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Home My WebLink About05-28-2024 Agenda Packet AGENDA CITY COUNCIL WORK SESSION May 28, 2024 - 6:00 PM Lakeville City Hall, Marion Conference Room Members of the public can participate in person at the Lakeville City Hall, Marion Conference Room, 20195 Holyoke Avenue. Members of the public may join the meeting via Teams Meeting, Meeting ID: 280 091 545 848 or by calling Toll Number 1-323- 433-2142; Conference ID: 678 432 13#. The mayor will allow for public comments and questions at the appropriate time. The City Council is provided background information for agenda items in advance by staff and appointed commissions, committees, and boards. Decisions are based on this information, as well as City policy, practices, input from constituents, and a council member’s personal judgment. 1. Call to order, moment of silence and flag pledge 2. Citizen Comments 3. Discussion Items 6:05 p.m. a. Pan-O-Prog Update Paul Oehme 6:20 p.m. b. Credit River Development Proposal Zach Johnson 6:35 p.m. c. FiRST Center Design & Cost Update Allyn Kuennen 7:05 p.m. d. Employee Compensation and Benefits Alissa Frey 7:30 p.m. e. 1st Quarter 2024 Financial Report Julie Stahl 7:40 p.m. f. City Proclamation Policy Justin Miller 4. Items for Future Discussion 5. Committee/ City Administrator Updates 6. Adjourn Page 1 of 60 Date: 5/28/2024 Pan-O-Prog Update Proposed Action Staff recommends adoption of the following motion: No formal action required. For discussion only. Overview Representatives from the Pan-O-Prog board will give an update on plans for this year’s festival with a general overview of the ongoing planning and support from sponsors, volunteers and partners (city, school, etc.). Many new events are being programmed and some events have changed. Some notable proposed new events include: • Cricket Tournament - Aronson Park - Saturday, July 6th • Puzzle Contest - Century Middle School - Monday, July 8th • Expanded Market Plaza Stage entertainment - evening July 11th and Sunday, July 14th • Chalk Art Exhibition – On Holyoke Ave (207th to 209th) - Sunday, July 14th 9:00 am to 5:00 pm • Lion's Tex-Mex Family Fiesta - Lakeville Arts Center grounds - Sunday, July 14th noon to 5:00 The traffic control plan in the downtown would need to change to accommodate the new and expanded events. Sections of Holyoke Ave. would be closed to traffic for the events. More information about this year’s festival can be found at the Pan-O-Prog website. Pan-O-Prog Website Supporting Information None Financial Impact: $ Budgeted: Yes Source: Envision Lakeville Community Values: A Sense of Community and Belonging Report Completed by: Paul Oehme, Public Works Director Page 2 of 60 Date: 5/28/2024 Credit River Development Proposal Proposed Action Staff recommends adoption of the following motion: No action required. Staff will provide an update on a prospective private development proposal. Overview Tradition Development has submitted a sketch plan for a private development proposal at the northwest corner of 185th Street (County State Aid Highway 60) and Judicial Road. The prospective development is located within Credit River and Scott County and is subject to Credit River zoning and subdivision ordinances. The Developer is requesting to serve the development with City of Lakeville sanitary sewer and water, as Credit River does not have a public water supply or sanitary sewer capacity available at this location. City and County staff have had preliminary discussions in an effort to coordinate and advance the project. City staff will share an update on active project elements, including: • Review of City of Lakeville infrastructure (sanitary sewer, water and streets) and the capacity to serve the proposed subdivision • Potential agreements • Overview of development timeframe (next steps) Supporting Information 1. Conceptual Layout Financial Impact: $ Budgeted: No Source: Envision Lakeville Community Values: Report Completed by: Zach Johnson, City Engineer Page 3 of 60 185TH AVE JU D I C I A L R D PROPOSED POND PROPOSED POND PROPOSED POND 123456789 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49505152 53 54 55 56 57 60 62 64 65 66 67 68 69 70 72 73 74 75 76 43 42 1 2 3 5 2425 26 27 60 61 66EXISITNG HOME 69 70 185TH AVE JU D I C I A L R D 58 59 61 63 WETLAND 1 WETLAND 2 WETLAND 3 WETLAND 4 6 7 8 9 10 11 12 17 18 1920212223 28 29 30 31 32 33 34 35 36 37 38 39 40 41 44 45 46 47 48 49 50 51 52 53 54 7159 77 78 32 33 34 GHO S T P L A T GHO S T P L A T 55 56 57 58 72 73 74 1 2 3 4 5 6 7 8 9 10 13 12 11 14 15 16 18 17 19 71 77 1 2 3 4 5 6 7 8 9 18 17 16 1514 13 12 11 10 19 20 21 1 67 68 75 76 4 13 14 15 16 62 63 64 65 79 80818283848586878889 90 91 92 93 94 95 96 97 98 99 100 ASSOCIATION AMENITY 4.19 AC (LESS WETLAND BUFFER) 101 NON BUILDABLE AREA 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 31 32 33 34 30 35 36 37 38 39 40 41 42 43 44 45 46 47 48 53 52515049 58 57 56 55 54 6362 61 60 59 64 65 66 67 68 69 70 71 72 73 74 75 76 77 83 8281 80 79 78 89 88 87 86 85 84959493929190 9697989910 0 10 1 10 2 10 3 10 4 10 5 10 6 10 7 10 8 10 9 11 0 78 BARTELDS PROPERTY CREDIT RIVER, MN CONCEPT G Page 4 of 60 Date: 5/28/2024 FiRST Center Design & Cost Update Proposed Action Staff recommends adoption of the following motion: No formal action required. For discussion only. Overview At the January work session, City Council reviewed the preliminary building layout, site design, and cost estimates for the FiRST Center as prepared by Leo A Daly. The City Council directed staff to move forward with the design and to obtain proposals for construction management services. RJM Construction was ultimately hired as the construction manager at risk for the project. RJM Construction joined the team in April and has worked with staff and Leo A Daly to prepare the most recent cost estimates as we work towards refining the building and site design in an effort to reduce costs wherever possible. Staff, representatives from Leo A Daly, and RJM Construction will be at the May work session to review the latest design and to discuss the current construction cost estimates. Supporting Information 1. FiRST CenterCouncil Presentation Financial Impact: $TBD Budgeted: No Source: Envision Lakeville Community Values: Good Value for Public Service Report Completed by: Allyn Kuennen, Assistant City Administrator Page 5 of 60 CITY OF LAKEVILLE Lakeville FiRST Center May 28, 2024 Council Workshop 2 Page 6 of 60 LAKEVILLE FiRST CENTER PHASE 2 – SCHEMATIC DESIGN REVIEW Page 7 of 60 LAKEVILLE FiRST CENTER 7700 214TH Street West PRELIMINARY SITE PLAN Page 8 of 60 PRELIMINARY RENDERING LAKEVILLE FiRST CENTERPage 9 of 60 PRELIMINARY RENDERING LAKEVILLE FiRST CENTERPage 10 of 60 PRELIMINARY RENDERING LAKEVILLE FiRST CENTERPage 11 of 60 LAKEVILLE FiRST CENTER 7700 214TH Street West PROGRAM HIGHLIGHTS UPDATEROOM NAME DESCRIPTION PRE-DESIGN GSF SCHEMATIC DESIGN GSF LEVEL 1 MECHANICAL 2,550 2,397 25 YARD FIRING RANGE 25 YARD RANGE WITH (6) 4’-0” WIDE LANES 4,089 3,936 50 YARD FIRING RANGE 50 YARD RANGE WITH (13) 4’-0” WIDE LANES 12,149 11,396 LOADING COVERED LOADING WITH OVERHEAD DOORS 386 462 AMMO STORAGE STORAGE FOR BOTH LAKEVILLE AND PARTNER/MEMBER AGENCIES 825 776 GUN CLEANING 8 STATIONS AT 4’-0” PER STATION 402 451 MEETING ROOM 45 OR 100 PERSON MEETING ROOM WITH PARTION DIVIDER 2,424 2,297 BREAK KITCHEN WITH SEATING FOR APPROX. 