HomeMy WebLinkAbout06-03-2024 Agenda Packet
AGENDA
CITY COUNCIL MEETING
June 3, 2024 - 6:00 PM
City Hall Council Chambers
Members of the public can participate in person at Lakeville City Hall, 20195 Holyoke Avenue. Members of the public may join
the meeting via Teams Meeting, Meeting ID: 270 967 142 637 or by calling Toll Number 1-323-433-2142; Conference ID: 244
190 036#. The mayor will allow for public comments and questions at the appropriate time.
The City Council is provided background information for agenda items in advance by staff and appointed commissions,
committees, and boards. Decisions are based on this information, as well as City policy, practices, input from constituents, and a
council member’s personal judgment.
1. Call to order, moment of silence and flag pledge
2. Roll Call
3. Citizen Comments
4. Additional agenda information
5. Presentations/Introductions
a. Park and Recreation Quarterly Report
b. Annual Arenas Report and Budget Presentation
6. Consent Agenda
a. Check Register Summary
b. Minutes of the 05/20/2024 City Council Meeting
c. Resolution Authorizing Temporary Closing of City Streets for Pan-O-Prog Events
d. Temporary On-Sale Liquor License to Lakeville Lions for Pan-O-Prog Events
e. Extension of on-sale liquor license premise at B-52's for Pan-O-Prog events
f. Extension of on-sale liquor license premise at
Babe's Sportsbar and Grill for Pan-O-Prog events
g. Acknowledge Receipt of Lakeville Arenas 2025 Budget
h. Renewal of Liquor Licenses 2024
i. Contract for Installation of Downtown Parking Lot Lighting
j. No Parking Resolution for Gateway Drive
k. Agreement with Braun Intertec for Special Inspection and Testing Services at Grand
Prairie Park (formerly Avonlea Community Park): CIP #24-20
Page 1 of 165
City Council Meeting Agenda
June 3, 2024
Page 2
l. Joint Powers Agreement with Dakota County for
Milling, Bituminous Overlay, Drainage Improvements and City Utility Repairs
along County State Aid Highways 5 and 70
m. Approval of the ALF Ambulance 2025 Budget
n. Preserve of Lakeville Third Addition Final Plat
o. Resolution Approving Charitable Gambling Lakeville Lions
7. Action Items
a. Public Hearing and Resolution for Welllhead Protection Plan
b. Resolutions Adopting Assessments, Awarding Construction Contract and
Authorizing Funding; and Supplemental Agreements for Professional Services for
Ipava Avenue, Indiana Avenue and 175th Street Improvements
8. Unfinished Business
9. New Business
10. Announcements
11. Adjourn
Page 2 of 165
Date: 6/3/2024
Park and Recreation Quarterly Report
Proposed Action
Staff recommends adoption of the following motion:
Overview
Supporting Information
None
Financial Impact: $ Budgeted: No Source:
Envision Lakeville Community Values:
Report Completed by:
Page 3 of 165
Date: 6/3/2024
Check Register Summary
Proposed Action
Staff recommends adoption of the following motion: Move to approve the Check Register
Summary.
Overview
A summary of the claims paid during the period 05/09/2024 – 05/22/2024 is as follows:
Checks 322577-322746 $921,056.26
ACH 16765-16924 $1,977,504.92
Electronic Funds Transfer
(EFT)
20240266-
20240279
$1,669,400.36
Total $4,567,961.54
The City Council will receive a list of expenditures paid (claims detail) and it is available to the
public upon request.
Supporting Information
1. 5.21.24CKSUM
2. Check Register 5.21.24 for June 3,2024 Council Mtg
Financial Impact: $4,567,961.54 Budgeted: Yes Source: Various
Envision Lakeville Community Values: Good Value for Public Services
Report Completed by: Cheri Donovan, Assistant Finance Director
Page 4 of 165
5/21/2024City of Lakeville 16:10:02R55CKS2LOGIS100
1Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection.
5/22/20245/9/2024 -
Company Amount
551,107.8001000GENERAL FUND
3,024.7302000COMMUNICATIONS FUND
162.50031212022B GO TAXABLE BONDS HASSE
162.50032532022B TAXABLE GO REF BONDS 16A
33,483.6804000BUILDING FUND
27,444.4404100EQUIPMENT FUND
372,735.3504161ARENAS CAPITAL IMPROVEMENTS
9,000.0004200PARK DEDICATION FUND
32,998.8604401TRAIL IMPROVEMENT FUND
2,947.2604500PARK IMPROVEMENT FUND
151,603.71047002022 C PARK BONDS
34,515.47047202024 X PARK BONDS
18,155.3705300PAVEMENT MANAGEMENT FUND
219,941.8705500WATER TRUNK FUND
2,715.0005600SANITARY SEWER TRUNK FUND
12,285.6707450ENVIRONMENTAL RESOURCES FUND
2,192.13-07550 UTILITY FISCAL ADMINISTRATION
15,604.2807575STREET LIGHTING FUND
93,995.6607600WATER FUND
471,778.9007700SEWER FUND
893,430.5807800LIQUOR FUND
41,023.6007900MUNICIPAL RESERVES FUND
3,384.8708000ESCROW FUND - DEVELOPERS/BUILD
4,144.21-08910 ESCROW - DCA/SECTION 125
323,243.2108950DAKOTA 911 - OPERATING FUND
118,282.8708970LAKEVILLE ARENAS - OPERATIONS
1,141,269.7009800PAYROLL CLEARING FUND
Report Totals 4,567,961.54
Page 5 of 165
MINUTES
CITY COUNCIL MEETING
May 20, 2024 - 6:00 PM
City Hall Council Chambers
1.Call to order, moment of silence and flag pledge
Mayor Hellier called the meeting to order at 6:00 p.m.
2.Roll Call
Members Present: Mayor Hellier, Council Members Bermel, Lee, Volk, Wolter
Staff Present: Justin Miller, City Administrator; Andrea McDowell Poehler, City Attorney;
Julie Stahl, Finance Director; John Hennen, Parks & Recreation Director; Allyn Kuennen,
Assistant City Administrator; Ann Orlofsky, City Clerk; Brad Paulson, Police Chief; Paul
Oehme, Public Works Director; Tina Goodroad, Community Development Director
3.Citizen Comments
None
4.Additional agenda information
None
5.Presentations/Introductions
None
6.Consent Agenda
Motion was made by Bermel, seconded by Wolter, to approve the following:
Voice vote was taken on the motion. Ayes - Hellier, Bermel, Lee, Volk, Wolter
a.Check Register Summary
b.Minutes of the 05/06/2024 City Council Meeting
c.Agreement with Musco Sports Lighting, LLC. for Grand Prairie Park (formerly
Avonlea Community Park) Site Lighting Materials: CIP #24-20
d.Agreement with ECSI for new CCTV system
e.Agreement with RES PYRO for July 4th Fireworks Display
f.Resolution Authorizing Issuance and Sale of General Obligation Bonds, Series
2024A
g.Minutes of the 04/22/2024 Work Session
h.Supplemental Agreement for Professional Services with WSB
for 2024 Miscellaneous Drainage Improvements in Spyglass and Legacy Park
Page 6 of 165
City Council Meeting Minutes
May 20, 2024
Page 2
i.Grant Agreements with Dakota County
for Aquatic Invasive Species Program Funding Assistance
j.Joint Powers Agreement with Vermillion River Watershed Joint Powers
Organization
for City Projects 24-02 and 24-20
k.Cedar Creek Villas 2nd Addition Final Plat
l.Preserve of Lakeville Third Addition Final Plat
m.Ritter Meadows final plat
n.Resolution Approving Charitable Gambling For Lakeville Lions
7.Action Items
a.Superior Sand and Gravel Interim Use Permit
The applicant, Dan Smith, proposed to excavate an aggregate deposit within a 100-foot-
wide high-pressure gas main easement that runs north and south through approximately
one-third of the property. This portion was recently abandoned by CenterPoint Energy.
The request is to excavate, crush, and sort the aggregate within a two-year period.
Additional time was requested to export the sorted aggregate and import fill material to
bring the property to a final minimum grade, allowing for future development. The
Interim Use Permit application proposed mining and fill activity through December 31,
2029.
Planner Dempsey provided the staff report. On May 6, 2024, the City Council tabled
action on Superior Sand and Gravel's interim use permit request to allow mining and
excavation, grading, filling, and aggregate processing operations on property located in
the northeast quadrant of Kenrick Avenue and 195th Street at 19250 Kenrick Avenue.
Following the City Council motion and approval to table the item until the May 20,
2024, meeting, the applicant has since agreed to a revised and reduced time frame of
mining, excavation, and fill/grading activity between May 2024 and December 31,
2026, provided the quantity of imported fill material exceeds the quantity of export
material from the property during that period. If imported material exceeds exported
material during this period, then one additional year of mining and excavation will be
allowed until December 31, 2027. Stipulation S includes this new language.
The Planning Commission held a public hearing at its April 25, 2024, meeting. Three
individuals, one in person and two via email, provided comments. The Planning
Commission recommended unanimous approval of the interim use permit subject to 19
stipulations.
The City Council asked questions related to who will be responsible for regulating what
the applicant is mining. Council asked to a stipulation that would require any loads
leaving the property are wetted down, and covered for weather purposes.
Page 7 of 165
City Council Meeting Minutes
May 20, 2024
Page 3
Planner Dempsey asked that a motion be made to include that stipulation if the Council
should require it.
Motion was made by Bermel, seconded by Wolter, to approve an interim use permit to
Superior Sand & Gravel with the amendment of adding a stipulation to include signage
at the exit advising users to have their loads covered, and adopt the findings of fact.
Roll call was taken on the motion. Ayes - Hellier, Bermel, Lee, Volk, Wolter
b.Holman Interim Use Permit
Applicant Debra Holman requested an application for an interim use permit to allow an
apiary (keeping of honeybees) accessory for use on a single-family home located at
18005 Jacquard Path. The applicant also requested that the City Council consider
shortening the time frame and lowering the cost for an apiary application.
Larry Hill, a local beekeeper at Aspen Ridge Honey Farm, spoke on behalf of the
applicant and provided some education about the flight pattern and harvest of bees. Mr.
Hill has been a beekeeper for 24 years. There is no certification process to become a
beekeeper, but classes are online through the University of Minnesota extension office.
Larry has also mentored other beekeepers, and he is mentoring Debra Holman.
Planner Frank Dempsey provided the staff report. The proposed property is located in
the RS-2, Single Family Residential District. An apiary is allowed in a residential
zoning district subject to 11-35-3.F.2 of the Zoning Ordinance. This is the first
application submitted for an apiary on a residential property since the Zoning Ordinance
was amended to allow them in 2017.
The Planning Commission held a public hearing at its May 9, 2024, meeting. One
person provided a comment at the public hearing, and two individuals sent emails
following the public hearing. The Planning Commission recommended unanimous
approval of the interim use permit subject to six stipulations.
The Council discussed whether the applicants should be certified to an apiary for the
keeping of bees, the Council acknowledged the emails that were submitted. Council
asked for someone with bee knowledge to assist with the inspections when they occur
and to review the ordinance.
Motion was made by Lee, seconded by Wolter, to approve the Debra Holman interim
use permit and adopt the findings of fact.
Roll call was taken on the motion. Ayes - Hellier, Bermel, Lee, Volk, Wolter
8.Unfinished Business
None
9.New Business
None
10.Announcements
Page 8 of 165
City Council Meeting Minutes
May 20, 2024
Page 4
a.Next Scheduled Work Session, Tuesday, May 28, 2024
b.Next Scheduled City Council Meeting, June 3, 2024
11.Adjourn
Motion was made by Wolter, seconded by Bermel, to adjourn.
Voice vote was taken on the motion. Ayes - Hellier, Bermel, Lee, Volk, Wolter
Respectfully Submitted,
__________________________________
Ann Orlofsky, City Clerk
____________________________
Luke M. Heller, Mayor
Page 9 of 165
Date: 6/3/2024
Resolution Authorizing Temporary Closing of City Streets for Pan-O-Prog Events
Proposed Action
Staff recommends the adoption of the following motion: Move to approve a resolution
authorizing the temporary closing of city streets for Panorama of Progress events.
Overview
Each year, the Pan-O-Prog Board requests the temporary closing of certain streets in the
downtown area for Pan-O-Prog events. These events include the Street Market, Cruise Night,
Kiddie Parade, Car Show and Grand Parade.
The resolution also authorizes temporarily closing streets near King Park for the 4th of July
fireworks. In the event of inclement weather on July 4th causing the fireworks event to be
postponed to July 5th, the same street closures would apply to the backup date.
As in the past, a Dakota County Obstruction Permit is required to close 202nd Street from Dodd
Boulevard to Highview Avenue for the Cruise and Grand Parade. The Police Department is
working with Dakota County to obtain this permit.
Primary Issues to Consider
What impact will the street closures have on motorists? Signs are posted well in advance to alert
motorists of the street closures. Information will also be provided in the local newspaper, the
City’s website and on social media.
Supporting Information
1. 2024 Pan-O-Prog Street Closure Resolution Addendum
Financial Impact: $ Budgeted: No Source:
Envision Lakeville Community Values: A Sense of Community and Belonging
Report Completed by: Lt. Jason Polinski, Lakeville Police Department
Page 10 of 165
CITY OF LAKEVILLE
RESOLUTION NO._________
RESOLUTION AUTHORIZING TEMPORARY CLOSING OF CITY STREETS FOR
PAN-O-PROG EVENTS
WHEREAS, the Panorama of Progress is a large event in Lakeville's downtown area, requiring
the temporary closure of certain streets near and around the downtown area.
NOW, THEREFORE, BE IT RESOLVED the city streets listed on the attached Exhibit A
shall be temporarily closed by the Lakeville Street and Police Departments for certain Panorama
of Progress events; and
BE IT FURTHER RESOLVED July 05, 2024, shall be the back-up fireworks date if the event
is postponed on July 4, 2024, due to inclement weather, and the road closing locations and times
associated with the fireworks event shall apply on July 5th.
BE IT FURTHER RESOLVED the Police Chief or his designee has the authority to
temporarily close city streets not listed on the attached exhibit if necessary.
ADOPTED by the Lakeville City Council this 3rd day of June 2024.
CITY OF LAKEVILLE
_________________________
Luke M Hellier, Mayor
_________________________
Ann Orlofsky, City Clerk
Page 11 of 165
Exhibit A
STREET CLOSURE:DATE:TIME:PAN-O-PROG EVENT:
DODD BOULEVARD (CR-9)
190th St to Highview Ave
July 4th, 2024
(Thursday)
9:00 – 11:30 p.m.Fireworks Set-Up and
Safety/Security
Dodd Boulevard (CR-9)
Block Access @ Inca Ave / Huxley
Ave / 183rd St / Hyde Park Ave
July 4th, 2024
(Thursday)
9:00 – 11:30 p.m.Fireworks Safety/Security
185th STREET (CR-60)
Ipava Ave to Highview
July 4th, 2024
(Thursday)
9:00 – 11:30 p.m.Fireworks Safety/Security
HOWLAND AVENUE
209th St to Upper 209th St
July 10th, 2024
(Wednesday) –
July 14th, 2024
(Sunday)
Continuous
Closure
Family Fun Fair & Carnival
208th STREET
Holyoke Ave to Holt Ave
July 10th, 2024
(Wednesday) –
July 14th, 2024
(Sunday)
Continuous
Closure
Street Market
209th STREET
Holyoke Ave to Howland Ave
July 12th, 2024
(Friday)
12:00 – 9:30 p.m.Race Car Alley
HOLYOKE AVENUE
Heritage Dr to 215th St (CR-70)
July 12th, 2024
(Friday)
6:00 – 11:00 p.m.Cruise Night
202nd STREET (CR-50)
Iberia Ave to Highview Ave
July 12th, 2024
(Friday)
6:00 – 9:00 p.m.Cruise Night
210th STREET
Holt Ave to Jacquard Ave
July 12th, 2024
(Friday)
6:00 – 9:00 p.m.Cruise Night
JACQUARD AVENUE
210th St to 215th St (CR-70)
July 12th, 2024
(Friday)
6:00 – 9:00 p.m.Cruise Night
207th STREET
Holyoke Ave to Howland Ave
July 12th, 2024
(Friday)
4:00 p.m. until
1 a.m. (Saturday)
Cruise Night and Adult
Dance
207th STREET
Holyoke Ave to Howland Ave
July 13th, 2024
(Saturday)
12:00 p.m. until
1 a.m. (Sunday)
Cruise Night, Car Show,
Grand Parade, and Adult
Dance
HOLYOKE AVENUE
Upper 206th St to 210th St
July 13th, 2024
(Saturday)
9:00 a.m. until
11:00 p.m.
Kiddie Parade, Car Show,
and Grand Parade
HOLYOKE AVENUE
Heritage Dr to 215th St (CR-70)
July 13th, 2024
(Saturday)
4:00 – 9:00 p.m.Grand Parade
HERITAGE DRIVE
Holyoke Ave to Idealic Ave
July 13th, 2024
(Saturday)
4:00 – 9:00 p.m.Grand Parade
IBERIA AVENUE
Heritage Dr to 202nd St (CR-50)
July 13th, 2024
(Saturday)
4:00 – 9:00 p.m.Grand Parade
EB 210th STREET
Dodd Blvd (CR-9) to Hamburg Ave
July 13th, 2024
(Saturday)
3:00 – 9:00 p.m.Grand Parade
HERON WAY
Complete Circle
July 13th, 2024
(Saturday)
3:00 – 9:00 p.m.Grand Parade
202nd STREET (CR-50)
Iberia Ave to Highview Ave
July 13th, 2024
(Saturday)
4:00 – 9:00 p.m.Grand Parade
Page 12 of 165
Exhibit A
Holyoke Avenue
207th St to 209th St.
July 14th, 2024
(Sunday)
7:00am – 6:00pm Chalk Art
Page 13 of 165
Date: 6/3/2024
Temporary On-Sale Liquor License to Lakeville Lions for Pan-O-Prog Events
Proposed Action
Staff recommends adoption of the following motion: Move to approve the issuance of a
temporary on-sale liquor license to the Lakeville Lions Club subject to the stipulations provided
in the staff report.
Overview
The Lions would like to hold their annual Beer, Brats & Bingo event on Thursday, July 11, at
the Lakeville Area Arts Center. The event will include bingo and outside beer service. A site
plan showing the layout of the fenced-in areas, the tent locations, and the food/alcohol
distribution area has been provided with the application.
In addition to Beer, Brats & Bingo, the Lions would like to host a beer garden with live music
on Friday, Saturday, and Sunday. All events will be held at the Arts Center. The Lions will
provide personnel at the entrance to identify and wristband those of legal age to consume
alcohol. No one under the age of 21 will be allowed after 9:30 p.m. on Friday and Saturday.
The Police Department has no objection to the issuance of a temporary on-sale liquor license,
subject to the attached stipulations. The Lions have submitted a certificate of liquor liability
insurance naming the City of Lakeville as an additional insured.
Supporting Information
1. 2024 Lakeville Lions Beer Garden Schedule for Pan-O-Prog
2. Lion's Stipulations
Financial Impact: $ Budgeted: No Source:
Envision Lakeville Community Values: A Sense of Community and Belonging
Report Completed by: Ann Orlofsky, City Clerk
Page 14 of 165
Page 15 of 165
Stipulations-Lakeville Lions
➢Fencing shall be erected around the site per the submitted site plan.
➢Portable toilets listed and placed per the submitted application and site plan
➢Notification, via letter, to surrounding neighbors expected to be impacted by the event
advising them of the dates and times of the event and what to expect
➢Controlled access to the event with Lion’s security personnel to identify and wrist band
those of legal age to consume alcohol
➢Persons under 21 years of age may attend the events, but are required to exit the event
prior to 10:00 p.m. Persons of legal drinking age must wear a wrist band, and only
persons wearing a wrist band will be allowed to purchase or consume alcohol.
➢All alcohol service shall cease at 10:45 p.m. on Thursday.
➢All alcohol service shall cease at midnight on Friday and Saturday.
➢All outdoor live music shall cease by midnight on Friday and Saturday.
➢Lion’s security shall assist the Police Department in clearing the establishment each
night at closing time. The closing time must be prominently displayed throughout, so
there is no confusion at the end of the evening when patrons are asked to leave.
➢For all events, the Lions shall hire uniformed police officers to supplement their security
staff as required by the police department.
➢The Police Chief, Fire Chief or designee may direct the event manager to control the
level of noise and/or terminate the event at any time.
➢Lions shall submit a tent plan to the Fire Inspector and comply with fire code
requirements.
Page 16 of 165
Date: 6/3/2024
Extension of on-sale liquor license premise at B-52's for Pan-O-Prog events
Proposed Action
Staff recommends adoption of the following motion: Move to approve the extension of B-52's
Liquor License premise to include the fenced-in parking lot on July 11-13, 2024 subject to the
stipulations provided in the staff report.
Overview
B-52's requests an extension of their liquor license premise to include the fenced-in parking lot
with live music during their annual Pan-O-Prog events. These events have been held for several
years without major issues.
A site plan, schedule of events, and certificate of insurance have been provided. B-52's owner,
Mark Reese, will send a letter to the surrounding neighbors advising them of the scheduled
events.
The police department reviewed the request and has no objection to the extension of the licensed
premise, provided B-52's abides by the site plan and the attached list of stipulations.
