Information 1. Final Plat Resolution 2. Development Contract 3. Final Plat Reports Financial Impact: $0 Budgeted: No Source: Envision Lakeville Community Values: A Home for All Ages and Stages of Life Report Completed by: Kris Jenson, Assocaite Planner Page 291 of 387 (Reserved for Dakota County Recording Information) CITY OF LAKEVILLE DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 23-___ RESOLUTION APPROVING THE FINAL PLAT OF BERRES RIDGE 9TH ADDITION WHEREAS, the owner of the property described as BERRES RIDGE 9TH ADDITION has requested final plat approval; and WHEREAS, the preliminary plat was reviewed by the Planning Commission and the Parks, Recreation and Natural Resources Committee and approved by the City Council; and WHEREAS, the final plat is consistent with the preliminary plat; and WHEREAS, the final plat is acceptable to the City; NOW THEREFORE BE IT RESOLVED by the Lakeville City Council: 1.BERRES RIDGE 9TH ADDITION final plat is approved subject to the development contract and security requirements. 2. The Mayor and City Clerk are hereby authorized to sign the development contract and the final plat mylars. 3. The City Clerk is directed to file a certified copy of this resolution with the Dakota County Recorder. ADOPTED by the Lakeville City Council this 6th day of November 2023. CITY OF LAKEVILLE Page 292 of 387 2 Joshua Lee, Acting Mayor ATTEST: _______________________ Ann Orlofsky, City Clerk STATE OF MINNESOTA ) CITY OF LAKEVILLE ) I hereby certify that the foregoing Resolution No. 23-____is a true and correct copy of the resolution presented to and adopted by the City Council of the City of Lakeville at a duly authorized meeting thereof held on the 6th day of November 2023 as shown by the minutes of said meeting in my possession. __________________________ Ann Orlofsky City Clerk (SEAL) Drafted By: City of Lakeville 20195 Holyoke Avenue Lakeville, MN 55044 Page 293 of 387 1 228468v5 Berres Ridge 9th Addition (reserved for recording information) DEVELOPMENT CONTRACT (Developer Installed Improvements) BERRES RIDGE 9TH ADDITION CONTRACT dated ____________________, 2023, by and between the CITY OF LAKEVILLE, a Minnesota municipal corporation (“City”), and BERRES RIDGE DEV. CO., LLC, a Minnesota limited liability company (the “Developer”). 1. REQUEST FOR PLAT APPROVAL. The Developer has asked the City to approve a plat for BERRES RIDGE 9TH ADDITION (referred to in this Contract as the "plat"). The land is situated in the County of Dakota, State of Minnesota, and is legally described as: Outlot C, Berres Ridge 8th Addition, Dakota County, Minnesota, according to the recorded plat thereof. 2. CONDITIONS OF PLAT APPROVAL. The City hereby approves the plat on condition that the Developer enter into this Contract, furnish the security required by it, and record the plat with the County Recorder or Registrar of Titles within 180 days after the City Council approves the final plat. 3. RIGHT TO PROCEED. Within the plat or land to be platted, the Developer may not grade or otherwise disturb the earth or remove trees, unless a grading permit has been approved by the City Engineer following approval of a preliminary plat by the City Council, construct sewer lines, water lines, streets, utilities, public or private improvements, or any buildings until all the following conditions have been satisfied: 1) this Page 294 of 387 2 228468v5 Berres Ridge 9th Addition agreement has been fully executed by both parties and filed with the City Clerk, 2) the necessary security has been received by the City, 3) the necessary insurance for the Developer and its construction contractors has been received by the City, and 4) the plat has been filed with the Dakota County Recorder or Registrar of Titles’ office. 4. PHASED DEVELOPMENT. If the plat is a phase of a multi-phased preliminary plat, the City may refuse to approve final plats of subsequent phases if the Developer has breached this Contract and the breach has not been remedied. Development of subsequent phases may not proceed until Development Contracts for such phases are approved by the City. Park dedication charges referred to in this Contract are not being imposed on outlots, if any, in the plat that are designated in an approved preliminary plat for future subdivision into lots and blocks. Such charges will be calculated and imposed when the outlots are final platted into lots and blocks. 5. PRELIMINARY PLAT STATUS. If the plat is a phase of a multi-phased preliminary plat, the preliminary plat approval for all phases not final platted shall lapse and be void unless final platted into lots and blocks, not outlots, within two (2) years after preliminary plat approval. 6. CHANGES IN OFFICIAL CONTROLS. For two (2) years from the date of this Contract, no amendments to the City’s Comprehensive Plan, except an amendment placing the plat in the current metropolitan urban service area, or official controls shall apply to or affect the use, development density, lot size, lot layout or dedications of the approved plat unless required by state or federal law or agreed to in writing by the City and the Developer. Thereafter, notwithstanding anything in this Contract to the contrary, to the full extent permitted by state law, the City may require compliance with any amendments to the City’s Comprehensive Plan, official controls, platting or dedication requirements enacted after the date of this Contract. 7. DEVELOPMENT PLANS. The plat shall be developed in accordance with the following plans. The plans shall not be attached to this Contract. With the exception of Plans A, B, C, and F the plans may be prepared, subject to the City Engineer’s approval, after entering the Contract, but before commencement of any work in the plat. The City Engineer may approve minor amendments to Plan B without Page 295 of 387 3 228468v5 Berres Ridge 9th Addition City Council approval. The erosion control plan may also be approved by the Dakota County Soil and Water Conservation District. If the plans vary from the written terms of this Contract, the written terms shall control. The plans are: Plan A - Plat Plan B - Final Grading, Drainage, and Erosion Control Plan Plan C - Tree Preservation Plan Plan D - Plans and Specifications for Public Improvements Plan E - Street Lighting Plan Plan F - Landscape Plan 8. IMPROVEMENTS. The Developer shall install and pay for the following: A. Sanitary Sewer System B. Water System C. Storm Sewer System D. Streets E. Concrete Curb and Gutter F. Street Lights G. Site Grading, Stormwater Treatment/Infiltration Basins, and Erosion Control H. Underground Utilities I. Setting of Iron Monuments J. Surveying and Staking K. Sidewalks and Trails L. Retaining Walls The improvements shall be installed in accordance with the City subdivision ordinance; City standard specifications for utility and street construction; and any other ordinances including Section 11-16-7 of the City Code concerning erosion and drainage and Section 4-1-4-2 prohibiting grading, construction activity, and the use of power equipment between the hours of 10 o’clock p.m. and 7 o’clock a.m. The Developer Page 296 of 387 4 228468v5 Berres Ridge 9th Addition shall submit plans and specifications which have been prepared by a competent registered professional engineer to the City for approval by the City Engineer. The Developer shall instruct its engineer to provide adequate field inspection personnel to assure an acceptable level of quality control to the extent that the Developer’s engineer will be able to certify that the construction work meets the approved City standards as a condition of City acceptance. In addition, the City may, at the City’s discretion and at the Developer’s expense, have one or more City inspectors and a soil engineer inspect the work on a full or part-time basis. The Developer, its contractors and subcontractors, shall follow all instructions received from the City’s inspectors. The Developer’s engineer shall provide for on-site project management. The Developer’s engineer is responsible for design changes and contract administration between the Developer and the Developer’s contractor. The Developer or its engineer shall schedule a pre-construction meeting at a mutually agreeable time at the City with all parties concerned, including the City staff, to review the program for the construction work. In accordance with Minnesota Statutes 505.021, the final placement of iron monuments for all lot corners must be completed before the applicable security is released. The Developer’s surveyor shall also submit a written notice to the City certifying that the monuments have been installed following site grading, utility and street construction. 9. CONTRACTORS/SUBCONTRACTORS. City Council members, City employees, and City Planning Commission members, and corporations, partnerships, and other entities in which such individuals have greater than a 25% ownership interest or in which they are an officer or director may not act as contractors or subcontractors for the public improvements identified in Paragraph 8 above. 10. PERMITS. The Developer shall obtain or require its contractors and subcontractors to obtain all necessary permits, which may include: A. Dakota County for County Road Access and Work in County Rights-of-Way B. MnDot for State Highway Access C. MnDot for Work in Right-of-Way D. Minnesota Department of Health for Watermains E. MPCA NPDES Permit for Construction Activity F. MPCA for Sanitary Sewer and Hazardous Material Removal and Disposal Page 297 of 387 5 228468v5 Berres Ridge 9th Addition G. DNR for Dewatering H. City of Lakeville for Building Permits I. MCES for Sanitary Sewer Connections J. City of Lakeville for Retaining Walls 11. DEWATERING. Due to the variable nature of groundwater levels and stormwater flows, it will be the Developer’s and the Developer’s contractors and subcontractors responsibility to satisfy themselves with regard to the elevation of groundwater in the area and the level of effort needed to perform dewatering and storm flow routing operations. All dewatering shall be in accordance with all applicable county, state, and federal rules and regulations. DNR regulations regarding appropriations permits shall also be strictly followed. 12. TIME OF PERFORMANCE. The Developer shall install all required public improvements by November 30, 2024, with the exception of the final wear course of asphalt on streets. The final wear course on streets shall be installed between August 15th and October 15th the first summer after the base layer of asphalt has been in place one freeze thaw cycle. The Developer may, however, request an extension of time from the City. If an extension is granted, it shall be conditioned upon updating the security posted by the Developer to reflect cost increases and the extended completion date. Final wear course placement outside of this time frame must have the written approval of the City Engineer. 13. LICENSE. The Developer hereby grants the City, its agents, employees, officers and contractors a license to enter the plat to perform all work and inspections deemed appropriate by the City in conjunction with plat development. 14. EROSION CONTROL. Prior to initiating site grading, the erosion control plan, Plan B, shall be implemented by the Developer and inspected and approved by the City. The City may impose additional erosion control requirements if they would be beneficial. All areas disturbed by the grading operations shall be stabilized per the MPCA Stormwater Permit for Construction Activity. Seed shall be in accordance with the City’s current seeding specification which may include temporary seed to provide ground cover as rapidly as possible. All seeded areas shall be fertilized, mulched, and disc anchored as necessary for seed retention. Page 298 of 387 6 228468v5 Berres Ridge 9th Addition The parties recognize that time is of the essence in controlling erosion. If the Developer does not comply with the MPCA Stormwater Permit for Construction Activity or with the erosion control plan and schedule or supplementary instructions received from the City, the City may take such action as it deems appropriate to control erosion. The City will endeavor to notify the Developer in advance of any proposed action, but failure of the City to do so will not affect the Developer’s and City’s rights or obligations hereunder. If the Developer does not reimburse the City for any cost the City incurred for such work within ten (10) days, the City may draw down the letter of credit to pay any costs. No development, utility or street construction will be allowed and no building permits will be issued unless the plat is in full compliance with the approved erosion control plan. The Developer is responsible for staying in compliance with the MPCA Construction Permit for the site. The Developer has developed a SWPPP for the site. The developer is responsible for ensuring compliance to the permit. The permit requires that all erosion and sediment BMPS be clearly outlined in a site’s SWPPP. Changes made throughout construction must also be documented in the SWPPP. Additional erosion control measures may be required during construction as deemed necessary by City staff. Any additional measures required shall be installed and maintained by the Developer. The MS4 Administration Fee has not been collected on the parent parcels and must be paid with the final plat, calculated as follows: 13.09 acres X ($3,000/acre x 2%) = $785.40 Net area of Berres Ridge 9th Addition MS4 Admin Fee Total 15. GRADING. The plat shall be graded in accordance with the approved grading development and erosion control plan, Plan “B”. The plan shall conform to City of Lakeville specifications. Within thirty (30) days after completion of the grading and before the City approves individual building permits (except two (2) model home permits on lots acceptable to the Building Official), the Developer shall provide the City with an “as constructed” grading plan certified by a registered land surveyor or engineer that all storm water treatment/infiltration basins and swales, have been constructed on public easements or land owned by the Page 299 of 387 7 228468v5 Berres Ridge 9th Addition City. The “as constructed” plan shall include field verified elevations of the following: a) cross sections of storm water treatment/infiltration basins; b) location and elevations along all swales, wetlands, wetland mitigation areas if any, locations and dimensions of borrow areas/stockpiles, and installed “conservation area” posts; and c) lot corner elevations and house pads, and all other items listed in City Code Section 10- 3-5.NN. The City will withhold issuance of building permits until the approved certified grading plan is on file with the City and all erosion control measures are in place as determined by the City Engineer. The Developer certifies to the City that all lots with house footings placed on fill have been monitored and constructed to meet or exceed FHA/HUD 79G specifications. The soils observation and testing report, including referenced development phases and lot descriptions, shall be submitted to the Building Official for review prior to the issuance of building permits. Before a building permit is issued, a cash escrow of $1,000.00 per lot shall be furnished to the City to guarantee compliance with the erosion control and grading requirements and the submittal of an as-built certificate of survey. Prior to the release of the required individual lot grading and erosion control security that is submitted with the building permit, an as-built certificate of survey for single family lots must be submitted to verify that the final as-built grades and elevations of the specific lot and all building setbacks are consistent with the approved grading plan for the development, and amendments thereto as approved by the City Engineer, and that all required property monuments are in place. If the final grading, erosion control and as-built survey is not timely completed, the City may enter the lot, perform the work, and apply the cash escrow toward the cost. Upon satisfactory completion of the grading, erosion control and as-built survey, the escrow funds, without interest, less any draw made by the City, shall be returned to the person who deposited the funds with the City. The Developer shall convey stormwater runoff generated from the site to a filtration basin that was constructed with the development improvements on Outlot B, Berres Ridge 8th Addition. The basin will provide water quality treatment and rate control of the stormwater runoff generated from the Berres Ridge 9th Addition subdivision. The Developer shall install “Natural Area” signs at 12 locations along the northeast Page 300 of 387 8 228468v5 Berres Ridge 9th Addition side of Outlot A, and the north side of Outlot B, Berres Ridge 8th Addition. Final locations for the signs will be identified by City Staff prior to installations. The Developer constructed a temporary stormwater basin on PID No. 220210032010 within an existing temporary easement to provide rate control and pre-treatment of the off-site runoff prior to conveyance through the development. The final grading plan shall identify all fill lots in which the building footings will be placed on fill material. The grading specifications shall also indicate that all embankments meet FHA/HUD 79G specifications. The Developer shall certify to the City that all lots with footings placed on fill material are appropriately constructed. Building permits will not be issued until a soils report and an as-built certified grading plan have been submitted and approved by City staff. Berres Ridge 9th Addition contains more than one acre of site disturbance. A National Pollution Discharge Elimination System General Stormwater Permit for construction activity is required from the Minnesota Pollution Control Agency for areas exceeding one acre being disturbed by grading. A copy of the Notice of Stormwater Permit Coverage must be submitted to the City upon receipt from the MPCA. 16. CLEAN UP. The Developer shall clean dirt and debris from streets that has resulted from construction work by the Developer, home builders, subcontractors, their agents or assigns. Prior to any construction in the plat, the Developer shall identify in writing a responsible party and schedule for erosion control, street cleaning, and street sweeping. 