HomeMy WebLinkAbout04-22-2024 MINUTES
CITY COUNCIL WORK SESSION
April 22,2024-6:00 PM
Lakeville City Hall,Marion Confereoce Room
1. Call to order,moment of silence and flag pledge
Mayor Hellier called the meeting to order at 6:00 p.m.
Members Present: Mayor Hellier, Council Members Bermel, Lee, Volk, Wolter
Staff Present: Justin Miller, City Administrator; Julie Stahl, Finance Director;Allyn
Kuennen, Assistant City Administrator; Courtney Miller,Assistant to the City
Administrator; Mike Meyer, Fire Chief; Todd Sellner, Assistant Fire Chief
2. Citizen Comments
Don Schuster, 19390 Iteri Avenue, addressed the City CounciL He stated that he came to
the December 11,2023, City Council work session and spoke about a requirement for city
services to be connected to his property. He requested follow up.
3. Discussion Items
a. Fire Station Study
Fire Chief Meyer provided an overview of the fire station study. He stated that at the
October 2023 City Council work session, staff presented several options regarding the
renovation of the existing stations or the construction of new fire stations to prepare the
department for future staffing of stations. Since that time, staff has continued to work on
the timing, funding,and construction of these improvements. He presented two options
for the Council to consider. The first option, called Option D3, proposes the City
purchase new land in the Dodd and Cedar Avenue area and construct a new "Station 5"
that would serve the areas previously served by Fire Stations 2 and 4. This would
provide the possibility for Fire Stations 2 and 4 to be eliminated. The cost estimate of
Option D3, which includes renovation of Fire Stations 1, 2, 3,and 5, is estimated to be
between $60.4 and $68.3 million. The second option, called Option D4, proposes the
City demo and reconstruct Fire Station 2, beginning in 2025 with completion in 2026.
The cost estimate of Option D4 is between $51.6 and 59.6 million.
Council asked questions regarding land availability for Station 5 and the future of
Stations 2 and 4 if Station 5 was built. Council discussed the pros and cons of both
options. Council directed staffto move forward with Option D3.
b. Franchise Fees
Assistant to the City Administrator Miller and Finance Director Stahl provided an
overview of the franchise fees report. At the February 2024 City Council work session,
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April 22, 2024
Page 2
staff presented information on franchise fees to the City Council. At that time,the
Council reviewed the information, including franchise fee rate structures and potential
funding targets. Since that time, staff compiled additional information from the utility
companies that provides a clearer picture of possible revenues.
Council supports implementing franchise fees to help fund the FiRST Center and the
construction of a new Fire Station. Council stated that educating the public will be key
to implementing franchise fees. Council stated that it would like the franchise fees to
generate between $4 and $5 million annually. Council directed staffto move forward
with researching plan design options.
c. Local Preference in Contracting
Assistant City Administrator Kuennen provided an overview of local preference in
contracting. He stated that at the annual City Council retreat in January 2024,the City
Council requested staffto review the possibility of providing preference to local
contractors or services when bidding for or proposing projects.
Council discussed the pros and cons of local preference in contracting, including
possible limitations. Council directed staffto not move forward with local preference in
contracting.
d. 2024A Debt Issuance
Finance Director Stahl and Jessica Green, Managing Director,Northland Securities
provided an overview of the 2024A bond issuance that will fund the following projects:
#24-02 - 2024 Street Reconstruction Project, #24-03 - Collector Rehabilitation, and Park
Referendum Projects. The 2024A bond issuance is estimated to be $22,365,000. They
provided key dates for the 2024A bonds.
Council directed staff to move forward with the bond issuance.
e. 2023 4th Quarter Financial Report-General Fund
Finance Director Stahl presented the 2023 4th quarter financial report which shows
variances between the amended budget as well as the estimated budget.
4. Items for Future Discussion
None.
5. Committee/City Administrator Updates
Wolter-reported that I-35 Solutions Alliance meeting was cancelled
Bermel -attended the recent Liquor Committee meeting where they discussed sales, CBD
products, and low theft. He added that the Heritage Liquor Store is outperforming its space
He shared that Apri130 is National Therapy Animal Day
Lee - stated that he met Human Resources Director Alissa Frey at a recent Personnel
Committee meeting
Hellier-thanked residents and business owners for coming to the State of the City
He stated that proposed legislation regarding city zoning and land use are not moving
forward
Volk-attended the recent Lakeville Arenas Board of Directors meeting. She stated that
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April 22, 2024
Page 3
there will be an ice rate increase to $10/hour
City Administrator Miller-reported sewer backup downtown that impacted the Arts Center
6. Adjourn
Motion was made by Volk, seconded by Lee,to adjourn. Voice vote was taken on the
motion. Ayes - Hellier, Bermel, Lee, Volk, Wolter
The meeting was adjourned at 8:07 p.m.
Respectfully Submitted,
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Courtney Mille ssistant to the City Administrator Luke M. Heller, Mayor