Supporting Information
1. B-52's Request
2. B-52 Site Plan
3. B-52's stipulations
Financial Impact: $ Budgeted: No Source:
Envision Lakeville Community Values: A Sense of Community and Belonging
Report Completed by: Ann Orlofsky, City Clerk
Page 17 of 165
30 May 2024
Mayor Helier
Council Members
City of Lakeville
20751 Holyoke Ave
Lakeville, MN 55044
Dear Mayor Helier and Council Members:
B-52 Burgers and Brew respectfully requests an extension of our on-sale liquor license to allow
the sale of alcoholic beverages and live entertainment in the fenced in parking lot on July 11th-
13th, 2024. Enclosed is a site plan, schedule of events, and a certificate of insurance. We are
happy to do any additional requests.
The on-site manager for the event will follow the authority of the Chief of Police, the Fire Chief
or designees to control the level of noise or terminate any event due to security concerns or
inclement or hazardous weather.
Thank you for your consideration. We appreciate being a part of this fun and historic community
event.
Best Regards,
Jason Saji
B-52 Burgers and Brew
20751 Holyoke Ave.
Lakeville, MN 55044
Page 18 of 165
Panorama of Progress 2024 | B-52
Event Schedule
Thursday July 11th 2024
•Food and drinks are available inside and out until midnight, no drinks after midnight
outside. 3 security, family fun event.
•Band inside and outside until 11pm
•Coloring stand, picnic tables, inflatable slide. No minors after 10PM.
•No cover charges.
Friday July 12th 2024
•Food and drinks are available inside and out until midnight, no drinks after midnight
outside. 3 security, family fun event.
•Band inside and outside until midnight
•Coloring stand, picnic tables, inflatable slide. No minors after 10PM.
•No cover charges.
•Bar High top tables and chairs are removed at the conclusion of the cruise.
Approximately 8PM.
•4 Police Officers and security team of 3 as well as 2 managers dedicated to front of
house operations
Saturday July 13th 2024
•Food and drinks are available inside and out until midnight, no drinks after midnight
outside. 3 security, family fun event.
•Band inside and outside until midnight
•Coloring stand, picnic tables, inflatable slide. No minors after 10PM.
•No cover charges.
•Bar High top tables and chairs are removed at the conclusion of the cruise.
Approximately 8PM.
•4 Police Officers and security team of 3 as well as 2 managers dedicated to front of
house operations
Provisions
•Only the ages of 21 or older at 10PM.
•ID Checks include no permission of those with any driver’s license restrictions
•Radios among door, security, management, service staff and support staff are used for
communication the full 3 days.
Page 19 of 165
Stipulations
•Barricade fencing shall be erected around the site per the submitted site plan.
•Portable toilets listed and placed per the submitted site plan.
•Controlled access to the event with B-52 security personnel to identify and stamp those
of legal age to consume alcohol.
•Persons under 21 years of age are required to exit by 10PM.
•All outdoor live music shall cease by midnight.
•All outside alcohol service shall cease at midnight.
•Security shall assist the police department in clearing the establishment at midnight.
•For all events, B-52 shall hire uniformed police officers to supplement their security
staff as required by the police department.
•The Police Chief, Fire Chief or designee may direct the event manager to control the
level of noise and/or terminate the event at any time.
Page 20 of 165
Patio
19 x 31 feet
Garage Door
Wells Fargo lot
Starts at yellow line
3 parking spaces
Offices Cold Trailer Picnic table Picnic table Picnic table Picnic table Picnic table Picnic table Tent
Port-aPotty
Port-aPotty
Port-aPotty
Score on Scotty
Tent
Swing set
SLIDE
Page 21 of 165
Stipulations-B52’s
➢Double fencing shall be erected around the site per the submitted site plan.
➢Portable toilets listed and placed per the submitted site plan
➢Notification, via letter, shall be sent to surrounding neighbors expected to be impacted
by the event advising them of the event schedule.
➢Controlled access to the event with B52’s security personnel to identify and wrist band
those of legal age to consume alcohol
➢Persons under 21 years of age may attend the event but are required to exit by 9:30
p.m.
➢All outdoor live music shall cease by midnight on Friday and Saturday.
➢All outside alcohol service shall cease at midnight on Thursday.
➢All alcohol service shall cease at midnight on Friday and Saturday.
➢B-52’s security shall assist the police department in clearing the establishment after
midnight.
➢The closing time must be prominently displayed throughout so there is no confusion at
the end of the evening when patrons are asked to leave.
➢For all events, B-52’s shall hire uniformed police officers to supplement their security
staff as required by the police department.
➢The Police Chief, Fire Chief or designee may direct the event manager to control the
level of noise and/or terminate the event at any time.
➢B-52’s shall submit a tent plan to the Fire Inspector and comply with fire code
requirements.
Page 22 of 165
Date: 6/3/2024
Extension of on-sale liquor license premise at
Babe's Sportsbar and Grill for Pan-O-Prog events
Proposed Action
Staff recommends the adoption of the following motion: Move to approve the extension of
Babe's Sportsbar and Grill's on-sale liquor license premise to include the fenced-in parking lot
on July 11-13, 2024 subject to the stipulations provided in the staff report.
Overview
Babe's Sportsbar and Grill is requesting an extension of their liquor license premise to include
the fenced-in parking lot with live music during their annual Pan-O-Prog events. These events
have been held for several years without major issues.
A site plan, schedule of events, and certificate of insurance have been provided. Babe's owner,
Tom Tomaro, will send a letter to the surrounding neighbors advising them of the scheduled
events.
The police department reviewed the request and has no objection to the extension of the licensed
premise, provided Babe's abides by the site plan and the attached list of stipulations.
Supporting Information
1. Letter of Request
2. Schedule of Events 2024
3. Babe's Outdoor Site Plan
4. Babe's stipulations
Financial Impact: $ Budgeted: No Source:
Envision Lakeville Community Values: A Sense of Community and Belonging
Report Completed by: Ann Orlofsky, City Clerk
Page 23 of 165
Page 24 of 165
Page 25 of 165
Page 26 of 165
Stipulations-Babe’s
➢Double fencing shall be erected around the site per the submitted site plan.
➢Portable toilets listed and placed per the submitted site plan
➢Notification, via letter, shall be sent to surrounding neighbors expected to be impacted
by the event advising them of the event schedule.
➢Controlled access to the event with Babe’s security personnel to identify and wrist
band those of legal age to consume alcohol
➢Persons under 21 years of age may attend the event but are required to exit by 9:30
p.m.
➢All outdoor live music shall cease by midnight on Friday and Saturday.
➢All outside alcohol service shall cease at midnight on Thursday.
➢All alcohol service shall cease at midnight on Friday and Saturday.
➢Babe’s security shall assist the police department in clearing the establishment after
midnight.
➢The closing time must be prominently displayed throughout so there is no confusion at
the end of the evening when patrons are asked to leave.
➢For all events, Babe’s shall hire uniformed police officers to supplement their security
staff as required by the police department.
➢The Police Chief, Fire Chief or designee may direct the event manager to control the
level of noise and/or terminate the event at any time.
➢Babe’s shall submit a tent plan to the Fire Inspector and comply with fire code
requirements.
Page 27 of 165
Date: 6/3/2024
Acknowledge Receipt of Lakeville Arenas 2025 Budget
Proposed Action
Staff recommends adoption of the following motion: Move to acknowledge receipt of the 2025
Lakeville Arenas Budget
Overview
As required by the Lakeville Arenas Joint Powers Agreement, both the City of Lakeville and
ISD#194 are required to review and receive the annual Lakeville Arenas budget. Once both
parties have acknowledged receipt of the budget and provided any comments, the Arenas Board
will formally approve it.
Supporting Information
1. 2025 Lakeville Arenas Budget Proposed - revised 05-15-2024
Financial Impact: $0.00 Budgeted: Yes Source: Taxes
Envision Lakeville Community Values: Access to a Multitude of Natural Amenities and
Recreational Opportunities
Report Completed by: Cheri Donovan, Assistant Finance Director
Page 28 of 165
1
Page 29 of 165
2
2025 Budget
Proposed March 15, 2024
Table of Contents
Page
Letter of Transmittal ………………………………………………………. 3
2023 Budget Summary
Revenue………………………………………………………………. 5-7
Expenditures…………………………………………………………...8-11
Capital Reserve Fund………………………………………………… 11
2024 Budget Estimate
Revenue………………………………………………………………13-16
Expenditures………………………………………………………… 16-18
Net Revenue………………………………………………………… 19
Capital Reserve Fund………………………………………………. 20
2024 Budget Estimate Amendment………………………………… 21-23
2024 Capital Reserve Fund Amendment…………………………… 24
2025 Budget
Revenue………………………………………………………………. 25-28
Salaries & Benefits…………………………………………………… 29-30
Commodities…………………………………………………………. 30-31
Other Services………………………………………………………... 31
Contracted Services…………………………………………………... 31
Utilities………………………………………………………………. 32
Debt Service…………………………………………………………. 32
Capital………………………………………………………………... 33
Net Revenue…………………………………………………………. 33
Capital Reserve Fund………………………………………………… 34
2025 Budget Detail……..……………………………………………. 35-37
2025 Capital Reserve Fund Budget…………………………………... 40
2025 Fee Schedule…………………………………………………………….39-40
Debt……………………………………………………………….……………41
Conclusion……………………………………………………………………. 41
Page 30 of 165
3
May 15, 2024
Lakeville Arenas Board members
The Joint Powers Agreement requires the Board to approve an annual budget on a calendar year basis. The budget
must set forth projected expenditures and revenues necessary to finance lease payments, fund the capital
maintenance reserve and to maintain, operate, and manage the Arena Complexes. The budget must be submitted
to the City and School District prior to June 1st. The Board must approve the budget prior to July 1. As such the
proposed 2025 budget is hereby presented to the Board for their consideration and approval.
The budget is comprised of the following funds for Lakeville Arenas to effectively manage its financial
resources.
• General (Operating) Fund. The General Fund accounts for the overall operations of the Lakeville
Arenas.
• Capital Reserve Fund. The Capital Reserve Fund was established to provide the financing of future
equipment replacements and major facility repairs and improvements.
The salient issues relative to the proposed budget for each of the respective funds are discussed in the sections
attached hereto.
Respectfully Submitted,
_________________________________________
Joe Bergquist – Lakeville Arenas General Manager
Page 31 of 165
4
2023 SUMMARY
Page 32 of 165
5
2023 FINANCIAL SUMMARY
The 2023 fiscal year marked the 16th full year of joint operation of Lakeville Arenas under a Joint Powers Agreement
between the City of Lakeville and Lakeville Area Schools. The agreement has enabled the Lakeville Arenas organization
to offer opportunities to serve our residents and customers, while minimizing the financial impact on tax payors. Lakeville
Arenas has paid for all its operating expenses with the revenue generated from ice rentals and other sources related to
operating the ice arenas. 2023 reflects yet another year of operations with no taxpayer subsidies used to pay for any of the
daily operating expenses of the ice arenas.
2023 REVENUES
Current revenue expansion by management continued in 2023 and exceeded expectations. Historically the ice arenas
relied on ice rentals for 80-85 percent of the total revenue needed to operate. 2023 ice rental revenue increased 5% but
was only 71% of total revenues collected, thus indicating success in growing other revenues. The additional revenue
generated helped offset record high operating expenses caused by increased market labor rates and high inflation.
2023 Ice Rental Revenue
Ice rental revenue increased by 5% which was primarily derived from a 4% increase in ice rental rates to help with higher
expenses. Expansion of ice sales were limited due to the construction taking place at Hasse Arena in 2023 and management
focused on other revenue streams for continued expansion and growth.
2017 2018 2019 2020 2021 2022 2023
Ice Rental - ISD 194 206,325 222,432 196,751 197,062 254,064 210,124 218,470
Ice Rental Other 271,389 253,187 287,498 61,172 228,408 402,052 442,215
Ice Rental - LHA 485,325 438,390 429,757 370,475 483,260 477,840 487,536
0
100,000
200,000
300,000
400,000
500,000
600,000
2023 ICE RENTAL REVENUE
1,179,792 1,147,365 1,188,662
776,049
1,110,622
1,414,268
1,608,487
Total Revenue
-
500,000
1,000,000
1,500,000
2023 TOTAL REVENUE
2017 2018 2019 2020 2021 2022 2023
Page 33 of 165
6
2023 Programming & Admissions Revenue
Programming and admissions revenue grew by 16% or $32,268 for a total of $235,459. Growth in Learn to Skate, public
admissions, and arena programming provided most of the growth and offset a $9,784 decrease in dry-floor rentals due to
construction in at Hasse.
2023 Welcome Center Revenues
Net concessions revenue increased by 75% or $54,604; total welcome center revenue in 2023 were $141,275 compared to
$85,521 in 2022.
2017 2018 2019 2020 2021 2022 2023
Dry floor Rentals 24,685 28,533 17,553 9,245 5,113 20,021 10,237
Arena Programming -----17,996 30,775
ISD 194 HS Game Gate Share 41,750 52,038 37,339 27,608 14,749 43,950 45,218
Admissions-Public Skating 12,207 12,207 23,066 6,030 11,959 35,971 45,883
Learn to Skate 53,183 58,260 62,503 33,128 73,061 85,253 103,346
Total Programing & Admisssions 131,825 151,038 140,461 76,011 104,882 203,191 235,459
(20,000)
30,000
80,000
130,000
180,000
230,000
2023 PROGRAMMING & ADMISSIONS REVENUE
2017 2018 2019 2020 2021 2022 2023
Skate Rental 7,422 8,324 8,554 3,570 2,808 5,217 3,117
Skate Sharpening 6,668 6,223 5,964 2,700 637 5,283 4,363
Net Pro Shop Product Sales -----2,535 6,705
Net Food & Beverage Sales 25,973 25,134 26,118 13,377 10,360 72,486 127,090
Total Welcome Center 40063 39681 40636 19,647 13,805 85,521 141,275
-
20,000
40,000
60,000
80,000
100,000
120,000
2023 WELCOME CENTER REVENUE
Page 34 of 165
7
2023 Other Misc. Revenues
Advertising revenues in 2023increasedby $11,058 or 28% compared to 2022. Investments values and interest showed
significant improvements with total other revenues increasing 135% or $47,991.
2023 Total Revenue
2023 Total Revenue increased for the 3rd consecutive year. Total revenue increased $194,219 compared to 2022. Revenue
has increased 497,865 since management began expanding revenue sources in 2021, which represents a 45% increase in
operating revenue.
2017 2018 2019 2020 2021 2022 2023
Games-Vending Machines 5,713 6,598 6,376 5,146 881 1,677 3,149
Donations 4,861 1,502 51,189 31,304 24,465 6,202 3,310
Net Change in FV of Investments 2,197 5,485 13,276 10,266 (4,816)(15,802)8,647
Interest on Investments -----4,317 18,221
Advertising Sales / Other 32,094 29,052 22,718 4,966 5,673 39,147 50,205
Total Other Arena Revenues 44,865 42,637 93,559 51,682 26,203 35,541 83,532
(15,000)
5,000
25,000
45,000
65,000
85,000
105,000
2023 OTHER MISC. REVENUE
2017 2018 2019 2020 2021 2022 2023
Total Operating Revenue 1,179,792 1,147,365 1,188,662 776,049 1,110,622 1,414,268 1,608,487
Increase/Decrease over Prior Yr.(32,427)41,297 (412,613)334,573 303,646 194,219
Change -3%4%-35%43%27%14%
(400,000)
(200,000)
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
1,800,000
Page 35 of 165
8
OPERATING EXPENSES
Total operating expenses in 2023 rose by $156,867 or 11%. Total expenses were $1,524,344 or 95% of total revenue
compared to 2022 total expenses of $1,367,476 or 97% of total revenue. Major impacts in 2023 included a new 63,460
annual payment towards the debt service on the 2021 8.1m energy improvement project. An additional one-time expense
of approximately $45,000 was incurred for Lakeville Arenas portion of the new financial and payroll systems at the city.
Other major unbudgeted impacts included a battery pack replacement for a Zamboni, and a new overhead garage fire door
on rink 2.
2023 Salary Expense
2023 Salary Expense rose as expected by $62,317 or 13% due to increased sales and workloads, addition of a part time
custodian, and improved overall part time staffing. Full time staffing vacancies and difficulty finding applicants continued
in 2023, which led to total salary expenses being below budget once again. Total salary expenses were 34% of total revenue
in 2023 compared to 35% in 2022. Percent of revenue is a key indicator for measuring labor trends, setting benchmarks,
and controlling labor expenses.
2017 2018 2019 2020 2021 2022 2023
TOTAL OPERATING EXPENSES 1,154,916 1,171,902 1,127,465 942,977 1,090,116 1,367,477 1,524,344
TOTAL OPERATING REVENUE 1,179,792 1,147,365 1,188,662 776,049 1,110,622 1,414,268 1,608,487
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
TOTAL EXPENSES TO REVENUE
2017 2018 2019 2020 2021 2022 2023
Salaries - Full Time - Overtime 30,539 ----19,767 22,356
Salary Expenses & Benefits 81,827 84,662 84,328 72,562 66,623 98,678 83,616
Salaries - Full Time 171,629 174,244 191,079 157,428 155,819 230,289 195,580
Salaries - Part Time 134,976 157,427 148,379 103,871 153,135 141,394 250,893
Total Salary & Benefit Expenses 418,971 416,333 423,786 333,861 375,577 490,128 552,445
Percent of Revenue 36%36%36%43%34%35%34%
-
100,000
200,000
300,000
400,000
500,000
2023 SALARY EXPENSES
Page 36 of 165
9
2023 Commodities
Commodities were 8% of total revenue in 2023 compared to 6% in 2022. Most commodity expenses were for
facility/equipment repairs and improvements and other projects performed by arena staff. 2023 staff projects included:
remodeling of the concessions stand at Hasse Arena, interior painting of Hasse Arena to match the Lakeville South School
colors, new concessions/pro-shop equipment for Hasse and Ames Arena, new water hog carpeting in the vestibules at Ames
and Hasse, installation of new sound systems purchased by LHA for Hasse & Ames, removal of old rink dasher boards at
Hasse, installation of new rubber at the east end of Hasse, cut and installed a new doorway and wall in Ames concessions,
plumbed a new fill station for rink 2 Zamboni, and the installation expenses for new light show equipment purchased by the
North High School Booster Club at Ames Arena.
2023 Other Charges & Services
Other charges & services are primarily administrative overhead and professional services, which include items such as fiscal
management agent fees, banking and credit card fees, annual audit, insurance, dues and subscriptions, and other
miscellaneous expenses. Total other expenses increased in 2023 by $12,943 or 11% and totaled $131,733 compared to
$118,790 in 2022. Significant increases included insurance premiums due to the Ames 2021 ice plant room addition and
other improvements to both Ames and Hasse Arenas. Increases in credit card charges from additional welcome center sales
and more use of credit cards for ice rentals. We also incurred additional fiscal management fees related to labor provided
for the city’s new finance and payroll systems and HR upgrades.
2023 Contracted Expenses
Contracted expenses in 2023 were 9% of total revenue compared to 12% in 2022. Expenses include repair and maintenance
performed on facilities, grounds, and equipment, cleaning services, landscape services, and other areas where an outside
contractor is used. 2023 expenses were $145,565 compared to $172,043 in 2022. Some of the decrease was due to the
elimination of an outside cleaning company and less repairs at Hasse Arena while it was shut down during construction.
Low snowfall and plowing expenses at the end of 2023 also impacted the savings.
2023 Utility Expenses
Utilities in 2023 were down $48,821 or 10% due to Hasse Arena being closed for construction and a very mild fall and
winter at the end of the year. Utilities were only 19% of the revenue compared to the normal average of around 24%. Total
utilities in 2023 were $309,123 compared to $343,064 in 2022.
2017 2018 2019 2020 2021 2022 2023
Total Commodities 45,567 50,568 49,382 36,304 71,727 88,202 122,182
Total Other Expenses 74,526 80,078 77,081 71,530 80,284 118,790 131,733
Total Contracted Expenses 113,393 95,829 157,464 105,004 126,804 172,043 145,565
Total Utility Expenses 260,667 288,463 274,523 242,566 262,583 343,064 309,123
-
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
2023 GENERAL OPERATING EXPENSES
Page 37 of 165
10
2023 Interest & Debt Expenses
Debt expenses increased in 2023 by $62,210 or 40%. Debt service included $12,875 for interest towards the new parking
lot Ames in 2020, and $63,460 towards the 8.1m of debt service for the Energy Improvements Project at Ames and Hasse
Arenas in 2021. 2023 was the first year of the annual contribution towards the energy improvements project debt service.
2023 Capital Expenses
Capital expenditures from the arena’s operating fund in 2023 were $186,961 and rose by $45,836 or 32%, The difference
was from unexpected capital repairs that were funded from the operating fund rather than the capital reserve fund. Purchases
included an overhead fire rated Zamboni room door at Ames that failed and was replaced for approximately $18,000, 2
Zamboni battery packs costing approximately $11,000 each, and a used pickup truck for $6,000 that was purchased from
the city. The annual transfer to the capital budget fund in 2023 remained at $140,000 being transferred for future capital
expenses.
2023 Net Profit/(Loss)
Lakeville Arenas is required to adopt a balanced budget annually as per Minnesota State Statute 412.711. Management
budgets for a minimal margin with any surplus remaining in the general operating fund or transferred to the capital reserve
fund.
Over the past three years revenue has exceeded expectations from new or expanded revenue streams. Those profits have
remained in the general operating fund to recoup the losses seen during the pandemic in 2020. Since then, Lakeville Arenas
has been expanding current sources of revenue and adding new streams to recoup the funds lost during the 2020 pandemic.