17. OWNERSHIP OF IMPROVEMENTS. Upon completion of the work and construction required by this Contract and final acceptance by the City, the improvements lying within public easements shall become City property without further notice or action. 18. CITY ENGINEERING ADMINISTRATION, CONSTRUCTION OBSERVATION AND AS-BUILT RECORD DRAWING PREPARATION. The Developer shall pay a fee for in-house engineering administration. City engineering administration will include monitoring of construction observation, consultation with Developer and its Page 301 of 387 9 228468v5 Berres Ridge 9th Addition engineer on status or problems regarding the project, coordination for final inspection and acceptance, project monitoring during the warranty period, and processing of requests for reduction in security. Fees for this service shall be three percent (3%) of construction costs identified in the Summary of Security Requirements if using a letter of credit, assuming normal construction and project scheduling. The Developer shall pay for construction observation and as-built record drawing preparation performed by the City’s in- house engineering staff or consulting engineer. Construction observation shall include part or full time inspection of proposed public utilities and street construction and will be billed on hourly rates estimated to be five percent (5%) of the estimated construction cost. Construction as-built record drawing preparation shall include field surveying, preparation of as-built record drawings and updating the City’s GIS database and will be billed on hourly rates estimated to be one half of a percent (0.5%) of the estimated construction cost. 19. STORM SEWER. The Developer shall install storm sewer within the subdivision to collect and convey stormwater runoff generated from within the public right-of-way and lots to the public stormwater management basin located within Outlot B, Berres Ridge 8th Addition. Draintile construction is required in areas of non-granular soils within Berres Ridge 9th Addition for the street sub-cuts and lots. Any additional draintile construction, including perimeter draintile required for building footings, which is deemed necessary during construction shall be the Developer’s responsibility to install and finance. The Trunk Storm Sewer Area Charge has not been collected on the parent parcels, and must be paid with the final plat, calculated as follows: 570,131.00 s.f. x $0.178/s.f. = $101,483.32 Net Area of Berres Ridge 9th Addition Area Charge Total Final locations and sizes of all storm sewer facilities will be reviewed by City staff with the final construction plans. Page 302 of 387 10 228468v5 Berres Ridge 9th Addition 20. SANITARY SEWER. The Developer shall extend sanitary sewer within the subdivision to provide sanitary sewer service to the development. The Sanitary Sewer Availability Charge has not been collected on the parent parcels and shall be paid by the Developer with the final plat. The fee will be based on the current rate in effect at the time of final plat approval, calculated as follows: 34 units x $327.00 = $11,118.00 Total Units in Berres Ridge 9th Addition Sanitary Sewer Availability Charge Per Unit Sanitary Sewer Availability Charge Required with Berres Ridge 9th Addition 21. WATERMAIN. The Developer shall extend public watermain within the development to provide water service to the subdivision. The Developer shall extend watermain to the north plat boundary along Hammock Avenue and Hamburg Avenue to provide future service to the adjacent parcel. Consistent with the City’s Water Plan, the Developer shall construct 12-inch watermain along Hamburg Avenue within the plat. The City will credit the Developer’s final plat cash fees $27,948.00 for the oversizing of the trunk watermain. 22. CONSTRUCTION ACCESS. Construction traffic access and egress for grading, utility and street construction shall be restricted to Hamburg Avenue by way of 202nd Street. 23. HAMBURG AVENUE IMPROVEMENTS. The Developer shall construct a temporary paved cul-de-sac and install a “Future Street Extension” sign and barricades at the north end of Hamburg Avenue until it is extended in the future. The Developer shall construct a temporary cul-de-sac within an existing temporary turnaround easement on the adjacent property. The Developer shall provide the City with a $5,000.00 escrow for the future removal and restoration of the temporary cul-de-sac at the time of final plat approval. The Developer shall limit the number of driveways that have direct access to Hamburg Avenue. All corner lots that are located along Hamburg Avenue shall have their driveways access the adjacent side street. This applies to the following lots: • Lot 7, Block 1 • Lot 5, Block 2 • Lots 1, 8, and 9, Block 3 • Lot 1, Block 4 Page 303 of 387 11 228468v5 Berres Ridge 9th Addition 24. HAMMOCK AVENUE IMPROVEMENTS. The Developer shall construct a temporary paved cul-de-sac and install a “Future Street Extension” sign and barricades at the north end of Hammock Avenue within the existing temporary easement until Hammock Avenue is extended in the future. The Developer shall provide the City with a $5,000.00 escrow for the future removal and restoration of the temporary cul de sac at the time of final plat approval. 25. 196TH STREET IMPROVEMENTS. The Developer shall construct a temporary paved cul- de-sac and install a “Future Street Extension” sign and barricades at the east end of 196th Street. The Developer shall provide a temporary turnaround easement in recordable form approved by the City for the area of the temporary cul-de-sac located outside the 196th Street right-of-way. The Developer shall provide the City with a $3,000.00 escrow for the future removal and restoration of the temporary cul-de-sac at the time of final plat approval. 26. PARKS, TRAILS, AND SIDEWALKS. The Park Dedication requirement has not been collected on the parent parcels and shall be satisfied through a cash contribution paid by the Developer with the final plat. The Park Dedication Fee will be based on the rate in effect at the time of final plat approval, calculated as follows: 34 units x $5,717.00 = $194,378.00 Total Units In Berres Ridge 9th Addition Park Dedication Fee Park Dedication Requirement The Developer shall install five-foot wide concrete sidewalks with pedestrian curb ramps along one side of Hammock Avenue and 196th Street, and on both sides of Hamburg Avenue. 27. TRAFFIC CONTROL SIGNS AND STREET LIGHT OPERATION COSTS. The Developer shall pay a cash fee of $4,055.00 for traffic control signs which is due at the time of final plat approval. If the street signs are installed during frost conditions, the Developer shall pay an additional $150.00 for each street sign location. The Developer shall pay a cash fee for one-year of streetlight operating expenses at the time of final plat approval, calculated as follows: Page 304 of 387 12 228468v5 Berres Ridge 9th Addition 34 units x $40.48/unit. = $1,376.32 Total Units In Berres Ridge 9th Addition Streetlight Operating Fee Total 28. ENVIRONMENTAL RESOURCES EXPENSES. The Developer shall pay a cash fee for one-year of environmental resources expenses at the time of final plat approval, calculated as follows: 34 units x $59.16/unit = $2,011.44 Total Units In Berres Ridge 9th Addition Environmental Resources Fee Total 29. LANDSCAPING. Unless the lot already has two (2) trees on it, the Developer or lot purchaser shall plant sufficient trees so that there are at least two (2) trees on every lot in the plat, one of which must be planted in the front yard. Trees that are chosen by the Developer or property owner cannot cause a public nuisance, such as cotton producing trees, or trees that may become a public hazard due to insect infestation or weak bark. The minimum deciduous tree size shall be two and one-half (2½) inches caliper, balled and burlapped. Evergreen trees must be at least eight feet (8’) tall. The trees may not be planted in the right- of-way. The Developer or lot purchaser shall sod the front yard, boulevard, and side yards to the rear of the structure on every lot. Weather permitting, the trees, sod, and seed shall be planted within sixty (60) days after a home has received a certificate of occupancy. Before a building permit is issued, a cash escrow of $1,000.00 per lot shall be furnished the City to guarantee compliance with the landscaping requirements. If the landscaping is not completed in a timely manner, the City may enter the lot, perform the work, and apply the cash escrow toward the cost. Upon satisfactory completion of the landscaping the escrow funds, without interest, less any draw made by the City, shall be returned to the person who deposited the funds with the City. All trees shall be warranted to be alive, of good quality, and disease free for twelve (12) months after planting. Any replacements shall be warranted for twelve (12) months from the time of planting. The Developer or property owner is responsible for contacting the City when all the landscaping has been installed to set up an inspection. 30. SPECIAL PROVISIONS. The following special provisions shall apply to plat development: A. Implementation of the recommendations listed in the October 23, 2023, Planning Report and October 23, 2023, Engineering Report. Page 305 of 387 13 228468v5 Berres Ridge 9th Addition B. Prior to City Council approval of the final plat, the Developer shall furnish a boundary survey of the proposed property to be platted with all property corner monumentation in place and marked with lath and a flag. Any encroachments on or adjacent to the property shall be noted on the survey. The Developer shall post a $3,400.00 security for the final placement of interior subdivision iron monuments at property corners. The security was calculated as follows: thirty- four (34) lots at $100.00 per lot/outlot. The security will be held by the City until the Developer's land surveyor certifies that all irons have been set following site grading and utility and street construction. In addition, the certificate of survey must also include a certification that all irons for a specific lot have either been found or set prior to the issuance of a building permit for that lot. C. The Developer shall pay a cash fee for the preparation of record construction drawings and City base map updating. This fee is $90.00 per lot/outlot for a total charge of $3,060.00. D. The Developer shall be responsible for the cost of street light installation consistent with a street lighting plan approved by the City. Before the City signs the final plat, the Developer shall post a security for street light installation consistent with the approved plan. The estimated amount of this security is $12,600.00 and consists of eight (8) post-top street lights at $1,200.00, and two (2) mast arm street lights at $1,500.00 each. E. The Developer is required to submit the final plat in electronic format. The electronic format shall be either AutoCAD.DWG file or a .DXF file. All construction record drawings (e.g., grading, utilities, streets) shall be in electronic format in accordance with standard City specifications. 31. SUMMARY OF SECURITY REQUIREMENTS. To guarantee compliance with the terms of this Contract, payment of real estate taxes including interest and penalties, payment of special assessments, payment of the costs of all public improvements, and construction of all public improvements, the Developer shall furnish the City with a cash escrow, or letter of credit, in the form attached hereto, from a bank ("security") for $1,618,830.78. The amount of the security was calculated as follows: Page 306 of 387 14 228468v5 Berres Ridge 9th Addition CONSTRUCTION COSTS: A. Sanitary Sewer $272,632.00 B. Watermain 284,639.50 C. Storm Sewer 206,684.00 D. Streets 643,560.90 E. Erosion Control/Stormwater Basins, Restoration, Grading Certification 30,000.00 CONSTRUCTION SUB-TOTAL $1,437,516.40 OTHER COSTS: A. Developer’s Design (3.0%) $43,125.49 B. Developer’s Construction Survey (2.5%) 35,937.91 C. City Legal Expenses (Est. 0.5%) 7,187.58 D. City Construction Observation (Est. 5.0%) 71,875.82 E. City Record Drawings (0.5%) 7,187.58 F. Street Lights 12,600.00 G. Lot Corners/Iron Monuments 3,400.00 OTHER COSTS SUB-TOTAL $181,314.38 TOTAL SECURITIES: $1,618,830.78 This breakdown is for historical reference; it is not a restriction on the use of the security. The bank shall be subject to the approval of the City Administrator. The City may draw down the security, on five (5) business days written notice to the Developer, for any violation of the terms of this Contract or without notice if the security is allowed to lapse prior to the end of the required term. If the required public improvements are not completed at least thirty (30) days prior to the expiration of the security, the City may also draw it down without notice. If the security is drawn down, the proceeds shall be used to cure the default. Upon receipt of proof satisfactory to the City that work has been completed and financial obligations to the City have been satisfied, with City approval the security may be reduced from time to time by ninety percent (90%) of the financial obligations that have been satisfied. Ten percent (10%) of the amounts certified by the Developer's engineer shall be retained as security until all improvements have been completed, all financial obligations to the City satisfied, the required "as constructed" plans have been received by the City, Page 307 of 387 15 228468v5 Berres Ridge 9th Addition a warranty security is provided, and the public improvements are accepted by the City Council. The City’s standard specifications for utility and street construction outline procedures for security reductions. 32. SUMMARY OF CASH REQUIREMENTS. The following is a summary of the cash requirements under this Contract which must be furnished to the City prior to the City Council signing the final plat: A. Park Dedication $194,378.00 B. Sanitary Sewer Availability Charge 11,118.00 C. Trunk Storm Sewer Area Charge 101,483.32 D. MS4 Administration Fee 785.40 E. Traffic Control Signs 4,055.00 F. Natural Area Signs 1,800.00 G. Street Light Operating Fee 1,376.32 H. Environmental Resources Expenses 2,011.44 I. City Base Map Updating 3,060.00 J. Future temporary cul-de-sac removal and restoration 13,000.00 K. City Engineering Administration (3% for letters of credit) 43,125.49 SUBTOTAL – CASH REQUIREMENTS $376,192.97 CREDITS TO CASH REQUIREMENTS Trunk Watermain Oversizing (Trunk Water Fund) 27,948.00 TOTAL – CASH CREDITS $27,948.00 TOTAL – CASH REQUIREMENTS $348,244.97 33. WARRANTY. The Developer warrants all improvements required to be constructed by it pursuant to this Contract against poor material and faulty workmanship. The warranty period for streets is one year. The warranty period for underground utilities is two years and shall commence following completion and acceptance by City Council. The one year warranty period on streets shall commence after the final wear course has been installed and accepted by the City Council. The Developer shall post maintenance bonds in the amount of twenty-five percent (25%) of final certified construction costs to secure the warranties. The City shall retain ten percent (10%) of the security posted by the Developer until the Page 308 of 387 16 228468v5 Berres Ridge 9th Addition maintenance bonds are furnished to the City or until the warranty period expires, whichever first occurs. The retainage may be used to pay for warranty work. The City’s standard specifications for utility and street construction identify the procedures for final acceptance of streets and utilities. 34. RESPONSIBILITY FOR COSTS. A. Except as otherwise specified herein, the Developer shall pay all costs incurred by it or the City in conjunction with the development of the plat, including but not limited to Soil and Water Conservation District charges, legal, planning, engineering and construction observation inspection expenses incurred in connection with approval and acceptance of the plat, the preparation of this Contract, review of construction plans and documents, and all costs and expenses incurred by the City in monitoring and inspecting development of the plat. B. The Developer shall hold the City and its officers, employees, and agents harmless from claims made by itself and third parties for damages sustained or costs incurred resulting from plat approval and development. The Developer shall indemnify the City and its officers, employees, and agents for all costs, damages, or expenses which the City may pay or incur in consequence of such claims, including attorneys' fees. C. The Developer shall reimburse the City for costs incurred in the enforcement of this Contract, including engineering and attorneys' fees. D. The Developer shall pay, or cause to be paid when due, and in any event before any penalty is attached, all special assessments referred to in this Contract. This is a personal obligation of the Developer and shall continue in full force and effect even if the Developer sells one or more lots, the entire plat, or any part of it. E. The Developer shall pay in full all bills submitted to it by the City for obligations incurred under this Contract within thirty (30) days after receipt. If the bills are not paid on time, the City may halt plat development and construction until the bills are paid in full. Bills not paid within thirty (30) days shall accrue interest at the rate of eighteen percent (18%) per year. Additionally, the Page 309 of 387 17 228468v5 Berres Ridge 9th Addition Developer shall pay in full all bills submitted to it by the City prior to any reductions in the security for the development. F. In addition to the charges and special assessments referred to herein, other charges and special assessments may be imposed such as but not limited to sewer availability charges ("SAC"), City water connection charges, City sewer connection charges, and building permit fees. 35. DEVELOPER’S DEFAULT. In the event of default by the Developer as to any of the work to be performed by it hereunder, the City may, at its option, perform the work and the Developer shall promptly reimburse the City for any expense incurred by the City, provided the Developer, except in an emergency as determined by the City, is first given notice of the work in default, not less than forty-eight (48) hours in advance. This Contract is a license for the City to act, and it shall not be necessary for the City to seek a Court order for permission to enter the land. When the City does any such work, the City may, in addition to its other