35 PEOPLE 683 749 LOBBY MAIN ENTRY WITH DISPLAY CASE 829 722 OFFICE ONE PERSON OFFICE 216 210 FRONT DESK CHECK-IN DESK WITH TOUCHDOWN DESK SPACE 203 202 CONFERENCE 12 PERSON CONFERENCE ROOM 336 408 MATS PADDED ROOM FOR USE OF FORCE AND DEFENSE TRAINING 1,558 1,482 MULTI-PURPOSE (FORMERLY VR)FLEX SPACE FOR STAGING, CLASSROOM OR VR USE 1,363 792 TACTICAL TRAINING SCENARIO TRAINING SPACE WITH MOVEABLE WALL SYSTEMS 5,455 3,531 LEVEL 2 MECHANICAL/ELECTRICAL 1,006 0 TACTICAL TRAINING FLEXIBLE, OPEN TRAINING SPACE 4,663 2,821 TOTAL BUILDING GSF*49,038*43,545* *BUILDING GSF DOES NOT INCLUDES WAREHOUSE BUILDING GSF (PD = 5,729 GSF; SD = 4,995 NSF) Page 12 of 60 FLOOR PLANS: LEVEL 1 LEVEL 1 GSF: 40,005 SF (does not include warehouse) LAKEVILLE FiRST CENTERPage 13 of 60 FLOOR PLANS: LEVEL 2 LEVEL 2 GSF: 3,540 SF LAKEVILLE FiRST CENTERPage 14 of 60 PRELIMINARY RENDERING LAKEVILLE FiRST CENTERPage 15 of 60 PRELIMINARY RENDERING LAKEVILLE FiRST CENTERPage 16 of 60 PRELIMINARY RENDERING LAKEVILLE FiRST CENTERPage 17 of 60 LAKEVILLE FiRST CENTER 7700 214TH Street West PROJECT COST: PD vs SD $21,480,834 Construction Cost + $2,776,589 Soft Cost = $24,257,423 Project Cost - $7,170,000 State of Minnesota = $17,087,423 TOTAL CAPITAL COST Contingencies: Escalation: 5% to 07/2025 or $967k Design and Construction: 10% or $1.76 million Soft Cost: 15% or $362k $21,933,333 Construction Cost + $2,774,239 Soft Cost = $24,707,572 Project Cost* - $7,170,000 State of Minnesota - $800,000 = $16,737,572 TOTAL CAPITAL COST * Contingencies: Escalation: 0% Design and Construction: 10% or $2.02 million Soft Cost: 15% or $362k * DOES NOT INCLUDE ALTERNATES SEE NEXT PAGE Page 18 of 60 LAKEVILLE FiRST CENTER 7700 214TH Street West PROJECT COST: ALTERNATES AND COST SAVINGS ITEM ALTERNATES WAREHOUSE $994,785 HYBRID RANGE BAFFLES ($105,227) DUAL RUNNING MAN TARGETS $29,535 ACOUSTIC ENHANCEMENTS AT RANGE $30,716 ITEM VE ITEMS OFFICE AND RBT HVAC SCREENING ? OMIT MAKE UP AIR AT WAREHOUSE ? $16,737,572BASE BID CONTRUCTION COST AFTER ALTERNATES $17,792,608 Page 19 of 60 LAKEVILLE FiRST CENTER 7700 214TH Street West PROJECT COST: COST REDUCTION EFFORTS DURING SD REVIEW ITEM COST REDUCTIONS REDUCE 3,000 SF OF RBT AT LEVELS 1 AND 2 ($525,744) REMOVE “SCENARIO FACADES” IN RBT ($70,000) CHANGE ROOF TYPE FROM BUILT-UP TO EPDM ($292,996) CHANGE OVERFLOW ROOF DRAINS ($63,000) RANGE EQUIPMENT MODIFICATIONS ($50,000) RANGE HVAC MODIFICATIONS ($150,000) TOTAL COST SAVING REDUCTIONS ($1,151,740) B3 ADHERANCE NO LONGER REQUIRED ($5,062,310) Page 20 of 60 LAKEVILLE FiRST CENTER 7700 214TH Street West PROJECT COST: OVERALL LAKEVILLE CONTRIBUTION TOTAL COST $24,707,572 STATE OF MN CONTRIBUTION ($7,170,000) FEDERAL GRANT ($800,000) ACCEPTANCE OF ALTERNATES 1, 3, 4 $1,055,036 CITY OF LAKEVILLE CONTRIBUTION $17,792,608 Page 21 of 60 PHASE 2 – DESIGN & BIDDING DESIGN BIDDING / NEGOTIATION Completion by December 2024 Anticipated Completion by February 2025 LAKEVILLE FiRST CENTERPage 22 of 60 PHASE 3 – CONSTRUCTION CONSTRUCTION START CONSTRUCTION END Anticipated by April 2025 Anticipated Completion by April 2026 LAKEVILLE FiRST CENTERPage 23 of 60 MOVE-IN & OPEN FOR BUSINESS CLOSEOUT OPEN TO AGENCIES Anticipated Completion by May - June 2026 Anticipated July 2026 LAKEVILLE FiRST CENTERPage 24 of 60 Lakeville FiRST Center Q&A Page 25 of 60 Date: 5/28/2024 Employee Compensation and Benefits Proposed Action Staff recommends adoption of the following motion: No formal action required. For discussion only. Overview City staff is currently working on a market comparison of employee compensation. The data being used is current compensation of our 14 comparable market groups. The goal is to get a better understanding of what Lakeville's compensation philosophy should be moving forward. During union negotiations, the topic of health insurance surfaced several times. Since then, our insurance committee has been meeting to gain a better understanding of employees' concerns regarding health insurance. The insurance committee requested to see how we compare to our peer market groups. Staff collected and analyzed health information provided from 12 of the 14 market groups. The information collected can be reviewed on the attached 'Benefits Comparison 2024' workbook. The information collected was summarized to the insurance committee, as best as possible. This can be seen in the attached 'Summary of Comparable City Benefits'. It's important to note that each city has different plan options, premiums and carriers, so no comparison is identical. While renewal information and pricing is not yet known for 2025, staff is recommending an increase to the city's employer contribution, specifically to the two-party and family tiers. Supporting Information 1. Compensation & Benefits - Personnel Committee 2. Summary of Comparable City Benefits 3. Benefits Comparison 2024 Financial Impact: $TBD Budgeted: No Source: Envision Lakeville Community Values: Good Value for Public Service Report Completed by: Alissa Frey, Human Resources Director Page 26 of 60 Lakeville, Minnesota—Positioned to Thrive Compensation and Benefits Review Page 27 of 60 Lakeville, Minnesota—Positioned to Thrive Job Classification & Compensation Review •Springsted completed in 2018. •Combination of point factor/evaluation and market research = Lakeville’s compensation plan •Maintain plan by: •Re-evaluate new positions or positions that experience significant change •Occasionally compare to market comparisons Page 28 of 60 Lakeville, Minnesota—Positioned to Thrive Compensation Philosophy Currently-Lakeville strives to have wages that are between 90-95% of the market average, or better. •Does this still make sense? *Market Comparable Group: Bloomington, Brooklyn Park, Plymouth, Woodbury, Blaine, Maple Grove, Eagan, Eden Prairie, Coon Rapids, Burnsville, Minnetonka, Apple Valley, Edina and St. Louis Park. Page 29 of 60 Lakeville, Minnesota—Positioned to Thrive Others’Philosophy Burnsville: to be aligned with the 75th percentile of our comparable market cities. Coon Rapids: Strive for 100% of market average. Eagan: to be aligned with the 75th percentile of our comparable market cities. Maple Grove: to be externally competitive within our market. (No numbers). Plymouth: to be at the 75th percentile of max pay of metro suburbs of a population of 50k and higher. St. Louis Park: to be at the 85th percentile of comparable market cities. Page 30 of 60 Lakeville, Minnesota—Positioned to Thrive Health Insurance Benefits We offer 2 HDHP options with the choice of 4 different networks. 