Total profits from 2021 through 2023 are $151,440, thus there is only $15,488 remaining to recoup from the pandemic
losses.
These additional revenues have also offset record high inflation & substantial increases in the marketplace labor rates, both
of which would have otherwise been passed on to customers. In addition, the new revenue has funded additional staffing
necessary for operating, maintaining, and repairing the facilities, and provided improvements to facilities and user amenities.
New funds are also paying for the new annual debt service contribution of $63,460 towards the 2021 energy project. In
2023 and 2024 the added revenue is paying for approximately 100,000 of expenses related to the arenas portion of the city’s
new payroll & HR software-system upgrades and financial software-system upgrades.
2017 2018 2019 2020 2021 2022 2023
Total Debt Expense 88,626 88,626 -3,353 12,142 14,125 76,335
Total Capital Expenses 153,166 152,005 145,229 150,359 161,000 141,125 186,961
Total Debt & Capital Expense 241,792 240,631 145,229 153,712 173,142 155,250 263,296
-
50,000
100,000
150,000
200,000
250,000
2023 Debt & Capital Expenses
2017 2018 2019 2020 2021 2022 2023
Net Income (Loss)24,876 (24,537)61,197 (166,928)20,506 46,791 84,143
Percent of Revnue 2%-2%5%-22%2%3%5%
24,876
(24,537)
61,197
(166,928)
20,506 46,791
84,143
2%-2%5%
-22%
2%3%5%
(200,000)
(150,000)
(100,000)
(50,000)
-
50,000
100,000
2023 Net Profit/Loss
Page 38 of 165
11
Capital Reserve Fund
The purpose of the Capital Reserve Fund is to provide a financial framework for replacement of the arena infrastructure as it ages
including, but not limited to, ice resurfacers, vehicles, HVAC equipment, dehumidification, refrigeration systems, and other major
expenses not afforded in the annual operating budget.
The capital reserve fund saw an additional $250,00 in 2023 from the extension of the naming rights for Hasse Arena.
Lakeville Arenas also purchased a new set of dasher boards and related rink equipment for Hasse Arena totaling $319,940
in 2023 after an inspection of the current boards determined they were unsafe and required approximately $60,000 of
repairs.
LAKEVILLE ARENA RESERVE FUND 2017 2018 2019 2020 2021 2022 2023
Actual Actual Actual Actual Actual Actual Actual
Revenues
Transfers from Operating Fund 142,000 150,000 130,000 130,000 135,000 140,000 140,000
Other/Grants 71,000 0 17,641 0 0 0 250,000
Interest on investments 3,533 5,747 7,225 3,622 2,145 3,937 9,993
Total Revenues 216,533 155,747 154,866 133,622 137,145 143,937 399,993
Total Exipemditures 240,832 159,286 270,409 49,662 177,699 41,893 319,940
Fund Balance January 1 360,341 336,042 332,503 216,960 300,920 260,366 362,410
Net increase/(decrease)(24,299)(3,539)(115,543)83,960 (40,554)102,044 80,053
Fund Balance December 31 336,042 332,503 216,960 300,920 260,366 362,410 442,463
Page 39 of 165
12
2024 ESTIMATED
BUDGET AMENDMENT
Proposed May 15, 2024
Page 40 of 165
13
2024 ESTIMATED BUDGET AMENDMENT
During the annual budgeting process management prepares an estimated forecast and amendment for the current adopted
budget that was prepared the prior year. Current actual financial year-to-date results are combined with current trends,
forecasted market conditions, unexpected expenses, and other factors that may have changed since the original budget was
approved and adopted. The estimated amended budget is then used to assist in forecasting and creating the next upcoming
year’s budget.
The following is a summary with details for the 2024 Estimated Budget with actual results from the 1st quarter 2024
combined with current or forecasted changes that will affect the original 2024 adopted budget.
2024 ESTIMATED REVENUE BUDGET
2024 Ice Rental Revenue
The 2024 revenue estimate has been updated to reflect actual ice hours sold in the 1st quarter, hours currently reserved
through September 2024, and actual hours sold from October through December 2023. The updated 2024 hours reflect an
overall increase of indoor hours sold, however total ice revenue is expected to be below the 2024 adopted budget due to the
outdoor rink not opening in January as hoped and budgeted. New internal programming for tournaments and summer day
camps was delayed until 2025 due to construction and the need to hire a recreation programing manager to properly market,
recruit, and operate the new tournaments and camps.
Due to the expanded and new revenue growth management will not be increasing ice rental user fees for the 2024-2025
season.
2019 2020 2021 2022 2023 2024 Bgt.2024 Est.
Ice Rental - ISD 194 196,751 197,062 254,064 210,124 218,470 236,625 231,863
Ice Rental - LHA 429,757 370,475 483,260 477,840 487,536 583,853 502,175
Ice Rental Other 287,498 61,172 228,408 402,052 442,215 554,206 563,165
Total Ice Rentals 914,006 628,709 965,732 1,090,016 1,148,221 1,374,683 1,297,203
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
2024 ICE RENTALS -ESTIMATED BUDGET
Page 41 of 165
14
2024 Programming & Admissions Revenue
Admissions are expected to increase based upon the current 2024 year to date results and 2023 actual results and trends.
Arena programing is expected to continue its current growth with the success of the new Spring Mite League and plans for
a fall league. High school game gate shares have been increased to reflect 2023 actual results and Learn-to-skate is being
increased based on current spring growth and expected future growth trends.
2024 Welcome Center Revenue
Welcome Center revenue has been increased by 15% to reflect 2024 1st quarter results and expected trends for the remaining
months of the year. Welcome Center revenue has already outperformed the original adopted budget year-to-date with both
arenas being open year-round. Pro-shop sales are also estimated to increase as custom apparel offerings are added, which is
now possible with the purchase of a new heat press to decorate apparel.
2019 2020 2021 2022 2023 2024 Bgt.2024 Est.
Dry floor Rentals 17,553 9,245 5,113 20,021 10,237 9,762 600
Arena Programming ---17,996 30,775 31,123 53,114
ISD 194 HS Game Gate Share 37,339 27,608 14,749 43,950 45,218 39,110 48,825
Admissions-Public Skating 23,066 6,030 11,959 35,971 45,883 56,962 57,932
Learn to Skate 62,503 33,128 73,061 85,253 103,346 95,708 111,854
Total Programing & Admisssions 140,461 76,011 104,882 203,191 235,459 232,665 272,375
(30,000)
20,000
70,000
120,000
170,000
220,000
270,000
2024 PROGRAMMING & ADMISSIONS REVENUE
ESTIMATED BUDGET
2019 2020 2021 2022 2023 2024 Bgt.2024 Est.
Skate Rental 8,554 3,570 2,808 5,217 3,117 6,929 3,139
Skate Sharpening 5,964 2,700 637 5,283 4,363 9,103 5,251
Net Pro Shop Product Sales ---2,535 6,705 5,043 7,867
Net Food & Beverage Sales 26,118 13,377 10,360 72,486 127,090 116,520 146,042
Total Welcome Center 40,636 19,647 13,805 85,521 141,275 137,595 162,299
-
20,000
40,000
60,000
80,000
100,000
120,000
140,000
160,000
2024 Welcome Center Revenue -Estimated Budget
Page 42 of 165
15
2024 Other Miscellaneous Revenue
Other revenue is adjusted to reflect 2023 actual results. The original adopted budget relied on 2022 actuals, which included
substantial negative impacts in investments and interest income following the pandemic. The estimated amended budget
reflects improved 2023 actual results and current 1st quarter trends. Advertising revenue has also been increased to reflect
the current year’s sales.
2024 Total Revenue
After changes to adjust for more recent, accurate, and projected sales the total revenue for the 2024 estimated budget
increases slightly. Changes made throughout the revenue categories provide a more accurate and realistic forecast for the
remaining months of 2024 that management can use to better track progress and adjust spending if needed.
2019 2020 2021 2022 2023 2024 Bgt.2024 Est.
Donations/Other Misc.51,189 31,304 24,465 6,202 3,310 5,757 3,235
Games-Vending Machines 6,376 5,146 881 1,677 3,149 4,237 3,347
Net Change in FV of Investments 13,276 10,266 (4,816)(15,802)8,647 (10,678)9,527
Interest on Investments ---4,317 18,221 6,378 19,383
Advertising Sales / Other 22,718 4,966 5,673 39,147 50,205 42,601 49,213
Total Other Arena Revenues 93,559 51,682 26,203 35,541 83,532 48,295 84,705
(16,000)
4,000
24,000
44,000
64,000
84,000
2024 OTHER MISC. REVENUE -ESTIMATED BUDGET
2019 2020 2021 2022 2023 2024 Bgt.2024 Est.
TOTAL OPERATING REVENUE 1,188,662 776,049 1,110,622 1,414,268 1,608,487 1,793,238 1,816,532
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
1,800,000
2024 TOTAL OPERATING REVENUE -ESTIMATED BUDGET
Page 43 of 165
16
2024 ESTIMATED EXPENDITURES
2024 Estimated Salary Expenses
Part-time operations staffing has improved substantially and provided some much-needed relief for management and part-
time supervisory staff who have been covering and managing severe shortages over the past three years.
Full-time staffing has continued to be challenging as there are only 3 of 7 positions currently filled. Some positions have
been difficult to find qualified candidates for while others have had hiring pushed back due to delays in the pavilion rink
construction and new program revenue. Management is optimistic that a full-time driver position will be filled before next
winter’s peak season begins. Management also intends to hire a Recreation Programming Manager this summer to start
planning, marketing, and implementing the new tournaments and mite camps in 2025.
Full Time Positions
1. General Manager – Joe Bergquist
2. Operations Manager – Nick Ames
3. Driver Supervisor – Cory Mogen
4. Recreation Programs Manager – Vacant / Hiring in 2024
5. Driver Supervisor – Vacant / Hiring in 2024
6. Driver Supervisor – Vacant / Hiring in 2025
7. Driver Supervisor – Vacant / Hiring in 2025 or 2026 (dependent on revenue)
8. Custodian-Maintenance Worker – Hiring in 2025
2024 Estimated Salary Expense has been decreased slightly from the adopted budget to account for full-time staffing
vacancies during the first half of the year.
2024 Estimated Commodities (Supplies)
Commodities have all been increased by 3% from the adopted budget to account for the higher-than-expected inflation.
Other significant increases in the estimated budget include office supplies/equipment, which has been increased due to
copier leases expiring and replacing the current outdated machines. Newer larger models have been leased and a new wide
format plotter printer has also been added. The new plotter will allow the Arenas to print its own advertising banners for
dasher advertisements, in-ice advertisements, window signs, marketing posters, rafter banners, vehicle wraps, stickers,
and other items needed that are currently being outsourced. It is expected to save thousands of dollars as well as create
additional pro shop revenue by selling customized products and printing services for teams and user organizations.
Operating supplies have been increased for purchasing new rental skates and a new heat press for decorating league,
tournament, and pro-shop apparel. Building supplies are increased for projects and further user amenity improvements
that are being performed by arena staff. Projects include concessions-pro-shop renovations, scoreboard replacements,
landscaping improvements at both arenas, and other building/ equipment needs and repairs.
2019 2020 2021 2022 2023 2024 Bgt.2024 Est.
Total Employee Benefits-Other Expenses 84,328 72,562 66,623 98,678 83,616 177,172 139,937
Total Employee Salaries 339,458 261,299 308,954 391,450 468,829 599,863 604,315
Total Salary & Benefit Expenses 423,786 333,861 375,577 490,128 552,445 777,035 744,252
Percent of Revnue 35.7%43.0%33.8%34.7%34.3%43%41%
-
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
2024 TOTAL SALARY EXPENSES -ESTIMATED BUDGET
Page 44 of 165
17
2024 Estimated Other Charges & Services
Estimated other charges and services in 2024 are adjusted 3% for inflation and insurance premiums have increased 30%
due to additions and improvements to the facilities. Credit card charges are moved to new a GL account to reflect changes
made last year after the original budget was completed. Additional fiscal management fees related to labor expenses for
work on the city’s new financial and payroll systems that are being rolled out in 2024 are also included in the estimated
budget.
2024 Estimated Contracted Expenses
Estimated Contract Expenses have several estimated budget adjustments. Other contractual is dropping significantly due to
the elimination of an outside cleaning service after the successful hiring of a part-time custodian. Equipment repair has
increased for repairs needed to the Rink 2 Zamboni. Expenses also include approximately $50,000 of contract expense for
the arena’s share of the new financial and payroll systems at the city. Approximately $18,000 of electric improvements and
wiring has been added to accommodate the new video boards that LHA is purchasing and installing at both Ames and Hasse
Arenas.
2024 Estimated Utility Expenses
The original 2024 adopted budget used double digit increases experienced following the pandemic and at the start of the
war in Ukraine. Utilities expenses have been adjusted down to reflect the most recent actual results and trends from over
the past year.
2024 Estimated Interest & Debt Expenses
Debt expenses have been adjusted slightly for the current changes. Debt service includes $12,250 for the arenas share of
interest on the new Ames Parking Lot built in 2020, the annual payment of $63,460 that was added in 2023 towards the 8.1
million of debt service for the Energy Improvements Projects at Ames and Hasse Arenas in 2021. Lakeville Arenas’ total
estimated interest and debt service for 2024 will be $75,710.
2024 Estimated Capital Expenses
The annual transfer to the capital budget fund in 2024 will remain at $140,000 transferred for future capital expenses. The
new estimated 2024 budget has an additional $10,000 added for purchasing a new enclosed trailer because the current
exposed utility trailer needs significant repairs and is no longer adequate for transporting concessions inventory and other
equipment to and from the arenas.
2019 2020 2021 2022 2023 2024 Bgt.2024 Est.
Total Commodities 49,382 36,304 71,727 88,202 122,182 125,135 165,046
Total Other Expenses 77,081 71,530 80,284 118,790 131,733 120,511 173,051
Total Contracted Expenses 157,464 105,004 126,804 172,043 145,565 154,795 178,373
Total Utility Expenses 274,523 242,566 262,583 343,064 309,123 385,431 323,332
TOTAL GENERAL EXPENSES 558,450 455,404 541,397 722,099 708,603 785,873 839,802
(50,000)
50,000
150,000
250,000
350,000
450,000
550,000
650,000
750,000
850,000
2024 OTHER OPERATING EXPENSES -ESTIMATED BUDGET
Page 45 of 165
18
2024 Estimated Expenses Compared to Revenue
2024 Estimated Net Profit/(Loss)
The 2024 estimated budget has been adjusted to reflect the most recent actual financial information. Lakeville Arenas is
required to adopt a balanced budget annually as per Minnesota State Statute 412.711. Management budgets for a minimal
margin with any surplus remaining in the general operating fund or transferred to the capital reserve fund. Over the past
three years revenue has exceeded expectations from new or expanded revenue streams and those profits have remained in
the general operating fund to recoup the losses seen during the pandemic in 2020. Any profits realized at the end of 2024
will again remain in the general operating. The estimated net earnings have been budgeted conservatively to a net zero to
account for all possible scenarios but we are confident that we will once again exceed that margin with positive results.
2019 2020 2021 2022 2023 2024 Bgt.2024 Est.
Total Debt Interest & Expenses -3,353 12,142 14,125 76,335 76,960 75,710
Total Capital Expenses 145,229 150,359 161,000 141,125 186,961 140,000 150,000
Total Debt & Capital Expense 145,229 153,712 173,142 155,250 263,296 216,960 225,710
-
50,000
100,000
150,000
200,000
250,000
300,000
2024 TOTAL DEBT & CAPITAL EXPENSE -ESTIMATED BUDGET
2019 2020 2021 2022 2023 2024 Bgt.2024 Est.
Total Expenses 1,127,465 942,977 1,090,116 1,367,477 1,524,344 1,779,868 1,804,881
Total Operating Revenue 1,188,662 776,049 1,110,622 1,414,268 1,608,487 1,793,238 1,809,289
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
1,800,000
2024 TOTAL EXPENSES to REVENUE -ESTIMATED BUDGET
2017 2018 2019 2020 2021 2022 2023 2024 Bgt.2024 Est.
Net Income (Loss)24,876 (24,537)61,197 (166,928)20,506 46,791 84,143 13,370 91
Percent of Revnue 2%-2%5.1%-21.5%1.8%3.3%5.2%0.7%0.2%
(160,000)
(110,000)
(60,000)
(10,000)
40,000
90,000
140,000
2024 TOTAL NET PROFIT/LOSS-ESTIMATED BUDGET
Page 46 of 165
19
2024 Capital Reserve Fund Estimate
The purpose of the Capital Reserve Fund is to provide a financial framework for replacement of the arena infrastructure as it
ages including, but not limited to, ice resurfacers, vehicles, HVAC equipment, dehumidification, refrigeration systems, and
other major expenses not afforded in the annual operating budget.
Delivery of the new Zamboni that was ordered in the spring of 2023 has been moved up to either fall or early winter.
Therefore, the original adopted 2024 Capital Reserve Fund Budget will be amended to include the purchase of the new
Zamboni in 2024 rather than 2025.
Also added to the 2024 estimate and budget amendment is 120,000 for a skid steer and snow removal attachments and
equipment needed for the new outdoor pavilion rink. Plows for the trucks will also be purchased and the combined
equipment is expected to reduce or eliminate contacted snow plowing services by having staff performing the plowing. A
new annual payment of $10,000 for naming rights for the new Hasse Outdoor Pavilion Rink is also expected and will be
added to the capital reserve fund annually.
2017 2018 2019 2020 2021 2022 2023 2024
Budget
2024
Estimate
Fund Balance Beginning of Year 458,898 514,313 501,313 562,510 395,582 416,088 462,881 547,025 547,025
Fund Balance End of Year 514,313 501,313 562,510 395,582 416,088 462,881 547,025 560,395 547,116
-
100,000
200,000
300,000
400,000
500,000
600,000
2024 OPERATING FUND BALANCE -ESTIMATED BUDGET
2017 2018 2019 2020 2021 2022 2023 2024 Bgt 2024 Est.