remedies, assess the cost in whole or in part. 36. MISCELLANEOUS. A. The Developer represents to the City that the plat complies with all city, county, metropolitan, state, and federal laws and regulations, including but not limited to: subdivision ordinances, zoning ordinances, and environmental regulations. If the City determines that the plat does not comply, the City may, at its option, refuse to allow construction or development work in the plat until the Developer does comply. Upon the City's demand, the Developer shall cease work until there is compliance. B. Third parties shall have no recourse against the City under this Contract. C. Breach of the terms of this Contract by the Developer shall be grounds for denial of building permits, including lots sold to third parties. D. If any portion, section, subsection, sentence, clause, paragraph, or phrase of this Contract is for any reason held invalid, such decision shall not affect the validity of the remaining portion of this Contract. Page 310 of 387 18 228468v5 Berres Ridge 9th Addition E. Grading, curbing, and one lift of asphalt shall be installed on all public and private streets prior to issuance of any building permits, except two (2) model homes on lots acceptable to the Building Official. Approval of an administrative permit in compliance with Chapter 27 of the City’s zoning ordinance is required prior to the construction of any model homes. F. If building permits are issued prior to the acceptance of public improvements, the Developer assumes all liability and costs resulting in delays in completion of public improvements and damage to public improvements caused by the City, Developer, its contractors, subcontractors, material men, employees, agents, or third parties. No sewer and water connections or inspections may be conducted and no one may occupy a building for which a building permit is issued on either a temporary or permanent basis until the streets needed for access have been paved with a bituminous surface and the utilities are accepted by the City Engineer. G. The action or inaction of the City shall not constitute a waiver or amendment to the provisions of this Contract. To be binding, amendments or waivers shall be in writing, signed by the parties and approved by written resolution of the City Council. The City's failure to promptly take legal action to enforce this Contract shall not be a waiver or release. H. This Contract shall run with the land and may be recorded against the title to the property. In the event this Contract is recorded, upon request by Developer, the City covenants to provide a recordable Certificate of Completion within a reasonable period of time following the request, upon the completion of the work and responsibilities required herein, payment of all costs and fees required and compliance with all terms of the Contract. A release of this Contract may be provided in the same manner and subject to the same conditions as a Certificate of Completion provided there are no outstanding or ongoing obligations of Developer under the terms of this Contract. The Developer covenants with the City, its successors and assigns, that the Developer is well seized in fee title of the property being final platted and/or has obtained consents to this Contract, in the form attached hereto, from all parties who have an interest in the property; that Page 311 of 387 19 228468v5 Berres Ridge 9th Addition there are no unrecorded interests in the property being final platted; and that the Developer will indemnify and hold the City harmless for any breach of the foregoing covenants. I. Insurance. Developer and Contractor shall provide a copy of the Development Contract to their insurance professional for verification that the certificate of insurance is in compliance with the requirements of the Development Contract. Prior to execution of the final plat, Developer and its general contractor shall furnish to the City a certificate of insurance showing proof of the required insurance required under this Paragraph. Developer and its general contractor shall take out and maintain or cause to be taken out and maintained until six (6) months after the City has accepted the public improvements, such insurance as shall protect Developer and its general contractor and the City for work covered by the Contract including workers’ compensation claims and property damage, bodily and personal injury which may arise from operations under this Contract, whether such operations are by Developer and its general contractor or anyone directly or indirectly employed by either of them. The minimum amounts of insurance shall be as follows: Commercial General Liability (or in combination with an umbrella policy) $2,000,000 Each Occurrence $2,000,000 Products/Completed Operations Aggregate $2,000,000 Annual Aggregate The following coverages shall be included: Premises and Operations Bodily Injury and Property Damage Personal and Advertising Injury Blanket Contractual Liability Products and Completed Operations Liability Automobile Liability $2,000,000 Combined Single Limit – Bodily Injury & Property Damage Including Owned, Hired & Non-Owned Automobiles Workers Compensation Workers’ Compensation insurance in accordance with the statutory requirements of the State of Minnesota, including Employer’s Liability with minimum limits are as follows: • $500,000 – Bodily Injury by Disease per employee • $500,000 – Bodily Injury by Disease aggregate • $500,000 – Bodily Injury by Accident Page 312 of 387 20 228468v5 Berres Ridge 9th Addition The Developer’s and general contractor’s insurance must be “Primary and Non-Contributory”. All insurance policies (or riders) required by this Contract shall be (i) taken out by and maintained with responsible insurance companies organized under the laws of one of the states of the United States and qualified to do business in the State of Minnesota, (ii) shall name the City, its employees and agents as additional insureds (CGL and umbrella only) by endorsement which shall be filed with the City and (iii) shall identify the name of the plat. A copy of the endorsement must be submitted with the certificate of insurance. Developer’s and general contractor’s policies and Certificate of Insurance shall contain a provision that coverage afforded under the policies shall not be cancelled without at least thirty (30) days’ advanced written notice to the City, or ten (10) days’ notice for non-payment of premium. An Umbrella or Excess Liability insurance policy may be used to supplement Developer’s or general contractor’s policy limits on a follow-form basis to satisfy the full policy limits required by this Contract. J. Indemnification. To the fullest extent permitted by law, Developer agrees to defend, indemnify and hold harmless the City, and its employees, officials, and agents from and against all claims, actions, damages, losses and expenses, including reasonable attorney fees, arising out of Developer’s negligence or its performance or failure to perform its obligations under this Contract. Developer’s indemnification obligation shall apply to Developer’s general contractor, subcontractor(s), or anyone directly or indirectly employed or hired by Developer, or anyone for whose acts Developer may be liable. Developer agrees this indemnity obligation shall survive the completion or termination of this Contract. K. Each right, power or remedy herein conferred upon the City is cumulative and in addition to every other right, power or remedy, express or implied, now or hereafter arising, available to City, at law or in equity, or under any other agreement, and each and every right, power and remedy herein set forth or otherwise so existing may be exercised from time to time as often and in such order Page 313 of 387 21 228468v5 Berres Ridge 9th Addition as may be deemed expedient by the City and shall not be a waiver of the right to exercise at any time thereafter any other right, power or remedy. L. The Developer may not assign this Contract without the written permission of the City Council. The Developer's obligation hereunder shall continue in full force and effect even if the Developer sells one or more lots, the entire plat, or any part of it, until the City’s issuance of a Certificate of Completion and Release. M. Retaining walls that require a building permit shall be constructed in accordance with plans and specifications prepared by a structural or geotechnical engineer licensed by the State of Minnesota. Following construction, a certification signed by the design engineer shall be filed with the Building Official evidencing that the retaining wall was constructed in accordance with the approved plans and specifications. All retaining walls identified on the development plans and by special conditions referred to in this Contract shall be constructed before any other building permit is issued for a lot on which a retaining wall is required to be built. N. Should the Developer convey any lot or lots in the Development to a third party, the City and the owner of that lot or those lots may amend this Development Contract or other city approvals or agreements for development or use of those lots without the approval or consent of the Developer or other lot owners in the Development. Private agreements between the owners of lots within the Development for shared service or access and related matters necessary for the efficient use of the Development shall be the responsibility of the lot owners and shall not bind or restrict City authority to approve applications from any lot owner in the Development. 37. NOTICES. Required notices to the Developer shall be in writing, and shall be either hand delivered to the Developer, its employees or agents, or mailed to the Developer by certified mail at the following address: 10519 165th Street West, Lakeville, MN 55044. Notices to the City shall be in writing and shall be either hand delivered to the City Administrator, or mailed to the City by certified mail in care of the City Administrator at the following address: Lakeville City Hall, 20195 Holyoke Avenue, Lakeville, Minnesota 55044. Page 314 of 387 22 228468v5 Berres Ridge 9th Addition CITY OF LAKEVILLE BY: ___________________________________________ Joshua Lee, Acting Mayor (SEAL) AND __________________________________________ Ann Orlofsky, City Clerk STATE OF MINNESOTA ) )ss. COUNTY OF DAKOTA ) The foregoing instrument was acknowledged before me this ________ day of ______________, 2023, by Joshua Lee and by Ann Orlofsky, the Acting Mayor and City Clerk of the City of Lakeville, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. ______________________________________________ NOTARY PUBLIC Page 315 of 387 Page 316 of 387 1 City of Lakeville Planning Department Memorandum To: Daryl Morey, Planning Director From: Kris Jenson, Associate Planner Date: October 23, 2023 Subject: Berres Ridge 9th Addition Final Plat Application Action Deadline: November 21, 2023 INTRODUCTION Berres Ridge Development, LLC has submitted an application and plans for the final plat of Berres Ridge 9th Addition, which includes 34 single family lots located along Hamburg Avenue, north of 200th Street. Below is a list of the Berres Ridge preliminary and final plats and the City Council approval dates. Plat name Number of Lots Approved by City Council Berres Ridge preliminary plat 366 lots January 5, 2015 Berres Ridge 2nd Addition preliminary plat (revised) 135 lots May 2, 2016 Berres Ridge 1st Addition 63 lots May 4, 2015 Berres Ridge 2nd Addition 63 lots July 5, 2016 Berres Ridge 3rd Addition 47 lots March 6, 2017 Berres Ridge 4th Addition 28 lots March 5, 2018 Berres Ridge 5th Addition 34 lots April 1, 2019 Berres Ridge 6th Addition 36 lots December 16, 2019 Berres Ridge 7th Addition 28 lots December 15, 2020 Berres Ridge 8th Addition 26 lots January 18, 2022 Page 317 of 387 2 The lot, block and street design of the Berres Ridge 9th Addition final plat is consistent with the approved Berres Ridge preliminary plat and Berres Ridge 2nd Addition preliminary plat. The final plat plans have been reviewed by Engineering and Parks and Recreation staff. EXHIBITS A. Aerial Location Map B. Approved Preliminary Plat C. Final Plat (2 Pages) PLANNING A NALYSIS Zoning. All of the single-family lots within the Berres Ridge 9th Addition final plat are zoned RS- 3, Single Family Residential District. Existing Conditions. The Berres Ridge 9th Addition final plat area consists of one parcel, Outlot C, Berres Ridge 8th Addition. The outlot is undeveloped and has been graded. Lot Area. The minimum lot size for single-family lots within the RS-3 District is 11,000 square feet for interior lots and 12,500 square feet for corner lots. All lots meet the minimum size requirements. Lot Width. The minimum lot width for single-family lots within the RS-3 District is 85 feet for interior lots and 100 feet for corner lots. All lots meet the minimum lot width requirements. Setbacks. Setback requirements for single family lots in the RS-3 District is outlined below: Front Side (Interior) Side (Corner) Rear RS-3 30 feet 10 feet 20 feet 30 feet The proposed building pads meet the minimum setback requirements for interior and corner lots. Development Density. The Berres Ridge 9th Addition final plat consists of 34 single-family lots on 13.09 acres. This results in a density of 2.6 units per acre. Phasing. This is the ninth and final phase of the Berres Ridge development. Model Homes. Based on the 34 single family lots in the Berres Ridge 9th Addition final plat, building permits may be issued for up to two (2) model homes. The location of such model homes is subject to approval of the Building Official. Outlots. There are no outlots proposed with the Berres Ridge 9th Addition final plat. Access. Berres Ridge 9th Addition will have access from Hamburg Avenue. Page 318 of 387 3 Streets & Right-of-Way. Berres Ridge 9th Addition will include construction of the following streets: Hamburg Avenue is a 40-foot-wide minor collector street within 80-feet of right-of-way with sidewalks on both sides of the street. The Developer will be required to construct a temporary paved cul-de-sac at the north end of Hamburg Avenue, with barricades and a “Future Street Extension” sign until such time that the street is extended to the north. The Developer must also provide an escrow for the removal of the temporary cul-de-sac when the street is extended in the future. Due to Hamburg Avenue functioning as a major collector street, all corner lots must have their driveway access from the adjacent side street. This applies to the following lots: • Lot 7, Block 1 • Lot 5, Block 2 • Lots 1, 8, and 9, Block 3 • Lot 1, Block 4 196th Street will be a 32-foot-wide residential street with a five (5) foot wide sidewalk along one side of the street within a 60-foot wide right of way that extends to the east from Hamburg Avenue and ends at the east plat boundary. The Developer will be required to construct a temporary paved cul-de-sac at the east end of 196th Street, with barricades and a “Future Street Extension” sign until such time that the street is extended to the east. The Developer must also provide an escrow for the removal of the temporary cul-de-sac when the street is extended in the future. Hammock Avenue will be a 32-foot-wide residential street with a five (5) foot wide sidewalk along one side of the street within a 60-foot wide right of way. The Developer will be required to construct a temporary paved cul-de-sac at the north end of Hammock Way, with barricades and a “Future Street Extension” sign until such time that the street is extended to the north. The Developer must also provide an escrow for the removal of the temporary cul-de-sac when the street is extended in the future. Hadler Court will be a 32-foot-wide residential cul-de-sac constructed within a 60-foot wide right of way. Trails. There are no trails proposed to be constructed with the Berres Ridge 9th Addition final plat. Park Dedication. The City’s 2015 Parks, Trail, and Open Space Plan does not identify a park need within the proposed plat area. The park dedication requirement will be satisfied by a cash fee as required by Section 10-4-8 of the Subdivision Ordinance. Tree Inventory. There are no significant trees within the area of the Berres Ridge 9th Addition final plat. Wetlands. There are no wetlands within the area of the Berres Ridge 9th Addition final plat. Page 319 of 387 4 Grading, Drainage and Erosion Control. The final plat includes grading, drainage and erosion control plans. Grading, drainage and erosion control is discussed in more detail in the October 23, 2023 engineering report. Subdivision Identification Sign. The developer is not proposing a subdivision identification sign within this phase of the final plat. RECOMMENDATION The Berres Ridge 9th Addition final plat is consistent with the approved preliminary plat and complies with the requirements of the Zoning and Subdivision Ordinances. Planning Department staff recommends approval of the Berres Ridge 9th Addition final plat subject to the following conditions: 1. The recommendations listed in the October 23, 2023 engineering report. 2. Five-foot-wide concrete sidewalks shall be constructed at the developer’s expense as shown on the approved final plat plans. 3. The following corner lots adjacent to Hamburg Avenue must have their driveway access from the adjacent side street: • Lot 7, Block 1 • Lot 5, Block 2 • Lots 1, 8, and 9, Block 3 • Lot 1, Block 4 4. Paved temporary cul-de-sacs must be constructed at the north end of Hamburg Avenue, the east end of 196th Street, and the north end of Hammock Way and the Developer must provide an escrow for the removal of each temporary cul-de-sac when the street is extended in the future. 