1.2500/5000 plan; 20% co-insurance; VEBA 2.3200/6400 plan; 20% co-insurance; HSA Network options: Park Nicollet, Elect, Vantage and Passport. *Premium depends on network selected. Those who waive benefits = $50/month Page 31 of 60 Lakeville, Minnesota—Positioned to Thrive Benefit Comparison Focusing on health/medical benefits specifically, our research shows Lakeville’s benefits are not as competitive as our other public comparable groups. Factors included: •Annual deductible •Co-insurance •Annual out-of-pocket maximum •Total monthly premium •Monthly employer contribution •Monthly HSA/VEBA employer contributions •Monthly amount for waived coverage Difference = Employee Premium *biggest feedback area for improvement Page 32 of 60 Lakeville, Minnesota—Positioned to Thrive Employer Contribution Comparison Pe r c e n t a g e Lake v i l l e Blain e Bloo m i n g t o n Broo k l y n P a r k Burn s v i l l e Eaga n Ede n P r a i r i e Edin a Map l e G r o v e Minn e t o n k a Plym o u t h St. L o u i s P a r k Woo d b u r y 0 20 40 60 80 100 120 140 160 180 200 Single Premiums Family Premiums Linear(Family Premiums) Page 33 of 60 Lakeville, Minnesota—Positioned to Thrive Total Compensation Wages Benefits Time Off Learning & Development Well-Being Community Impact Work Environment Inclusion/Belonging Page 34 of 60 Lakeville, Minnesota—Positioned to Thrive Potential Benefit Recommendations •Increase the employer contribution to monthly premiums. •Consider plan option changes; depending on renewal information. •HCSP Offering city-wide (HSA/VEBA = current; HCSP = future) •Tuition Reimbursement program city-wide •Paid parental leave •Volunteer Day Page 35 of 60 Summary of Comparable Benefits Out of our 14 comparable cities, we were able to obtain 12 benefit guides/information packets. Those 12 cities are: Blaine, Bloomington, Brooklyn Park, Burnsville, Eagan, Eden Prairie, Edina, Maple Grove, Minnetonka, Plymouth, St. Louis Park and Woodbury. As a reminder here is what the city of Lakeville offers in regard to health insurance and what was used to compare our insurance to other cities. We offer 4 networks total, but for purposes of comparison in this exercise, only the Park Nicollet and Passport networks were used. These were selected because one is commonly used as a “base” plan (cheapest-PN), and the other is our largest (most expensive) plan. Annual Deduc tible Co- Insurance (EE) Annual OOPM Network Total Monthly Premium Monthly ER Contribution Monthly Employee Premium ER Monthly HSA/ VEBA Waive Amount 2500/ 5000 20%3500/ 6000 Park Nicollet EE=$762.48 EE+C= $1,522.01 EE+S= $1,642.36 F= $2,006.06 EE= $724.82 EE+C= $1,012.78 EE+S= $1,092.87 F= $1,334.89 EE= $37.66 EE+C= $509.23 EE+S= $549.49 F= $671.17 2500/ 5000 20%3500/ 6000 Passport EE= $866.45 EE+C= $1,729.56 EE+S= $1,866.32 F= $2,279.62 EE= $724.82 EE+C= $1,012.78 EE+S= $1,092.87 F= $1,334.89 EE= $141.63 EE+C= $716.78 EE+S= $773.45 F= $944.73 3200/ 6400 20%4000/ 8000 Park Nicollet EE= $724.82 EE+C= $1,446.83 EE+S= $1,561.24 F= $1,906.98 EE= $724.82 EE+C=$1,012.78 EE+S=$1,092.87 F= $1,334.89 EE= $0.00 EE+C= $434.05 EE+S= $468.37 F= $572.09 3200/ 6400 20%4000/ 8000 Passport EE= $823.66 EE+C= $1,644.13 EE+S= $1,774.14 F= $2,167.02 EE= $724.82 EE+C= $1,012.78 EE+S= $1,092.87 F= $1,334.89 EE= $98.84 EE+C= $631.35 EE+S= $681.27 F= $832.13 EE= $176.67 EE+1= $218.33 F= $238.33 $50 Of these 12 cities, only 2 of them use Medica as their health insurance provider. Looking specifically at these two cities, one is on MHC with us (Bloomington)- the other is not (Minnetonka). Majority of the other cities are with HealthPartners, one is with BCBS (Eagan) and one on PEIP (Woodbury). Below is a summary of how other cities’ benefits compare to Lakeville: Number of cities with the same or lower annual deductible options: 11 Number of cities that offer plans with lower annual deductible options than Lakeville: 5 Number of cities that offer plans with co-insurance less than 20%: 11 (most cities’ offer plans that have 0% co-insurance, the only one who doesn’t is Eden Prairie). Number of cities that offer ONLY an open access network: 2 (Blaine and Eden Prairie) All others offer a smaller network as well as an open access network. Page 36 of 60 Number of cities that have higher monthly premiums costs than Lakeville: 3 (Edina all plan options, Minnetonka all, and Woodbury all) Of these, all offer employer contributions more generous than Lakeville: All other employer contribution ranges by city (using most comparable plan options): Cities that offer a more generous HSA/VEBA contribution: 4 (Burnsville, Eagan, Minnetonka, St. Louis Park) Cities that offer a more generous stipend for waived coverage: 6 (Blaine, $706, Brooklyn Park, $300, Edina, $279, Minnetonka, $230, Plymouth, $353- into VEBA, St. Louis Park, $155). Cities that offer no stipend for waived coverage: 4 (Bloomington, Burnsville, Eagan, Eden Prairie). Page 37 of 60 CITY # of Plans # of Networks Annual Deductible Co-insurance (EE Amount)Annual OOPM Pa r k Ni c o l l e t Monthly Premium Monthly ER Contribution ER Monthly HSA/VEBA Contribution Monthly Waived Amount LAKEVILLE 2 4 2500/5000 20%3500/6000 EE = $762.48 EE+Children = $1,522.01 EE+Spouse = $1,642.36 Family = $2,006.06 EE = $724.82 EE+Children = $1,012.78 EE+Spouse = $1,092.87 Family = $1,334.89 EE = $176.67 EE+Children = $218.33 EE+Spouse = $218.33 Family = $238.33 $50 3200/6400 20%4000/8000 EE = $724.82 EE+Children = $1,446.83 EE+Spouse = $1,561.24 Family = $1,906.98 EE = $724.82 EE+Children = $1,012.78 EE+Spouse = $1,092.87 Family = $1,334.89 2500/5000 20%3500/6000 Pa s s p o r t EE = $866.45 EE+Children = $1,729.56 EE+Spouse = $1,866.32 Family = $2,279.62 EE = $724.82 EE+Children = $1,012.78 EE+Spouse = $1,092.87 Family = $1,334.89 EE = $176.67 EE+Children = $218.33 EE+Spouse = $218.33 Family = $238.33 $50 3200/6400 20%4000/8000 EE = $823.66 EE+Children = $1,644.13 EE+Spouse = $1,774.14 Family = $2,167.02 EE = $724.82 EE+Children = $1,012.78 EE+Spouse = $1,092.87 Family = $1,334.89 # of Plans # of Networks Annual Deductible Co-insurance (EE Amount)Annual OOPM Monthly Premium Monthly ER Contribution ER Monthly HSA/VEBA Contribution Monthly Waived Amount BLAINE 4 1 3200/6400 0%3200/6400 Op e n Ac c e s s EE = $849.00 EE+Children = $1,782.00 EE+Spouse = $1,697.00 Family = $2,206.00 EE = $1,490 EE+Children = $1,490 EE+Spouse = $1,490 Family = $1,490 Dependent on EE election $706 (ER contribution - lowest single health premium) 4000/8000 0%4000/8000 EE = $834.00 EE+Children = $1,750.50 EE+Spouse = $1,667.50 Family = $2,167.50 EE = $1,490 EE+Children = $1,490 EE+Spouse = $1,490 Family = $1,490 Notes HealthPartners # of Plans # of Networks Annual Deductible Co-insurance (EE Amount)Annual OOPM Monthly Premium Monthly ER Contribution ER Monthly HSA/VEBA Contribution Monthly Waived Amount BLOOMINGTON 2 4 3200/6400 0%3200/6400 Pa r k Ni c o l l e t EE = $577.82 EE+1 = $1,155.62 Family = $1,733.42 EE = $577.82 EE+1 = $1,144.06 Family = $1,698.75 $200 $0 3200/6400 0%3200/6400 Pa s s p o r t EE = $679.80 EE+1 = $1,359.56 Family = $2,039.32 EE = $632.21 EE+1 = $1,250.80 Family = $1,876.17 Notes Medica # of Plans # of Networks Annual Deductible Co-insurance (EE Amount)Annual OOPM Monthly Premium Monthly ER Contribution ER Monthly HSA/VEBA Contribution Monthly Waived Amount BROOKLYN PARK 2 2 2000/4000 0%2000/4000 Ac h i e v e EE = $845.58 EE+1 = $1,775.70 Family = $2,705.84 EE = $682.13 EE+1 = $1,284.80 Family = $1,940.69 $125 $300Op e n Ac c e s s EE = $899.55 EE+1 = $1,889.05 Family = $2,878.55 EE = $667.79 EE+1 = $1,295.81 Family = $1,921.87 3200/6400 0%3200/6400 Ac h i e v e EE = $703.61 EE+1 = $1,477.57 Family = $2,251.53 EE = $703.61 EE+1 = $1,246.54 Family = $1,778.12 Oe p n Ac c e s s EE = $748.52 EE+1 = $1,571.88 Family = $2,395.24 EE = $699.57 EE+1 = $1,252.09 Family = $1,753.59 Notes HealthPartners # of Plans # of Networks Annual Deductible Co-insurance (EE Amount)Annual OOPM Monthly Premium Monthly ER Contribution ER Monthly HSA/VEBA Contribution Monthly Waived Amount BURNSVILLE 5 2 1200/2500 (co-pay plan)0%1200/2500 Op e n Ac c e s s EE = $1,025.23 EE+1 = $1,649.63 Family = $2,164.27 EE = $841.03 EE+1 = $1,082.60 Family = $1,420.34 N/A $01750/3500 20%3500/7000 Op e n Ac c e s s EE = $871.68 EE+1 = $1,402.56 Family = $1,840.13 EE = $841.03 EE+1 = $1,082.60 Family = $1,420.35 EE = $145.00 EE+1 = $170.00 Family = $170.01 3200/6400 0%3200/6400 Op e n Ac c e s s EE = $902.43 EE+1 = $1,452.04 Family = $1,905.04 EE = $902.43 EE+1 = $1,161.63 Family = $1,524.03 EE = $266.67 EE+1 = $426.67 Family = $426.67 Notes HealthPartners # of Plans # of Networks Annual Deductible Co-insurance (EE Amount)Annual OOPM Monthly Premium Monthly ER Contribution ER Monthly HSA/VEBA Contribution Monthly Waived Amount EAGAN 3 1 0 0%1000/5000 Aw a r e EE = $1385.84 EE+children = $2,112.02 EE+spouse = $2,211.82 Family = $2,480.66 EE = $1,291.28 EE+Children = $1,561.06 EE+Spouse = $1,634.62 Family = $1,826.60 N/A Do not allow EEs to waive1500/3000 20%3000/6000 EE = $1,011.70 EE+children = $1,487.00 EE+Spouse = $1,557.68 Family = $1,900.00 EE = $1,011.70 EE+Children = $1,129.88 EE+Spouse = $1,185.80 Family = $1,453.14 EE = $125 Family = $250 1500/3000 0%1500/3000 EE = $1,092.56 EE+children = $1,605.90 EE+Spouse = $1,682.22 Family = $2,051.88 EE = $1,011.70 EE+Children = $1,129.88 EE+Spouse = $1,185.80 Family = $1,453.14 Notes BCBS # of Plans # of Networks Annual Deductible Co-insurance (EE Amount)Annual OOPM Monthly Premium Monthly ER Contribution ER Monthly HSA/VEBA Contribution Monthly Waived Amount EDEN PRAIRIE 4 1 1000/2500 (w/VEBA)20%1500/4000 Op e n Ac c e s s EE = $877.40 EE+1 = $1,754.83 Family = $2,083.84 EE = $833.54 EE+1 = $1,403.87 Family = $1,500.36 EE = $70 EE+1 = $105 Family = $130 $0 2000/4000 (w/HSA)20%3000/6000 EE = $751.31 EE+1 = $1,502.64 Family = $1,784.36 EE = $713.75 EE+1 = $1,202.12 Family = $1,284.74 EE = $141.67 EE+1 = $216.67 Family = $216.67 Notes HealthPartners # of Plans # of Networks Annual Deductible Co-insurance (EE Amount)Annual OOPM Monthly Premium Monthly ER Contribution ER Monthly HSA/VEBA Contribution Monthly Waived Amount EDINA 3 3 2500/5000 0%2500/5000 Pe r f o r m EE = $977.00 EE+children = $1,954.50 EE+Spouse = $2,052.50 Family = $2,541.00 EE = $977.83 EE+Children = $1,725.66 EE+Spouse = $1,725.66 Family = $2,125.66 EE = $90.17 EE+1 = $161.16 Family = $194.50 $279Op e n Ac c e s s EE = $997.00 EE+children = $1994.50 EE+Spouse = $2,094.50 Family = $2,593.00 EE = $977.83 EE+Children = $1,725.66 EE+Spouse = $1,725.66 Family = $2,125.66 Page 38 of 60 3200/6400 0%3200/6400 Pe r f o r m EE = $852.50 EE+children = $1,705.50 EE+Spouse = $1,791.50 Family = $2,217.50 EE = $1,015 EE+Children = $1,800 EE+Spouse = $1,800 Family = $2,200 EE = $90.17 EE+1 = $161.16 Family = $194.50 Op e n ac c e s s EE = $870.00 EE+children = $1,740.50 EE+Spouse = $1,828.00 Family = $2,263.00 EE = $1,015 EE+Children = $1,800 EE+Spouse = $1,800 Family = $2,200 Notes HealthPartners # of Plans # of Networks Annual Deductible Co-insurance (EE Amount)Annual OOPM Monthly Premium Monthly ER Contribution ER Monthly HSA/VEBA Contribution Monthly Waived Amount MAPLE GROVE 3 2 3200/6400 0%3200/6400 Op e n ac c e s s EE = $809.05 EE+children = $1,495.49 EE+Spouse = $1,616.62 Family = $2,424.16 EE = $1,220 EE+Children = $1,390 EE+Spouse = $1,390 Family = $1,920 N/A Must elect - no waiver. Amount left over can be cash benefit. 3200/6400 0%3200/6400 EE = $800.71 EE+children = $1,480.06 EE+Spouse = $1,599.94 Family = $2,399.13 EE = $1,220 EE+Children = $1,390 EE+Spouse = $1,390 Family = $1,920 Depends on amount remaining Notes HealthPartners # of Plans # of Networks Annual Deductible Co-insurance (EE Amount)Annual OOPM Monthly Premium Monthly ER Contribution ER Monthly HSA/VEBA Contribution Monthly Waived Amount MINNETONKA 3 4 3000/6000 0%3000/6000 PN EE = $869.56 EE+Children = $1,740.35 EE+Spouse = $1,7826.87 Family = $2,261.96 EE = $1,095 EE+Children = $1,605 EE+Spouse = $1,450 Family = $1,780 EE = $125 EE+1 = $250 Family = $250 $230 Pa s s p o r t EE = $1,023.01 EE+Children = $2,047.47 EE+Spouse = $2,149.26 Family = $2,661.13 EE = $1,095 EE+Children = $1,605 EE+Spouse = $1,450 Family = $1,780 3200/6400 0%3200/6400 PN EE = $828.31 EE+Children = $1,657.80 EE+Spouse = $1,740.22 Family = $2,154.67 EE = $1,220 EE+Children = $1,855 EE+Spouse = $1,700 Family = $2,030 Pa s s p o r t EE = $974.48 EE+Children = $1,950.35 EE+Spouse = $2,047.31 Family = $2,534.91 EE = $1,220 EE+Children = $1,855 EE+Spouse = $1,700 Family = $2,030 Notes Medica # of Plans # of Networks Annual Deductible Co-insurance (EE Amount)Annual OOPM Monthly Premium Monthly ER Contribution ER Monthly HSA/VEBA Contribution Monthly Waived Amount PLYMOUTH 2 3 2250/4500 0%2250/4500 Ac h i e v e Single = $736.35 Family = $1,839.73 Single = $736.35 Family = $1,306.21 $187.50 $353 into VEBA accountOp e n Ac c e s s Single = $783.35 Family = $1,957.16 Single = $783.35 Family = $1,350.44 2500/5000 20% ?? Ac h i e v e Single = $665.38 Family = $1,662.43 Single = $665.38 Family = $1,213.57 Op e n Ac c e s s Single = $707.86 Family = $1,768.55 Single = $707.86 Family = $1,273.36 Notes HealthPartners # of Plans # of Networks Annual Deductible Co-insurance (EE Amount)Annual OOPM Monthly Premium Monthly ER Contribution ER Monthly HSA/VEBA Contribution Monthly Waived Amount ST. LOUIS PARK 4 2 2500/5000 0%4000/8000?? Op e n Ac c e s s EE = $815.50 EE+Children = $1,712.50 EE+Spouse = $1,795.50 Family = $2,283.50 EE = $970.00 EE+Children = $1,285 EE+Spouse = $1,345 Family = $1,715 EE = $208.34 EE+1 = $312.50 Family = $312.50 $155 4500/9000 20%6000/12000 EE = $682.50 EE+Children = $1,433.50 EE+Spouse = $1,503 Family = $1,911.50 EE = $970.00 EE+Children = $1,285 EE+Spouse = $1,345 Family = $1,715 Notes HealthPartners # of Plans # of Networks Annual Deductible Co-insurance (EE Amount)Annual OOPM Monthly Premium Monthly ER Contribution ER Monthly HSA/VEBA Contribution Monthly Waived Amount WOODBURY 4 Varies 2000/4000 Varies on care 3000/6000 VA R I O U S EE = $798.69 EE+Children = $1,328.53 EE+Spouse = $1,836.99 Family = $2,971.02 EE = $678.89 EE+Children = $1,147.30 EE+Spouse = $1,506.33 Family = $2,168.84 EE = $125 EE+1 = $266.67 Family = $266.67 ?? 3000/6000 4000/8000 Notes PEIP 3 3 $279 Page 39 of 60 Date: 5/28/2024 1st Quarter 2024 Financial Report Proposed Action Staff recommends adoption of the following motion: No formal action required. For discussion only. Overview The attached financial report and analysis offers readers a narrative overview of the financial activities of the City for the 20241st quarter. Supporting Information 1. 