Fund Balance January 1 360,341 336,042 332,503 216,960 300,920 260,366 362,410 362,410 442,463
Net increase/(decrease)(24,299)(3,539)(115,543)83,960 (40,554)102,044 80,053 143,937 (170,007)
Fund Balance December 31 336,042 332,503 216,960 300,920 260,366 362,410 442,463 506,347 272,456
(200,000)
(100,000)
-
100,000
200,000
300,000
400,000
500,000
2024 CAPITAL RESERVE FUND BALANCE -ESTIMATED BUDGET
Page 47 of 165
20
2024 ESTIMATED BUDGET AMENDED
Proposed May 15, 2024
LAKEVILLE ARENAS 2023 2024 Adopted 2024 Amended
Statement of Revenue & Expenses Actual Budget Change Budget Estimate
OPERATING REVENUE
Ice Rentals
Ice Rental - LHA 487,536 583,853 (81,677) 502,175
Ice Rental - ISD 194 218,470 236,625 (4,762) 231,863
Ice Rental Other 442,215 554,206 8,959 563,165
Total Ice Rentals 1,148,221 1,374,683 (77,480) 1,297,203
Programing & Admissions
Learn to Skate 103,346 95,708 16,146 111,854
Admissions-Public Skating 45,883 56,962 970 57,932
ISD 194 HS Game Gate Share 45,218 39,110 9,715 48,825
Arena Programming 30,775 31,123 21,991 53,114
Dry floor Rentals 10,237 9,762 (9,162) 600
Total Programs & Admissions 235,459 232,665 39,660 272,325
Welcome Center Sales
Net Food & Beverage Sales 127,090 116,520 29,522 146,042
Net Pro Shop Product Sales 6,705 5,043 2,824 7,867
Skate Sharpening 4,363 9,103 (3,852) 5,251
Skate Rental 3,117 6,929 (3,790) 3,139
Total Welcome Center 141,275 137,595 24,704 162,299
Other Misc. Arena Revenues
Games-Vending Machines 3,149 4,237 (890) 3,347
Advertising Sales / Other 50,205 42,601 6,612 49,213
Donations/Other Misc. 3,310 5,757 (2,522) 3,235
Interest on Investments 18,221 6,378 13,005 19,383
Change in FV of Investments 8,647 (10,678) 20,205 9,527
Total Other Arena Revenues 83,532 48,295 36,410 84,705
TOTAL OPERATING REVENUE 1,608,487 1,793,238 23,294 1,816,532
OPERATING EXPENDITURES
PERSONNEL EXPENSES
Employee Salary Expenses
Salaries - Full Time 195,580 378,162 (50,936) 327,226
Salaries - Full Time - Overtime 22,356 13,687 (9,090) 4,597
Salaries - Part Time 250,893 208,014 38,916 246,930
Salaries - Part Time - Overtime - - 1,979 1,979
Page 48 of 165
21
LAKEVILLE ARENAS 2023 2024 Adopted 2024 Amended
Statement of Revenue & Expenses Actual Budget Change Budget Estimate
Salaries - Part Time/Temporary - - 36,159 36,159
Total Employee Salaries 468,829 599,863 17,028 616,890
Benefits & Other Expenses
Pera (State Retirement Pension) 24,039 29,757 11,569 41,326
FICA 35,882 46,198 (811) 45,387
Hospitalization Insurance 4,580 47,220 (12,087) 35,133
Life and Disability 113 528 (358) 170
Long Term Disability 379 1,824 (1,096) 728
Workers Compensation Insurance 17,047 17,444 974 18,418
Unemployment Compensation 1,371 10,468 (10,468) -
FSA Plan 44 480 (264) 216
Dental Insurance 161 5,136 (4,410) 726
Salary Contingency - 18,117 (18,117) -
Total Benefits-Other Expenses 83,616 177,172 (35,068) 142,105
Total Personnel Expense 552,445 777,035 (18,040) 758,995
COMMODITIES
Office Supplies / Equipment 3,792 3,877 6,915 10,792
Operating Supplies & Equipment 37,024 35,349 15,944 51,293
Motor Fuels 959 1,304 (131) 1,173
Cleaning Supplies / Equipment 9,928 11,929 (2,297) 9,632
Clothing 5,725 2,525 975 3,500
Chemicals (Condensing Towers) 7,191 6,060 6,349 12,409
Safety Supplies & Equipment 929 1,379 (892) 487
Equipment Parts & Supplies - 1,212 (1,212) -
Building Repair Supplies & Equip. 45,830 32,325 17,761 50,086
Landscaping Materials & Equip. - 7,070 430 7,500
Signs (Ad Sales Sign Expenses) - 6,060 (6,060) -
Small Tools/Equipment 10,336 11,615 (690) 10,925
Computer Supplies 468 4,430 2,818 7,248
Total Commodities 122,182 125,135 39,911 165,046
OTHER CHARGES & SERVICES
Fiscal Management Fee 45,312 41,278 14,946 56,224
Bank Charges 210 17,639 (17,406) 233
Audit 7,300 6,948 1,052 8,000
Travel Expenses - 1,479 (1,479) -
Use of Personal Auto - 712 (712) -
Advertising & Marketing 335 - 345 345
Insurance 35,220 29,779 17,475 47,254
Postage & Shipping 19 - 20 20
Schools and Conferences 886 5,855 (1,041) 4,814
Misc. (Commissions-Donations) 297 4,279 2,924 7,203
Dues/Subscriptions 19,968 12,542 6,086 18,629
Credit Card Fees 22,186 - 22,264 22,264
Page 49 of 165
22
LAKEVILLE ARENAS 2023 2024 Adopted 2024 Amended
Statement of Revenue & Expenses Actual Budget Change Budget Estimate
Total Other Expenses 131,733 120,511 44,474 164,986
CONTRACT EXPENSES
Other Contractual 29,353 30,618 (17,427) 13,191
Contract Auto Repair - 1,515 (1,515) -
Equip. Repair and Maintenance 10,946 13,983 12,524 26,508
Building Repair and Maintenance 51,507 56,437 16,570 73,007
Contract Landscaping 225 - 5,232 5,232
Contract Cleaning - - - -
Contract Data Processing 34,186 - 50,000 50,000
Snow Removal 19,348 52,242 (41,806) 10,436
Total Contracted Expenses 145,565 154,795 23,578 178,373
UTILITY EXPENSES
Electric Service 193,803 236,541 (29,576) 206,965
Gas Service 74,496 115,208 (42,181) 73,027
Water 30,085 24,189 8,226 32,415
Waste Disposal 7,350 6,287 1,052 7,339
Telephone/IS 3,389 3,206 381 3,587
Total Utility Expenses 309,123 385,431 (62,099) 323,332
Gross Operating Expenses 1,261,048 1,562,908 27,824 1,590,731
Earnings before Int.-Debt-Capital 347,439 230,330 (4,529) 225,801
Interest and Debt Expenses
Debt Service - 2020 Ames Parking 12,875 13,500 (1,250) 12,250
Debt Service - 2021 Energy Project 63,460 63,460 - 63,460
Debt Service - - - -
Bad Debts - - - -
Total Debt Interest & Expenses 76,335 76,960 (1,250) 75,710
Capital Expenses
Capital Outlay Buildings 45,397 - - -
Capital Outlay Machinery & Equip. - - 10,000 10,000
Capital Outlay Other - - - -
Capital Outlay Computers 1,564 - - -
Transfer to Capital Reserve Fund 140,000 140,000 (0) 140,000
Total Capital Expenses 186,961 140,000 10,000 150,000
Total Expenses 1,524,344 1,779,868 36,574 1,816,441
Net Income (Loss) 84,143 13,370 (13,279) 91
Fund Balance Beginning of Year 462,881 547,025 - 547,025
Fund Balance End of Year 547,025 560,395 (13,279) 547,116
Page 50 of 165
23
2024 ESTIMATED CAPITAL FUND BUDGET AMENDED
Proposed May 15, 2024
LAKEVILLE ARENAS 2023 2024 2024
CAPITAL RESERVE FUND Actual Adopted Change Amended
Revenues
Transfers from Operating Fund 140,000 140,000 - 140,000
Other/Grants 250,000 - 10,000 10,000
Interest on investments 9,993 3,937 6,056 9,993
Total Revenues 399,993 143,937 16,056 159,993
Expenditures
2023 - Hasse Dashers 319,940 - -
2024 New Zamboni - - 210,000 210,000
2024 Skid Steer & Snow Removal - - 120,000 120,000
Total Expenditures 319,940 - 330,000 330,000
Fund Balance January 1 362,410 362,410 80,053 442,463
Net increase/(decrease) 80,053 143,937 (313,944) (170,007)
Fund Balance December 31 442,463 506,347 (233,891) 272,456
Page 51 of 165
24
2025 BUDGET
Proposed May 15, 2024
Page 52 of 165
25
2025 BUDGET PROPOSED
The following is a summary with detail for the 2025 budget using the most recent actual results combined with forecasted
future results based upon current trends, marketplace conditions, and planned activities. The 2025 budget includes the first
full season of revenue for the new pavilion rink, new revenue for the spring/summer tournaments, and summer day camps.
Forecasts for new rentals and program revenues are conservative, expenses are budgeted with a 3% increase across most
categories. Full-time staffing is increased significantly for added workloads from the new pavilion rink, tournaments, camps,
and other programs, however hiring for new positions will be phased in as revenue targets and goals are met or exceeded.
2025 BUDGET REVENUE
2025 Ice Rental Revenue
2025 ice rental revenue is expected to increase significantly from the opening of the new Hasse Pavilion Rink, launching of
the new spring & summer tournaments, and summer camps. The budget reflects a conservative forecast with 400 new
pavilion rink hours and 200 additional spring-summer tournament hours. As mentioned in the 2024 estimated budget
summary, the 2024-2025 season will no longer see the originally budgeted ten-dollar increase. However, the 2025 summer
rate and the 2025-2026 winter rate do have a five-dollar increase tentatively budgeted in 2025. Management is hopeful that
revenue targets will continue to exceed expectations and allow for the five-dollar increase to be removed next year when
developing the 2025 estimated budget amendment as was done this year for the increase originally budgeted for 2024-2025.
Historically ice arenas in Minnesota have been dependent on ice rentals as the primary source of revenue to pay for
operating expenses and new capital expenses, which can result in understaffing and maintenance shortfalls due to limited
income. This has historically also been true for Lakeville Arenas as well, but as seen below the new revenue streams
outside of ice sales that are being expanded or introduced by management has brought that dependency down to near
70%, of revenue compared to 80% or higher historically. This new revenue has allowed Lakeville Arenas to expand
staffing to better maintain the facilities and serve its customers. In addition, the Arenas have also expanded and increased
overall ice sales both in season and out of season, which is also providing extra revenue necessary to rehab or improve
aging facilities and amenities.
2017 2018 2019 2020 2021 2022 2023 2024
Estimate
2025
Budget
Ice Rental - LHA 485,325 438,390 429,757 370,475 483,260 477,840 487,536 502,175 545,610
Ice Rental - ISD 194 206,325 222,432 196,751 197,062 254,064 210,124 218,470 231,863 211,150
Ice Rental Other 271,389 253,187 287,498 61,172 228,408 402,052 442,215 563,165 658,850
Total Ice Rentals 963,039 914,009 914,006 628,709 965,732 1,090,016 1,148,221 1,297,203 1,415,610
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
2025 ICE RENTAL REVENUE BUDGET
Page 53 of 165
26
Ice Rentals 2017 2018 2019 2020 2021 2022 2023 2024 Est. 2025 Budget
Ice Rental - LHA 485,325 438,390 429,757 370,475 483,260 477,840 487,536 502,175 545,610
Ice Rental - ISD 194 206,325 222,432 196,751 197,062 254,064 210,124 218,470 231,863 211,150
Ice Rental Other 271,389 253,187 287,498 61,172 228,408 402,052 442,215 563,165 658,850
Total Ice Rentals 963,039 914,009 914,006 628,709 965,732 1,090,016 1,148,221 1,297,203 1,415,610
Percent of Revenue 82% 80% 77% 81% 87% 77% 71% 72% 72%
Increase/Decrease over Prior Yr. (49,030) (3) (285,297) 337,023 124,284 58,205 148,982 118,407
Change -5% 0% -31% 54% 13% 5% 13% 9%
2025 Programming & Admissions Revenue
Programming and admissions revenues include several areas that management has targeted for expanded or new revenue
streams. Dry-floor revenues historically for indoor events have been eliminated due to the expansion of year-round ice at
both areas. Outdoor events in the pavilion rink will result in a return for this revenue stream, however due to the unknown
use and demand of it at this time we have chosen not to budget revenue during the first year of dry-floor rentals. Increases
in Learn to Skate and admissions are budgeted based on current growth trends which are expected to continue again in 2025.
Arena programming revenue is based upon prior year trending and budgeting conservatively due the first year of tournament
and camp operations. However, it is expected to exceed the 2025 budget after a new programming manager is hired in 2024
and new summer day camps and spring & summer tournaments are planned and launched in 2025.
2017 2018 2019 2020 2021 2022 2023 2024 Est.2025 Bgt.
Heritage Hours 270 295 300 326 310 363 372 375 375
ISD 194 Hours 688 714 673 486 1078 817 827 825 825
LHA Hours 1687 1548 1505 1367 2007 1970 1947 2025 2145
Other Hours 1485 1371 1634 1619 1223 1899 1961 2306 2706
Total Hours 4130 3928 4112 3798 4617 5049 5107 5531 6051
0
1000
2000
3000
4000
5000
6000
TOTAL ICE HOURS SOLD
2017 2018 2019 2020 2021 2022 2023 2024
Est.
2025
Budget
Dry floor Rentals 24,685 28,533 17,553 9,245 5,113 20,021 10,237 600 -
ISD 194 HS Game Gate Share 41,750 52,038 37,339 27,608 14,749 43,950 45,218 48,825 48,825
Arena Programming -----17,996 30,775 53,114 76,670
Admissions-Public Skating 12,207 12,207 23,066 6,030 11,959 35,971 45,883 57,932 63,725
Learn to Skate 53,183 58,260 62,503 33,128 73,061 85,253 103,346 111,854 117,447
Total Programing & Admissions 131,825 151,038 140,461 76,011 104,882 203,191 235,459 272,325 306,667
-
50,000
100,000
150,000
200,000
250,000
300,000
2025 PROGRAMMING & ADMISSIONS REVENUE
Page 54 of 165
27
Programing & Admissions 2017 2018 2019 2020 2021 2022 2023 2024 Est. 2025 Budget
Learn to Skate 53,183 58,260 62,503 33,128 73,061 85,253 103,346 111,854 117,447
Admissions-Public Skating 12,207 12,207 23,066 6,030 11,959 35,971 45,883 57,932 63,725
ISD 194 HS Game Gate Share 41,750 52,038 37,339 27,608 14,749 43,950 45,218 48,825 48,825
Arena Programming - - - - - 17,996 30,775 53,114 79,670
Dry floor Rentals 24,685 28,533 17,553 9,245 5,113 20,021 10,237 600 -
Total Programs & Admissions 131,825 151,038 140,461 76,011 104,882 203,191 235,459 272,325 309,667
Percent of Revenue 11% 13% 12% 10% 9% 14% 15% 15% 16%
Increase/Decrease over Prior Yr. 19,213 (10,577) (64,450) 28,871 98,309 32,268 36,866 37,343
Change 15% -7% -46% 38% 94% 16% 16% 14%
2025 Welcome Center Revenue
Welcome center revenues are a historical revenue stream that management has targeted for significant expansion to help
fund additional staffing needs. Revenues continue to exceed the budget’s expectations and currently the primary growth has
been from concessions sales, which have increased nearly 400% over historical sales levels before the pandemic.
Concessions are expected to grow another 15% in 2024 based on current year-to-date results and another 16% in 2025 but
will likely exceed that with the added traffic from the pavilion rink, and new tournaments, leagues, and camp offerings.
Pro-Shop revenues are budgeted conservatively based on previous results and trends and currently offers only a minimum
variety of convenience items for sale. However, management does expect a growth period like concessions as new services
and items will be added with the recent purchase of a heat press for printing apparel and a plotter printer which will be abl e
to print stickers and decals for other custom products as well as vinyl banners for teams and organizations.
Welcome Center Revenue 2017 2018 2019 2020 2021 2022 2023 2024 Est. 2025 Budget
Net Food & Beverage Sales 25,973 25,134 26,118 13,377 10,360 72,486 127,090 146,042 160,646
Net Pro Shop Product Sales - - - - - 2,535 6,705 7,867 8,654
Skate Sharpening 6,668 6,223 5,964 2,700 637 5,283 4,363 5,251 5,776
Skate Rental 7,422 8,324 8,554 3,570 2,808 5,217 3,117 3,139 3,296
Total Welcome Center 40,063 39,681 40,636 19,647 13,805 85,521 141,275 162,299 178,372
Percent of Revenue 3% 3% 3% 3% 1% 6% 9% 9% 9%
Increase/Decrease over Prior Yr. (382) 955 (20,989) (5,842) 71,716 55,754 21,024 16,073
Change -1% 2% -52% -30% 519% 65% 15% 10%
2017 2018 2019 2020 2021 2022 2023 2024
Est.
2025
Budget
Skate Rental 7,422 8,324 8,554 3,570 2,808 5,217 3,117 3,139 3,296
Skate Sharpening 6,668 6,223 5,964 2,700 637 5,283 4,363 5,251 5,776
Net Pro Shop Product Sales -----2,535 6,705 7,867 8,654
Net Food & Beverage Sales 25,973 25,134 26,118 13,377 10,360 72,486 127,090 146,042 160,646
Total Welcome Center 40,063 39,681 40,636 19,647 13,805 85,521 141,275 162,299 178,372
-
30,000
60,000
90,000
120,000
150,000
180,000
2025 WELCOME CENTER REVENUE BUDGET
Page 55 of 165
28
2025 Other Miscellaneous Revenue
The primary source of miscellaneous revenue is from advertising sales, which has been estimated and budgeted based on
2023 actuals and the 2024 estimate. Because most of the current ads were sold at approximately the same time-period
following the pandemic and the majority are 3-year agreements and set to expire at the end of 2024, we are not budging an
increase at this time. However, management is confident that between new sales and expanded opportunities at the pavilion
rink the current levels will be maintained in 2025 and most likely increased.
Other Misc. Arena Revenues 2017 2018 2019 2020 2021 2022 2023 2024 Est. 2025 Budget
Games-Vending Machines 5,713 6,598 6,376 5,146 881 1,677 3,149 3,347 3,347
Advertising Sales / Other 32,094 29,052 22,718 4,966 5,673 39,147 50,205 49,213 49,213
Donations/Other Misc. 4,861 1,502 51,189 31,304 24,465 6,202 3,310 3,235 3,235
Interest on Investments - - - - - 4,317 18,221 19,383 19,383
Change in FV of Investments 2,197 5,485 13,276 10,266 (4,816) (15,802) 8,647 9,527 9,527
Total Other Arena Revenues 44,865 42,637 93,559 51,682 26,203 35,541 83,532 84,705 84,705
Percent of Revenue 4% 4% 8% 7% 2% 3% 5% 5% 4%
Increase/Decrease over Prior Yr. (2,228) 50,922 (41,877) (25,479) 9,338 47,991 1,173 0
Change -5% 119% -45% -49% 36% 135% 1% 0%
2025 Total Operating Revenue
Total operating revenue has increased by 52% since the pre-pandemic high in 2019 and 133% since the pandemic low in
2020. 2025 revenue is budgeted conservatively at 9% growth and should exceed it.
2017 2018 2019 2020 2021 2022 2023 2024
Est.
2025
Budget
Donations/Other Misc.4,861 1,502 51,189 31,304 24,465 6,202 3,310 3,235 3,235
Games-Vending Machines 5,713 6,598 6,376 5,146 881 1,677 3,149 3,347 3,347
Chg in FV of Investments 2,197 5,485 13,276 10,266 (4,816)(15,802)8,647 9,527 9,527
Interest on Investments -----4,317 18,221 19,383 19,383
Advertising Sales / Other 32,094 29,052 22,718 4,966 5,673 39,147 50,205 49,213 49,213
Total Other Arena Revenues 44,865 42,637 93,559 51,682 26,203 35,541 83,532 84,705 84,705
1
10,001
20,001
30,001
40,001
50,001
60,001
70,001
80,001
90,001
2025 OTHER MISCELLANEOUS REVENUE BUDGET
2017 2018 2019 2020 2021 2022 2023 2024
Est.
2025
Budget
Total Operating Revenue 1,179,7 1,147,3 1,188,6 776,049 1,110,6 1,414,2 1,608,4 1,816,5 1,988,3
Increase over prior yr.(32,427 41,297 (412,61 334,573 303,646 194,219 208,045 171,822
% Growth over prior yr.-3%4%-35%43%27%14%12%9%
(500,000)
-
500,000
1,000,000
1,500,000
2,000,000
2025 TOTAL OPERATING REVENUE BUDGET
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2025 OPERATING EXPENDITURES
2025 LABOR EXPENSES
Management will continue transitioning to a full-time staffing model as expanded revenue streams continue to grow,
providing a more experienced and stable workforce needed for operating the expanded revenue business units.
The 2025 budget includes filling the 2 vacant Driver Supervisor positions and adding a full-time Custodian Maintenance
Worker. Full-time positions will be phased in as revenue goals are reached or exceeded. Full-time staffing for 2025 will
be adjusted and updated as needed or during the 2025 estimate budgeting process.
Long-term hiring goals and needs include a fulltime Office/Welcome Centers Manager and a fulltime Maintenance
Manager / HVAC/Refrigeration Engineer.
Arenas Full Time Position Goals
1. General Manager – Joe Bergquist
2. Operations Manager – Nick Ames
3. Driver Supervisor – Cory Mogen
4. Recreation Programs Manager – Vacant / Hiring in 2024
5. Driver Supervisor – Vacant / Hiring in 2024
6. Driver Supervisor – Vacant / Hiring in 2025
7. Driver Supervisor – Vacant / Hiring in 2025 or 2026 (dependent on revenue)
8. Custodian-Maintenance Worker – Vacant / Hiring in 2025
9. Office/Welcome Centers Manager – Hiring Goal 2026 or 2027
10. Maintenance Manager - HVAC/Refrigeration Engineer – Hiring Goal 2026 or 2027
PERSONNEL EXPENSES 2017 2018 2019 2020 2021 2022 2023 2024 Est. 2025 Budget
Employee Salary Expenses
Salaries - Full Time 171,629 174,244 191,079 157,428 155,819 230,289 195,580 327,226 486,911
Salaries - Full Time - Overtime 30,539 - - - - 19,767 22,356 4,597 6,000
Salaries - Part Time 134,976 157,427 148,379 103,871 153,135 141,394 250,893 246,930 120,838
Salaries - Part Time - Overtime - 1,979 2,400
Salaries - Part Time/Temporary - 36,159 81,695
Total Employee Salaries 337,144 331,671 339,458 261,299 308,954 391,450 468,829 616,890 697,843
Percent of Revenue 29% 29% 29% 34% 28% 28% 29% 34% 36%
Increase/Decrease over Prior Yr. (5,473) 7,787 (78,159) 47,655 82,496 77,379 148,061 80,953
Change -2% 2% -23% 18% 27% 20% 32% 13%
2017 2018 2019 2020 2021 2022 2023 2024
Est.
2025
Budget
Total Benefits-Other Expenses 81,827 84,662 84,328 72,562 66,623 98,678 83,616 142,105 215,924
Total Employee Salaries 337,144 331,671 339,458 261,299 308,954 391,450 468,829 616,890 697,843
Total Salary & Benefit Expenses 418,971 416,333 423,786 333,861 375,577 490,128 552,445 758,995 913,767
Percent of Revenue 36%36%36%43%34%35%34%42%47%
(100,000)
100,000
300,000
500,000
700,000
900,000
2025 LABOR EXPENSES BUDGET
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Benefits & Other Expenses 2017 2018 2019 2020 2021 2022 2023 2024 Est. 2025 Budget
Pera (State Retirement Pension) 17,932 15,984 14,348 18,205 17,635 23,986 24,039 41,326 51,844
FICA 22,534 24,484 25,162 19,509 23,625 29,912 35,882 45,387 52,881
Hospitalization Insurance 30,539 32,103 33,718 23,368 16,874 20,484 4,580 35,133 75,600
Life and Disability 2,293 569 99 96 151 138 113 170 420
Long Term Disability - - 383 324 300 457 379 728 1,260
Workers Compensation Insurance 7,415 7,233 8,762 9,380 6,693 11,846 17,047 18,418 22,060
Unemployment Compensation - 2,504 - 241 - 10,468 1,371 - -
FSA Plan - - - - - 93 44 216 420
Dental Insurance 1,114 1,785 1,856 1,439 1,345 1,294 161 726 1,260
Salary Contingency - - - - - - - - 10,178
Total Benefits-Other Expenses 81,827 84,662 84,328 72,562 66,623 98,678 83,616 142,105 215,924
Percent of Revenue 7% 7% 7% 9% 6% 7% 5% 8% 11%
Increase/Decrease over Prior Yr. 2,835 (334) (11,766) (5,939) 32,055 (15,062) 58,489 73,820
Change 3% 0% -14% -8% 48% -15% 70% 52%
Total Personnel Expense 418,971 416,333 423,786 333,861 375,577 490,128 552,445 758,995 913,767
Percent of Revenue 36% 36% 36% 43% 34% 35% 34% 42% 47%
Increase/Decrease over Prior Yr. (2,638) 7,453 (89,925) 41,716 114,551 62,317 206,550 154,773
Change -1% 2% -21% 12% 31% 13% 37% 20%
2025 TOTAL OTHER OPERATING EXPENSES
2025 COMMODITIES
Commodity supplies for 2025 are currently budgeted to reflect the 2024 estimated amended budget with a 3% increase
added across all expense accounts. Historically commodities have been 4-5 % of revenue, however they are now budgeted
at 8-9 % to account for a significant increase in operating supplies related to new or expanded business revenue and increased
and ongoing facility and repair or improvements now being performed by staff.