5. “Future Street Extension” signs and barricades must be placed at the north end of Hamburg Avenue, the east end of 196th Street, and the north end of Hammock Way until the streets are extended in the future. Page 320 of 387 Source: Esri, Maxar, Earthstar Geographics, and the GIS User Community Berres Ridge 9th Add location City of Lakeville Berres Ridge 9th Add. Final Plat EXHIBIT A 200TH ST HAMBURG AVEHENNING AVE HENLEY LN 19 8 TH STHARBOR DRPage 321 of 387                                                                                                                         Page 322 of 387 CIVIL ENGINEERS LAND PLANNERS LAND SURVEYORS LANDSCAPE ARCHITECTS E EXHIBIT C Page 323 of 387 CIVIL ENGINEERS LAND PLANNERS LAND SURVEYORS LANDSCAPE ARCHITECTS Page 324 of 387 City of Lakeville Public Works – Engineering Division Memorandum To: Kris Jenson, Associate Planner From: Alanna Sobottka, Graduate Engineer McKenzie L. Cafferty, Environmental Resources Manager John Hennen, Parks and Recreation Director Copy: Zach Johnson, City Engineer Julie Stahl, Finance Director Dave Mathews, Building Official Date: October 23, 2023 Subject: Berres Ridge 9th Addition • Final Plat Review • Final Grading and Erosion Control Plan Review • Utility Plan Review BBAACCKKGGRROOUUNNDD Berres Ridge Development Company, LLC has submitted a final plat named Berres Ridge 9th Addition. This is the ninth and final phase of the Berres Ridge preliminary plat approved by the City Council on January 5, 2015 and the eighth and final phase of the Berres Ridge 2nd Addition preliminary plat approved by the City Council on May 2, 2016. The proposed subdivision is located north of Harbor Drive along an extension of Hamburg Avenue and northeast of Berres Ridge 8th Addition. The parent parcel consists of Outlot C, Berres Ridge 8th Addition and is zoned RS-3 Single Family Residential. The final plat consists of thirty-four (34) single-family lots within four (4) blocks and on 13.09 acres. The proposed development will be completed by: Developer: Berres Ridge Development Company, LLC Engineer/Surveyor: Pioneer Engineering, P.A. SSIITTEE CCOONNDDIITTIIOONNSS The Berres Ridge 9th Addition site was mass graded with previous phases in 2021. Page 325 of 387 BBEERRRREESS RRIIDDGGEE 99TTHH AADDDDIITTIIOONN –– FFIINNAALL PPLLAATT OOCCTTOOBBEERR 2233,, 22002233 PPAAGGEE 22 OOFF 88 SSTTRREEEETT AANNDD SSUUBBDDIIVVIISSIIOONN LLAAYYOOUUTT Hamburg Avenue Development of Berres Ridge 9th Addition includes construction of Hamburg Avenue, a minor collector roadway as identified in the City’s Transportation Plan. Hamburg Avenue is designed as a 40-foot wide, two-lane urban roadway with five-foot wide sidewalks along both sides of the street. The right-of-way required for Hamburg Avenue is identified on the final plat. Hamburg Avenue may function similar to a major collector roadway due to the projected traffic volumes, an existing connection to a minor arterial roadway (County State Aid Highway 50), and proposed connections to major collector roadways. Consequently, the Developer shall limit the number of driveways that have direct access to Hamburg Avenue. All corner lots that are located along Hamburg Avenue shall have their driveways access the adjacent side street. This applies to the following lots: • Lot 7, Block 1 • Lot 5, Block 2 • Lot 1, Block 3 • Lot 8, Block 3 • Lot 9, Block 3 • Lot 1, Block 4 The Developer shall construct a temporary paved cul-de-sac and install a future street extension sign and barricades at the north end of Hamburg Avenue until it is extended in the future. The temporary cul-de-sac will be constructed within an existing temporary turnaround easement on the adjacent property. The Developer shall provide the City with a $5,000 escrow for the future removal and restoration of temporary cul-de-sac with the final plat. Hammock Avenue/196th Street Development of Berres Ridge 9th Addition includes the construction of Hammock Avenue/196th Street, a local roadway. Hammock Avenue/196th Street is designed as a 32-foot wide, two-lane urban roadway with a five-foot wide concrete sidewalk along one side of the street. Hammock Avenue will provide future roadway access to PID No. 22-02100-32-010. The Developer shall construct a temporary paved cul-de-sac and install a future street extension sign and barricades at the north end of Hammock Avenue and at the east end of 196th Street until they are respectively extended in the future. The temporary cul-de-sac to the north will be constructed within an existing temporary turnaround easement on the adjacent property. The temporary cul-de-sac to the east will be constructed within an easement to be recorded with the final plat for the Berres Ridge 9th addition. The Developer shall provide the City with a $5,000 escrow for the future removal and restoration of the northern temporary cul-de-sac with the final plat. The Developer shall provide the City with a $3,000 escrow for the future removal and restoration of the eastern temporary cul-de-sac with the final plat. The Developer is dedicating the necessary right-of-way as shown on the final plat. Page 326 of 387 BBEERRRREESS RRIIDDGGEE 99TTHH AADDDDIITTIIOONN –– FFIINNAALL PPLLAATT OOCCTTOOBBEERR 2233,, 22002233 PPAAGGEE 33 OOFF 88 Hadler Court Development of Berres Ridge 9th Addition includes the construction of Hadler Court, a local roadway. Hadler Court is designed as a 32-foot wide, two-lane urban roadway. The required right-of-way for Hadler Court is identified on the final plat. CCOONNSSTTRRUUCCTTIIOONN AACCCCEESSSS Construction traffic access and egress for grading, utility and street construction shall be restricted to Hamburg Avenue by way of 202nd Street (County State Aid Highway 50). PPAARRKKSS,, TTRRAAIILLSS AANNDD SSIIDD EEWWAALLKKSS The Park Dedication requirement has not been collected on the parent parcel and will be satisfied through a cash contribution that shall be paid with the final plat. The Park Dedication Fee will be based on the rate in effect at the time of final plat approval, calculated as follows: 34 units x $5,717.00 = $194,378.00 Total Units In Berres Ridge 9th Addition Park Dedication Fee Park Dedication Requirement Development of Berres Ridge 9th Addition includes the construction of public sidewalks. Five- foot wide concrete sidewalks, with pedestrian curb ramps, will be installed along one side of Hammock Avenue/196th Street and on both sides of Hamburg Avenue. UUTTIILLIITTIIEESS SSAANN IITTAARRYY SSEE WWEERR Berres Ridge 9th Addition is located within subdistrict SC-10670 of the South Creek sanitary sewer district as identified in the City’s Comprehensive Sewer Plan. The City’s engineering consultant, SEH, completed a sanitary sewer analysis with the Berres Ridge preliminary plat to determine the capacity of the sanitary sewer in the South Creek sanitary sewer district downstream of the Berres Ridge site. The study concluded that the downstream facilities in the South Creek district have sufficient capacity to serve the Berres Ridge subdivision; however, there is not sufficient capacity to add additional flow from the remaining undeveloped sewer shed to the downstream facilities. The sewer shed boundaries for SC- 10670, SC-10070, and FO-60210 were revised and the flow was added to SC-10670 with the approved Berres Ridge preliminary plat. The sanitary sewer design for Berres Ridge 9th Addition is consistent with the approved sewer district revisions. Wastewater will be conveyed to the MCES Farmington Interceptor and continue to the Empire Wastewater Treatment Facility. Development of Berres Ridge 9th Addition includes the extension of public sanitary sewer. Sanitary sewer will be extended within the subdivision to provide sanitary sewer service to the development. Page 327 of 387 BBEERRRREESS RRIIDDGGEE 99TTHH AADDDDIITTIIOONN –– FFIINNAALL PPLLAATT OOCCTTOOBBEERR 2233,, 22002233 PPAAGGEE 44 OOFF 88 The Sanitary Sewer Availability Charge has not been collected on the parent parcel and shall be paid with the final plat. The fee will be based on the current rate in effect at the time of final plat approval, calculated as follows: 34 units x $327.00 = $11,118.00 Total Units in Berres Ridge 9th Addition Sanitary Sewer Availability Charge Per Unit Sanitary Sewer Availability Charge Required With Berres Ridge 9th Addition WWAATTEERRMMAAIINN Development of Berres Ridge 9th Addition includes the extension of public watermain. Watermain will be extended within the development to provide water service to the subdivision. The Developer shall extend watermain to adjacent plat boundaries along Hammock Avenue/196th Street and Hamburg Avenue to provide future service to the adjacent parcels. Consistent with the City’s Water Plan, the Developer shall construct 12-inch watermain along Hamburg Avenue within the plat. The City will credit the Developer’s final plat cash fees $27,948.00 for the oversizing of the trunk watermain. DDRRAAIINNAAGGEE AANNDD GGRRAADDIINNGG Berres Ridge 9th Addition is located within subdistrict FO-21 of the Farmington Outlet stormwater district as identified in the City’s Water and Natural Resources Management Plan. Stormwater runoff generated from the site will be conveyed to a filtration basin that was constructed with the development improvements on Outlot B, Berres Ridge 8th Addition. The basin will provide water quality treatment and rate control of the stormwater runoff generated from the Berres Ridge 9th Addition subdivision. Natural Area signs will be required at twelve locations along the north side of Outlots A & B, Berres Ridge 8th Addition. Final locations for the signs will be identified by City Staff prior to installation. The Developer constructed a temporary stormwater basin on PID No. 22-02100-32-010 within an existing temporary easement to provide rate control and pre-treatment of the off-site runoff prior to conveyance through the development. The basin will remain through construction and further development of the Berres Ridge 9th addition, it is to be removed with development of PID No. 22-02100-32-010 to the north. The final grading plan shall identify all fill lots in which the building footings will be placed on fill material. The grading specifications shall also indicate that all embankments meet FHA/HUD 79G specifications. The Developer shall certify to the City that all lots with footings placed on fill material are appropriately constructed. Building permits will not be issued until a soils report and an as-built certified grading plan have been submitted and approved by City staff. Berres Ridge 9th Addition contains more than one acre of site disturbance. A National Pollution Discharge Elimination System General Stormwater Permit for construction activity is Page 328 of 387 BBEERRRREESS RRIIDDGGEE 99TTHH AADDDDIITTIIOONN –– FFIINNAALL PPLLAATT OOCCTTOOBBEERR 2233,, 22002233 PPAAGGEE 55 OOFF 88 required from the Minnesota Pollution Control Agency for areas exceeding one acre being disturbed by grading. A copy of the Notice of Stormwater Permit Coverage must be submitted to the City upon receipt from the MPCA. SSTTOORRMM SSEEWWEERR Development of Berres Ridge 9th Addition includes the construction of public storm sewer systems. Storm sewer will be installed within the subdivision to collect and convey stormwater runoff generated from within the public right-of-way and lots to the public stormwater management basin located within Outlot B, Berres Ridge 8th Addition. Draintile construction is required in areas of non-granular soils within Berres Ridge 9th Addition for the street sub-cuts and lots. Any additional draintile construction, including perimeter draintile required for building footings, which is deemed necessary during construction shall be the developer’s responsibility to install and finance. The Storm Sewer Area Charge has not been collected on the parent parcel, and must be paid with the final plat, calculated as follows: 570,131.00 s.f. x $0.178/s.f. = $101,483.32 Net Area of Berres Ridge 9th Addition Area Charge Total Final locations and sizes of all storm sewer facilities will be reviewed by City staff with the final construction plans. FEMA FLOODPLAIN ANALYSIS Berres Ridge 9th Addition is shown on the Flood Insurance Rate Map (FIRM) as Zone X by the Federal Emergency Management Agency (FEMA). Based on this designation, there are no areas in the plat located within a Special Flood Hazard Area (SFHA), as determined by FEMA. WWEETTLLAANNDDSS There are no wetlands on the site. A wetland determination was completed for the site with the Berres Ridge preliminary plat. TTRREEEE PPRREESSEERRVVAATT IIOONN No significant trees are located within Berres Ridge 9th Addition. Tree removals were completed with the previous phase of the development. Page 329 of 387 BBEERRRREESS RRIIDDGGEE 99TTHH AADDDDIITTIIOONN –– FFIINNAALL PPLLAATT OOCCTTOOBBEERR 2233,, 22002233 PPAAGGEE 66 OOFF 88 EERROOSSIIOONN CCOONNTTRROOLL The Developer is responsible for staying in compliance with the MPCA Construction Permit for the site. The Developer has a SWPPP for the site. The permit requires that all erosion and sediment BMPS be clearly outlined in a site’s SWPPP. Changes made throughout construction must also be documented in the SWPPP. Additional erosion control measures may be required during construction as deemed necessary by City staff. Any additional measures required shall be installed and maintained by the developer. The MS4 Administration Fee has not been collected on the parent parcel and must be paid with the final plat, calculated as follows: 13.09 acres X ($3,000/acre x 2%) = $785.40 Net area of Berres Ridge 9th Addition MS4 Admin Fee Total SECURITIES The Developer shall provide a Letter of Credit as security for the Developer-installed improvements relating to Berres Ridge 9th Addition. Construction costs are based upon estimates submitted by the Developer’s engineer on July 27, 2023. CONSTRUCTION COSTS Sanitary Sewer $ 272,632.00 Watermain 284,639.50 Storm Sewer 206,684.00 Street Construction 643,560.90 Erosion Control, Stormwater and filtration Basins, Restoration, Grading and Grading Certification 30,000.00 SUBTOTAL - CONSTRUCTION COSTS $ 1,437,516.40 OTHER COSTS Developer’s Design (3.0%) $ 43,125.49 Developer’s Construction Survey (2.5%) 35,937.91 City’s Legal Expense (0.5%) 7,187.58 City Construction Observation (5.0%) 71,875.82 Developer’s Record Drawing (0.5%) 7,187.58 Street Lights 12,600.00 Lot Corners/Iron Monuments 3,400.00 SUBTOTAL - OTHER COSTS $181,314.39 TOTAL PROJECT SECURITY $1,618,830.79 Page 330 of 387 BBEERRRREESS RRIIDDGGEE 99TTHH AADDDDIITTIIOONN –– FFIINNAALL PPLLAATT OOCCTTOOBBEERR 2233,, 22002233 PPAAGGEE 77 OOFF 88 The street light security totals $12,600 which consists of eight post-top street lights at $1,200 each and two mast arm street lights at $1,500 each. The Developer shall post a security to ensure the final placement of iron monuments at property corners with the final plat. The security is $100.00 per lot and outlot for a total of $3,400.00. The City shall hold this security until the Developer’s Land Surveyor certifies that all irons have been placed following site grading, street and utility construction. CCAASSHH FFEEEESS A cash fee of $4,055.00 for traffic control signs is due with Berres Ridge 9th Addition. If the street signs are installed during frost conditions, the Developer shall pay an additional $150.00 for each street sign location. A cash fee for one-year of streetlight operating expenses shall be paid at the time of final plat approval and is calculated as follows: 34 units x $40.48/unit = $1,376.32 Total Units In Berres Ridge 9th Addition Streetlight Operating Fee Total A cash fee for one-year of environmental resources expenses shall be paid at the time of final plat approval and is calculated as follows: 34 units x $59.16/unit = $2,011.44 Total Units In Berres Ridge 9th Addition Environmental Resources Fee Total A cash fee for the preparation of addressing, property data, record construction drawings and for updating the City base map shall be paid at the time of final plat approval and is calculated as follows: 34 units x $90.00/unit = $3,060.00 Lots/Outlots Property Data & Asset/Infrastructure Mgmt Fee Total The Developer shall submit the final plat and construction drawings in an electronic format. The electronic format shall be in either .dwg (AutoCAD) or .dxf format. The Developer shall also pay a cash fee for City Engineering Administration. The fee for City Engineering Administration will be based on three percent (3.00%) of the estimated construction cost, or $43,125.49. CASH REQUIREMENTS Park Dedication Fee $ 194,378.00 Sanitary Sewer Availability Charge 11,118.00 Storm Sewer Area Charge 101,483.32 MS4 Administration Fee 785.40 Page 331 of 387 BBEERRRREESS RRIIDDGGEE 99TTHH AADDDDIITTIIOONN –– FFIINNAALL PPLLAATT OOCCTTOOBBEERR 2233,, 22002233 PPAAGGEE 88 OOFF 88 Traffic Control Signs Temporary Cul-De-Sacs 4,055.00 13,000.00 Natural Area Signs 1,800 Streetlight Operating Fee 1,376.32 Environmental Resources Management Fee 2,011.44 Property Data & Asset/Infrastructure Mgmt Fee 3,060.00 City Engineering Administration (3.00%) 43,125.49 SUBTOTAL - CASH REQUIREMENTS $376,192.97 CREDITS TO CASH REQUIREMENTS Trunk Watermain Oversizing (Trunk Water Fund) 27,948.00 TOTAL - CASH CREDITS $27,948.00 TOTAL - CASH REQUIREMENTS $348,244.97 RREECCOOMMMMEENNDDAATTIIOONN Engineering recommends approval of the final plat, grading and erosion control plan, and utility plan for Berres Ridge 9th Addition, subject to the requirements and stipulations within this report. Page 332 of 387 Date: 11/6/2023 Resolution amending Policy 6.35 Wage and Salary Schedules Proposed Action Staff recommends adoption of the following motion: Move to approve the amendment to the Wage and Salary Schedules Policy 6.35 Overview The City of Lakeville adopted the Systematic Analysis and Factor Evaluation (SAFE ®) System in 2018. In compliance with MN Pay equity law and the city's compensation policy, each position in the City of Lakeville is assigned a job value. The job evaluation process has been added to the Wage and Salary Schedules policy 6.35. The Personnel Committee has reviewed and approved the job evaluation process. Supporting Information 1. Resolution amending Policy 6.35 2. Policy_6.35 Wage and Salary Schedules Financial Impact: $0 Budgeted: No Source: Envision Lakeville Community Values: Good Value for Public Service Report Completed by: Tammy Schutta, Human Resources Manager Page 333 of 387 CITY OF LAKEVILLE RESOLUTION NO. ____ Resolution amending Wage and Salary Schedules Policy 6.35 WHEREAS, the City of Lakeville adopted the Systematic Analysis and Factor Evaluation (SAFE ®) in 2018; and WHEREAS, in compliance with MN pay equity law and the city’s compensation policy, each position in the City of Lakeville is assigned a job value; and WHEREAS, the amendment to policy 6.35 outlines the job evaluation process. NOW, THEREFORE, BE IT RESOLVED that the City Council approves the amendment to the Wage and Salary Schedules Policy 6.35. ADOPTED by the Lakeville City Council this _____ day of _______________, 2023 ______________________________ Joshua Lee, Acting Mayor _________________________________ Ann Orlofsky, City Clerk Page 334 of 387 WAGE AND SALARY SCHEDULES Policy 6.35 1) POLICY a) The wage and salary schedule and pay plans for positions with the city are established by resolutions and labor agreements adopted by the City Council. These schedules provide for wage and salary adjustments for the respective positions covered in them. These schedules may be adjusted from time to time to take into consideration changes in the cost of living as measured by the United States Department of Labor, market conditions, and valuations of position. b)The schedules also provide the policy for the administration of the wage and salary schedules and pay plans. If an employee has questions with regard to the applicable wage and salary schedule or pay plan, the employee may contact the employee’s supervisor, department director, Human Resources, or the City Administrator. 