2024 1st Quarter Financial Report Financial Impact: Budgeted: Yes Source: General, Communications, Liquor, Utility funds Envision Lakeville Community Values: Good Value for Public Service Report Completed by: Julie Stahl, Finance Director Page 40 of 60 i FINANCIAL HIGHLIGHTS: The following financial report and analysis offers readers a narrative overview of the financial activities of the City for the three-month period ended March 31, 2024. This report includes the General Fund, Communications Fund, Liquor Fund and Utility Operating Funds. The readers are encouraged to consider the information presented here in conjunction with the unaudited financial statements attached to this report, the adopted budget, and the five-year Capital Improvement Plan.  General Fund - Revenues  Property tax revenues. • Tax payments from Dakota County are received in two installments in June and December. The General fund property tax revenues are anticipated to be $29.8 million for 2024.  Licenses and Permits. • Building permit revenues are within budget estimates through the first quarter. The following chart shows how the number of permits issued in the first quarter compared to the same period in 2023 and the 2024 adopted budget: • Year-to-date permits issued through May 16, 2024 are as follows: • Single Family – 125 • Townhome – 48 Page 41 of 60 ii FINANCIAL HIGHLIGHTS (continued):  Historical Building Permits • As shown in the chart below building permits for single family had record breaking years in 2019, 2020 and 2021. Permits are trending to a steady growth as seen in years past. The mix of permit types is changing to include a mix of townhomes and apartment complexes.  Intergovernmental. • Revenues comprised of police and fire aid and various grants are typically received in the third and fourth quarters.  Charges for Services • General government services are in line with the budget and higher than the previous year. $44,000 has been received for fiscal agent fees from Dakota 911 and Lakeville Arenas which is up $1,000 over the previous year. • Public Safety revenues are in line with the budget. Security services are down slightly compared to the same time in 2023. SRO contributions are down from 2023 due to changes in staffing of the SRO Officers. The current fire contract with Eureka Township expires at the end of 2024. City staff are working on a renewal and updating fees to be consistent with state formula guidance and reflecting the fulltime firefighters that have been added. The 2024 fee of $51,825 will be billed out in June of the current year. Page 42 of 60 iii FINANCIAL HIGHLIGHTS (continued): • Public works revenues are based on summer construction projects and therefore, year-to- date revenues are below the annual estimates. Engineering developer contract administration is recognized as revenue when collected with the development contract. Revenues are down about $24,000 from the same period a year ago due to the Voyageur Farms 2nd addition development in 2023. • Parks and Recreation revenues are up $13,000 from the prior year and under budget estimates as most programs are held in the summer.  Court Fines. • Revenues from court fines ($62,000) represent 26 percent of the budget estimates and are down $2,000 from the same period in 2023. Court fine revenues and the membership fees paid to the Dakota 911 are both impacted by the number of CAD calls. Moderate increases are anticipated.  General Fund - Expenditures Total expenditures are about $405,000 greater than 1Q 2023 and are 23 percent of the 2024 budget. An additional $383,800 of Transfers in recognized in 2023 makes for a $789K comparative difference. Transfers in are now recognized within the applicable departments to account for interfund allocations.  Personnel. Expenditures for the first quarter for personnel are at 23 percent of the 2024 budget. Numerous employee vacancies and transitions have resulted in lower cost than expected.  Motor Fuels. Motor fuels through March 31 are at 20 percent of the 2024 Budget. Fuel expense is $54,000 less than the same period in 2023 as fuel costs continue to fluctuate. The City does have a contract for fuel prices in place to mitigate some of the price increases.  Street Chemicals. 2024 salt purchases are $130,000 lower than the same period in 2023 and are at 40 percent of the annual budget. Purchases at the end of the 2023-2024 winter season will be stored at the central maintenance facility and will be utilized in the late fall if needed. City staff will complete a mid-year inventory calculation.  Utilities. Electric costs are $1,700 lower than for the same period in 2023. Energy saving improvements in lighting are contributing to the decrease. Natural gas costs are $24,000 lower than the same period in 2023. Combined electric and natural gas costs are at 13 percent of budget.  Mayor and Council. Expenditures are consistent with the same period in 2023. Page 43 of 60 iv FINANCIAL HIGHLIGHTS (continued):  General Fund - Expenditures (continued)  City Administration. Expenditures are lower than prior year due to community survey and update to the Envision Lakeville report that occurred in 2023.  City Clerk. Expenditures are higher compared to the prior year due to the election in the current year. The County billed for election equipment costs in the first quarter of 2024.  Legal. Legal fees are 28 percent of the budget. Expenditures are slightly higher than the same period in 2023.  Community and Economic Development. Expenditures are 27 percent of budget and higher than the previous year due to the retirement of the Planning Director in the first quarter of 2024 and related severance payout. The departments Community and Economic Development and Planning have consolidated starting in 2024.  Inspections. First quarter salaries are within budget and lower than the previous year due to transition between Building Officials. Contractual electrical inspections are higher by $29,000 over the prior year which correlates to the increase in permit revenues.  General Government Facilities. Salaries are down over the same period in 2023 resulting from employee transitions and vacancies in 2024. Commodities and other charges and services are under the budget but are expected to be within the adopted 2024 budget.  Finance Department. Personnel costs are in line with budget and slighter higher than the same period in 2023 due to step increases. Commodities are under the prior year and budget due to equipment for temporary staff to assist with the ERP in 2023. Other charges and services are higher than 2023 but are expected to be within the 2024 adopted budget.  Information Technology. Timing of annual maintenance agreements can impact the expense comparison each year.  Human Resources. Personnel costs are higher than budget and higher than the same period in 2023 due to retirement of human resources manager and related severance and transition costs. Professional fees are lower than the prior year due to ERP-related transition costs for upgrading NEOGOV and beginning the setup of the UKG time and attendance software in the first quarter of 2023. Page 44 of 60 v FINANCIAL HIGHLIGHTS (continued):  Police. Personnel services are within budget and higher than the previous year due to new staff additions that were approved in the 2023 and 2024 budgets.  