COMMODITIES 2017 2018 2019 2020 2021 2022 2023 2024 Est. 2025 Budget
Office Supplies / Equipment 284 475 3,005 3,419 3,716 3,731 3,792 10,792 11,116
Operating Supplies & Equipment 10,764 19,493 15,475 10,572 19,958 31,460 37,024 51,293 52,832
Motor Fuels 1,201 345 565 223 463 872 959 1,173 1,208
2017 2018 2019 2020 2021 2022 2023 2024 Est.2025
Budget
Total Contracted Expenses 113,393 95,829 157,464 105,004 126,804 172,043 145,565 176,393 132,576
Total Other Expenses 74,526 80,078 77,081 71,530 80,284 118,790 131,733 164,986 173,051
Total Commodities 45,567 50,568 49,382 36,304 71,727 88,202 122,182 165,046 169,997
Total Utility Expenses 260,667 288,463 274,523 242,566 262,583 343,064 309,123 323,332 363,846
-
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
2025 OTHER OPERATING EXPENSES
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Cleaning Supplies / Equipment 7,408 10,550 10,708 8,802 5,617 8,231 9,928 9,632 9,921
Clothing 2,363 1,871 2,473 - 4,851 36 5,725 3,500 3,605
Chemicals (Condensing Towers) - - - - - - 7,191 12,409 12,781
Safety Supplies & Equipment - - - 11,495 1,973 1,356 929 487 502
Equipment Parts & Supplies 4,267 3,409 2,688 541 2,549 758 - - -
Building Repair Supplies & Equip. 18,389 12,120 14,012 952 20,284 32,562 45,830 50,086 51,589
Landscaping Materials & Equip. - - - - - - - 7,500 7,725
Small Tools/Equipment 891 2,305 305 260 5,432 4,957 10,336 10,925 11,253
Computer Supplies - - 151 40 6,884 4,239 468 7,248 7,465
Total Commodities 45,567 50,568 49,382 36,304 71,727 88,202 122,182 165,046 169,997
Percent of Revenue 4% 4% 4% 5% 6% 6% 8% 9% 9%
Increase/Decrease over Prior Yr. 5,001 (1,186) (13,078) 35,422 16,475 33,980 42,864 4,951
Change 11% -2% -26% 98% 23% 39% 35% 3%
2025 OTHER CHARGES & SERVICES
Other charges and services are budgeted to reflect the 2024 estimated amended budget proposed with a 3% increase added
across all expense accounts, except for the Fiscal Agent Management fees. Fiscal management fees will be increased
significantly due to the completed implementation of the new HR/payroll and financial systems and the new annual
subscription and maintenance fees being charged by the city.
OTHER CHARGES & SERVICES 2017 2018 2019 2020 2021 2022 2023 2024 Est. 2025 Budget
Fiscal Management Fee 32,292 33,000 33,792 34,500 34,896 36,588 45,312 56,224 61,027
Bank Charges 2,299 2,483 2,133 1,288 1,967 16,570 210 233 240
Audit 5,775 5,950 6,125 6,300 6,500 6,695 7,300 8,000 8,240
Use of Personal Auto - 335 230 12 - 122 - - -
Advertising & Marketing 8,822 4,919 6,247 1,169 4,985 6,407 335 345 355
Insurance 19,322 19,942 19,151 19,792 19,335 25,134 35,220 47,254 48,672
Postage & Shipping - - 16 - - - 19 20 20
Schools and Conferences 241 1,966 - - - 662 886 4,814 4,958
Misc. (Commissions-Donations) - - - - - 11,925 297 7,203 7,419
Dues/Subscriptions 5,775 5,574 9,387 6,999 12,601 14,687 19,968 18,629 19,188
Credit Card Fees - 5,909 - - - - 22,186 22,264 22,932
Total Other Expenses 74,526 80,078 77,081 71,530 80,284 118,790 131,733 164,986 173,051
Percent of Revenue 6% 7% 6% 9% 7% 8% 8% 9% 9%
Increase/Decrease over Prior Yr. 5,552 (2,997) (5,551) 8,754 38,506 12,943 33,253 8,066
Change 7% -4% -7% 12% 48% 11% 25% 5%
2025 CONTRACT EXPENSES
Contract Expenses will be down significantly in 2025 from extra contract fees related to the arenas share of the new
financial and payroll systems at the city in 2023 and 2024. Building repair and maintenance is budgeted to be down
approximately $15,000 from the 2024 estimate budget and new video scoreboard installation. Snow removal is budgeted
but will likely not be needed if Arenas staff are able to perform most of the plowing with the equipment purchased to
plow and move snow on the outdoor rink and plows for the trucks.
CONTRACT EXPENSES 2017 2018 2019 2020 2021 2022 2023 2024 Est. 2025 Budget
Other Contractual 16,483 12,575 10,939 8,838 20,880 59,029 29,353 13,191 13,587
Equip. Repair and Maintenance 8,551 7,643 3,402 12,873 15,464 17,059 10,946 26,508 27,303
Building Repair and Maintenance 74,262 60,184 122,114 72,231 72,912 73,561 51,507 73,007 65,348
Contract Landscaping 4,329 1,250 690 318 260 1,733 225 5,232 5,389
Contract Cleaning - - - - - - - - -
Contract Data Processing - - - - - - 34,186 50,000
Snow Removal 9,768 14,177 20,319 10,744 17,288 20,661 19,348 10,436 28,139
Total Contracted Expenses 113,393 95,829 157,464 105,004 126,804 172,043 145,565 178,373 139,765
Percent of Revenue 10% 8% 13% 14% 11% 12% 9% 10% 7%
Increase/Decrease over Prior Yr. (17,564) 61,635 (52,460) 21,800 45,239 (26,478) 32,808 (38,608)
Change -15% 64% -33% 21% 36% -15% 23% -22%
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2025 UTILITY EXPENSES
Utility Expenses are budgeted with a 15% increase for electricity to account for added loads from increased ice use. The
rest of the utilities have a 10% increase factored in to ensure any other additional loads to the facilities are covered in the
budget.
UTILITY EXPENSES 2017 2018 2019 2020 2021 2022 2023 2024 Est. 2025 Budget
Electric Service 189,161 213,062 187,768 171,312 179,093 212,123 193,803 206,965 238,010
Gas Service 43,098 43,017 57,458 41,714 56,885 95,835 74,496 73,027 80,330
Water 14,875 17,151 16,076 16,510 18,744 25,278 30,085 32,415 34,035
Waste Disposal 8,171 10,698 11,241 9,734 4,546 6,799 7,350 7,339 7,706
Telephone/IS 5,362 4,535 1,980 3,296 3,315 3,029 3,389 3,587 3,766
Total Utility Expenses 260,667 288,463 274,523 242,566 262,583 343,064 309,123 323,332 363,846
Percent of Revenue 22% 25% 23% 31% 24% 24% 19% 18% 19%
Increase/Decrease over Prior Yr. 27,796 (13,940) (31,957) 20,017 80,481 (33,941) 14,209 40,514
Change 11% -5% -12% 8% 31% -10% 5% 13%
2025 TOTAL GROSS OPERATING EXPENSES
2017 2018 2019 2020 2021 2022 2023 2024 Est. 2025 Budget
Gross Operating Expenses 913,124 931,271 982,236 789,265 916,974 1,212,227 1,261,048 1,579,171 1,739,176
Percent of Revenue 77% 81% 83% 102% 83% 86% 78% 87% 89%
Increase/Decrease over Prior Yr. 18,147 50,965 (192,971) 127,709 295,252 48,821 318,123 160,005
Change 2% 5% -20% 16% 32% 4% 25% 10%
2025 NET EARNINGS BEFORE INTEREST, DEBT & CAPITAL
Earnings before Int.-Debt-Capital 266,668 216,094 206,426 (13,216) 193,648 202,041 347,439 230,118 224,553
Percent of Revenue 23% 19% 17% -2% 17% 14% 22% 13% 11%
Increase/Decrease over Prior Yr. (50,574) (9,668) (219,642) 206,864 8,394 145,397 (117,321) (5,565)
Change -19% -4% -106% -1565% 4% 72% -34% -2%
2025 INTEREST & DEBT EXPENSES
No new interest or debt expenses are budgeted in 2025.
Interest and Debt Expenses 2017 2018 2019 2020 2021 2022 2023 2024 Est. 2025 Budget
Debt Service - 2020 Ames Parking - - - - 12,142 14,125 12,875 12,250 12,250
Debt Service - 2021 Energy Project - - - - - - 63,460 63,460 63,460
Debt Service 88,626 88,626 - - - - - - -
Bad Debts - - - 3,353 - - - - -
Total Debt Interest & Expenses 88,626 88,626 - 3,353 12,142 14,125 76,335 75,710 75,710
Increase/Decrease over Prior Yr. 8% 8% 0% 0% 1% 1% 5% 4% 4%
Change 0 (88,626) 3,353 8,789 1,983 62,210 (625) 0
Capital Expenses 0% -100% #DIV/0! 262% 16% 440% -1% 0%
2017 2018 2019 2020 2021 2022 2023 2024
Est.
2025
Budget
Total Debt Interest & Expenses 88,626 88,626 -3,353 12,142 14,125 76,335 75,710 75,710
Total Capital Expenses 153,166 152,005 145,229 150,359 161,000 141,125 186,961 150,000 140,000
Total Debt & Capital Expense 241,792 240,631 145,229 153,712 173,142 155,250 263,296 225,710 215,710
(30,000)
20,000
70,000
120,000
170,000
220,000
270,000
2025 INTEREST-DEBT & CAPITAL EXPENSES
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2025 CAPITAL EXPENSES
No new capital outlay expense is budgeted from the general fund for 2025.
Capital Expenses 2017 2018 2019 2020 2021 2022 2023 2024 Est. 2025 Budget
Capital Outlay Buildings - - 2,200 - 26,000 - 45,397 - -
Capital Outlay Machinery & Equip. 11,166 2,005 13,029 15,853 - - - 10,000 -
Capital Outlay Other - - - - - - - - -
Capital Outlay Computers - - - 4,506 - 1,125 1,564 - -
Transfer to Capital Reserve Fund 142,000 150,000 130,000 130,000 135,000 140,000 140,000 140,000 140,000
Total Capital Expenses 153,166 152,005 145,229 150,359 161,000 141,125 186,961 150,000 140,000
Increase/Decrease over Prior Yr. 13% 13% 12% 19% 14% 10% 12% 8% 7%
Change (1,161) (6,776) 5,130 10,641 (19,875) 45,836 (36,961) (10,000)
Total Expenses -1% -4% 4% 7% -12% 32% -20% -7%
2025 TOTAL REVENUE, EXPENDITURES & NET EARNINGS
2025 Net Profit/(Loss)
Lakeville Arenas is required to adopt a balanced budget annually as per Minnesota State Statute 412.711. Management
budgets for a minimal margin with any surplus remaining in the general operating fund or transferred to the capital reserve
fund.
The 2025 original budget net profit margin is budgeted conservatively due to unknown actual growth from expanded
revenues and new business. Management is confident that the current margin set will be met or exceeded once again,
provided there are no catastrophic changes to the economy and or the customer base of Lakeville Arenas.
2017 2018 2019 2020 2021 2022 2023 2024
Budget
2024
Est.
2025
Budget
Total Operating Revenue 1,179,7 1,147,3 1,188,6 776,049 1,110,6 1,414,2 1,608,4 1,793,2 1,816,5 1,988,3
Total Expenses 1,154,9 1,171,9 1,127,4 942,977 1,090,1 1,367,4 1,524,3 1,779,8 1,816,4 1,976,1
-
500,000
1,000,000
1,500,000
2,000,000 REVENUE TO EXPENSES
2017 2018 2019 2020 2021 2022 2023 2024
Budget
2024
Est.
2025
Budget
Net Income (Loss)24,876 (24,537)61,197 (166,928 20,506 46,791 84,143 13,370 91 12,217
24,876
(24,537)
61,197
20,506
46,791
84,143
13,370 91 12,217
(160,000)
(130,000)
(100,000)
(70,000)
(40,000)
(10,000)
20,000
50,000
80,000
Net Income (Loss)
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34
2025 General Operating Fund Balances
2025 Capital Reserve Fund Budget
The purpose of the Capital Reserve Fund is to provide a financial framework for replacement of the arena infrastructure as it
ages including, but not limited to, ice resurfacers, vehicles, HVAC equipment, dehumidification, refrigeration systems, and
other major expenses not afforded in the annual operating budget.
No capital reserve expenditures are budgeted for 2025 currently.
2017 2018 2019 2020 2021 2022 2023 2024 Est.2025
Budget
Fund Balance Beginning of Year 458,898 514,313 459,237 520,434 353,506 416,088 462,881 547,025 547,116
Fund Balance End of Year 514,313 501,313 562,510 395,582 416,088 462,881 547,025 547,116 559,332
0
100,000
200,000
300,000
400,000
500,000
600,000
OPERATING FUND BALANCE
2023 2024 2025
Fund Balance January 1 362,410 442,463 272,456
Net increase/(decrease)80,053 (170,007)159,993
Fund Balance December 31 442,463 272,456 432,449
(300,000)
(200,000)
(100,000)
-
100,000
200,000
300,000
400,000
500,000
CAPITAL RESERVE FUND BALANCE
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2025 BUDGET
Proposed May 15, 2024
LAKEVILLE ARENAS 2023 2024 2025 2026 2027 2028 2029 2030
Statement of Revenue & Expense Actual Estimate Budget Projected Projected Projected Projected Projected
OPERATING REVENUE
Ice Rentals
Ice Rental - LHA 487,536 502,175 545,610 545,610 553,794 553,794 562,101 562,101
Ice Rental - ISD 194 218,470 231,863 211,150 211,150 214,317 214,317 217,532 217,532
Ice Rental Other 442,215 563,165 658,850 698,381 740,284 784,701 831,783 881,690
Total Ice Rentals 1,148,221 1,297,203 1,415,610 1,455,141 1,508,395 1,552,812 1,611,416 1,661,323
Programing & Admissions
Learn to Skate 103,346 111,854 117,447 120,970 124,600 128,338 132,188 136,153
Admissions-Public Skating 45,883 57,932 63,725 65,637 67,606 69,634 71,723 73,875
ISD 194 HS Game Gate Share 45,218 48,825 48,825 50,290 51,798 53,352 54,953 56,602
Arena Programming 30,775 53,114 79,670 82,060 84,522 87,058 89,670 92,360
Dry floor Rentals 10,237 600 - - - - - -
Total Programs & Admissions 235,459 272,325 309,667 318,957 328,526 338,382 348,533 358,989
Welcome Center Sales
Net Food & Beverage Sales 127,090 146,042 160,646 165,465 170,429 175,542 180,808 186,233
Net Pro Shop Product Sales 6,705 7,867 8,654 8,913 9,181 9,456 9,740 10,032
Skate Sharpening 4,363 5,251 5,776 5,950 6,128 6,312 6,501 6,696
Skate Rental 3,117 3,139 3,296 3,395 3,497 3,602 3,710 3,821
Total Welcome Center 141,275 162,299 178,372 183,723 189,235 194,912 200,759 206,782
Other Misc. Arena Revenues
Games-Vending Machines 3,149 3,347 3,347 3,447 3,551 3,657 3,767 3,880
Advertising Sales / Other 50,205 49,213 49,213 50,689 52,210 53,776 55,390 57,051
Donations/Other Misc. 3,310 3,235 3,235 3,332 3,432 3,535 3,641 3,750
Interest on Investments 18,221 19,383 19,383 19,964 20,563 21,180 21,816 22,470
Change in FV of Investments 8,647 9,527 9,527 9,813 10,107 10,410 10,723 11,044
Total Other Arena Revenues 83,532 84,705 84,705 87,246 89,864 92,559 95,336 98,196
Total Operating Revenue 1,608,487 1,816,532 1,988,354 2,045,068 2,116,020 2,178,665 2,256,045 2,325,291
2023 2024 Est. 2025 Budget
PERSONNEL EXPENSES
Employee Salary Expenses
Salaries - Full Time 195,580 327,226 486,911 501,518 516,563 532,060 548,022 564,463
Salaries - Full Time - Overtime 22,356 4,597 6,000 6,180 6,365 6,556 6,753 6,956
Salaries - Part Time 250,893 246,930 120,838 124,463 128,197 132,043 136,004 140,084
Salaries - Part Time - Overtime - 1,979 2,400 2,472 2,546 2,623 2,701 2,782
Salaries - Part Time/Temporary - 36,159 81,695 84,146 86,670 89,270 91,948 94,707
Total Employee Salaries 468,829 616,890 697,843 718,779 740,342 762,552 785,429 808,992
Benefits & Other Expenses
Pera (State Retirement Pension) 24,039 41,326 51,844 53,400 55,002 56,652 58,351 60,102
FICA 35,882 45,387 52,881 54,468 56,102 57,785 59,518 61,304
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LAKEVILLE ARENAS 2023 2024 2025 2026 2027 2028 2029 2030
Statement of Revenue & Expense Actual Estimate Budget Projected Projected Projected Projected Projected
Hospitalization Insurance 4,580 35,133 75,600 77,868 80,204 82,610 85,088 87,641
Life and Disability 113 170 420 433 446 459 473 487
Long Term Disability 379 728 1,260 1,298 1,337 1,377 1,418 1,461
Workers Compensation Insurance 17,047 18,418 22,060 22,722 23,404 24,106 24,829 25,574
Unemployment Compensation 1,371 - - - - - - -
FSA Plan 44 216 420 433 446 459 473 487
Dental Insurance 161 726 1,260 1,298 1,337 1,377 1,418 1,461
Salary Contingency - - 10,178 10,483 10,798 11,122 11,455 11,799
Total Benefits-Other Expenses 83,616 142,105 215,924 222,402 229,074 235,946 243,024 250,315
Total Personnel Expense 552,445 758,995 913,767 941,180 969,416 998,498 1,028,453 1,059,307
COMMODITIES
Office Supplies / Equipment 3,792 10,792 11,116 11,449 11,793 12,146 12,511 12,886
Operating Supplies & Equipment 37,024 51,293 52,832 54,417 56,050 57,731 59,463 61,247
Motor Fuels 959 1,173 1,208 1,245 1,282 1,320 1,360 1,401
Cleaning Supplies / Equipment 9,928 9,632 9,921 10,219 10,525 10,841 11,166 11,501
Clothing 5,725 3,500 3,605 3,713 3,825 3,939 4,057 4,179
Chemicals (Condensing Towers) 7,191 12,409 12,781 13,165 13,560 13,966 14,385 14,817
Safety Supplies & Equipment 929 487 502 517 532 548 565 582
Building Repair Supplies & Equip. 45,830 50,086 51,589 53,137 54,731 56,373 58,064 59,806
Landscaping Materials & Equip. - 7,500 7,725 7,957 8,195 8,441 8,695 8,955
Small Tools/Equipment 10,336 10,925 11,253 11,590 11,938 12,296 12,665 13,045
Computer Supplies 468 7,248 7,465 7,689 7,920 8,157 8,402 8,654
Total Commodities 122,182 165,046 169,997 175,097 180,350 185,761 191,334 197,074
OTHER CHARGES & SERVICES
Fiscal Management Fee 45,312 56,224 61,027 62,858 64,744 66,686 68,686 70,747
Bank Charges 210 233 240 247 255 262 270 278
Audit 7,300 8,000 8,240 8,487 8,742 9,004 9,274 9,552
Use of Personal Auto - - - - - - - -
Advertising & Marketing 335 345 355 366 377 388 400 412
Insurance 35,220 47,254 48,672 50,132 51,636 53,185 54,780 56,424
Postage & Shipping 19 20 20 21 21 22 23 23
Schools and Conferences 886 4,814 4,958 5,107 5,260 5,418 5,580 5,748
Misc. (Commissions-Donations) 297 7,203 7,419 7,642 7,871 8,107 8,350 8,601
Dues/Subscriptions 19,968 18,629 19,188 19,763 20,356 20,967 21,596 22,244
Credit Card Fees 22,186 22,264 22,932 23,620 24,329 25,059 25,811 26,585
Total Other Expenses 131,733 164,986 173,051 178,243 183,590 189,098 194,771 200,614
CONTRACT EXPENSES
Other Contractual 29,353 13,191 13,587 13,994 14,414 14,847 15,292 15,751
Equip. Repair and Maintenance 10,946 26,508 27,303 28,122 28,966 29,835 30,730 31,652
Building Repair and Maintenance 51,507 73,007 65,348 67,308 69,328 71,407 73,550 75,756
Contract Landscaping 225 5,232 5,389 5,550 5,717 5,888 6,065 6,247
Contract Cleaning - - - - - - - -
Contract Data Processing 34,186 50,000
Snow Removal 19,348 10,436 28,139 28,983 29,853 30,748 31,671 32,621
Total Contracted Expenses 145,565 178,373 139,765 143,958 148,277 152,725 157,307 162,026
UTILITY EXPENSES
Electric Service 193,803 206,965 238,010 245,150 252,505 260,080 267,882 275,919
Gas Service 74,496 73,027 80,330 82,739 85,222 87,778 90,412 93,124