2) JOB EVALUATION PROCESS a) The City of Lakeville City Council adopted the Systematic Analysis and Factor Evaluation ® (SAFE) in 2019. In compliance with the MN pay equity law and the city’s compensation policy, each position in the City of Lakeville is assigned a job value. Job evaluation is an evaluation of the job/position, not the individual. It is the responsibility of the human resources director to maintain the job evaluation program. b)Timing of job evaluations Job descriptions and job values are automatically reviewed prior to filling a vacant position and as needed or requested by department directors. When a position is substantially changed, the following steps are required to initiate consideration for job evaluation of a position: 1. The employee and their immediate supervisor should submit the current job description and a revised job description to the appropriate department director for review. Any addition(s), deletion(s) and/or substantial modification(s) must be clearly identified. a. The job description must be written based on the requirements of the job, not on the person in the job. b. A job description must be a true and accurate reflection of the essential responsibilities required to perform the job to meet the business needs of the city. c. The levels of education or experience required for the job should reflect the minimum standards required to perform the essential functions of the position, not an existing incumbent’s credentials. 2. If the department director agrees that there is sufficient reason to warrant further consideration of a job evaluation, they should forward the documentation to the human resources director with a memo detailing the reasons for the changes and requesting consideration for a job evaluation. This memo must provide specific detailed information and must include the following: a. Statement defining new, higher or lower-level responsibilities added to and/or removed from the job. Note that adding more volume of an existing responsibility does not mean a job becomes more complex (i.e. answering a higher volume of phone calls that previously required does not necessarily indicate a position has become more complex and therefore increases job value). b. Was there movement of responsibilities within the department? c. If responsibilities were removed from the job, where did they go? d. How does the position fit within the organization/department structure? e. Please do not include comments about an individual’s performance; the evaluation is based on essential job duties and responsibilities. Page 335 of 387 3. The department director should inform the city administrator of their recommendation for job evaluation prior to submittal to the human resources director. c)Review process If the human resources director concurs with the request, the evaluation process will begin. In the event that there is a disagreement between the human resources director and the department director on a job evaluation request, the city administrator will make the determination on whether or not to proceed with job evaluation. Once approval is granted, the human resources director shall perform the evaluation in a timely manner. Evaluation may consist of but is not limited to review of revised job description, review of memo from department director, completion of a job evaluation questionnaire, interviews, review of organizational structure, comparison with internal positions and the external market. Human resources may also hire a consultant when appropriate or as needed. d)Recommendation The human resources director shall discuss the findings of the job evaluation with the department director and submit a recommendation to the city administrator. The position may stay at the same job value, move to a higher job value, or move to a lower job value based on the results of the job evaluation. e)Decision The city administrator may approve, deny or seek clarification on the recommendation. Department Director and senior management position reclassifications will be reviewed by the Personnel Committee. The Personnel Committee will also be provided with a summary of position reclassifications. The City Council will be provided with a summary of position reclassifications annually. f)Salary change In general, the following philosophy will be used when there are changes in salary as it relates to change in job value for an incumbent employee, unless otherwise determined by the city administrator for unusual circumstances or as negotiated in bargaining agreements. In no instance will a salary change conflict with the compensation plan. •Job Value increase: employee’s salary shall typically be set at the salary step closest to current salary without reduction. Subsequent step increases will occur on the employee’s anniversary date of current position in accordance with regular progression through the steps. •Job Value decrease: employee’s salary shall typically be set at the salary step closes to current salary. This may result in a reduction of salary. The city administrator may choose to “freeze” the employee at their current rate of pay until the new lower job value salary catches up. •No change in Job Value: no change in employee’s job value or salary step. Changes in salary shall be made within a reasonable timeframe and must take into consideration budget and impact on overall department structure, as approved by the city administrator. g)Delivery and Implementation The department director shall inform the employee of the results of the job evaluation process. The human resources director shall be responsible for implementing the necessary changes based on the city administrator’s decision. Page 336 of 387 h)Appeals Process An employee who disagrees with the result of the job evaluation may appeal, in writing, to the human resources director within 30 calendar days of receipt of the decision. With the appeal, the employee must submit information stating the reasons for the appeal and include a statement and data supporting a recommendation for resolution. The city administrator will review the information received in the appeal and may gather additional information as needed to make a final determination before informing the employee of the decision in a timely manner. b) The decision of the city administrator is final. The job evaluation process and outcome are not subject to the grievance procedure. Page 337 of 387 Date: 11/6/2023 Resolution Supporting Dakota County Request for the Minnesota Department of Transportation to Perform Speed Zone Studies for 185th Street from Ipava Avenue to Cedar Avenue and 179th Street from Highview Avenue to Pilot Knob Road Proposed Action Staff recommends adoption of the following motion: Move to approve a resolution supporting Dakota County's request for the Minnesota Department of Transportation to perform speed zone studies for 185th Street from Ipava Avenue to Cedar Avenue, and 179th Street from Highview Avenue to Pilot Knob Road. Overview Minnesota Statute 169.14 establishes statutory speed limits on roadways. In accordance with Dakota County 2040 Transportation Plan Policy PP.9 (Speed Limits), the County can request that the Minnesota Department of Transportation (MnDOT) perform engineering studies and traffic investigations to determine reasonable and safe speed limits. The highway corridors listed below were recently improved (extended/widened/modernized), and speed limits have not been reviewed since construction. A request for speed zone studies to determine the reasonable and safe speed limits with the current conditions (new development and roadway construction) is appropriate, and a resolution in support of the County’s request is necessary. • 185th Street (County State Aid Highway 60) between Ipava Avenue and Cedar Avenue (County State Aid Highway 23); and • 179th Street (Future County State Aid Highway 9) between Highview Avenue and Pilot Knob Road (County State Aid Highway 31). Supporting Information 1. Resolution Supporting Dakota County Request for MNDOT to perform speed zone study Financial Impact: $0.00 Budgeted: No Source: N/A Envision Lakeville Community Values: Safety Throughout the Community Report Completed by: Zach Johnson, City Engineer Page 338 of 387 CITY OF LAKEVILLE RESOLUTION NO. 23- Resolution Supporting Dakota County Request for the Minnesota Department of Transportation to Perform Speed Zone Studies for 185th Street from Ipava Avenue to Cedar Avenue and 179th Street from Highview Avenue to Pilot Knob Road WHEREAS, the Minnesota Department of Transportation Commissioner is authorized to designate speed limits on public roadways per Minnesota Statute 169.14; and WHEREAS, pursuant to State Statutes, local authorities may request that the Minnesota Department of Transportation perform an engineering and traffic investigation speed zone study when they believe the existing speed limit is greater or less than is reasonable or safe under existing conditions; and WHEREAS, Dakota County has jurisdiction over County State Aid Highway 60 (185th Street) and will have jurisdiction of 179th Street (future County State Aid Highway 9) in 2024; and WHEREAS, County State Aid Highway 60 (185th Street) between Ipava Avenue and Cedar Avenue was constructed as two-lane highway between 2018 and 2023; and WHEREAS, 179th Street (future County State Aid Highway 9) between Highview Avenue and Pilot Knob Road was realigned, reconstructed, modernized, and extended as a four-lane and two-lane highway between 2019 and 2023; and WHEREAS, speed limits along these corridors have not been reviewed since roadway improvements were completed, and conditions along the corridors have sufficiently changed in the last five years such that engineering studies and traffic investigations are appropriate to determine reasonable and safe speed limits. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lakeville, Minnesota supports Dakota County’s request that the Minnesota Department of Transportation perform engineering studies and traffic investigations on County State Aid Highway 60 (185th Street) from Ipava Avenue to Cedar Avenue and 179th Street (future County State Aid Highway 9) from Highview Avenue to Pilot Knob Road. ADOPTED by the Lakeville City Council this 6th day of November 2023. ______________________________ Joshua Lee, Acting Mayor _________________________________ Ann Orlofsky, City Clerk Page 339 of 387 Date: 11/6/2023 Contract with Weber Construction, Innovation Office Solutions and ECSI for City Hall renovations. Proposed Action Staff recommends adoption of the following motion: Move to approve a contract with Weber Construction, Innovation Office Solutions and ECSI for City Hall renovations. Overview At the City Council retreat earlier this year, the Council reviewed the City Hall Utilization Plan that was completed in 2014 and directed staff to move forward with the final phase of the plan. The final phase indicated the need for a larger Marion Conference Room and the relocation of departments to improve customer service and cross-department coordination. Over the past several months, staff has worked with Wold Architects, Innovative Office Solutions and ECSI to complete plans and specifications and to bid the project. The design incorporates the conversion of the large storage room in the north wing, into a larger new Marion Conference Room. It also includes the relocation of various departments to physically align them closer to supporting departments - specifically relocating Community Development to the north wing, moving the Parks Department to the Finance Department area in the west wing, and moving the Finance Department next to the Administration Department. The design also incorporates a new mother’s room, an office space for the Assistant to the City Administrator position and a workspace/conference room in the Inspections Department. The city received 12 competitive bids ranging from $422,563 to $552,000 including the alternates (office space for the Assistant to the City Administrator position and work/conference room for the Inspections Department). Weber Construction was the lowest and best bid at $422,150. Staff also worked with Innovative Office Solutions to provide a separate proposal for the removal, storage and reinstallation of the office furniture during construction and to supply new conference room tables and chairs and new office furniture as needed. The cost for their services and furniture is $74,565. In addition, staff worked with ECSI, the city’s security vendor, for the relocation and installation of the proximity card readers and door hardware throughout the project and their cost for their services and materials is $26,982. The 2023 facility budget includes $463,400 for the renovations. The total costs for the project include: Page 340 of 387 Weber Construction $422,563 5% contingency $25,000 Innovative Office Solutions $74,565 ECSI $26,982 Total project cost $549,110 A budget amendment will be completed to transfer funds from the various departments benefiting from the renovation and the General Fund to cover the additional $85,710 needed for the project. Staff recommends approval of the contracts with Weber Construction, Innovative Office Solutions and ESCI as attached. Supporting Information 1. Office Innovations Contract Financial Impact: $549,110 Budgeted: Yes Source: IT, Inspections and General Fund Envision Lakeville Community Values: Good Value for Public Service Report Completed by: Allyn Kuennen, Assistant City Administrator Page 341 of 387 Page 342 of 387 Page 343 of 387 Page 344 of 387 Page 345 of 387 Page 346 of 387 Page 347 of 387 Page 348 of 387 Page 349 of 387 lnit. This Agreement entered into as of the day and year first written above. Joshua Lee, Acting Mayor (Signature) OWNER (Printed name and title) �;� fv a vJ hk/s.s -Vi't. �(Printed name and title) AIA Document A101 -2017. Copyright© 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 15:46:47 ET on 11/01/2023 under Order No.2114397598 which expires on 01/11/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA4B) 9 _______________________________________ Ann Orlofsky, City Clerk (Signature) ________________________________________(Printed name and title) Page 350 of 387 952.808.9900 | 866.574.5389 INNOVATIVEOS.COM SALES PERSON Chris Foss 651-486-1231 cfoss@innovativeos.com PROPOSAL DATE 11/03/2023 CUSTOMER NAME CITY OF LAKEVILLE CUSTOMER NUMBER S21227 CUSTOMER PO ORDER NAME City Hall relocation of furniture ORDER NUMBER 221622 PROJECT NUMBER TERMS NET 15 Page 1 of 22 BILL TO CITY OF LAKEVILLE 20195 HOLYOKE AVE LAKEVILLE, MN 55044-8339 ATTN: Accounts Payable-DeAnn Email: accountspayable@lakevillemn.gov SHIP TO CITY OF LAKEVILLE 20195 HOLYOKE AVE LAKEVILLE, MN 55044-8339 ATTN: Allyn Kuennen Phone: 952-985-4402 Email: akuennen@lakevillemn.gov Installation of new furniture and current furniture from storage. HON CPC contract CPCHONN.JP.MN.05312025 GROUP DESCRIPTION EXTENDED AMOUNT Admin 4,665.56 LINE DESCRIPTION QUANTITY LIST UNIT PRICE EXTENDED AMOUNT 1 Evolve Series Dual Monitor Arm w/DC & GM, Motion Arms + Sliders SLV:Silver Tag: Tag TG: new Tag L1: Admin % Off List: 45.00 1.00 Each 995.00 547.25 547.25 2 Polymer Center Drawer Tag: Tag TG: new Tag L1: Admin % Off List: 56.00 1.00 Each 160.00 70.40 70.40 3 3 Stage 2 Leg Rectangle T Foot $(P2):P2 Paint Opts .PR6:Silver .X:Standard Glide .MEM:Memory Preset Tag: Tag TG: new Tag L1: Admin % Off List: 56.00 1.00 Each 1,167.00 513.48 513.48 4 70W x 28D Rect Worksurface - C/T Base $(L1STD):Gr L1 Standard Laminates .F:Shaker Cherry .F:Shaker Cherry .G2:2 Grommets - Offset P:Black .P:Black Tag: Tag TG: new Tag L1: Admin 1.00 Each 745.00 290.55 290.55 Page 351 of 387 952.808.9900 | 866.574.5389 INNOVATIVEOS.COM SALES PERSON Chris Foss 651-486-1231 cfoss@innovativeos.com PROPOSAL DATE 11/03/2023 CUSTOMER NAME CITY OF LAKEVILLE CUSTOMER NUMBER S21227 CUSTOMER PO ORDER NAME City Hall relocation of furniture ORDER NUMBER 221622 PROJECT NUMBER TERMS NET 15 Page 2 of 22 % Off List: 61.00 6 Ignition Wk Mid-bck Pneu Syn tilt Bck Adj Tilt Seat Gld .A:Height and Width Adj .H:Hard (Standard) .M:Mesh Back $(1):Gr 1 UPH .COMP:Compass 90:Midnight .T:Black .SB:Standard Base Tag: Tag TG: new Tag L1: Admin % Off List: 56.00 1.00 Each 1,136.00 499.84 499.84 7 Accelerate Keyboard Spacer Tag: Tag TG: new Tag L1: Admin % Off List: 61.00 1.00 Each 128.00 49.92 49.92 8 24"D x 28" File/File Pedestal Support $(L1STD):Grd L1 Standard Laminates .LOFT:Loft $(L1STD):Grd L1 Standard Laminates .F:Shaker Cherry .T1:Platinum Tag: Tag TG: new Tag L1: Admin % Off List: 56.00 1.00 Each 1,025.00 451.00 451.00 9 24"D x 28"H O-Leg Support for Wksf (single leg) $(P2):P2 Paint Opts .T1:Platinum Metallic Tag: Tag TG: new Tag L1: Admin % Off List: 56.00 1.00 Each 433.00 190.52 190.52 10 Voi 24"D x 48" W Rectangle Worksurface $(L1STD):Grd L1 Standard Laminates .F:Shaker Cherry F:Shaker Cherry .G:Grommets P:Black Tag: Tag TG: new Tag L1: Admin % Off List: 56.00 1.00 Each 405.00 178.20 178.20 Page 352 of 387 952.808.9900 | 866.574.5389 INNOVATIVEOS.COM SALES PERSON Chris Foss 651-486-1231 cfoss@innovativeos.com PROPOSAL DATE 11/03/2023 CUSTOMER NAME CITY OF LAKEVILLE CUSTOMER NUMBER S21227 CUSTOMER PO ORDER NAME City Hall relocation of furniture ORDER NUMBER 221622 PROJECT NUMBER TERMS NET 15 Page 3 of 22 11 24Dx24Wx65H Personal Storage Tower (LH) $(L1STD):Grd L1 Standard Laminates .LOFT:Loft $(L1STD):Grd L1 Standard Laminates .F:Shaker Cherry .T1:Platinum Tag: Tag TG: new Tag L1: Admin % Off List: 56.00 1.00 Each 3,493.00 1,536.92 1,536.92 12 Laminate Modesty 13h x 60w $(L1STD):Grd L1 Standard Laminates .F:Shaker Cherry .F:Shaker Cherry .P:Black Tag: Tag TG: new Tag L1: Admin % Off List: 