Fire. Personnel services are under budget and higher than the previous year due to the addition of 6 full-time firefighters at the end of the first quarter. Firefighter pay is contingent on the number of fire calls during the year and is expected to fluctuate as the department continues to expand into a hybrid model of both paid on call and full-time staff. Commodities are lower than prior year due to acquisition of wireless headsets (14) and a chest compression device in first quarter of 2023.  Engineering/GIS. Personnel services are below budget estimates due to employee vacancies and transition as the department continues to fill the vacancies. This is contributing to the increase in professional engineering fees needed to complete projects.  Forestry. Personnel services are within budget estimates and higher than the previous year due to new staff transitioning through steps.  Construction Services. Personnel services are below budget due to employee vacancies.  Streets. Personnel services are within budget and lower than the prior year due to decreases in overtime cost related to snow events. Commodities are under the prior year due to less chemicals purchased at the end of the 2023/2024 winter season. All unused chemicals are stored for use in the fall. City staff complete a mid-year inventory calculation.  Parks. Personnel services are within budget in the first quarter.  Recreation and Arts Center. Expenses are within budget in the first quarter but are exceeding the prior year. Arts Center expenses are exceeding the prior year due to added costs associated with the Art Board Grant awarded in 2023 and employee transitions in the first quarter.  Communications Fund  Revenues from Franchise fees are received on a quarterly basis. They are typically received by the end of the month following the quarter. Revenues continue to be lower than historical and have trended down $25,000 from the prior year as there are other options for residents to utilize for their entertainment.  Expenditures are over budget estimates and are up $45,000 over the same period in 2023 with the addition of the City’s printed newsletter.  Liquor Fund  Sales through the first quarter amounted to $4.8 million which is a 3.7 percent increase over the same period in 2023. Increase in customer count and additional rentals at the Emporium Room are accounting for the increase. Gross profit is at 29.7% in 2024 versus 27% in 2023. Page 45 of 60 vi  Total expenditures are right at 25% of budget appropriations and are lower than the same period in 2023.  2024 Transfers include a $500,000 transfer to the Equipment Fund; $400,000 to the Debt Service Fund for the police station bonds (final maturity - February 2032); $350,500 to the Debt Service Fund for the Keokuk Liquor Store; $30,000 for the 2024 fireworks; $239,000 in operating transfers and $60,000 to the Technology Fund.  Capital outlay consists of a tenant improvement at Heritage, parking lot mill and overlay and rooftop unit replacements at Galaxie, exterior sign replacement at Kenrick and exterior sign and landscaping for the Emporium Room at Keokuk liquor store.  Water Fund  Water revenues are low in the first quarter which is typical for the first quarter and is also slightly higher than the same period in 2023. There was an increase in customer base and an increase of 140,000 gallons billed compared to the same period in 2023. A new water rate structure went into effect February 1, 2023. The new rate structure promotes water conservation and created an equitable structure in which lower volume users end up paying less.  Expenditures are below budget estimates.  The following projects are planned as part of the 2024 major maintenance budget. The gross project amounts are shown below: • Water meter replacement residential & commercial - $100,000 • Watermain replacements - $655,000 • Water tower cleaning, inspection, repairs $1,245,000 • Well and pump rehabilitations - $350,000 • Chlorine scrubber and water production- $452,500  Sewer Fund  Sewer revenues are exceeding budget expectations and are up over the same period in 2023. Similar to water revenues, sewer revenues increased as a result of the increased customer base.  Disposal charges paid to Metropolitan Council of Environmental Services increased 6.8 percent over the 2023 rates and are projected to be $5.4 million for 2024.  Expenditures are below budget estimates.  The following projects are planned as part of the 2024 major maintenance budget. The gross project amounts are shown below: • Sewer line improvements - $375,000 • I/I mitigation repairs -$825,000 • Lift station rehabilitation - $70,000 Page 46 of 60 vii FINANCIAL HIGHLIGHTS (continued):  Street Lighting Fund  Revenues are exceeding budget and are up over the same period in 2023 due to increase in customer base.  Streetlight rates did not increase for 2024.  No major maintenance projects planned for 2024.  Environmental Resources Fund  Revenues are in line with budget estimates and are higher than the same period in 2023 due to increase in the customer base. Environmental Resources rates did not increase in 2024.  Intergovernmental grant revenues are budgeted at $609,346 for several restorations budgeted as follows: o Aquatic invasive species – Dakota County funding $45,000 o Urban water conservation program – Met Council funding - $9,346 o CP 24-XX Greenridge Park Water quality improvements - $500,000 o Lake management treatments – DNR funding - $55,000 The request for funding will be made once the final contract payments are made.  Personnel expenditures are higher than budget due to new employee transitioning between steps. Contractual expenditures are tracking below budget estimates and are typical for the first quarter. Various projects are still currently in progress or have not been started resulting in lower expenses compared to the budget. Page 47 of 60 Unaudited 2024 2024 Variance from Adopted Amended 3/31/2024 Amended Budget Actual 3/31/2023 Budget Budget Actual Positive (Negative)Percent Actual Revenues General property taxes 29,821,150$ 29,821,150$ -$ (29,821,150)$ 0.0%-$ -$ 0.0% Licenses and permits 3,262,810 3,262,810 569,906 (2,692,904) 17.5%709,993 (140,087) 80.3% Intergovernmental 1,596,841 1,596,841 28,314 (1,568,527) 1.8%2,000 26,314 1415.7% Charges for services 3,095,470 3,095,470 538,688 (2,556,782) 17.4%514,758 23,930 104.6% Court fines 240,000 240,000 62,310 (177,690) 26.0%64,022 (1,712) 97.3% Investment income 311,190 311,190 77,798 (233,393) 25.0%44,524 33,274 174.7% Miscellaneous 48,124 48,124 17,217 (30,907) 35.8%20,017 (2,800) 86.0% Total revenues 38,375,585 38,375,585 1,294,233 (37,081,353) 3.4%1,355,314 (61,082) 95.5% Total expenditures 40,965,570 40,965,570 9,270,644 31,694,927 22.6%8,865,651 (404,993) 104.6% over expenditures (2,589,985) (2,589,985) (7,976,411) (5,386,426) (7,510,337) (466,074) Transfer to other funds (215,000) (215,000) (215,000) - 100.0%(2,353,880) 2,138,880 9.1% Total other financing sources (uses) 1,061,571 1,061,571 (215,000) (1,276,571) (1,970,083) 1,755,083 10.9% Net change in fund balance (1,528,414) (1,528,414) (8,191,411) (6,662,997) (9,480,420) 1,289,009 Beginning fund balance 21,669,326 22,161,712 22,373,042 211,330 22,007,407 365,635 Committed (20,000) - Inventory Ending fund balance 20,120,912$ 20,633,298$ 14,181,631$ (6,451,667)$ 12,526,987$ 1,654,644$ Adj fund balance, Dec 31 (net of restricted )20,120,912$ 19,961,847$ 14,045,933$ 11,855,538$ Net change in fund balance percentage (7.1%)(6.9%)(36.6%)(43.1%) Ratio: Fund balance to CY expenditures 49.1%48.7% Ratio: Fund balance to NY expenditures 46.7%46.3% Expense Summary: 23.1%6,620,360 (469,463) 107.1% 24.5%871,678 290,947 66.6% 20.0%1,337,713 (228,992) 117.1% 46.5% 22.6% - - - - - - General Fund Summary Statement of Revenues, Expenditures and Changes in Fund Balances For the Three Month Period Ended March 31, 2024 Comparative Variance from 2023 Actual Positive (Negative) 1 Page 48 of 60 Unaudited General Fund Schedule of Expenditures 2024 2024 Variance from Adopted Amended 3/31/2024 Adopted Budget Actual 3/31/2023 Expenditures Budget Budget Actual Positive (Negative)Percent Actual Mayor and Council Personnel services 60,379$ 60,379$ 14,114$ 46,265$ 23%14,406$ 292$ 98.0% Commodities 50 50 1 49 2%140 139 0.7% Other charges and services 77,971 77,971 30,545 47,426 39%30,948 403 98.7% Total 138,400 138,400 44,660 93,740 32%45,494 834 98.2% Other charges and services 59,200 59,200 2,970 56,230 5%689 (2,281) 431.1% Total 135,989 135,989 4,013 131,976 3%1,743 (2,270) 230.2% Other charges and services 64,691 64,691 8,746 55,945 14%32,869 24,123 26.6% Capital outlay - - - - 0%1,529 1,529 0.0% Total 647,060 647,060 140,687 506,373 22%174,077 33,390 80.8% 265,956 265,956 49,499 216,457 19%35,664 (13,835) 138.8% 5,420 5,420 9,786 (4,366) 181%13 (9,773) 75276.9% Other charges and services 87,724 87,724 48,384 39,340 55%3,805 (44,579) 1271.6% Capital outlay - - - - 0%- - 0.0% Total 359,100 359,100 107,669 251,431 30%39,482 (68,187) 272.7% Other charges and services 87,000 87,000 24,020 62,980 28%13,318 (10,702) 180.4% 1,070,370 1,070,370 304,968 765,402 28%241,078 (63,890) 126.5% 2,566 2,566 770 1,796 30%253 (517) 304.3% Other charges and services 132,212 132,212 15,260 116,952 12%24,453 9,193 62.4% Capital outlay - - - - 0%- - 0.0% Total 1,205,148 1,205,148 320,998 884,150 27%265,784 (55,214) 120.8% Inspection 1,506,687 1,506,687 341,621 1,165,066 23%382,394 40,773 89.3% 16,796 16,796 2,510 14,286 15%4,562 2,052 55.0% Other charges and services 455,626 455,626 104,718 350,908 23%57,373 (47,345) 182.5% Capital outlay 34,245 34,245 - 34,245 0%- - 0.0% Total 2,013,354 2,013,354 448,849 1,564,505 22%444,329 (4,520) 101.0% Comparative Variance from 2023 Actual Positive (Negative) 2 Page 49 of 60 Unaudited General Fund Schedule of Expenditures 2024 2024 Variance from Adopted Amended 3/31/2024 Adopted Budget Actual 3/31/2023 Expenditures (continued)Budget Budget Actual Positive (Negative)Percent Actual General Government Facilities Personnel services 449,966$ 449,966$ 95,925$ 354,041$ 21%103,952$ 8,027$ 92.3% Commodities 26,477 26,477 3,135 23,342 12%2,215 (920) 141.5% Other charges and services 254,964 254,964 37,189 217,775 15%58,200 21,011 63.9% Capital outlay - - - - 0%- - 0.0% Total 731,407 731,407 136,249 595,158 19%164,367 28,118 82.9% Finance 1,051,698 1,051,698 240,726 810,972 23%235,340 (5,386) 102.3% 2,300 2,300 210 2,090 9%1,999 1,789 10.5% Other charges and services 321,780 321,780 37,571 284,209 12%18,895 (18,676) 198.8% Capital outlay - - - - 0%1,534 1,534 0.0% Total 1,375,778 1,375,778 278,507 1,097,271 20%257,768 (20,739) 108.0% 535,051 535,051 94,974 440,077 18%107,455 12,481 88.4% 5,500 5,500 237 5,263 4%317 80 74.8% Other charges and services 522,918 522,918 95,023 427,896 18%155,913 60,891 60.9% Capital outlay - - - - 0%- - 0.0% Total 1,063,469 1,063,469 190,234 873,236 18%263,685 73,452 72.1% 663,735 663,735 181,569 482,166 27%156,896 (24,673) 115.7% 1,800 1,800 644 1,156 36%157 (487) 410.2% Other charges and services 279,321 279,321 49,253 230,068 18%58,989 9,736 83.5% Capital outlay - - - - 0%- - 0.0% Total 944,856 944,856 231,466 713,390 24%216,042 (15,424) 107.1% Other charges and services 250,000 250,000 68,750 181,250 28%62,500 (6,250) 110.0% Police 12,706,216 12,706,216 3,178,768 9,527,448 25%2,769,796 (408,972) 114.8% 477,229 477,229 119,262 357,967 25%104,007 (15,255) 114.7% Other charges and services 2,396,808 2,396,808 617,344 1,779,465 26%406,413 (210,931) 151.9% Capital outlay - - - - 0%- - 0.0% Total 15,580,253 15,580,253 3,915,374 11,664,880 25%3,280,216 (635,158) 119.4% Fire 2,924,016 2,924,016 499,252 2,424,764 17%403,518 (95,734) 123.7% - - 13,000 (13,000) 0%- (13,000) 0.0% Commodities 229,321 229,321 51,308 178,013 22%97,128 45,820 52.8% Other charges and services 366,087 366,087 87,350 278,737 24%81,158 (6,192) 107.6% Capital outlay - - - - 0%- - 0.0% Total 3,519,424 3,519,424 650,910 2,868,514 18%581,804 (69,106) 111.9% (continued) Comparative Variance from 2023 Actual Positive (Negative) 3 Page 50 of 60 Unaudited General Fund Schedule of Expenditures 2024 2024 Variance from Adopted Amended 3/31/2024 Adopted Budget Actual 3/31/2023 Expenditures (continued)Budget Budget Actual Positive (Negative)Percent Actual Engineering Personnel services 999,808$ 999,808$ 149,325$ 850,483$ 15%216,925$ 67,600$ 68.8% Commodities 8,270 8,270 2,802 5,468 34%134 (2,668) 2091.0% Other charges and services 198,242 198,242 12,441 185,801 6%26,362 13,921 47.2% Capital outlay - - - - 0%15,000 15,000 0.0% Total 1,206,320 1,206,320 164,568 1,041,752 14%258,421 93,853 63.7% Forestry 241,011 241,011 55,654$ 185,357$ 23%51,512$ (4,142)$ 108.0% 8,058 8,058 1,817 6,241 23%271 (1,546) 670.5% Other charges and services 348,090 348,090 31,483 316,607 9%12,572 (18,911) 250.4% Capital outlay - - - - 0%- 0.0% Total 597,159 597,159 88,954 508,205 64,355 (24,599) 592,484 592,484 127,355 465,129 21%101,089 (26,266) 126.0% 12,350 12,350 821 11,529 7%252 (569) 325.8% Other charges and services 17,750 17,750 73 17,677 0%1,800 1,727 4.1% Capital outlay - - - - 0%- - 0.0% Total 622,584 622,584 128,249 494,335 21%103,141 (25,108) 124.3% 2,860,065 2,860,065 691,658 2,168,407 24%813,530 121,872 85.0% 1,104,220 1,104,220 271,500 832,720 25%586,509 315,009 46.3% Other charges and services 497,640 497,640 18,444 479,196 4%43,283 24,839 42.6% Capital outlay - - - - 0%- - 0.0% Total 4,461,925 4,461,925 981,602 3,480,323 22%1,443,322 461,720 68.0% 2,674,592 2,674,592 620,426 2,054,166 23%573,257 (47,169) 108.2% 356,919 356,919 50,468 306,451 14%47,680 (2,788) 105.8% Other charges and services 703,272 703,272 77,556 625,716 11%116,610 39,054 66.5% Capital outlay - - - - 0%- - 0.0% Total 3,734,783 3,734,783 748,450 2,986,333 20%737,547 (10,903) 101.5% 620,185 620,185 148,059 472,126 24%139,165 (8,894) 106.4% 47,108 47,108 4,594 42,514 10%4,245 (349) 108.2% Other charges and services 389,506 389,506 67,031 322,475 17%53,221 (13,810) 125.9% Capital outlay - - - - 0%- - 0.0% Total 1,056,799 1,056,799 219,684 837,115 21%196,631 (23,053) 111.7% 574,013 574,013 149,976 424,037 26%134,654 (15,322) 111.4% 61,755 61,755 60,836 919 99%20,792 (40,044) 292.6% Other charges and services 311,494 311,494 132,555 178,939 43%78,342 (54,213) 169.2% Capital outlay 37,500 37,500 33,385 4,115 89%17,837 (15,548) 187.2% Total 984,762 984,762 376,752 608,010 38%251,625 (125,127) 149.7% Variance from 2023 Actual Positive (Negative) Comparative 4 Page 51 of 60 Unaudited 2024 Percent Adopted 3/31/2024 of 3/31/2023 Budget Actual Variance Budget Actual Revenues Licenses franchise fee 624,649$ 136,774$ (487,875)$ 21.9%156,925$ (20,151)$ 87.2% PEG Fees 44,098 6,740 (37,358) 15.3%11,608 (4,868) 58.1% Intergovernmental State aid - - - #DIV/0!