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LAKEVILLE ARENAS 2023 2024 2025 2026 2027 2028 2029 2030
Statement of Revenue & Expense Actual Estimate Budget Projected Projected Projected Projected Projected
Water 30,085 32,415 34,035 35,056 36,108 37,191 38,307 39,456
Waste Disposal 7,350 7,339 7,706 7,937 8,175 8,420 8,673 8,933
Telephone/IS 3,389 3,587 3,766 3,879 3,995 4,115 4,239 4,366
Total Utility Expenses 309,123 323,332 363,846 374,762 386,005 397,585 409,512 421,798
Gross Operating Expenses 1,261,048 1,590,731 1,760,428 1,813,241 1,867,638 1,923,667 1,981,377 2,040,818
Earnings before Int.-Debt-Capital 347,439 225,801 227,927 231,827 248,382 254,999 274,668 284,472
Interest and Debt Expenses
Debt Service - 2020 Ames Parking 12,875 12,250 12,250 12,618 12,996 13,386 13,787 14,201
Debt Service - 2021 Energy Project 63,460 63,460 63,460 65,364 67,325 69,344 71,425 73,568
Debt Service - - - - - - - -
Total Debt Interest & Expenses 76,335 75,710 75,710 77,981 80,321 82,730 85,212 87,769
Capital Expenses
Capital Outlay Buildings 45,397 - - - - - - -
Capital Outlay Machinery & Equip. - 10,000 - - - - - -
Capital Outlay Computers 1,564 - - - - - - -
Transfer to Capital Reserve Fund 140,000 140,000 140,000 144,200 148,526 152,982 157,571 162,298
Total Capital Expenses 186,961 150,000 140,000 144,200 148,526 152,982 157,571 162,298
Total Expenses 1,524,344 1,816,441 1,976,138 2,035,422 2,096,484 2,159,379 2,224,160 2,290,885
Net Income (Loss) 84,143 91 12,217 9,646 19,535 19,286 31,884 34,405
Fund Balance Beginning of Year 462,881 547,025 547,116 559,332 568,978 588,513 607,800 639,684
Fund Balance End of Year 547,025 547,116 559,332 568,978 588,513 607,800 639,684 674,090
Page 65 of 165
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2024 ESTIMATED CAPITAL FUND BUDGET AMENDED
Proposed May 15, 2024
LAKEVILLE ARENAS 2023 2024 2025
CAPITAL RESERVE FUND Actual Amended Budget
Revenues
Transfers from Operating Fund 140,000 140,000 140,000
Other/Grants 250,000 10,000 10,000
Interest on investments 9,993 9,993 9,993
Total Revenues 399,993 159,993 159,993
Expenditures
2023 - Hasse Dashers 319,940 -
2024 New Zamboni - 210,000 -
2024 Skid Steer & Snow Removal - 120,000 -
Total Expenditures 319,940 330,000 -
Fund Balance January 1 362,410 442,463 272,456
Net increase/(decrease) 80,053 (170,007) 159,993
Fund Balance December 31 442,463 272,456 432,449
Page 66 of 165
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PRIME SEASON WINTER ICE RATES (Oct 1 - Mar 31)Fee With Tax
Indoor Prime Ice Rental Rate (Hourly)$260.00 $281.13
Indoor Non-Prime Ice (School Days 5am-2pm) & (after 10pm)$160.00 $173.00
Indoor Fire Ice Sale = Last minute (varies-up to 30 days out)$160.00 $173.00
Outdoor Pavilion Rink Prime Ice Rental Rate (Hourly)$160.00 $173.00
Outdoor Pavilion Rink Non-Prime Ice (School Days 5am-2pm) & (after 10pm)$100.00 $108.13
Outdoor Pavilion Rink Fire Ice Sale = Last minute (varies-up to 30 days out)$100.00 $108.13
SHOULDER SEASON ICE RATES (Apr 1 - Sep 30)Fee With Tax
Indoor Prime Ice Rental Rate (Hourly)$194.22 $210.00
Indoor Non-Prime Ice (After 10pm)$147.98 $160.00
Indoor Fire Ice Sale = Last minute (varies - up to 30 days out)$92.49 $100.00
Outdoor Pavilion Rink Dry-Floor Rental Rate (Hourly)$101.73 $110.00
Outdoor Pavilion Rink Fire Floor Sale = Last minute (varies-up to 30 days out)$69.36 $75.00
DRY-FLOOR FACILITY RENTALS (Mar 1 - Oct 31)Fee With Tax
Outdoor Pavilion Rink Dry-Floor Rental Rate (Hourly)$101.73 $110.00
Outdoor Pavilion Rink Fire Floor Sale = Last minute (varies-up to 30 days out)$69.36 $75.00
Daily Facility Rental (24hr period)$1,202.31 $1,300.00
Food & Beverage Commission Fee 15% -
Merchandise Sales Commission Fee 10% -
Paid Attendance Commission Fee 10% -
Table Rentals (Each)$9.25 $10.00
Chair Rentals (Each)$1.85 $2.00
Scissor Lift Per Day (Waiver Required)$184.97 $200.00
Manual Pallet Jack Per Day $18.50 $20.00
Dollies & Push Carts Per Day $9.25 $10.00
PUBLIC ACTIVITIES (Rates Include Taxes)Fee With Tax
Public Open Indoor Skating (Cost per person - tax included)$9.25 $10.00
Public Open Indoor Hockey/Stick & Puck (Cost per person - tax included)$9.25 $10.00
Public Open Outdoor Skating/Hockey/Stick & Puck (Cost per person - tax included)$4.62 $5.00
Freestyle - Figure Skating Practice (Includes skater & instructor)$18.50 $20.00
Learn to Skate Lessons (Cost per daily session)$12.95 $14.00
OTHER FEES Fee With Tax
Skate Rental (tax included)$4.62 $5.00
Skate Sharpening (tax included)$9.25 $10.00
Large Meeting Room Rentals (Per Hour)$32.37 $35.00
Open Skate Birthday Party Room = 2hrs $46.24 $50.00
Birthday Party Prime Ice Rental (includes ice, free skate rentals, meeting room)$263.58 $285.00
Birthday Party Shoulder Season Ice Rental (includes ice, free skate rentals, meeting room)$194.22 $210.00
(Side) Glass Breakage Fee (Does not apply to glass behind nets meant for shooting at)$500.00 $540.63
Event Cleaning Fees (HS Games, Tournaments, Special Events (Flat Fee)$300.00 $324.38
LR Cleaning/Damage Fee (Minimum charge, additional charges may apply)$25.00 $27.03
2024-2025 LAKEVILLE ARENAS BOARD APPROVED FEES
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Paid Annually Paid Upfront
Dasher Board Ads - 3yr agreements, 32"h x 96"w (Signage & installation included, no design)P aid Annually P aid Upfront
Lakeview Bank Rink (Ames) & Hasse Indoor Rink (Bleacher Facing Ads)$1,200.00 $1,020.00
Lakeview Bank Rink (Ames) & Hasse Indoor Rink (Bleacher Viewable End Boards)$800.00 $680.00
LHA Rink 2 (Ames) & Hasse Pavilion Rink (Bleacher Facing Ads)$800.00 $680.00
LHA Rink 2 (Ames) & Hasse Pavilion Rink (Bleacher Viewable End Boards)$500.00 $425.00
Dasher Glass Ads - 3yr agreements, 72"h x486"w (Signage & installation included, no design)P aid Annually P aid Upfront
Lakeview Bank Rink (Ames) & Hasse Indoor Rink (Bleacher Facing Ads)$800.00 $680.00
Lakeview Bank Rink (Ames) & Hasse Indoor Rink (Bleacher Viewable End Boards)$600.00 $510.00
LHA Rink 2 (Ames) & Hasse Pavilion Rink (Bleacher Facing Ads)$400.00 $340.00
LHA Rink 2 (Ames) & Hasse Pavilion Rink (Bleacher Viewable End Boards)$250.00 $212.50
Jumbo Wall Signs - 5yr agreements, 72"h x 72"w (Signage & installation included, no design)P aid Annually P aid Upfront
Lakeview Bank Rink (Ames) & Hasse Indoor Rink (Bleacher Facing Ads)$2,400.00 $2,040.00
Lakeview Bank Rink (Ames) & Hasse Indoor Rink (Bleacher Viewable Ends of Rink)$1,200.00 $1,020.00
Ames LHA Rink 2 (Bleacher Facing Ads)$800.00 $680.00
Pavilion Rink Winds Screens (96' x 96") 2 sided facing bleachers and soccer fields $2,500.00 $2,125.00
Pavilion Rink Winds Screens (96' x 96") 1 sided End of Rinks & above bleachers $1,500.00 $1,275.00
Zamboni Sponsors - 5yr agreements (Signage design, production, & installation extra)P aid Annually P aid Upfront
Lakeview Bank Rink (Ames) & Hasse Indoor Rink $3,000.00 $2,550.00
LHA Rink 2 & Pavilion Rink $2,400.00 $2,040.00
Scoreboard Sponsors - 5yr agreements (Signage design, production, & installation extra)P aid Annually P aid Upfront
Lakeview Bank Rink (Ames) & Hasse Indoor Rink $2,500.00 $2,125.00
LHA Rink 2 & Pavilion Rink $1,500.00 $1,275.00
In Ice Advertisements - 3yr agreements (Signage design, production, & installation extra)P aid Annually P aid Upfront
Lakeview Bank Rink (Ames) & Hasse Indoor Rink $2,500.00 $2,125.00
LHA Rink 2 & Pavilion Rink $1,500.00 $1,275.00
Player Benches- 3yr agreements (Signage design, production, & installation extra)P aid Annually P aid Upfront
Lakeview Bank Rink (Ames) & Hasse Indoor Rink $2,500.00 $2,125.00
LHA Rink 2 & Pavilion Rink $1,500.00 $1,275.00
Bleacher Stairs- 3yr agreements (Signage design, production, & installation extra)P aid Annually P aid Upfront
Lakeview Bank Rink (Ames) & Hasse Indoor Rink $2,500.00 $2,125.00
Hasse Elevator $2,500.00 $2,125.00
Visit Lakeville Lobby Restaurant & Lodging Map with QR Code Ads - 3yr. Agreement
Ames & Hasse Lobby Maps with location ads and QR Code $500.00 $425.00
ADVERTISING/SPONSORSHIP RATES (3-5 Year Agreements)
2024-2025 LAKEVILLE ARENAS BOARD APPROVED ADVERTISING FEES
COST PER YEAR
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Arena Debt
The Hasse Arena construction was originally financed with a Lease Revenue Bond issued by the Lakeville Housing and
Redevelopment Authority in 2006. The debt is being repaid with property taxes levied by the City of Lakeville and Independent
School District 194. The 2006 bonds were advance refunded by HRA Lease Revenue Refunding Bonds, Series 2016A. The
HRA2016A debt was refunded in April 2022. See details below.
In June 2020, the Lakeville City Council authorized the issuance of debt (approximately $770,000) for the Ames Arena parking
lot improvements. The competitive sale took place on July 20 and closed on August 13. The bonds were issued with a premium
of $145,777 which were used to reduce the amount of debt issued to $620,000. True interest cost was 0.83%. The debt principal
will be paid by contributions from the Lakeville Hockey Association (LHA) and the Heritage Figure Skating Club (HFSC). The
interest will be paid by Lakeville Arenas. Staff will be calculating an allocation of the premium so LHA and HFSC will be paying
the par plus premium.
On November 16, 2020, the Lakeville City Council authorized the issuance of debt (approximately $8 million) to fund the APEX
energy savings improvement projects at both the Hasse and Ames Arenas. The competitive sale took place on January 19, 2021
and closed on February 16, 2021. The bonds were issued with a premium of $313,284 which was used to reduce the amount of
debt issued to $7,770,000. True interest cost was 1.48%. The debt will be repaid using property taxes and revenues received
from Independent School District #194 per a Joint Powers Agreement approved in August 2020. Per the JPA the debt and debt-
related costs are paid 50/50 by the City and ISD#194.
On February 7, 2022, the City Council authorized the issuance of Taxable General Obligation Bonds, Series 2022B, to refund the
HRA Lease Revenue Refunding Bonds, Series 2016A (noted above) and provide funding for constructing a new outdoor rink at
the Hasse Arena. The sale of the bonds was held on March 7, 2022, and closed on April 5, 2022. True interest cost was 2.69%.
The refunding resulted in savings of approximately $130,000 over the term of the bonds. An amended and restated joint powers
agreement to address the payment of the refunding portion of the 2022B bonds was approved by ISD#194 and the City of
Lakeville in February 2022. Agreements are finalized with Lakeville Hockey Association (LHA) and Heritage Figure Staking
Club (HFSC) for additional contributions to be used for debt repayment of the bonds issued for the new outdoor rink.
Conclusion
We are confident that we are well positioned to implement the 202 5 budget as proposed and have alternate plans in place
for any unforeseen circumstances that could arise and affect the outcome of the budget in a negative manner. We have
expected increases to revenues from the addition of tournaments and camp activities. Additional events for ice rentals on
the outdoor rink have been budgeted conservatively due to the difficulty in forecasting new programs without historical
experience or data. Therefore, we do expect the net revenue to be higher than currently proposed and will update it next
year during the 2025 amended budget estimate.
The proposed operating budget is consistent with the purpose of the Joint Powers Agreement to “…operate and manage the Arena
Complex in the best interests of the community.” The organization will continue its efforts to undertake entrepreneurial endeavors
to maximize the return on public investment.
Respectfully submitted,
Joe Bergquist
Arenas General Manager
Page 69 of 165
Date: 6/3/2024
Renewal of Liquor Licenses 2024
Proposed Action
Staff recommends adoption of the following motion: Move to grant on-sale liquor, club liquor,
wine, 3.2% malt liquor, on-sale brewpub, off-sale brewpub, taproom, and small brewer off-sale
malt liquor licenses effective July 1, 2024, through June 30, 2025 for entities and licenses
identified in the staff report, subject to providing the required certificate of insurance.
Overview
All liquor licenses expire on June 30th. In April, renewal application packets and invoices were
mailed to each license holder. The applications were reviewed, and a spreadsheet documenting
pertinent information is attached.
All applicants indicated that real estate taxes, assessments, or other financial claims of the City
or State have been paid on their property. Several license holders are working with their
insurance agents to finalize liquor liability coverage for the 2024-2025 renewal period. Any
licenses with unresolved issues will be held until everything is in order.
Supporting Information
1. Renewal Spreadsheet 24-25
Financial Impact: $ Budgeted: No Source:
Envision Lakeville Community Values: A Sense of Community and Belonging
Report Completed by: Ann Orlofsky, City Clerk
Page 70 of 165
LIQUOR LICENSES 2024
LICENSEE LICENSE
TYPE
FEE LIQUOR
LIABILITY
WORK
COMP
TAXES
PAID
SALES TAX
REPORT
CATERING
PERMIT
PATIO 2 AM
CLOSING
GAMBLING
ANGRY INCH BREWING TAPROOM
BREWER
300
50
YES YES YES N/A NO YES NO NO
B-52 BURGERS & BREW LIQUOR 7200 YES YES YES N/A YES YES NO LHA
BABE’S SPORTSBAR LIQUOR 7200 YES YES YES N/A NO YES YES LFA
BALDY’S BBQ LIQUOR 6450 YES YES YES YES NO YES YES LFA
BALDY’S TAILGATE BAR LIQUOR 7200 YES YES YES YES YES LFA
BARLEY & VINE LIQUOR 7200 YES YES YES N/A NO YES NO NO
BOWLERO LIQUOR 7200 YES YES YES N/A NO NO YES NO
BRACKETT’S CROSSING LIQUOR 7200 YES YES YES N/A NO YES NO NO
BUFFALO WILD WINGS LIQUOR 7200 YES YES YES N/A NO YES NO LFA
CARBONE’S LIQUOR 7200 YES YES YES N/A NO YES NO LIONS
CHART HOUSE LIQUOR 6450 YES YES YES N/A YES NO LHA
CRACKER BARREL BEER/WINE 1100 YES YES YES -
CRYSTAL LAKE GOLF LIQUOR 6450 YES YES YES YES YES YES NO NO
DAKOTA CURLING CLUB 700 YES YES YES N/A -
EL PARIAN MEXICAN LIQUOR 7200 YES YES YES N/A NO YES YES NO
EMAGINE THEATER LIQUOR 6450 YES YES YES YES NO NO NO NO
GOODFELLAS LIQUOR 7200 YES YES N/A NO TEMP NO LHA
GREEN MILL LIQUOR 7200 YES YES YES N/A YES YES NO LHA
HARRY’S SCRATCH
KITCHEN
LIQUOR 7200 YES YES YES N/A YES YES NO LS FOOTBALL
HY-VEE MARKET LIQUOR 7200 YES YES YES N/A YES YES NO NO
JOY’S THAI CUISINE BEER/WINE 1100 YES N/A NO NO NO NO
LAKEVILLE BREWING LIQUOR
BREWER
7200
50
YES YES YES N/A YES YES NO VFW
POST 210
LAKEVILLE LINKS LIQUOR 7200 YES YES YES NO NO NO NO
LBC ON THE LAKE Wine/Beer 1100 Yes Yes Yes N/A Yes Yes NO NO
LIFETIME FITNESS BEER/WINE 1100 YES YES YES N/A NO YES NO NO
MI PUEBLO MEXICAN LIQUOR 6450 YES YES NO YES NO NO
NORTHERN TAP HOUSE LIQUOR 7200 YES YES YES N/A NO YES NO LHA
OLE PIPER LIQUOR 7200 YES YES YES N/A NO NO NO LHA
Page 71 of 165
LIQUOR LICENSES 2024
PORTER HOUSE LIQUOR 7200 YES YES YES N/A NO YES NO NO
RED’S SAVOY PIZZA BEER/WINE 1100 YES YES YES
RUDY’S REDEYE GRILL LIQUOR 7200 YES YES YES N/A NO YES NO NO
SAKURA SUSHI BEER 300 YES YES YES N/A NO NO NO NO
SAWA JAPAN BEER/WINE 1100 YES YES YES N/A NO NO NO NO
TERESA’S MEXICAN LIQUOR 7200 YES YES YES N/A NO YES NO NO
THE BETTER HALF LIQUOR 6450 YES YES YES N/A NO NO NO LIONS
LICENSEE LICENSE
TYPE
FEE LIQUOR
LIABILITY
WORK
COMP
TAXES
PAID
SALES TAX
REPORT
CATERER
PERMIT
PATIO 2 AM
CLOSING
GAMBLING
HOLIDAY 3821 3.2 BEER 300 YES YES YES N/A N/A N/A N/A N/A
HY-VEE GROCERY 3.2 BEER 300 YES YES YES N/A N/A N/A N/A N/A
KWIK TRIP 343 3.2 BEER 300 YES YES YES N/A N/A N/A N/A N/A
KWIK TRIP 692 3.2 BEER 300 YES YES YES N/A N/A N/A N/A N/A
KWIK TRIP 694 3.2 BEER 300 YES YES YES N/A N/A N/A N/A N/A
SPEEDWAY 4169 3.2 BEER 300 YES YES YES N/A N/A N/A N/A N/A
SPEEDWAY 4189 3.2 BEER 300 YES YES YES N/A N/A N/A N/A N/A
SPEEDWAY 4337 3.2 BEER 300 YES YES YES N/A N/A N/A N/A N/A
SPEEDWAY 4490 3.2 BEER 300 YES YES YES N/A N/A N/A N/A N/A
SPEEDWAY 4528 3.2 BEER 300 YES YES YES N/A N/A N/A N/A N/A
SPEEDWAY 4768 3.2 BEER 300 YES YES YES N/A N/A N/A N/A N/A
CUB FOODS 1598 3.2 BEER 300 YES YES YES N/A N/A N/A N/A N/A
CUB FOODS 1656 3.2 BEER 300 YES YES YES N/A N/A N/A N/A N/A
CUB FOODS 1657 3.2 BEER 300 YES YES YES N/A N/A N/A N/A N/A
TARGET 3.2 BEER 300 YES YES YES N/A N/A N/A N/A N/A
WALMART 3.2 BEER 300 YES YES YES N/A N/A N/A N/A N/A
LICENSEE LICENSE
TYPE
FEE LIQUOR
LIABILITY
WORK
COMP
TAXES
PAID
SALES TAX
REPORT
CATERER
PERMIT
PATIO 2 AM
CLOSING
GAMBLING
BOARD & BRUSH CDPBL 300 YES YES YES N/A N/A N/A N/A N/A
THE BONUS ROOM CDPBL 300 YES YES YES N/A N/A N/A N/A N/A
Page 72 of 165
LIQUOR LICENSES 2024
FINAL FINAL FINAL LLC CDPBL 300 YES YES YES N/A N/A N/A N/A N/A
Page 73 of 165
Date: 6/3/2024
Contract for Installation of Downtown Parking Lot Lighting
Proposed Action
Staff recommends adoption of the following motion: Motion to approve contract with Helm
Electric to install recently purchased lighting equipment for downtown parking lot lights and
Market Plaza.