56.00 1.00 Each 767.00 337.48 337.48 GROUP DESCRIPTION EXTENDED AMOUNT Community Development 20,630.05 LINE DESCRIPTION QUANTITY LIST UNIT PRICE EXTENDED AMOUNT 13 Evolve Series Dual Monitor Arm w/DC & GM, Motion Arms + Sliders SLV:Silver Tag: Tag TG: new Tag L1: Comm Development % Off List: 45.00 1.00 Each 995.00 547.25 547.25 14 Cable Mngmt Trough 36W single Tag: Tag TG: new Tag L1: Comm Development % Off List: 56.00 1.00 Each 155.00 68.20 68.20 15 42.5H "L" Connector Post $(P2):P2 Paint Opts .T1:Platinum Metallic Tag: Tag TG: new Tag L1: Comm Development % Off List: 61.00 1.00 Each 158.00 61.62 61.62 16 65H "T" Connector Post $(P2):P2 Paint Opts .T1:Platinum Metallic Tag: Tag TG: new 1.00 Each 192.00 74.88 74.88 Page 353 of 387 952.808.9900 | 866.574.5389 INNOVATIVEOS.COM SALES PERSON Chris Foss 651-486-1231 cfoss@innovativeos.com PROPOSAL DATE 11/03/2023 CUSTOMER NAME CITY OF LAKEVILLE CUSTOMER NUMBER S21227 CUSTOMER PO ORDER NAME City Hall relocation of furniture ORDER NUMBER 221622 PROJECT NUMBER TERMS NET 15 Page 4 of 22 Tag L1: Comm Development % Off List: 61.00 17 Power pole w/o receptacles 6' 6"H 2" x 2" $(P2):P2 Paint Opts .T1:Platinum Metallic Tag: Tag TG: new Tag L1: Comm Development % Off List: 61.00 1.00 Each 385.00 150.15 150.15 18 Single Connector Strap Tag: Tag TG: new Tag L1: Comm Development % Off List: 61.00 3.00 Each 21.00 8.19 24.57 19 "L" Connector Strap Tag: Tag TG: new Tag L1: Comm Development % Off List: 61.00 1.00 Each 21.00 8.19 8.19 20 Variable Height Connector Kit 22.5H $(P2):P2 Paint Opts .T1:Platinum Metallic Tag: Tag TG: new Tag L1: Comm Development % Off List: 61.00 1.00 Each 98.00 38.22 38.22 21 Panel Finished End Covers 42.5H $(P2):P2 Paint Opts .T1:Platinum Metallic Tag: Tag TG: new Tag L1: Comm Development % Off List: 61.00 1.00 Each 82.00 31.98 31.98 22 Panel Top Cap 24"W $(P2):P2 Paint Opts .T1:Platinum Metallic Tag: Tag TG: new Tag L1: Comm Development % Off List: 61.00 3.00 Each 72.00 28.08 84.24 23 Panel Top Cap 72"W $(P2):P2 Paint Opts .T1:Platinum Metallic Tag: Tag TG: new 2.00 Each 155.00 60.45 120.90 Page 354 of 387 952.808.9900 | 866.574.5389 INNOVATIVEOS.COM SALES PERSON Chris Foss 651-486-1231 cfoss@innovativeos.com PROPOSAL DATE 11/03/2023 CUSTOMER NAME CITY OF LAKEVILLE CUSTOMER NUMBER S21227 CUSTOMER PO ORDER NAME City Hall relocation of furniture ORDER NUMBER 221622 PROJECT NUMBER TERMS NET 15 Page 5 of 22 Tag L1: Comm Development % Off List: 61.00 24 Tackable Panel w/o TC 42.5H x 24W $(A):Gr A Fabric .RFG:Refuge 96:Artesian $(P2):P2 Paint Opts .T1:Platinum Metallic Tag: Tag TG: new Tag L1: Comm Development % Off List: 61.00 1.00 Each 427.00 166.53 166.53 25 Tackable Panel w/o TC 42.5H x 36W $(A):Gr A Fabric .RFG:Refuge 96:Artesian $(P2):P2 Paint Opts .T1:Platinum Metallic Tag: Tag TG: new Tag L1: Comm Development % Off List: 61.00 1.00 Each 471.00 183.69 183.69 26 Tackable Panel w/o TC 42.5H x 72W $(A):Gr A Fabric .RFG:Refuge 96:Artesian $(P2):P2 Paint Opts .T1:Platinum Metallic Tag: Tag TG: new Tag L1: Comm Development % Off List: 61.00 1.00 Each 742.00 289.38 289.38 27 Tackable Panel w/o TC 65H x 24W $(A):Gr A Fabric .RFG:Refuge 96:Artesian $(P2):P2 Paint Opts .T1:Platinum Metallic Tag: Tag TG: new Tag L1: Comm Development % Off List: 61.00 2.00 Each 508.00 198.12 396.24 28 Electrical Pass-Thru w/o Power Block 24"3-3 & 2-2 Tag: Tag TG: new Tag L1: Comm Development 1.00 Each 159.00 62.01 62.01 Page 355 of 387 952.808.9900 | 866.574.5389 INNOVATIVEOS.COM SALES PERSON Chris Foss 651-486-1231 cfoss@innovativeos.com PROPOSAL DATE 11/03/2023 CUSTOMER NAME CITY OF LAKEVILLE CUSTOMER NUMBER S21227 CUSTOMER PO ORDER NAME City Hall relocation of furniture ORDER NUMBER 221622 PROJECT NUMBER TERMS NET 15 Page 6 of 22 % Off List: 61.00 29 Electrical Pass-Thru Cable 25-1/2W 3-1 & 2-2 Systems Tag: Tag TG: new Tag L1: Comm Development % Off List: 61.00 1.00 Each 172.00 67.08 67.08 30 Electrical Pass-Thru Cables Panels - w/duplex capacity Tag: Tag TG: new Tag L1: Comm Development % Off List: 61.00 1.00 Each 181.00 70.59 70.59 31 Electrical Power Harness 24W 3-1 & 2-2 Systems Tag: Tag TG: new Tag L1: Comm Development % Off List: 61.00 1.00 Each 271.00 105.69 105.69 32 Electrical Power Harness Panels - w/duplex capacity Tag: Tag TG: new Tag L1: Comm Development % Off List: 61.00 2.00 Each 286.00 111.54 223.08 33 Duplex Receptacle Circuit 1 3-1 & 2-2 Systems .TI:Titanium Tag: Tag TG: new Tag L1: Comm Development % Off List: 61.00 2.00 Each 58.00 22.62 45.24 34 Duplex Receptacle Circuit 2 3-1 & 2-2 Systems .TI:Titanium Tag: Tag TG: new Tag L1: Comm Development % Off List: 61.00 1.00 Each 58.00 22.62 22.62 35 Duplex Receptacle Circuit 3 3-1 System Only .TI:Titanium Tag: Tag TG: new Tag L1: Comm Development % Off List: 61.00 1.00 Each 58.00 22.62 22.62 36 Duplex Receptacle Circuit 4 3-1 & 2-2 Systems .TI:Titanium Tag: Tag TG: new Tag L1: Comm Development 2.00 Each 58.00 22.62 45.24 Page 356 of 387 952.808.9900 | 866.574.5389 INNOVATIVEOS.COM SALES PERSON Chris Foss 651-486-1231 cfoss@innovativeos.com PROPOSAL DATE 11/03/2023 CUSTOMER NAME CITY OF LAKEVILLE CUSTOMER NUMBER S21227 CUSTOMER PO ORDER NAME City Hall relocation of furniture ORDER NUMBER 221622 PROJECT NUMBER TERMS NET 15 Page 7 of 22 % Off List: 61.00 37 Ceiling In-Feed Cable 144" long Tag: Tag TG: new Tag L1: Comm Development % Off List: 61.00 1.00 Each 315.00 122.85 122.85 38 3 Stage 2 Leg Rectangle T Foot $(P2):P2 Paint Opts .PR6:Silver .X:Standard Glide .MEM:Memory Preset Tag: Tag TG: new Tag L1: Comm Development % Off List: 56.00 1.00 Each 1,167.00 513.48 513.48 39 70W x 28D Rect Worksurface - C/T Base $(L1STD):Gr L1 Standard Laminates .F:Shaker Cherry .F:Shaker Cherry .G2:2 Grommets - Offset P:Black .P:Black Tag: Tag TG: new Tag L1: Comm Development % Off List: 61.00 1.00 Each 745.00 290.55 290.55 40 Ignition Guest/Multi-Purpose Chair Four-Leg Stacking .F:Fixed .H:Hard Caster .IM:4-Way Black $(1):Gr 1 UPH .COMP:Compass 90:Midnight .T:Black Tag: Tag TG: new Tag L1: Comm Development % Off List: 56.00 28.00 Each 591.00 260.04 7,281.12 41 Ignition Wk Mid-bck Pneu Syn tilt Bck Adj Tilt Seat Gld .A:Height and Width Adj .H:Hard (Standard) .M:Mesh Back $(1):Gr 1 UPH .COMP:Compass 90:Midnight .T:Black 1.00 Each 1,136.00 499.84 499.84 Page 357 of 387 952.808.9900 | 866.574.5389 INNOVATIVEOS.COM SALES PERSON Chris Foss 651-486-1231 cfoss@innovativeos.com PROPOSAL DATE 11/03/2023 CUSTOMER NAME CITY OF LAKEVILLE CUSTOMER NUMBER S21227 CUSTOMER PO ORDER NAME City Hall relocation of furniture ORDER NUMBER 221622 PROJECT NUMBER TERMS NET 15 Page 8 of 22 .SB:Standard Base Tag: Tag TG: new Tag L1: Comm Development % Off List: 56.00 42 24"D x 28" File/File Pedestal Support $(L1STD):Grd L1 Standard Laminates .LOFT:Loft $(L1STD):Grd L1 Standard Laminates .F:Shaker Cherry .T1:Platinum Tag: Tag TG: new Tag L1: Comm Development % Off List: 56.00 1.00 Each 1,025.00 451.00 451.00 43 24"D x 28"H O-Leg Support for Wksf (single leg) $(P2):P2 Paint Opts .T1:Platinum Metallic Tag: Tag TG: new Tag L1: Comm Development % Off List: 56.00 1.00 Each 433.00 190.52 190.52 44 Voi 24"D x 84" W Rectangle Worksurface $(L1STD):Grd L1 Standard Laminates .F:Shaker Cherry F:Shaker Cherry .G:Grommets P:Black Tag: Tag TG: new Tag L1: Comm Development % Off List: 56.00 1.00 Each 779.00 342.76 342.76 45 42"W External Stiffener .P:Black Tag: Tag TG: new Tag L1: Comm Development % Off List: 56.00 1.00 Each 129.00 56.76 56.76 46 Motivate Table Rect 24Dx72W 2mm Edge Fixed Base .N:No Grommets $(L1STD):Grd L1 Standard Laminates .F:Shaker Cherry .F:Shaker Cherry .C:Caster $(P2):P2 Paint Opts .T1:Platinum Metallic 14.00 Each 1,247.00 548.68 7,681.52 Page 358 of 387 952.808.9900 | 866.574.5389 INNOVATIVEOS.COM SALES PERSON Chris Foss 651-486-1231 cfoss@innovativeos.com PROPOSAL DATE 11/03/2023 CUSTOMER NAME CITY OF LAKEVILLE CUSTOMER NUMBER S21227 CUSTOMER PO ORDER NAME City Hall relocation of furniture ORDER NUMBER 221622 PROJECT NUMBER TERMS NET 15 Page 9 of 22 Tag: Tag TG: new Tag L1: Comm Development % Off List: 56.00 47 Straight Connector Kit .X:No Option Tag: Tag TG: new Tag L1: Comm Development % Off List: 61.00 1.00 Each 28.00 10.92 10.92 48 Laminate Modesty 13h x 42w $(L1STD):Grd L1 Standard Laminates .F:Shaker Cherry .F:Shaker Cherry .P:Black Tag: Tag TG: new Tag L1: Comm Development % Off List: 56.00 1.00 Each 633.00 278.52 278.52 GROUP DESCRIPTION EXTENDED AMOUNT Finance 16,176.69 LINE DESCRIPTION QUANTITY LIST UNIT PRICE EXTENDED AMOUNT 49 Evolve Series Dual Monitor Arm w/DC & GM, Motion Arms + Sliders SLV:Silver Tag: Tag TG: new Tag L1: Finance % Off List: 45.00 1.00 Each 995.00 547.25 547.25 50 42.5H "L" Connector Post $(P2):P2 Paint Opts .T1:Platinum Metallic Tag: Tag TG: new Tag L1: Finance % Off List: 61.00 1.00 Each 158.00 61.62 61.62 51 65H "T" Connector Post $(P2):P2 Paint Opts .T1:Platinum Metallic Tag: Tag TG: new Tag L1: Finance % Off List: 61.00 1.00 Each 192.00 74.88 74.88 52 65H "X" Connector Post 1.00 185.00 72.15 72.15 Page 359 of 387 952.808.9900 | 866.574.5389 INNOVATIVEOS.COM SALES PERSON Chris Foss 651-486-1231 cfoss@innovativeos.com PROPOSAL DATE 11/03/2023 CUSTOMER NAME CITY OF LAKEVILLE CUSTOMER NUMBER S21227 CUSTOMER PO ORDER NAME City Hall relocation of furniture ORDER NUMBER 221622 PROJECT NUMBER TERMS NET 15 Page 10 of 22 $(P2):P2 Paint Opts .T1:Platinum Metallic Tag: Tag TG: new Tag L1: Finance % Off List: 61.00 Each 53 Single Connector Strap Tag: Tag TG: new Tag L1: Finance % Off List: 61.00 2.00 Each 21.00 8.19 16.38 54 "T" Connector Strap Tag: Tag TG: new Tag L1: Finance % Off List: 61.00 2.00 Each 30.00 11.70 23.40 55 Variable Height Connector Kit 30H $(P2):P2 Paint Opts .T1:Platinum Metallic Tag: Tag TG: new Tag L1: Finance % Off List: 61.00 1.00 Each 114.00 44.46 44.46 56 Panel Finished End Covers 35H $(P2):P2 Paint Opts .T1:Platinum Metallic Tag: Tag TG: new Tag L1: Finance % Off List: 61.00 1.00 Each 77.00 30.03 30.03 57 Panel Finished End Covers 42.5H $(P2):P2 Paint Opts .T1:Platinum Metallic Tag: Tag TG: new Tag L1: Finance % Off List: 61.00 1.00 Each 82.00 31.98 31.98 58 Panel Top Cap 24"W $(P2):P2 Paint Opts .T1:Platinum Metallic Tag: Tag TG: new Tag L1: Finance % Off List: 61.00 1.00 Each 72.00 28.08 28.08 59 Panel Top Cap 72"W 1.00 155.00 60.45 60.45 Page 360 of 387 952.808.9900 | 866.574.5389 INNOVATIVEOS.COM SALES PERSON Chris Foss 651-486-1231 cfoss@innovativeos.com PROPOSAL DATE 11/03/2023 CUSTOMER NAME CITY OF LAKEVILLE CUSTOMER NUMBER S21227 CUSTOMER PO ORDER NAME City Hall relocation of furniture ORDER NUMBER 221622 PROJECT NUMBER TERMS NET 15 Page 11 of 22 $(P2):P2 Paint Opts .T1:Platinum Metallic Tag: Tag TG: new Tag L1: Finance % Off List: 61.00 Each 60 Tackable Panel w/o TC 35 x 20W $(A):Gr A Fabric .RFG:Refuge 96:Artesian $(P2):P2 Paint Opts .T1:Platinum Metallic Tag: Tag TG: new Tag L1: Finance % Off List: 61.00 1.00 Each 390.00 152.10 152.10 61 Tackable Panel w/o TC 42.5H x 24W $(A):Gr A Fabric .RFG:Refuge 96:Artesian $(P2):P2 Paint Opts .T1:Platinum Metallic Tag: Tag TG: new Tag L1: Finance % Off List: 61.00 1.00 Each 427.00 166.53 166.53 62 Tackable Panel w/o TC 42.5H x 36W $(A):Gr A Fabric .RFG:Refuge 96:Artesian $(P2):P2 Paint Opts .T1:Platinum Metallic Tag: Tag TG: new Tag L1: Finance % Off List: 61.00 1.00 Each 471.00 183.69 183.69 63 Tackable Panel w/o TC 42.5H x 72W $(A):Gr A Fabric .RFG:Refuge 96:Artesian $(P2):P2 Paint Opts .T1:Platinum Metallic Tag: Tag TG: new Tag L1: Finance % Off List: 61.00 1.00 Each 742.00 289.38 289.38 Page 361 of 387 952.808.9900 | 866.574.5389 INNOVATIVEOS.COM SALES PERSON Chris Foss 651-486-1231 cfoss@innovativeos.com PROPOSAL DATE 11/03/2023 CUSTOMER NAME CITY OF LAKEVILLE CUSTOMER NUMBER S21227 CUSTOMER PO ORDER NAME City Hall relocation of furniture ORDER NUMBER 221622 PROJECT NUMBER TERMS NET 15 Page 12 of 22 64 3 Stage 2 Leg Rectangle T Foot $(P2):P2 Paint Opts .PR6:Silver .X:Standard Glide .MEM:Memory Preset Tag: Tag TG: new Tag L1: Finance % Off List: 56.00 1.00 Each 1,167.00 513.48 513.48 65 70W x 28D Rect Worksurface - C/T Base $(L1STD):Gr L1 Standard Laminates .F:Shaker Cherry .F:Shaker Cherry .G2:2 Grommets - Offset P:Black .P:Black Tag: Tag TG: new Tag L1: Finance % Off List: 61.00 1.00 Each 745.00 290.55 290.55 66 Ignition Guest/Multi-Purpose Chair Four-Leg Stacking .F:Fixed .H:Hard Caster .IM:4-Way Black $(1):Gr 1 UPH .COMP:Compass 90:Midnight .T:Black Tag: Tag TG: new Tag L1: Finance % Off List: 56.00 12.00 Each 591.00 260.04 3,120.48 67 Ignition Wk Mid-bck Pneu Syn tilt Bck Adj Tilt Seat Gld .A:Height and Width Adj .H:Hard (Standard) .M:Mesh Back $(1):Gr 1 UPH .COMP:Compass 90:Midnight .T:Black .SB:Standard Base Tag: Tag TG: new Tag L1: Finance % Off List: 56.00 1.00 Each 1,136.00 499.84 499.84 68 14.25Dx72Wx14H Overhead Cab-4 Doors w/12" Cubbie 1.00 1,875.00 825.00 825.00 Page 362 of 387 952.808.9900 | 866.574.5389 INNOVATIVEOS.COM SALES PERSON Chris Foss 651-486-1231 cfoss@innovativeos.com PROPOSAL DATE 11/03/2023 CUSTOMER NAME CITY OF LAKEVILLE CUSTOMER NUMBER S21227 CUSTOMER PO ORDER NAME City Hall relocation of furniture ORDER NUMBER 221622 PROJECT NUMBER TERMS NET 15 Page 13 of 22 $(L1STD):Grd L1 Standard Laminates .LOFT:Loft $(1):Grade 1-Laminate .F:Shaker Cherry .X:No Brackets Tag: Tag TG: new Tag L1: Finance % Off List: 56.00 Each 69 24"D x 28" Box/Box/File Pedestal Support $(L1STD):Grd L1 Standard Laminates .LOFT:Loft $(L1STD):Grd L1 Standard Laminates .F:Shaker Cherry .T1:Platinum Tag: Tag TG: new Tag L1: Finance % Off List: 56.00 1.00 Each 1,025.00 451.00 451.00 70 24"D x 28" File/File Pedestal Support $(L1STD):Grd L1 Standard Laminates .LOFT:Loft $(L1STD):Grd L1 Standard Laminates .F:Shaker Cherry .T1:Platinum Tag: Tag TG: new Tag L1: Finance % Off List: 56.00 1.00 Each 1,025.00 451.00 451.00 71 24"D x 28"H O-Leg Support for Wksf (single leg) $(P2):P2 Paint Opts .T1:Platinum Metallic Tag: Tag TG: new Tag L1: Finance % Off List: 56.00 3.00 Each 433.00 190.52 571.56 72 65" High O-leg SOS Support (2 pack) $(P2):P2 Paint Opts .T1:Platinum Metallic Tag: Tag TG: new Tag L1: Finance % Off List: 56.00 2.00 Each 635.00 279.40 558.80 73 Voi 24"D x 72" W Rectangle Worksurface $(L1STD):Grd L1 Standard Laminates .F:Shaker Cherry 2.00 Each 531.00 233.64 467.28 Page 363 of 387 952.808.9900 | 866.574.5389 INNOVATIVEOS.COM SALES PERSON Chris Foss 651-486-1231 cfoss@innovativeos.com PROPOSAL DATE 11/03/2023 CUSTOMER NAME CITY OF LAKEVILLE CUSTOMER NUMBER S21227 CUSTOMER PO ORDER NAME City Hall relocation of furniture ORDER NUMBER 221622 PROJECT NUMBER TERMS NET 15 Page 14 of 22 F:Shaker Cherry .G:Grommets P:Black Tag: Tag TG: new Tag L1: Finance % Off List: 56.00 74 Voi 24"D x 84" W Rectangle Worksurface $(L1STD):Grd L1 Standard Laminates .F:Shaker Cherry F:Shaker Cherry .G:Grommets P:Black Tag: Tag TG: new Tag L1: Finance % Off List: 56.00 1.00 Each 779.00 342.76 342.76 75 24Dx24Wx65H Personal Storage Tower (RH) $(L1STD):Grd L1 Standard Laminates .LOFT:Loft $(L1STD):Grd L1 Standard Laminates .F:Shaker Cherry .T1:Platinum Tag: Tag TG: new Tag L1: Finance % Off List: 56.00 2.00 Each 3,493.00 1,536.92 3,073.84 76 Motivate Table Rect 24Dx66W 2mm Edge Fixed Base .N:No Grommets $(L1STD):Grd L1 Standard Laminates .F:Shaker Cherry .F:Shaker Cherry .C:Caster $(P2):P2 Paint Opts .T1:Platinum Metallic Tag: Tag TG: new Tag L1: Finance % Off List: 56.00 6.00 Each 1,223.00 538.12 3,228.72 GROUP DESCRIPTION EXTENDED AMOUNT Inspections 559.65 LINE DESCRIPTION QUANTITY LIST UNIT PRICE EXTENDED AMOUNT 77 65H "T" Connector Post $(P2):P2 Paint Opts .T1:Platinum Metallic 1.00 Each 192.00 74.88 74.88 Page 364 of 387 952.808.9900 | 866.574.5389 INNOVATIVEOS.COM SALES PERSON Chris Foss 651-486-1231 cfoss@innovativeos.com PROPOSAL DATE 11/03/2023 CUSTOMER NAME CITY OF LAKEVILLE CUSTOMER NUMBER S21227 CUSTOMER PO ORDER NAME City Hall relocation of furniture ORDER NUMBER 221622 PROJECT NUMBER TERMS NET 15 Page 15 of 22 Tag: Tag TG: new Tag L1: Inspections % Off List: 61.00 78 Electrical Pass-Thru w/o Power Block 30" 3-1&2-2 Tag: Tag TG: new Tag L1: Inspections % Off List: 61.00 1.00 Each 159.00 62.01 62.01 79 Electrical Pass-Thru Cable 25-1/2W 3-1 & 2-2 Systems Tag: Tag TG: new Tag L1: Inspections % Off List: 61.00 1.00 Each 172.00 67.08 67.08 80 Electrical Pass-Thru Cables Panels - w/duplex capacity Tag: Tag TG: new Tag L1: Inspections % Off List: 61.00 1.00 Each 181.00 70.59 70.59 81 Electrical Power Harness 24W 3-1 & 2-2 Systems Tag: Tag TG: new Tag L1: Inspections % Off List: 61.00 1.00 Each 271.00 105.69 105.69 82 Electrical Power Harness Panels - w/duplex capacity Tag: Tag TG: new Tag L1: Inspections % Off List: 61.00 1.00 Each 286.00 111.54 111.54 83 Duplex Receptacle Circuit 1 3-1 & 2-2 Systems .TI:Titanium Tag: Tag TG: new Tag L1: Inspections % Off List: 61.00 1.00 Each 58.00 22.62 22.62 84 Duplex Receptacle Circuit 2 3-1 & 2-2 Systems .TI:Titanium Tag: Tag TG: new Tag L1: Inspections % Off List: 61.00 1.00 Each 58.00 22.62 22.62 85 Duplex Receptacle Circuit 4 3-1 & 2-2 Systems .TI:Titanium Tag: Tag TG: new Tag L1: Inspections 1.00 Each 58.00 22.62 22.62 Page 365 of 387 952.808.9900 | 866.574.5389 INNOVATIVEOS.COM SALES PERSON Chris Foss 651-486-1231 cfoss@innovativeos.com PROPOSAL DATE 11/03/2023 CUSTOMER NAME CITY OF LAKEVILLE CUSTOMER NUMBER S21227 CUSTOMER PO ORDER NAME City Hall relocation of furniture ORDER NUMBER 221622 PROJECT NUMBER TERMS NET 15 Page 16 of 22 % Off List: 61.00 GROUP DESCRIPTION EXTENDED AMOUNT Parks & Rec 3,399.62 LINE DESCRIPTION QUANTITY LIST UNIT PRICE EXTENDED AMOUNT 86 24D Cantilever One Pair $(P2):P2 Paint Opts .T1:Platinum Metallic Tag: Tag TG: new Tag L1: Parks & Rec % Off List: 61.00 2.00 Each 121.00 47.19 94.38 87 Accelerate Rectangle wksfc TEE span 24"D x 48"W $(L1STD):Grd L1 Standard Laminates .F:Shaker Cherry .F:Shaker Cherry .P:Black Tag: Tag TG: new Tag L1: Parks & Rec % Off List: 61.00 1.00 Each 562.00 219.18 219.18 88 65H "T" Connector Post $(P2):P2 Paint Opts .T1:Platinum Metallic Tag: Tag TG: new Tag L1: Parks & Rec % Off List: 61.00 2.00 Each 192.00 74.88 149.76 89 Power pole w/o receptacles 6' 6"H 2" x 2" $(P2):P2 Paint Opts .T1:Platinum Metallic Tag: Tag TG: new Tag L1: Parks & Rec % Off List: 61.00 1.00 Each 385.00 150.15 150.15 90 Single Connector Strap Tag: Tag TG: new Tag L1: Parks & Rec % Off List: 61.00 4.00 Each 21.00 8.19 32.76 91 "L" Connector Strap Tag: Tag TG: new Tag L1: Parks & Rec 1.00 Each 21.00 8.19 8.19 Page 366 of 387 952.808.9900 | 866.574.5389 INNOVATIVEOS.COM SALES PERSON Chris Foss 651-486-1231 cfoss@innovativeos.com PROPOSAL DATE 11/03/2023 CUSTOMER NAME CITY OF LAKEVILLE CUSTOMER NUMBER S21227 CUSTOMER PO ORDER NAME City Hall relocation of furniture ORDER NUMBER 