- - 0.0% Sale of Assets - - - 0.0%- - Other 2,000 - (2,000) - - Investment income 6,643 4,328 (2,315) 65.2%4,401 (73) 98.3% Total revenues 677,390 147,842 (529,548) 21.8%172,934 (25,092) 85.5% Capital outlay 11,500 6,155 5,345 53.5%- (6,155) 0.0% Total expenditures 694,937 213,769 481,169 30.8%168,360 (45,409) 127.0% (17,547) (65,926) (48,379) 375.7%4,574 (52,953) -1441.3% To Technology Fund (expense allocations)(7,300) (7,300) - 100.0%(6,400) (900) 114.1% Total other financing (uses)(93,793) (7,300) 86,493 7.8%(26,953) 19,653 27.1% Beginning fund balance 1,328,652 1,384,988 56,336 1,408,331 (23,343) Variance from 2023 Actual Positive (Negative) Comparative CITY OF LAKEVILLE, MINNESOTA 5 Page 52 of 60 Unaudited 2024 Percent Adopted 3/31/2024 of 3/31/2023 Budget Actual Variance Budget Actual Sales and cost of sales Sales 23,455,234$ 4,786,692$ (18,668,542)$ 20.4%4,613,867$ 172,825$ 103.7% Rentals and events 45,000 45,000 0.0%- - 0.0% Cost of sales 17,232,321 3,364,964 13,867,357 19.5%3,365,883 919 100.0% Gross profit 6,267,913 1,421,728 (4,846,185) 22.7%1,247,984 173,744 113.9% Other charges and services 1,538,815 333,964 1,204,852 21.7%423,913 89,950 78.8% Total operating expenses 4,417,606 1,098,146 3,319,461 24.9%1,112,316 14,171 98.7% Operating income 1,850,307 323,583 (1,526,725) 17.5%135,668 187,915 238.5% Technology Fund (59,500) (59,500) - 100.0%(38,500) (21,000) 154.5% Total non-operating (net)(2,059,836) (1,492,952) 566,884 72.5%(1,444,875) (48,077) 103.3% Beginning net position 12,982,615 12,869,553 (113,062) 12,950,878 (81,325) Ending net position 12,773,086$ 11,700,183$ (1,072,903)$ 11,641,671$ 58,512$ Variance from 2023 Actual Positive (Negative) Comparative CITY OF LAKEVILLE, MINNESOTA 6 Page 53 of 60 Unaudited 2024 Percent Adopted 3/31/2024 of 3/31/2023 Budget Actual Variance Budget Actual Operating revenues User charges for services 9,063,671$ 1,080,955$ (7,982,716)$ 11.9%1,059,560$ 21,395$ 102.0% Other 75,000 63,676 (11,324) 84.9%44,304 19,372 143.7% Total operating revenue 9,138,671 1,144,631 (7,994,040) 12.5%1,103,864 40,767 -724.2% Major Maintenance 1,497,500 1,113 1,496,387 0.1%61,163 60,050 1.8% Total operating expenses 5,836,276 960,925 4,875,351 16.5%884,935 (75,990) 108.6% Operating income (loss)3,302,395 183,706 (3,118,689) 218,929 (35,223) Transfers (out)(803,776) - 803,776 0.0%(521,215) 521,215 0.0% Total non-operating (net)(3,388,181) (455,551) 2,932,630 (1,590,987) 1,135,436 Beginning net position 121,224,124 120,650,435 (573,689) 112,760,859 7,889,576 107.0% Ending net position 121,138,338$ 120,378,590$ (759,748)$ 111,388,801$ 8,989,789 108.1% CITY OF LAKEVILLE, MINNESOTA Comparative Variance from 2023 Actual Positive (Negative) 7 Page 54 of 60 Unaudited 2024 Percent Adopted 3/31/2024 of 3/31/2023 Budget Actual Variance Budget Actual Operating revenue User charges for services 8,635,692$ 2,340,727$ (6,294,965)$ 27.1%2,206,074$ 134,653$ 106.1% Major maintenance projects 1,200,000 - 1,200,000 0.0%- - 0.0% Total operating expenses 8,242,324 1,735,655 6,506,669 21.1%1,538,798 (196,857) 112.8% Operating income (loss)393,368 605,072 211,704 667,276 (62,204) 90.7% Transfers (out)(259,045) (60,192) 198,853 23.2%(60,192) - 100.0% Total non-operating (net)(269,955) (125,192) 144,763 46.4%(107,395) (17,797) 116.6% Beginning net position 70,686,655 74,695,435 4,008,780 71,325,863 3,369,572 104.7% Ending net position 70,810,068$ 75,175,315$ 4,365,247$ 71,885,744$ 3,289,571$ 104.6% Variance from 2023 Actual Positive (Negative) Comparative CITY OF LAKEVILLE, MINNESOTA 8 Page 55 of 60 Unaudited 2024 Percent Adopted 3/31/2024 of 3/31/2023 Budget Actual Variance Budget Actual Operating revenue User charges for services 1,194,563$ 313,768$ (880,795)$ 26.3%301,398$ 12,370$ 104.1% Major Maintenance - - - 0.0%- - 0.0% Total operating expenses 1,017,831 185,187 832,644 18.2%247,596 62,409 74.8% Operating income (loss)176,732 128,581 (48,151) 53,802 74,779 239.0% Transfers in (out) - General Fund (10,512) - 10,512 0.0%(1,371) 1,371 0.0% Total non-operating (net)(52,550) (42,060) 10,490 80.0%(43,819) 1,759 96.0% Beginning net position 1,092,614 940,928 (151,686) 911,947 28,981 103.2% Ending net position 1,216,796$ 1,027,449$ (189,347)$ 921,930$ 105,519$ 111.4% Variance from 2023 Actual Positive (Negative) Comparative CITY OF LAKEVILLE, MINNESOTA 9 Page 56 of 60 Unaudited 2024 Percent Adopted 3/31/2024 of 3/31/2023 Budget Actual Variance Budget Actual Revenues User charges for services 1,911,708$ 491,939$ (1,419,769)$ 25.7%480,808$ 11,131$ 102.3% Total revenues 1,911,708 491,939 (1,419,769) 25.7%480,808 11,131 -295.3% Other charges and services 1,897,107 29,931 1,867,176 1.6%75,686 45,755 39.5% Total expenditures 2,511,578 194,065 2,317,513 7.7%214,956 20,891 90.3% Operating income (loss)(599,870) 297,874 897,744 265,852 32,022 112.0% Sanitary sewer operations (33,266) - 33,266 0.0%- - 0.0% Total other financing (uses)62,962 (267,496) (330,458) -424.9%(238,298) (29,198) 112.3% Beginning net position 3,804,641 3,663,270 (141,371) 3,303,690 359,580 110.9% Ending net position 3,267,733$ 3,693,648$ 425,915$ 3,331,244$ 362,404$ 110.9% Variance from 2023 Actual Positive (Negative) Comparative CITY OF LAKEVILLE, MINNESOTA 10 Page 57 of 60 Date: 5/28/2024 City Proclamation Policy Proposed Action Staff recommends adoption of the following motion: No action required - staff is seeking council direction if a policy is desired. Overview From time to time, the City receives requests to adopt a resolution or proclamation relating to various causes. Historically, the City of Lakeville has not adopted these resolutions unless it pertains to city activities (i.e. Arbor Day, National Public Works week, etc.). On an annual basis the city has adopted the National Day of Prayer resolution. As these requests become more common, staff is seeking input from the council on the need for a formal policy to direct the city in this area. Attached to this report is a policy from Dakota County that could be used as a starting point if the council desires. Supporting Information 1. County proclamation policy Financial Impact: $0 Budgeted: No Source: Envision Lakeville Community Values: A Sense of Community and Belonging Report Completed by: Justin Miller, City Administrator Page 58 of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age 59 of 60 !" ##$ %&'(&)&*+, - . + / 0 0 . 2 10 , 2 3 - 3 4 - . 3 . / / -5 Page 60 of 60