Overview
The city-owned downtown parking lots and Market Square pole lights are deteriorated and need
replacement. Several lights are not working, creating dark spaces that pose a safety risk for the
public. Many acrylic lenses are broken on several fixtures, allowing for rain, snow, and debris to
collect in the fixtures. The City Council approved the purchase of downtown parking lot light
equipment at the February 20, 2024 City Council meeting. Staff received two electrical
contractors' service rate quotes to install the lighting equipment. Helm Electric submitted the
lowest quote. Staff recommends Helm Electric for the installation and replacement of parking
lot lighting in the downtown, based on the attached fee schedule included in the contract.
Supporting Information
1. TM Downtown Lighting_Helm 2024 v.2
2. Helm Service Rates 2024
3. Manor Service Rates 2024
Financial Impact: Not to exceed $20,000.00. Budgeted: No Source: Streetlight
Operating Fund 7575.6280
Envision Lakeville Community Values: Good Value for Public Services
Report Completed by: Tom Breeggemann, Facility Supervisor
Page 74 of 165
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FORM OF AGREEMENT
BETWEEN CITY OF LAKEVILLE AND CONTRACTOR
FOR NON-BID CONSTRUCTION CONTRACT
THIS AGREEMENT made this 3rd day of June, 2024, by and between the CITY OF
LAKEVILLE, a Minnesota municipal corporation (“Owner” or “City”) and HELM ELECTRIC
INC., a Minnesota corporation (“Contractor”). Owner and Contractor, in consideration of the
mutual covenants set forth herein, agree as follows:
1. CONTRACT DOCUMENTS. The following documents shall be referred to as the
“Contract Documents”, all of which shall be taken together as a whole as the contract between the
parties as if they were set verbatim and in full herein:
A. This Agreement.
B. Contractor’s Proposal dated 1/01/24-12/31/24 Exhibit A.
C. Area Map Exhibit B.
In the event of a conflict among the provisions of the Contract Documents, the order in which they
are listed above shall control in resolving any such conflicts. Contract Document “A” has the first
priority and Contract Document “C” has the last priority.
2. OBLIGATIONS OF THE CONTRACTOR. The Contractor shall install “Owner”
provided lighting located on City properties and shared parking lots outlined in Contract Document
“C” (Exhibit B). The Contractor shall provide the services, and perform the work in accordance with
the Contract Documents. Contractor shall not begin any work until the City has received the signed
contract and has reviewed and approved the insurance certificates. Contractor shall exercise the
same degree of care, skill, and diligence in the performance of the services as is ordinarily possessed
and exercised by a contractor under similar circumstances. City shall not be responsible for
discovering deficiencies in the accuracy of Contractor’s services. This contract may be terminated
by the City at any time.
3. CONTRACT PRICE. Owner shall pay Contractor for completion of the Work, in
accordance with the Contractor’s Proposal. Contractor is to invoice City per job location not to
exceed $20,000 per location without approval from Facility Supervisor. Additional work performed
without the City’s approval will not entitle Contractor to an increase in the Contract Price or an
extension of the Contract Time.
4. PAYMENT PROCEDURES.
A. Contractor shall submit Applications for Payment. Applications for Payment
will be processed by the Facility Supervisor. All of the Contractor’s work
and labor shall be subject to the inspection and approval of the Facility
Supervisor. If any materials or labor are rejected by the Facility Supervisor
as defective or unsuitable, then the materials shall be removed and replaced
with other approved materials and the labor shall be done to the satisfaction
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205418v1
and approval of the Facility Supervisor at the Contractor’s sole cost and
expense.
B. Progress Payments; Retainage. City shall make 95% progress payments on
account of the Contract Price on the basis of Contractor’s Applications for
Payment during performance of the Work or the Contractor shall have the
options regarding retaining in accordance with Minnesota Statues 15.71 and
15.74.
C. Payments to Subcontractors.
(1) Prompt Payment to Subcontractors. Pursuant to Minn. Stat. § 471.25,
Subd. 4a, the Contractor must pay any subcontractor within ten (10)
days of the Contractor’s receipt of payment from the City for
undisputed services provided by the subcontractor. The Contractor
must pay interest of 1 ½ percent per month or any part of a month to
the subcontractor on any undisputed amount not paid on time to the
subcontractor. The minimum monthly interest penalty payment for
an unpaid balance of $100.00 or more is $10.00. For an unpaid
balance of less than $100.00, the Contractor shall pay the actual
penalty due to the subcontractor.
(2) Form IC-134 (attached) required from general contractor. Minn. Stat.
§ 290.92 requires that the City of Lakeville obtain a Withholding
Affidavit for Contractors, Form IC-134, before making final
payments to Contractors. This form needs to be submitted by the
Contractor to the Minnesota Department of Revenue for approval.
The form is used to receive certification from the state that the vendor
has complied with the requirement to withhold and remit state
withholding taxes for employee salaries paid.
D. Final Payment. Upon final completion of the Work, Owner shall pay the
remainder of the Contract Price as recommended by the Facility Supervisor.
Final completion of the Work, including final restoration and establishment
of permanent cover (“Restoration”), occurs upon completion of all work
under the Contract Documents as determined by the Facility Supervisor.
5. COMPLETION DATE. All Work must be completed by September 27th 2024.
6. CONTRACTOR’S REPRESENTATIONS.
A. Contractor has examined and carefully studied the Contract Documents and
other related data identified in the Contract Documents.
B. Contractor has visited the Site and become familiar with and is satisfied as to
the general, local, and Site conditions that may affect cost, progress, and
performance of the Work.
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C. Contractor is familiar with and is satisfied as to all federal, state, and local
laws and regulations that may affect cost, progress, and performance of the
Work.
D. Contractor has carefully studied all: (1) reports of explorations and tests of
subsurface conditions at or contiguous to the Site and all drawings of physical
conditions in or relating to existing surface or subsurface structures at or
contiguous to the Site (except Underground Facilities) which have been
identified in the General Conditions and (2) reports and drawings of a
Hazardous Environmental Condition, if any, at the site.
E. Contractor has obtained and carefully studied (or assumes responsibility for
doing so) all additional or supplementary examinations, investigations,
explorations, tests, studies, and data concerning conditions (surface,
subsurface, and Underground Facilities) at or contiguous to the Site which
may affect cost, progress, or performance of the Work or which relate to any
aspect of the means, methods, techniques, sequences, and procedures of
construction to be employed by Contractor, including any specific means,
methods, techniques, sequences, and procedures of construction expressly
required by the Bidding Documents, and safety precautions and programs
incident thereto.
F. Contractor does not consider that any further examinations, investigations,
explorations, tests, studies, or data are necessary for the performance of the
Work at the Contract Price, within the Contract Times, and in accordance
with the other terms and conditions of the Contract Documents.
G. Contractor is aware of the general nature of work to be performed by Owner
and others at the Site that relates to the Work as indicated in the Contract
Documents.
H. Contractor has correlated the information known to Contractor, information
and observations obtained from visits to the Site, reports and drawings
identified in the Contract Documents, and all additional examinations,
investigations, explorations, tests, studies, and data with the Contract
Documents.
I. The Contract Documents are generally sufficient to indicate and convey
understanding of all terms and conditions for performance and furnishing of
the Work.
J. Subcontracts:
(1) Unless otherwise specified in the Contract Documents, the Contractor
shall, upon receipt of the executed Contract Documents, submit in
writing to the Owner the names of the Subcontractors proposed for
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the work. Subcontractors may not be changed except at the request
or with the consent of the Owner.
(2) The Contractor is responsible to the Owner for the acts and omissions
of the Contractor's subcontractors, and of their direct and indirect
employees, to the same extent as the Contractor is responsible for the
acts and omissions of the Contractor's employees.
(3) The Contract Documents shall not be construed as creating any
contractual relation between the Owner and any subcontractor.
(4) The Contractor shall bind every subcontractor by the terms of the
Contract Documents.
7. WORKER’S COMPENSATION. The Contractor shall obtain and maintain for
the duration of this Contract, statutory Worker’s Compensation Insurance and Employer’s Liability
Insurance as required under the laws of the State of Minnesota.
8. INSURANCE. Prior to the start of the project, Contractor shall furnish to the City
a certificate of insurance showing proof of the required insurance required under this
Paragraph. Contractor shall take out and maintain or cause to be taken out and maintained until six
(6) months after the City has accepted the public improvements, such insurance as shall protect
Contractor and the City for work covered by the Contract including workers’ compensation claims
and property damage, bodily and personal injury which may arise from operations under this
Contract, whether such operations are by Contractor or anyone directly or indirectly employed by
either of them. The minimum amounts of insurance shall be as follows:
Commercial General Liability (or in combination with an umbrella policy)
$2,000,000 Each Occurrence
$2,000,000 Products/Completed Operations Aggregate
$2,000,000 Annual Aggregate
The following coverages shall be included:
Premises and Operations Bodily Injury and Property Damage
Personal and Advertising Injury
Blanket Contractual Liability
Products and Completed Operations Liability
Automobile Liability
$2,000,000 Combined Single Limit – Bodily Injury & Property Damage
Including Owned, Hired & Non-Owned Automobiles
Workers Compensation
Workers’ Compensation insurance in accordance with the statutory requirements of
the State of Minnesota, including Employer’s Liability with minimum limits are as
follows:
$500,000 – Bodily Injury by Disease per employee
Page 78 of 165
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$500,000 – Bodily Injury by Disease aggregate
$500,000 – Bodily Injury by Accident
The Contractor’s insurance must be “Primary and Non-Contributory”.
All insurance policies (or riders) required by this Contract shall be (i) taken out by and
maintained with responsible insurance companies organized under the laws of one of the states
of the United States and qualified to do business in the State of Minnesota, (ii) shall name the
City, its employees and agents as additional insureds (CGL and umbrella only) by endorsement
which shall be filed with the City. A copy of the endorsement must be submitted with the
certificate of insurance.
Contractor’s policies and Certificate of Insurance shall contain a provision that coverage
afforded under the policies shall not be cancelled without at least thirty (30) days’ advanced
written notice to the City, or ten (10) days’ notice for non-payment of premium.
An Umbrella or Excess Liability insurance policy may be used to supplement Contractor’s
policy limits on a follow-form basis to satisfy the full policy limits required by this Contract.
9. WARRANTY. The Contractor warrants all public utility work to be performed by
it pursuant to this Agreement against poor material and faulty workmanship. The warranty period
is one year after utilities are accepted by the City. The Contractor shall be held responsible for any
and all defects in workmanship and materials which may develop in any part of the contracted
service, and upon proper notification by the City shall immediately replace, without cost to the City,
any such faulty work.
10. INDEMNIFICATION. To the fullest extent permitted by law, Contractor agrees
to defend, indemnify and hold harmless the City, and its employees, officials, and agents from and
against all claims, actions, damages, losses and expenses, including reasonable attorney fees, arising
out of Contractor’s negligence or its performance or failure to perform its obligations under this
Contract. Contractor’s indemnification obligation shall apply to subcontractor(s), or anyone
directly or indirectly employed or hired by Contractor, or anyone for whose acts Contractor may be
liable. Contractor agrees this indemnity obligation shall survive the completion or termination of
this Contract.
11. PERFORMANCE AND PAYMENT BONDS. Performance and Payment Bonds
are not required.
12. MISCELLANEOUS.
A. Terms used in this Agreement have the meanings stated in the General
Conditions.
B. Owner and Contractor each binds itself, its partners, successors, assigns and
legal representatives to the other party hereto, its partners, successors, assigns
and legal representatives in respect to all covenants, agreements, and
obligations contained in the Contract Documents.
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C. Any provision or part of the Contract Documents held to be void or
unenforceable under any law or regulation shall be deemed stricken, and all
remaining provisions shall continue to be valid and binding upon Owner and
Contractor, who agree that the Contract Documents shall be reformed to
replace such stricken provision or part thereof with a valid and enforceable
provision that comes as close as possible to expressing the intention of the
stricken provisions.
D. Data Practices/Records.
(1) All data created, collected, received, maintained or disseminated for
any purpose in the course of this Contract is governed by the
Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, any
other applicable state statute, or any state rules adopted to implement
the act, as well as federal regulations on data privacy.
E. In providing services hereunder, Contractor shall abide by all statutes,
ordinances, rules and regulations pertaining to the provisions of services to
be provided.
F. Assignment. Neither party may assign, sublet, or transfer any interest or
obligation in this Contract without the prior written consent of the other party,
and then only upon such terms and conditions as both parties may agree to
and set forth in writing.
G. Waiver. In the particular event that either party shall at any time or times
waive any breach of this Contract by the other, such waiver shall not
constitute a waiver of any other or any succeeding breach of this Contract by
either party, whether of the same or any other covenant, condition or
obligation.
H. Governing Law/Venue. The laws of the State of Minnesota govern the
interpretation of this Contract. In the event of litigation, the exclusive venue
shall be in the District Court of the State of Minnesota for Dakota County.
I. Severability. If any provision, term or condition of this Contract is found to
be or become unenforceable or invalid, it shall not affect the remaining
provisions, terms and conditions of this Contract, unless such invalid or
unenforceable provision, term or condition renders this Contract impossible
to perform. Such remaining terms and conditions of the Contract shall
continue in full force and effect and shall continue to operate as the parties’
entire contract.
J. Entire Agreement. This Contract represents the entire agreement of the
parties and is a final, complete and all-inclusive statement of the terms
thereof, and supersedes and terminates any prior agreement(s),
Page 80 of 165
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205418v1
understandings or written or verbal representations made between the parties
with respect thereto.
K. If the work is delayed or the sequencing of work is altered because of the
action or inaction of the Owner, the Contractor shall be allowed a time
extension to complete the work but shall not be entitled to any other
compensation.
OWNER: CONTRACTOR:
CITY OF LAKEVILLE Helm Electric Inc
BY: BY: Richard Martinson
Luke M. Hellier, Mayor Its: President
DATE: DATE: 5-22-24
AND
Ann Orlofsky, City Clerk
DATE:
Page 81 of 165
Electric Wiring Proposal
Exhibit A
22008 Canton Ct
Farmington MN 55024
952-461-2460
Proposal Submitted To: Phone
Job Name
Date
1-01-24 to 12-31-24
Specifications of Job
Labor Rate as follows
Straight Time 7:00AM - 3:30PM Mon-Fri $135.00 per/hr
Time and Half after 8 hours worked or after 3:30PM Mon-Fri $202.50 per/hr
Double Time after 10 hours worked, Sat, Sun, Holidays $270.00 per/hr
Emergency response time 2hr
Service calls non-emergency to be completed in 5 business days
Travel Charge included in hourly rate
Truck Charges included in hourly rate
15% Mark - up on all Material used
No Lift Charges unless specialty lift is needed
Due to global shortages on materials throughout our industry Helm Electric Inc. will not be held liable for delays beyond our
control. In some cases, alternative solutions may be available for additional costs.
Due to unstable pricing from our Venders, material cost will be held for 30 days from bid date. Any price increase may be added to
the contract.
Total payment due 30 days from invoice date. Helm Electric Inc may charge interest on late payments.
Acceptance of Proposal: The above prices, specifications and conditions are satisfactory and are hereby accepted. You are
authorized to do the work as specified. Payment will be made as outlined above. To accept this proposal sign and date this copy.
Date of Acceptance: Signature:
Page 82 of 165
Exhibit B
Page 83 of 165
Electric Wiring Proposal
22008 Canton Ct
Farmington MN 55024
952-461-2460
Proposal Submitted To:
Phone
Job Name
Date
1-01-24 to 12-31-24
Specifications of Job
Labor Rate as follows
Straight Time 7:00AM - 3:30PM Mon-Fri $135.00 per/hr
Time and Half after 8 hours worked or after 3:30PM Mon-Fri $202.50 per/hr
Double Time after 10 hours worked, Sat, Sun, Holidays $270.00 per/hr
Emergency response time 2hr
Service calls non-emergency to be completed in 5 business days
Travel Charge included in hourly rate
Truck Charges included in hourly rate
15% Mark - up on all Material used
No Lift Charges unless specialty lift is needed
Due to global shortages on materials throughout our industry Helm Electric Inc. will not be held liable for delays beyond our
control. In some cases, alternative solutions may be available for additional costs.
Due to unstable pricing from our Venders, material cost will be held for 30 days from bid date. Any price increase may be added to
the contract.
_________________________________________________________________________________________________________
Total payment due 30 days from invoice date. Helm Electric Inc may charge interest on late payments.
Acceptance of Proposal: The above prices, specifications and conditions are satisfactory and are hereby accepted. You are
authorized to do the work as specified. Payment will be made as outlined above. To accept this proposal sign and date this copy.
Date of Acceptance:____________________Signature:_________________________________________________________
Page 84 of 165
5350 Pioneer Creek Drive
Suite 3
Maple Plain, MN 55359
(763) 479-4420Fax
(763) 479-4170Phone
20195 Holyoke Ave
Lakeville
To m Breeggemann
To m Breeggemann
tbreeggemann@lakevillemn.gov
Lakeville City Hall
MN 55044-
5/10/2024
P9060
Time and Material Specs
Job No Fax Number Contact
Description Price
Job:
Proposal
Proposal Number
Proposal Date
Attn:
PhoneCustomer PO
Time and Material Specifications:
Current Wages- $135 per hour
Overtime- Time and a half after 8 hrs.
Double time- Time after 10 hours, weekends, and holidays.
Materials: price of materials plus 20%
Lift Rentals- $750 for the project
0.00Total Amount Due:Signature: _________________________________
We are a woman owned small business enterprise!
Al l pricing is good for 30 days.
Invoices paid via Credit Card will incur a 3% fee upon payment. We accept MC, VISA, AMEX
Due to the volatility of the materials market and delivery there may be additional pricing.
** NOTICE **
Page 1 of 1
Page 85 of 165
Date: 6/3/2024
No Parking Resolution for Gateway Drive
Proposed Action
Staff recommends adoption of the following motion: Move to approve resolution for No Parking
on Gateway Drive except 75’ north of the west business entrance drive.
Overview
Gateway Drive is a dead-end street north of Lakeville Blvd (County Road 50) and east of Cedar
Aveune (County Road 23). Semi-trucks routinely use the Gateway Drive as a weekend and
overnight parking area. The business owner on Gateway Drive has stated the semi-trucks have
blocked the mailbox and have blocked their drive for transport deliveries. Gateway Drive is not
intended to be used for semi-truck parking and could hamper emergency vehicle movements and
the traveling public.
Staff recommends the City Council adopt a No Parking resolution for Gateway Drive as shown
on the attached exhibit.
Supporting Information
1. Gateway Drive No Parking Exhbit
2. Gateway Drive No Parking Resolution
Financial Impact: $1,000 Budgeted: Yes Source: Street Division Budget
Envision Lakeville Community Values: Safety throughout the community
Report Completed by: Paul Oehme, Public Works Director
Page 86 of 165
Page 87 of 165
CITY OF LAKEVILLE
RESOLUTION NO._________
NO PARKING RESOLUTION FOR GATEWAY DRIVE
Resolution Approving No Parking on Gateway Drive
WHEREAS, Gateway Drive is a dead-end street north of Lakeville
Boulevard (County Road 50) and east of Cedar Avenue (County Road 23)
in the commercial district; and
WHEREAS, it has been observed semi-trucks routinely use Gateway Drive
as an overnight parking area; and
WHEREAS, semi-trucks have blocked the mailbox and transport trucks
from accessing the business; and
WHEREAS, Gateway Drive is not intended to be used for semi-truck
parking and could hamper emergency vehicle movements and the
traveling public; and
NOW, THEREFORE, BE IT RESOLVED by the Lakeville City Council no
parking is established on Gateway Drive except 75’ north of the western
business drive.
ADOPTED by the Lakeville City Council this 3rd day of June 2024
_________________________
Luke M Hellier, Mayor
_________________________
Ann Orlofsky, City Clerk
Page 88 of 165
Date: 6/3/2024
Agreement with Braun Intertec for Special Inspection and Testing Services at Grand
Prairie Park (formerly Avonlea Community Park): CIP #24-20
Proposed Action
Staff recommends adoption of the following motion: Move to approve agreement with Braun
Intertec for Special Inspection and Testing Services at Grand Prairie Park.
Overview
The construction of Grand Prairie Park was one project as part of the successful Park Bond
Referendum in November of 2021. The project includes items such as the construction of
pickleball courts, athletic decks, splash pad, cricket pitch, trails, playground, challenge course,
restroom building/shelters and baseball complex.
With all of these components, special inspection and testing services for items such as soil,
concrete, structural masonry, structural steel and fireproofing, paving and firestopping services
is necessary. Braun Intertec has provided a proposal to complete these services at an estimated
cost of $56,629.50. The services they provide will be under the terms of the Master Service
Agreement Between Braun Intertec and the City of Lakeville dated September 20, 2021.