221622 PROJECT NUMBER TERMS NET 15 Page 17 of 22 % Off List: 61.00 92 Variable Height Connector Kit 15H $(P2):P2 Paint Opts .T1:Platinum Metallic Tag: Tag TG: new Tag L1: Parks & Rec % Off List: 61.00 1.00 Each 87.00 33.93 33.93 93 Panel Top Cap 24"W $(P2):P2 Paint Opts .T1:Platinum Metallic Tag: Tag TG: new Tag L1: Parks & Rec % Off List: 61.00 2.00 Each 72.00 28.08 56.16 94 Panel Top Cap 60"W $(P2):P2 Paint Opts .T1:Platinum Metallic Tag: Tag TG: new Tag L1: Parks & Rec % Off List: 61.00 1.00 Each 132.00 51.48 51.48 95 Panel Top Cap 72"W $(P2):P2 Paint Opts .T1:Platinum Metallic Tag: Tag TG: new Tag L1: Parks & Rec % Off List: 61.00 1.00 Each 155.00 60.45 60.45 96 Tackable Panel w/o TC 65H x 24W $(A):Gr A Fabric .RFG:Refuge 96:Artesian $(P2):P2 Paint Opts .T1:Platinum Metallic Tag: Tag TG: new Tag L1: Parks & Rec % Off List: 61.00 2.00 Each 508.00 198.12 396.24 97 Tackable Panel w/o TC 65H x 60W $(A):Gr A Fabric .RFG:Refuge 96:Artesian $(P2):P2 Paint Opts .T1:Platinum Metallic Tag: Tag TG: new 1.00 Each 683.00 266.37 266.37 Page 367 of 387 952.808.9900 | 866.574.5389 INNOVATIVEOS.COM SALES PERSON Chris Foss 651-486-1231 cfoss@innovativeos.com PROPOSAL DATE 11/03/2023 CUSTOMER NAME CITY OF LAKEVILLE CUSTOMER NUMBER S21227 CUSTOMER PO ORDER NAME City Hall relocation of furniture ORDER NUMBER 221622 PROJECT NUMBER TERMS NET 15 Page 18 of 22 Tag L1: Parks & Rec % Off List: 61.00 98 Tackable Panel w/o TC 65H x 72W $(A):Gr A Fabric .RFG:Refuge 96:Artesian $(P2):P2 Paint Opts .T1:Platinum Metallic Tag: Tag TG: new Tag L1: Parks & Rec % Off List: 61.00 1.00 Each 909.00 354.51 354.51 99 Electrical Pass-Thru Cable 25-1/2W 3-1 & 2-2 Systems Tag: Tag TG: new Tag L1: Parks & Rec % Off List: 61.00 1.00 Each 172.00 67.08 67.08 100 Ceiling In-Feed Cable 144" long Tag: Tag TG: new Tag L1: Parks & Rec % Off List: 61.00 1.00 Each 315.00 122.85 122.85 101 Ignition Cafe Height Stool 4-leg Frame .F:Fixed .E:Nylon Glide .IM:4-Way Black $(1):Gr 1 UPH .COMP:Compass 90:Midnight .T:Black Tag: Tag TG: new Tag L1: Parks & Rec % Off List: 56.00 2.00 Each 737.00 324.28 648.56 102 Straight Connector Kit .X:No Option Tag: Tag TG: new Tag L1: Parks & Rec % Off List: 61.00 2.00 Each 28.00 10.92 21.84 103 Systems Rectangular Worksurface Edgeband 24D x 72W $(L1STD):Grd L1 Standard Laminates .F:Shaker Cherry .F:Shaker Cherry .P:Black 1.00 Each 679.00 264.81 264.81 Page 368 of 387 952.808.9900 | 866.574.5389 INNOVATIVEOS.COM SALES PERSON Chris Foss 651-486-1231 cfoss@innovativeos.com PROPOSAL DATE 11/03/2023 CUSTOMER NAME CITY OF LAKEVILLE CUSTOMER NUMBER S21227 CUSTOMER PO ORDER NAME City Hall relocation of furniture ORDER NUMBER 221622 PROJECT NUMBER TERMS NET 15 Page 19 of 22 Tag: Tag TG: new Tag L1: Parks & Rec % Off List: 61.00 104 24"D x 84"W Rectangular WS - Edgeband $(L1STD):Grd L1 Standard Laminates .F:Shaker Cherry .F:Shaker Cherry .P:Black Tag: Tag TG: new Tag L1: Parks & Rec % Off List: 61.00 1.00 Each 962.00 375.18 375.18 105 Worksurface Bracket Kit $(P2):P2 Paint Opts .T1:Platinum Metallic Tag: Tag TG: new Tag L1: Parks & Rec % Off List: 61.00 1.00 Each 66.00 25.74 25.74 GROUP DESCRIPTION EXTENDED AMOUNT X: Services 18,840.00 LINE DESCRIPTION QUANTITY LIST UNIT PRICE EXTENDED AMOUNT 106 Furniture Design Services Tag: Tag L1: x: services % Off List: 0.00 1.00 Each 0.00 1,700.00 1,700.00 107 Furniture Installation, quote 12733. Receive product at The Cube Guys and stage for delivery Load and deliver to site **Parks & Rec Pull product from storage pods on site and install office and work stations per plans and BOM provided **Community development Pull product from storage pods on site and install office and work stations per plans and BOM provided **Finance Pull product from storage pods on site and install office and work stations per plans and BOM provided **Inspections Reconfigure / move work station and conference room per plans and BOM provided **Admin Install new Admin area per plans and BOM provided Recycling / Disposal of trash off site 1.00 Each 0.00 16,290.00 16,290.00 Page 369 of 387 952.808.9900 | 866.574.5389 INNOVATIVEOS.COM SALES PERSON Chris Foss 651-486-1231 cfoss@innovativeos.com PROPOSAL DATE 11/03/2023 CUSTOMER NAME CITY OF LAKEVILLE CUSTOMER NUMBER S21227 CUSTOMER PO ORDER NAME City Hall relocation of furniture ORDER NUMBER 221622 PROJECT NUMBER TERMS NET 15 Page 20 of 22 1 Trip charge included for punch or missing / back ordered product Note: Does not include additional product or changes in scope Tag: Tag L1: x: services % Off List: 0.00 109 Furniture Professional Services, Project Management Tag: Tag L1: x: services % Off List: 0.00 1.00 Each 0.00 850.00 850.00 Remit to address for deposits: INNOVATIVE OFFICE SOLUTIONS – LOCKBOX # 131434 PO BOX 1414 MINNEAPOLIS, MN 55480 – 1414 PROPOSAL VALID FOR 14 DAYS SUBTOTAL $64,271.57 TOTAL $64,271.57 REQUIRED DEPOSIT 50.00%$32,135.79 Thank you for the opportunity to partner together. Please review the quotation and let us know if you have any questions. City of Lakeville DateAnn Orlofsky, City Clerk DateJoshua Lee, Acting Mayor Page 370 of 387 952.808.9900 | 866.574.5389 INNOVATIVEOS.COM SALES PERSON Chris Foss 651-486-1231 cfoss@innovativeos.com PROPOSAL DATE 11/03/2023 CUSTOMER NAME CITY OF LAKEVILLE CUSTOMER NUMBER S21227 CUSTOMER PO ORDER NAME City Hall relocation of furniture ORDER NUMBER 221622 PROJECT NUMBER TERMS NET 15 Page 21 of 22 THANK YOU FOR THE OPPORTUNITY We are thrilled for the opportunity to partner together on your project. The terms and conditions below outline a working understanding for the project journey and is intended to set both organizations up for success. If you have questions or concerns, please contact us directly. QUOTES AND PRICING Please review your final project plan and quote to confirm it will fit your space and workplace needs. Quoted prices are good for 14 days from the date of the proposal. Due to the volatile transportation conditions in 2022 & 2023, freight will be billed based upon actual. Unless otherwise noted, prices quoted do not include sales, use, excise, or other applicable taxes. Any applicable taxes will be added or adjusted on the invoice at the time of billing. Buyers exempt from taxes should provide Innovative with copies of exemption certificates prior to placing the order. DESIGN AND ORDERING Innovative’s Design team will work with you and/or your team to design a space that is customized to your budget, style and unique needs to transform your space/s and bring your vision to life. If you do not want to move forward with us on a project, the design work remains the exclusive property of Innovative Office Solutions and we reserve the right to invoice you for the design costs incurred. NEED FOR DEPOSITS A deposit of 50% of the order is required on all projects in excess of $10,000. The deposit is essential as our vendor partners require payment from us when placing orders. Once the deposit is received, we will place your order. Payments must be in the form of check, ACH or wire transfer. Credit cards are not accepted for deposits or other furniture payments over $5,000. PAYMENT TERMS Our Innovative team will send invoices following delivery and installation completion. To ensure a seamless accounting experience, please send payment within 30 days of the invoice date. It is not uncommon for a project to be substantially complete, except for a few punch list items. We appreciate you paying your invoice in full. Innovative will complete your project when outstanding items and/or parts become available. CHANGES Once we receive the sign off on design plan and proposed budget, your order will be placed. Due to the customization of many projects, once orders are placed, most products are not returnable. Modifications or cancellations may result in cancellation or restocking charges by our manufacturer partners. Unfortunately, we will need to invoice you if such charges are incurred. Where a Scope of Work is included with this Agreement, costs resulting from changes in the scope of the project, including any additional requirements or restrictions placed on Innovative will be added to the project price. When Innovative becomes aware of the nature and impact of the change, you will be notified, and all project paperwork will be updated as necessary. In this instance, a revised quote will be generated for signoff. PROJECT DELAYS AND STORAGE We understand projects are occasionally delayed. This may mean you are unable to accept product from us as scheduled. When this occurs, Innovative will store your items at no charge for up to 30 days to provide you with additional time to ensure your space is ready for installation. After 30 days, we will provide a quote to continue to store your product, as we want to make sure it is safe and in a secure location. DELIVERY AND RECEIPT OF PRODUCT We will contact you once we are notified your product has been shipped and is on its way. Your product will be delivered during regular business hours. In order to provide an exceptional delivery experience, we ask that you inform us of any unique circumstances that a driver or install team may face during a delivery. This may include such challenges as a downtown location or the need for a liftgate. Providing us with this information ensures that product is delivered to the proper location within your facility and will reduce the chances of damage to any of the items. We kindly ask you to inspect all product directly shipped and/or delivered and brought onto the job site as scheduled. If you discover product has been damaged or shipped in error during the receiving process, please notify us within 24 hours to ensure that appropriate claims can be Page 371 of 387 952.808.9900 | 866.574.5389 INNOVATIVEOS.COM SALES PERSON Chris Foss 651-486-1231 cfoss@innovativeos.com PROPOSAL DATE 11/03/2023 CUSTOMER NAME CITY OF LAKEVILLE CUSTOMER NUMBER S21227 CUSTOMER PO ORDER NAME City Hall relocation of furniture ORDER NUMBER 221622 PROJECT NUMBER TERMS NET 15 Page 22 of 22 filed. After product arrives at your site, any loss or damage caused by other trades or by weather, fire or other elements is your responsibility. INSTALLATION PREMISES CONDITIONS It is our sincere priority to make sure the installation of your product is timely, professional, and as efficient as possible. To facilitate this, we ask the site to be clean, clear, and free of debris prior to installation. The jobsite should have proper lighting, heat, power source, hoisting and/or elevator service and suitable unobstructed dock space and a secured staging area. The job site shall also be free of the interference of other trades in the area where installation is taking place. We understand in certain situations spaces are not ready for installation when the initial date was scheduled. If this is the case, please provide at least a 48-hour notice so we can keep your project on track to the best of our ability. If proper, timely communication does not occur, unfortunately additional charges may be invoiced to cover costs incurred. Our Installation Team installs product based on the final approved layout. If there are any changes to the final plan, please make sure these are addressed prior to the installation date. WARRANTY Each manufacturing partner of Innovative has a warranty standard. For more information on warranty details, reach out to your Innovative Account Executive. Warrantied product replacements may require billable installation services. CLAIMS Innovative will help resolve claims concerning damaged and/or defective product, materials and/or workmanship made within the warranty period as stated by the manufacturer, supplier, or fabricator. We will arrange for the repair or replacement of any damaged or defective items and/or installation to make sure the project is successful. FORCE MAJEURE We will do our absolute best to ensure we can secure and install your product, but if there are reasons beyond our control, Innovative will not be liable. Reasons include but are not limited to, strikes, pandemics, embargos, war or other breakout of hostilities, acts of God, machinery breakdowns, delays of carriers or suppliers, and domestic or foreign governmental acts or regulations. GOVERNING LAW This agreement shall be governed by and construed according to the laws of the State of Minnesota. ARBITRATION We want to make this a true partnership and resolve any issues that may occur. Any controversies or claims arising relating to this contract will be settled by arbitration administered by the American Arbitration Association. They will fall under its commercial rules, and judgment on the award rendered by the arbitrator(s) may be entered in any court with authority. The award shall include the costs of arbitration and the legal fees of the prevailing party. THANK YOU FOR YOUR PARTNERSHIP Innovative Office Solutions is built upon a “relationships matter” belief system, and every project matters to us. We are thankful for the opportunity to partner together, and we look forward to serving you! ___________________________________Authorized Signature _________________Date Page 372 of 387 952.808.9900 | 866.574.5389 INNOVATIVEOS.COM SALES PERSON Chris Foss 651-486-1231 cfoss@innovativeos.com PROPOSAL DATE 11/03/2023 CUSTOMER NAME CITY OF LAKEVILLE CUSTOMER NUMBER S21227 CUSTOMER PO ORDER NAME City Hall relocation of furniture ORDER NUMBER 221622 PROJECT NUMBER TERMS NET 15 Page 1 of 4 BILL TO CITY OF LAKEVILLE 20195 HOLYOKE AVE LAKEVILLE, MN 55044-8339 ATTN: Accounts Payable-DeAnn Email: accountspayable@lakevillemn.gov SHIP TO CITY OF LAKEVILLE 20195 HOLYOKE AVE LAKEVILLE, MN 55044-8339 ATTN: Allyn Kuennen Phone: 952-985-4402 Email: akuennen@lakevillemn.gov Teardown and storage of current furniture. GROUP DESCRIPTION EXTENDED AMOUNT X: Services 11,745.00 LINE DESCRIPTION QUANTITY UNIT PRICE EXTENDED AMOUNT 108 Furniture Installation, quote 12721 Load and deliver equipment to site **Parks & Rec Take down existing furniture from Parks and Rec area and move to storage container / unit in lot onsite **Community development Take down existing furniture from Community development area and move to storage container / unit in lot onsite **Finance Take down existing furniture from Finance area and move to storage container / unit in lot onsite **Inspections Will not be taken down or staged during this phase Estimated (3) 8' x 40' storage pods for a total of 3 months onsite Includes delivery and pick up fees Only includes 3 Months of rental Add on Misc bookcarts and table to remove from site and store in pods Parks and Rec Move out bookcarts and store in pods Take down existing shelving 9that they are keeping) and store onsite in pods Note: We have 6 bookcarts we can deliver day 1 of teardown that customer can use free of charge for this storage room. If additional carts are needed they will need to billed out Tag: Tag L1: x: services 1.00 Each 11,745.00 11,745.00 Page 373 of 387 952.808.9900 | 866.574.5389 INNOVATIVEOS.COM SALES PERSON Chris Foss 651-486-1231 cfoss@innovativeos.com PROPOSAL DATE 11/03/2023 CUSTOMER NAME CITY OF LAKEVILLE CUSTOMER NUMBER S21227 CUSTOMER PO ORDER NAME City Hall relocation of furniture ORDER NUMBER 221622 PROJECT NUMBER TERMS NET 15 Page 2 of 4 Remit to address for deposits: INNOVATIVE OFFICE SOLUTIONS – LOCKBOX # 131434 PO BOX 1414 MINNEAPOLIS, MN 55480 – 1414 PROPOSAL VALID FOR 14 DAYS SUBTOTAL $11,745.00 TOTAL $11,745.00 REQUIRED DEPOSIT 50.00%$5,872.50 Thank you for the opportunity to partner together. Please review the quotation and let us know if you have any questions. City of Lakeville DateAnn Orlofsky, City Clerk DateJoshua Lee, Acting Mayor Page 374 of 387 952.808.9900 | 866.574.5389 INNOVATIVEOS.COM SALES PERSON Chris Foss 651-486-1231 cfoss@innovativeos.com PROPOSAL DATE 11/03/2023 CUSTOMER NAME CITY OF LAKEVILLE CUSTOMER NUMBER S21227 CUSTOMER PO ORDER NAME City Hall relocation of furniture ORDER NUMBER 221622 PROJECT NUMBER TERMS NET 15 Page 3 of 4 THANK YOU FOR THE OPPORTUNITY We are thrilled for the opportunity to partner together on your project. The terms and conditions below outline a working understanding for the project journey and is intended to set both organizations up for success. If you have questions or concerns, please contact us directly. QUOTES AND PRICING Please review your final project plan and quote to confirm it will fit your space and workplace needs. Quoted prices are good for 14 days from the date of the proposal. Due to the volatile transportation conditions in 2022 & 2023, freight will be billed based upon actual. Unless otherwise noted, prices quoted do not include sales, use, excise, or other applicable taxes. Any applicable taxes will be added or adjusted on the invoice at the time of billing. Buyers exempt from taxes should provide Innovative with copies of exemption certificates prior to placing the order. DESIGN AND ORDERING Innovative’s Design team will work with you and/or your team to design a space that is customized to your budget, style and unique needs to transform your space/s and bring your vision to life. If you do not want to move forward with us on a project, the design work remains the exclusive property of Innovative Office Solutions and we reserve the right to invoice you for the design costs incurred. NEED FOR DEPOSITS A deposit of 50% of the order is required on all projects in excess of $10,000. The deposit is essential as our vendor partners require payment from us when placing orders. Once the deposit is received, we will place your order. Payments must be in the form of check, ACH or wire transfer. Credit cards are not accepted for deposits or other furniture payments over $5,000. PAYMENT TERMS Our Innovative team will send invoices following delivery and installation completion. To ensure a seamless accounting experience, please send payment within 30 days of the invoice date. It is not uncommon for a project to be substantially complete, except for a few punch list items. We appreciate you paying your invoice in full. Innovative will complete your project when outstanding items and/or parts become available. CHANGES Once we receive the sign off on design plan and proposed budget, your order will be placed. Due to the customization of many projects, once orders are placed, most products are not returnable. Modifications or cancellations may result in cancellation or restocking charges by our manufacturer partners. Unfortunately, we will need to invoice you if such charges are incurred. Where a Scope of Work is included with this Agreement, costs resulting from changes in the scope of the project, including any additional requirements or restrictions placed on Innovative will be added to the project price. When Innovative becomes aware of the nature and impact of the change, you will be notified, and all project paperwork will be updated as necessary. In this instance, a revised quote will be generated for signoff. PROJECT DELAYS AND STORAGE We understand projects are occasionally delayed. This may mean you are unable to accept product from us as scheduled. When this occurs, Innovative will store your items at no charge for up to 30 days to provide you with additional time to ensure your space is ready for installation. After 30 days, we will provide a quote to continue to store your product, as we want to make sure it is safe and in a secure location. DELIVERY AND RECEIPT OF PRODUCT We will contact you once we are notified your product has been shipped and is on its way. Your product will be delivered during regular business hours. In order to provide an exceptional delivery experience, we ask that you inform us of any unique circumstances that a driver or install team may face during a delivery. This may include such challenges as a downtown location or the need for a liftgate. Providing us with this information ensures that product is delivered to the proper location within your facility and will reduce the chances of damage to any of the items. We kindly ask you to inspect all product directly shipped and/or delivered and brought onto the job site as scheduled. If you discover product has been damaged or shipped in error during the receiving process, please notify us within 24 hours to ensure that appropriate claims can be Page 375 of 387 952.808.9900 | 866.574.5389 INNOVATIVEOS.COM SALES PERSON Chris Foss 651-486-1231 cfoss@innovativeos.com PROPOSAL DATE 11/03/2023 CUSTOMER NAME CITY OF LAKEVILLE CUSTOMER NUMBER S21227 CUSTOMER PO ORDER NAME City Hall relocation of furniture ORDER NUMBER 221622 PROJECT NUMBER TERMS NET 15 Page 4 of 4 filed. After product arrives at your site, any loss or damage caused by other trades or by weather, fire or other elements is your responsibility. INSTALLATION PREMISES CONDITIONS It is our sincere priority to make sure the installation of your product is timely, professional, and as efficient as possible. To facilitate this, we ask the site to be clean, clear, and free of debris prior to installation. The jobsite should have proper lighting, heat, power source, hoisting and/or elevator service and suitable unobstructed dock space and a secured staging area. The job site shall also be free of the interference of other trades in the area where installation is taking place. We understand in certain situations spaces are not ready for installation when the initial date was scheduled. If this is the case, please provide at least a 48-hour notice so we can keep your project on track to the best of our ability. If proper, timely communication does not occur, unfortunately additional charges may be invoiced to cover costs incurred. Our Installation Team installs product based on the final approved layout. If there are any changes to the final plan, please make sure these are addressed prior to the installation date. WARRANTY Each manufacturing partner of Innovative has a warranty standard. For more information on warranty details, reach out to your Innovative Account Executive. Warrantied product replacements may require billable installation services. CLAIMS Innovative will help resolve claims concerning damaged and/or defective product, materials and/or workmanship made within the warranty period as stated by the manufacturer, supplier, or fabricator. We will arrange for the repair or replacement of any damaged or defective items and/or installation to make sure the project is successful. FORCE MAJEURE We will do our absolute best to ensure we can secure and install your product, but if there are reasons beyond our control, Innovative will not be liable. Reasons include but are not limited to, strikes, pandemics, embargos, war or other breakout of hostilities, acts of God, machinery breakdowns, delays of carriers or suppliers, and domestic or foreign governmental acts or regulations. GOVERNING LAW This agreement shall be governed by and construed according to the laws of the State of Minnesota. ARBITRATION We want to make this a true partnership and resolve any issues that may occur. Any controversies or claims arising relating to this contract will be settled by arbitration administered by the American Arbitration Association. They will fall under its commercial rules, and judgment on the award rendered by the arbitrator(s) may be entered in any court with authority. The award shall include the costs of arbitration and the legal fees of the prevailing party. THANK YOU FOR YOUR PARTNERSHIP Innovative Office Solutions is built upon a “relationships matter” belief system, and every project matters to us. We are thankful for the opportunity to partner together, and we look forward to serving you! ___________________________________Authorized Signature _________________Date Page 376 of 387 November 1, 2023 Mr. Trevor Stewert RE: Lakeville City Hall Remodel For your consideration, ECSI is pleased to provide you with this proposal for the work associated with the above referenced project. This proposal is inclusive of all material and labor as to ensure a complete installation in accordance with the scope listed below. Access Control ECSI will include all the following equipment and labor associated: ▪(2) AMAG Cab3A ▪(2) M2150 8DBC Boards ▪(2) WIM 4 Modules ▪(2) Altronix Power Supplies ▪(4) Card Readers ▪(4) Electrified Door Hardware Re-Locates ▪(4) Card Reader Re-Locates ▪All Cabling and Programming Included Total Project Amount: $26,982.00 Clarifications & Exclusions ▪Work to be performed during normal business hours. ▪Electrified door hardware to be provided and installed by others. ▪Cabling to be provided and installed by electrical contractor. ▪AC power to be provided by others. Warranty: All equipment provided by ECSI is warranted (Parts and Labor) for 1 year. Terms: Our proposal is valid for 60 days. Thank you for the opportunity to provide you with this quotation. If you should have any questions or require further information, please contact me at your convenience. Sincerely, Matt Heise, ECSI Business Development Cell – 612-209-6362 City of Lakeville DateAnn Orlofsky, City Clerk DateJoshua Lee, Acting Mayor Page 377 of 387 Date: 11/6/2023 Public Hearing - Proposed Special Service Charge - Special Service Distr #1 for Taxes Payable 2024 Proposed Action Staff recommends adoption of the following motion: Following the public hearing, move to approve the Resolution Imposing a Service Charge for Special Service District No.1 for Taxes Payable 2024 Overview On July 6, 1998, the City Council approved Ordinance 631 establishing a Special Service District No. 1. The Special Service District is subject to Minnesota Statutes 428A. The Special Service District Advisory Board has requested City Council consideration of levying a special service charge payable in 2024 and approval of the budget for the period of July 1, 2024 to June 30, 2025. The allocation of the total service charge to the downtown properties is based on the net tax capacity of the commercial values of the properties in the district. The Special Service District Advisory Board is recommending that the service charge payable remain at zero for 2024. The resolution states that a minimum charge of $100 and a maximum charge of $6,000 will be charged per property owner. Due to keeping the service charge at zero, the minimum charge is not applicable for year 2024. Minnesota Statute 428A.03 requires that a public hearing must be conducted each calendar year with notices mailed to each business organization subject to the service charge. After the public hearing is conducted, and the resolution is adopted, the amounts will be certified to the Dakota County Treasurer/Auditor for collection with taxes payable in 2024. Supporting Information 1. Resolution Downtown Special Service District - Adopting service charge - Pay 2024 Financial Impact: $0 Budgeted: Yes Source: Downtown Special Service District Fund Envision Lakeville Community Values: A Sense of Community and Belonging Report Completed by: Julie Stahl, Finance Director Page 378 of 387 1 CITY OF LAKEVILLE RESOLUTION NO. _____ Resolution Imposing a Service Charge for Special Service District No. 1 for Taxes Payable 2024 BE IT RESOLVED by the City Council of the City of Lakeville, Minnesota, as follows: SECTION 1. Recitals: Findings 1.01. Pursuant to Ordinance No. 631, the City created a special service district for certain property located adjacent to Holyoke, Holt, and Howland Avenues from 202nd Street West on the north to 210th Street West on the south. The specific properties included within this land area (the “District”) are identified on Exhibit “A” attached hereto. 1.02. Notice of a public hearing has been given and a public hearing has been held. SECTION 2. Imposition of Service Charge 2.01. Amount of Service Charge. There is hereby imposed a service charge in the amount and against the properties specified on Exhibit “A”, attached hereto (the “Service Charge”). For taxes payable in 2024, the Service Charge will be $0.00. 2.02. Nature and character of Special Services – Budget. There is hereby approved a budget for Special Service District fiscal year beginning July 1, 2024 through June 30, 2025 as specified on Exhibit “B” a copy of which is attached hereto. 2.03. Calculation of Service Charge. The Service Charge shall be calculated as a percentage of the net tax capacity of the taxable property located in the Special Service District. If a service chard is imposed, the minimum charge levied against a property owner shall be $100.00 and the maximum charge shall be $6,000.00 per property owner. If the charge that would otherwise be imposed on a property owner is greater than the maximum allowable charge, the overage shall be redistributed against the other parcels in the District based upon net tax capacity. If the charge that would otherwise be imposed on a property owner is less than the $100.00 minimum charge, the charge against other parcels in the District shall be reduced based on net tax capacity. 2.04. Distribution of Total Service Charge. The distribution of the total Service Charge among properties within the District and subject to the Service Charge may vary and shall be recalculated pursuant to the formula specified in Section 2.03 if and to the extent that (i) commercial/industrial property tax classification rates increase or decrease based on action by the Minnesota legislature; or (ii) the net tax capacity of a parcel increases or decreases based on changes in the assessed value of the parcel attributable to improvements or changes made to the property; or (iii) a parcel increases or decreases in size by acquisition or sale. 2.05. Effective Date. The effective date of the Service Charge will be January 1, 2024. SECTION 3. Collection of Service Charges Page 379 of 387 2 3.01. Collection. The Service Charges shall be payable and collected at the same time and in the same manner as provided for payment and collection of ad valorem taxes. For purposes of determining the appropriate tax rate, taxable property or net tax capacity shall be determined without regard to captured or original net tax capacity under Minnesota Statutes, Section 473F.08. 3.02. Penalty and Interest. Service Charges made payable in the same manner as provided for payment and collection of ad valorem taxes, if not paid on or before the applicable due date, shall be subject to the same penalty and interest as in the case of ad valorem tax amounts not paid by the respective date. 3.03. Due Date. The due date for the Service Charge payable in the same manner as ad valorem taxes is the due date given in law for the real or personal property tax for the property on which the service charge is imposed. Services Charges imposed on net tax capacity which are to become payable in the following year must be certified to the County Auditor by the date provided in Minnesota Statutes, Section 429.061, Subd. 3 for annual certification of special assessment installments. SECTION 4. Revenue Surplus To the extent that the total of Services Charges collected exceed the cost of services rendered within the District, at the election of the City, either: (i) such excess amount shall be held as a reserve to pay the cost of future services provided under this resolution; or (ii) the next ensuing year’s levy of taxes and service charges shall be decreased by a corresponding amount. SECTION 5. Recording The City may record this Resolution against parcels located within the District and subject to the Service Charge for the purpose of providing notice of the Service Charge to prospective purchasers of such parcels. ADOPTED by the Lakeville City Council this 6th day of November 2023. ____________________________________ Joshua Lee, Acting Mayor _____________________________________ Ann Orlofsky, City Clerk Page 380 of 387 3 Page 381 of 387 4 Actual Budget Estimate Proposed Fiscal Year Fi scal Year Fi scal Year Fiscal Year Ended Ended Ended Ended J une, 2023 J une, 2024 J une, 2024 J une, 2025 Revenues - service charges Current Levy collected -$ -$ -$ -$ Other revenues (501)--- Net servi ce charges (501)--- Expenditures Lakeville Chamber dues 165 165 165 165 Bank charges 114 --- Website 251 900 211 900 Flower pots 2,700 2,700 2,700 2,700 Sponsorships: Pan-O-Prog --2,500 2,500 Brochures/marketing/advertising 92 700 730 700 Events: Trick or Treat -200 200 200 Holiday on Main 2,676 1,500 1,500 1,500 Total expendi tures 5,998 6,165 8,006 8,665 Net change (6,499)(6,165)(8,006)(8,665) Balance - beginning 25,355 15,306 18,856 10,850 Balance - ending 18,856$ 9,141$ 10,850$ 2,185$ EXHIBIT B Page 382 of 387 Date: 11/6/2023 Public Hearing - Unpaid Special Charges (Diseased Tree Removals) Proposed Action Staff recommends adoption of the following motion: Move to approve Resolution Adopting Assessments for the Unpaid Special Charges. Overview The City can minimize its losses due to bankruptcies by assessing unpaid special charges to taxes. These charges include the cost incurred by the City for removal infested ash trees. In order to recover the unpaid special charge, the City must follow State Statute procedures. Those procedures provide that the City must adopt a resolution declaring the unpaid special charge to be assessed and establish a date for the assessment hearing for those charges. Public notice of the hearing was mailed to the customers, posted on the City website and published in the newspaper. Nuisance Abatement The affected parcels will be assessed the actual contractual cost incurred and a $35 administrative fee to cover the cost of the assessment with varying payment terms based on dollar amount of assessment noted below and interest at a rate of 4.4% per annum of the delinquent amount. Term Assessment Amount 1 year $0 - $1,000 3 years $1,001 - $2,999 5 years $3,000 - $4,999 7 years Over $5,000 Supporting Information 1. Resolution 2023-11-06 Tree Removal Special Assessment Tree Removal Charges 2. Resolution 2023-11-06 Exhibit A Assessment Summary - Unpaid Tree Removal Charges Page 383 of 387 Financial Impact: $7916.00 Budgeted: No Source: Assessments Envision Lakeville Community Values: Good Value for Public Services Report Completed by: Cheri Donovan, Assistant Finance Director Page 384 of 387 CITY OF LAKEVILLE RESOLUTION No______ RESOLUTION ADOPTING ASSESSMENTS FOR UNPAID SPECIAL CHARGES WHEREAS, Minn. Stat, 429.101 authorizes the City to special assess unpaid tree removal (“special charges”); and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lakeville: 1.Assessment No. 221424 in the amount of $1,035.00 for a one (1) year term relating to the nuisance abatement for unpaid tree removal charges is calculated as follows: Total uncollected amount delinquent 1,000.00$ Service charge 35.00$ Total certified 1,035.00$ 2.Assessment No. 221420 in the amount of $2,994.00 for a three (3) year term relating to the nuisance abatement for unpaid tree removal charges is calculated as follows: Total uncollected amount delinquent 2,924.00$ Service charge 70.00$ Total certified 2,994.00$ 3.Assessment No. 221423 in the amount of $3,887.00 for a five (5) year term relating to the nuisance abatement for unpaid tree removal charges is calculated as follows: Total uncollected amount delinquent 3,852.00$ Service charge 35.00$ Total certified 3,887.00$ The proposed assessment (Exhibit A), copy of which is attached hereto and made a part hereof, are hereby accepted and shall constitute a special assessment against the land named therein. The amounts certified shall bear interest from the date of this resolution at the rate of 4.4% per annum plus service charge. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay to the City Treasurer the whole of the assessment on such property including the administration charge, with interest accrued to the date of payment, except that no interest shall be charged if the entire assessment is paid Page 385 of 387 within thirty (30) days from the adoption of this resolution; and he or she may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before December 31, 2023, or interest will be charged. A copy of this resolution, together with the assessment roll, is to be forwarded to the Dakota County Treasurer/Auditor for collection with other taxes. ADOPTED by the Lakeville City Council this 6th day of November 2023. CITY OF LAKEVILLE By: ________________________________ ATTEST: Joshua Lee, Acting Mayor ________________________________ Ann Orlofsky, City Clerk Page 386 of 387 PID # INVOICE DATE INVOICE NO. NAME ADDRESS ADDRESS DESCRIPTIONTREE REMOVAL CHARGES ADMIN FEE TOTAL22‐47545‐03‐080 7/27/202334297Anthony J. & June P. Cherrier 20392 Jupiter Ct. Lakeville, MN 55044Tree Removal $1,000.00 $35.00 $1,035.0022‐41751‐04‐030 6/30/2023 34270 Marlin & Debra Shade 16833 Fieldcrest Ave Farmington, MN 55024 Tree Removal$1,224.00$35.00$1,259.0022‐17052‐05‐0086/30/202334269Ryan T. & Cloeve J. Demmer17453 Glacier WayLakeville, MN 55044Tree Removal$1,700.00$35.00$1,735.0022‐03300‐80‐0206/30/202334271Cloverleaf Cold Storage Prop Ownr LLC % Amerigold 21755 Cedar Ave Lakeville, MN 55044Tree Removal$3,852.00$35.00$3,887.00Totals: $7,776.00$140.00$7,916.00CITY OF LAKEVILLEASSESSMENT SUMMARY‐ TREE REMOVAL CHARGESNOVEMBER 6, 2023EXHIBIT APage 387 of 387