Supporting Information
1. Braun Intertec Proposal Dated May 21, 2024
Financial Impact: $56,629.50 Budgeted: Yes Source: Park Bond Referendum/Park
Dedication
Envision Lakeville Community Values: Access to a Multitude of Natural Amenities and
Recreational Opportunities
Report Completed by: John Hennen, Parks and Recreation Director
Page 89 of 165
Braun Intertec Corporation
11001 Hampshire Avenue S
Minneapolis, MN 55438
Phone: 952.995.2000
Fax: 952.995.2020
Web: braunintertec.com
AA/EOE
May 21, 2024 Revised Proposal QTB195904
City of Lakeville
20195 Holyoke Avenue
Lakeville, Minnesota
c/o Mr. Tim Wold
SRF Consulting Group, Inc.
3701 Wayzata Boulevard, Suite 100
Minneapolis, MN 55416
Re: Revised Proposal for Special Inspection and Testing Services
Avonlea Community Park
Southwest Quadrant of 185th Street West and Cedar Avenue
Lakeville, Minnesota
Dear Mr. Wold:
Braun Intertec Corporation is pleased to submit this proposal to provide special inspections and testing
services for the Avonlea Community Park in Lakeville, Minnesota.
Our Understanding of the Project
We understand this project will include mass grading of several new sports fields, roadways and ponds.
Within the site, the construction of three buildings, included a large grandstand, three bituminous
parking lots, and a playground within the project boundary. The three buildings will be supported on cast
in place spread footings and CMU foundation walls. The Main Building and the Field Support Building will
be steel framed. The Grandstand Building will be steel framed and supported by CMU walls.
Available Information
This proposal was prepared using the following documents and information.
▪Project civil plans prepared by SRF Consulting Group, Inc., dated February 28, 2024 (Concept).
▪Project structural plans prepared by ERA Structural Engineers, dated January 23, 2024.
▪Project manual, dated February 27, 2024.
▪A geotechnical report by Braun Intertec, dated September 25, 2023.
Project Approach and Staff Qualifications
Special Inspections
Braun Intertec has adopted the International Code Council (ICC) Model Program for Special Inspection to
develop the guiding principles for our special inspection program. This model was selected because it
Page 90 of 165
City of Lakeville
Revised Proposal QTB195904
May 21, 2024
Page 2
was designed by the ICC to assist owners, contractors and building officials in the understanding,
administration and enforcement of the special inspection requirements of the International Building
Code (IBC). Currently, there are ICC certifications for soils, reinforced concrete, structural masonry, pre-
tension/post-tension (pre-stressed) concrete, spray-applied fireproofing, structural steel and bolting, and
structural welding.
Qualifications and Experience
An ICC certified special inspector is one who has successfully demonstrated their ability to understand
the IBC, construction practices and how to read and understand construction documents. Through
experience and examination, our ICC certified special inspectors have demonstrated their ability to
provide special inspection services.
Inspections and Reporting
Our special inspectors summarize the nature, extent and results of special inspection activities at the
time they are performed on Special Inspection Daily Report forms submitted electronically to the general
contractor’s on-site personnel for review and records. These records can also be transmitted
electronically to others who may want to review these documents on an agreed upon schedule. When
unresolved discrepancies are noted, we will document the issues and work with the design and
construction team to bring them to resolution. Special inspection final reports will be prepared and
submitted upon completion as required by the requirements of the IBC.
Communications
Braun Intertec special inspectors will communicate the results of their inspections to the contractor and
our supervising engineer each day special inspections are performed. We strive to have our special
inspectors develop a working relationship with the project’s structural engineer-of-record. We may
attempt contact with the structural engineering consultant periodically to review the work being
performed and to request clarifications and direction on any item that may require it.
Construction Materials Testing
Qualified technicians working under the direction of a professional engineer will provide the services.
Experience and certification information is available upon request once we are provided with schedule
information. Concrete technicians assigned to the project are ACI Concrete Field Testing Technician –
Grade I certified to conduct the required concrete testing. Soil technicians are certified to use a nuclear
gauge for soil density testing, so test results can be determined on site and evaluated once the required
laboratory testing is completed. Field test results will be verbally reported daily to the general contractor
on site, with written field and laboratory reports distributed shortly after.
Firestopping Observation Services
This project requires 3rd party firestop special inspection of through-penetration firestopping and
fire-resistive joint systems under the State Building Code and adopted 2020 Minnesota State Building
Code, Section 1705.17 and Table 1604.5. Under 2020 Minnesota State Building Code, Chapter 16, Table
1604.5 – this project falls into a High-Rise Hazard, Risk Category III Hazard, or Risk Category IV Hazard, or
the project specifications require the inspection service. Chapter 1705.17 requires inspection of installed
firestop systems by a qualified independent testing agency.
Page 91 of 165
City of Lakeville
Revised Proposal QTB195904
May 21, 2024
Page 3
Our inspectors meet the requirements outlined in ASTM E2174, ASTM E2393, and ASTM E3038 for
on-site inspection of installed firestops and have a minimum of 2 years of construction inspection
experience. Our firestop inspectors are certificate holders issued by the International Firestopping
Council (IFC) based on their testing requirements, and/or Factory Mutual (FM Global) according to their
FM 4991 Designated Responsible Individual (DRI) testing requirement, and/or Underwriters Laboratory’s
(UL) Designated Responsible Individual (DRI) testing requirement and having completed coursework and
training on proper procedures for inspection of firestop systems by our internal firestop Inspection
training program.
Our special inspectors summarize the nature, extent and results of their special inspection activities
at the time they are performed on Daily Inspection Forms that are submitted to the Authority Having
Jurisdiction (AHJ or Building Official), Authorizing Authority (Architect of Record), general contractor’s
on-site personnel for their review and records, the installer(s), and the main project manager managing
the project for Braun Intertec. Inspection forms will be sequentially numbered and will contain
information about one type (per approved submitted system/Engineering Judgment, by installer) of
firestop system. If multiple firestop systems are inspected in one day, then separate inspection forms
will be prepared for each firestop system. The daily special inspection reports will become the basis for
our final written report.
Scope of Services
Services are performed under the direction of a licensed professional engineer, on a periodic basis,
depending on the construction schedule and when they are requested by the general contractor. After
reviewing available information, we understand our scope of services for the project will be limited to
the tasks defined below.
Soil Related Services
▪Observe and evaluate the soils exposed in excavations to determine if the soils are similar to
those encountered with the geotechnical evaluation and suitable for support of fill,
foundations, and pavements. Our engineer can provide consultation for conditions that
appear to differ from the geotechnical evaluation.
▪Perform laboratory mechanical analyses (gradations) of prospective fill materials.
▪Perform laboratory Proctor tests to determine the maximum Proctor dry densities and
optimum moisture contents of prospective fill materials.
▪Observe the placement and compaction of fill.
▪Test compacted fill placed below building footprints and oversizing areas, below slabs and/or
pavements, adjacent to walls, and in utility trenches, to determine if the relative compaction
was achieved.
Page 92 of 165
City of Lakeville
Revised Proposal QTB195904
May 21, 2024
Page 4
Concrete Related Services
▪Observe concrete reinforcement placement.
▪Sample and test the plastic concrete for slump, air content, temperature and prepare test
cylinders for laboratory compressive strength testing with ACI level 1 field technicians. We
will perform concrete testing on structural items as required by the IBC. Though not required
by the IBC we have included testing for the interior slab on grade, exterior sidewalks, curb
and gutter, and pavement, as requested.
▪Observe the concrete placement and test sample preparation.
▪Perform laboratory compressive strength testing of the concrete samples.
Structural Masonry Related Services
▪Observe the structural masonry construction and grouting operation on a periodic basis.
▪Observe the preparation of grout and masonry block prism samples.
Structural Steel and Fireproofing Related Services
▪Observe and test the structural steel welded and bolted connections in the field.
▪Observe and test the metal decking connections for orientation, sidelap fasteners, the hold
down connections.
▪Observe and document the installation of the base plate anchor bolts.
▪Observe and test the spray-applied fireproofing for thickness, density and bond strength.
▪Observe and test application of intumescent paint.
Paving Related Services
▪Observe test rolls of the pavement subgrade soils and/or aggregate base layer to determine
if the materials tested are capable of supporting bituminous pavement.
▪Perform laboratory mechanical analyses (gradations) of imported pavement supporting
materials.
▪Perform MnDOT Dynamic Cone Penetrometer (DCP) testing on class 5 material prior to
paving.
▪Perform extraction, gradations and rice testing of all bituminous materials placed for
roadways and parking lots.
Page 93 of 165
City of Lakeville
Revised Proposal QTB195904
May 21, 2024
Page 5
Firestopping Services
▪Perform observations on the installed through-penetration firestopping and fire-resistive
joint systems.
▪Provide review of the approved construction documents. This is at minimum,
▪The most current drawing package
▪The firestop specifications section – CSI – 078400
▪The approved firestop submittal, including all UL Listed assemblies and any engineering
judgments to be used, and the product information
▪Management, including scheduling of our field personnel and communication with the
contractor, owner, building official, fabricator and design team through our report
distribution process.
▪Transmit the daily field inspection reports within 24 to 48-hour basis to the project team; the
installer, general contractor, owner, building official, and design team.
Engineering Consulting and Project Communication and Reporting Services
▪Provide engineering consulting services, review test results and observations reports, and
prepare required final reports.
▪Management, including scheduling of our field personnel and communication with the
contractor, owner, building official, and design team.
▪Transmit results to the project team on weekly basis to the contractor, owner, building
official, fabricators and design team.
Basis of Scope of Work
The costs associated with the proposed scope of services were estimated using the following
assumptions. If the construction schedule is modified or the contractor completes the various phases of
the project at different frequencies or durations than shown in this proposal, we may need to adjust the
overall cost accordingly. The scope of work and number of trips required to perform these services are as
shown in the attached table. Notable assumptions in developing our estimate include:
▪This project will begin in the spring of 2024 and will be substantially complete by about the
spring of 2025.
▪Assumptions regarding the number of trips for special inspections and testing are outlined in
the attached cost estimate table. As the contractor’s schedule becomes available and designs
are finalized, please review this proposed scope of work to determine if the project’s needs
and budget will be met.
Page 94 of 165
City of Lakeville
Revised Proposal QTB195904
May 21, 2024
Page 6
▪The earthwork mass grading phase of the project will be substantially complete in 2 weeks
and the utility phase will be substantially completed in 2 weeks. We have assumed that
periodic earthwork observation and testing will be required.
▪Concrete placements for the structure will be observed throughout the duration by our
technician as required by the IBC and project documents.
▪The inspection of the reinforcement associated with structural concrete will be performed
immediately prior to testing of the concrete with no additional trips or time incurred.
▪The masonry construction will require inspections to be completed every time grout is
placed. Grout will be placed with high lift grout techniques.
▪We assume the structural steel fabricator will be AISC certified and review of quality control
manual or inspections of the fabrication shop are not required. If this assumption is not
correct, please call us and we will provide a cost estimate for the fabrication shop
inspections.
▪Mandatory Pre-construction meeting with General Contractor and Firestopping Sub-
Contractor(s). Inspection guidelines will be based on IBC code required ASTM E2174 and
ASTM E2393 inspection standards.
▪Safe access to all locations where firestop installations are required. No special site-specific
training or gear is required to complete our scope of services.
▪We have assumed 3 trips to inspect installed firestop systems as noted in the construction
documents for the project. Firestop inspection trips include coordination time, travel,
construction meetings (as requested), mandatory pre-installation meetings, preparation of
daily written reports for each inspected firestop system by each installer. Actual installation
phasing and sequencing may modify the number of visits.
▪Final firestopping report will be issued when firestopping is completed.
▪No special site specific training or gear is required to complete our scope of services.
▪You, or others you may designate, will provide us with current and approved plans and
specifications for the project. Modification to these plans must also be sent to us so we can
review their incorporation into the work.
▪We will require a minimum of 24 hours’ notice for scheduling inspections for a specific time.
Shorter than 24 hours’ notice may impact our ability to perform the requested services, and
the associated impacts will be the responsibility of others.
Page 95 of 165
City of Lakeville
Revised Proposal QTB195904
May 21, 2024
Page 7
Cost
We will furnish the services described in this proposal for an estimated fee of $56,629.50. It should be
noted that this proposal is contingent on the authorization of our authorization of services agreement
(QTB196009) for preliminary grading work at this site. A tabulation showing hourly and unit rates
associated with our proposed scope of services is attached. To the extent possible, units and hours were
reviewed with representatives of the contractor to determine if time frames are consistent with their
expectations for completing the various activities. The actual cost of our services will be based on the
actual units or hours expended to meet the requirements of the project documents.
This cost estimate was developed with the understanding that the scope of services defined herein will
be required and requested during our normal work hours of 6:00 a.m. to 4:00 p.m., Monday through
Friday. Services that we are asked to provide to meet the project requirements or the contractor’s
construction schedule outside our normal business hours will be invoiced using an overtime rate factor.
The factor for services provided outside our normal work hours or on Saturday will be 1.25 times the
listed hourly rate for the service provided. The factor for services provided on Sunday or legal holidays
will be 1.5 times the listed hourly rate for the service provided. We have not included premiums for
overtime in our cost estimate; however, we recommend that allowances and contingencies be made for
overtime charges based on conversations with the contractor. You will be billed only for services
provided on a time and materials basis.
Because our services are directly controlled by the schedule and performance of others, the actual cost
may vary from our estimate. It is difficult to project all of the services and the quantity of services that
may be required for any project. If services are required that are not discussed above, we will provide
them at the rates shown in the attached table or, if not shown, at our current Schedule of Charges. We
will invoice you on a monthly basis.
General Remarks
We will be happy to meet with you to discuss our proposed scope of services further and clarify the
various scope components.
We appreciate the opportunity to present this proposal to you. After reviewing this proposal, please sign
and return one copy to our office as notification of acceptance and authorization to proceed. If
anything in this proposal is not consistent with your requirements, please let us know immediately.
Braun Intertec will not release any written reports until we have received a signed agreement. Also,
ordering services from Braun Intertec constitutes acceptance of the terms of this proposal and the
Master Services Agreement between Braun Intertec and the City of Lakeville.
The proposed fee is based on the scope of services described and the assumption that our services will
be authorized within 30 days and that others will not delay us beyond our proposed schedule.
Page 96 of 165
City of Lakeville
Revised Proposal QTB195904
May 21, 2024
Page 8
We understand that our services will be provided under the terms of the Master Service Agreement
between Braun Intertec and the City of Lakeville, dated September 20, 2021.
To have questions answered or schedule a time to meet and discuss our approach to this project further,
please contact Joe Westphal at 952.995.2238 (jwestphal@braunintertec.com) or Richard Jett at
815.545.7059 (rjett@braunintertec.com).
Sincerely,
BRAUN INTERTEC CORPORATION
Richard S. Jett, PE
Project Engineer
Joseph L. Westphal, PE
Director, Senior Engineer
Attachments:
Project Proposal QTB195904
The proposal is accepted. We will reimburse you in accordance with this agreement, and you are
authorized to proceed:
Authorizer’s Firm
Authorizer’s Signature
Authorizer’s Name (please print or type)
Authorizer’s Title
Date
Page 97 of 165
Client:Service Description:Work Site Address:
Southwest quadrant of 185th Street West and
Cedar Avenue
Lakeville, MN 55044
SRF Consulting Group, Inc.
Tim Wold
3701 Wayzata Boulevard
Suite 100
Minneapolis, MN 55416
(763) 475-0010
Special Inspections and Construction
Materials Testing
Description Quantity Units Unit Price Extension
Phase 1 Construction and Materials Testing
Activity 1.1 Soil Observations and Testing $12,999.00
206 Excavation Observations 29.00 Hour 94.00 $2,726.00
Work Activity Detail Qty Units Hrs/Unit Extension
Foundation Excavations 6.00 Trips 1.50 9.00
Site Grading 10.00 Trips 2.00 20.00
207 Compaction Testing - Nuclear 76.00 Hour 82.00 $6,232.00
Work Activity Detail Qty Units Hrs/Unit Extension
Site Grading 10.00 Trips 2.00 20.00
Foundation Backfill 8.00 Trips 2.00 16.00
Utilities, Storm, Sanitary, Water Main 20.00 Trips 1.50 30.00
Sub-base Grading 5.00 Trips 2.00 10.00
1308 Nuclear moisture-density meter charge, per hour 70.00 Each 24.00 $1,680.00
1861 CMT Trip Charge 42.00 Each 25.00 $1,050.00
126 Project Engineer 2.00 Hour 160.00 $320.00
1318 Moisture Density Relationship (Standard), per sample 3.00 Each 185.00 $555.00
1162 Sieve Analysis with 200 wash, per sample 2.00 Each 136.00 $272.00
209 Sample pick-up 2.00 Hour 82.00 $164.00
Activity 1.2 Concrete Observations and Testing $15,536.00
260 Concrete Observations 13.00 Hour 94.00 $1,222.00
Work Activity Detail Qty Units Hrs/Unit Extension
Footings & Column Pads - Main Building 2.00 Trips 1.00 2.00
Foundation Walls & Piers - Main Building 1.00 Trip 1.50 1.50
Footings & Column Pads - Field Support
Building
1.00 Trips 1.00 1.00
Foundation Walls & Piers - Field Support
Building
1.00 Trips 1.50 1.50
Footings & Column Pads - Grandstand 4.00 Trips 1.00 4.00
Foundation Walls & Piers - Grandstand 2.00 Trips 1.50 3.00
261 Concrete Testing 78.50 Hour 82.00 $6,437.00
Work Activity Detail Qty Units Hrs/Unit Extension
Footings & Column Pads - Main Building 2.00 Trips 2.50 5.00
Foundation Walls & Piers - Main Building 1.00 Trip 3.00 3.00
Footings & Column Pads - Field Support
Building
1.00 Trip 2.50 2.50
Foundation Walls & Piers - Field Support
Building
1.00 Trip 3.00 3.00
Footings & Column Pads - Grandstand 4.00 Trips 2.50 10.00
Foundation Walls & Piers - Grandstand 2.00 Trips 3.00 6.00
Slab On Grade - Main Building 1.00 Trip 3.00 3.00
Slab On Grade - Field Support Building 1.00 Trip 3.00 3.00
Slab On Grade - Grandstand 6.00 Trips 3.00 18.00
Exterior Concrete (curb & Sidewalk)10.00 Trips 2.50 25.00
278 Concrete Cylinder Pick up 26.00 Hour 82.00 $2,132.00
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Avonlea Community Park
Page 98 of 165
1861 CMT Trip Charge 50.00 Each 25.00 $1,250.00
1364 Compressive strength of concrete cylinders (ASTM C 39),per
specimen
145.00 Each 31.00 $4,495.00
Work Activity Detail Qty Units Hrs/Unit Extension
Footings & Column Pads - Main Building 2.00 Sets 5.00 10.00
Foundation Walls & Piers - Main Building 1.00 Set 5.00 5.00
Footings & Column Pads - Field Support
Building
1.00 Set 5.00 5.00
Foundation Walls & Piers - Field Support
Building
1.00 Set 5.00 5.00
Footings & Column Pads - Grandstand 4.00 Sets 5.00 20.00
Foundation Walls & Piers - Grandstand 2.00 Sets 5.00 10.00
Slab On Grade - Main Building 1.00 Set 5.00 5.00
Slab On Grade - Field Support Building 1.00 Set 5.00 5.00
Slab On Grade - Grandstand 6.00 Sets 5.00 30.00
Exterior Concrete (Curb & Sidewalk)10.00 Sets 5.00 50.00
Activity 1.3 Masonry Observations and Testing $5,129.00
203 Masonry Observations 34.00 Hour 94.00 $3,196.00
Work Activity Detail Qty Units Hrs/Unit Extension
Grand Stand Walls 10.00 Trips 3.00 30.00
Main Bldg Walls 1.00 Trip 2.00 2.00
Field Support Bldg Walls 1.00 Trip 2.00 2.00
1861 CMT Trip Charge 15.00 Each 25.00 $375.00
213 Masonry Sample Pick up 4.00 Hour 82.00 $328.00
1412 Compressive strength of grout (ASTM C 1019), per specimen 6.00 Each 78.00 $468.00
1409 Compressive strength - Hollow block prisms (ASTM C 1314), per
specimen
3.00 Each 192.00 $576.00
1407 Net area determination (ASTM C 140) , per specimen 3.00 Each 62.00 $186.00
Activity 1.4 Structural Steel and Fireproofing Observations $3,303.00
605 ICC Structural Steel Technician 21.00 Hour 122.00 $2,562.00
1785 Adhesion/Cohesion Testing, per test 2.00 Each 55.00 $110.00
1784 Thickness/Density, laboratory determination 2.00 Each 68.00 $136.00
1664 NDE Trip charge 7.00 Each 25.00 $175.00
126 Project Engineer 2.00 Hour 160.00 $320.00
Activity 1.5 Pavement Observations & Testing $8,399.00
211 Proofroll Observations 12.00 Hour 106.00 $1,272.00
128 Senior Engineer 2.00 Hour 185.00 $370.00
1861 CMT Trip Charge 5.00 Each 25.00 $125.00
217 Compaction Testing - DCP 6.00 Hour 82.00 $492.00
209 Sample pick-up 12.00 Hour 82.00 $984.00
1162 Sieve Analysis with 200 wash, per sample 12.00 Each 136.00 $1,632.00
1528 Rice Specific Gravity, per sample 6.00 Each 80.00 $480.00
1530 Asphalt Content, per sample 8.00 Each 150.00 $1,200.00
1528 Rice Specific Gravity, per sample 6.00 Each 80.00 $480.00
1542 Thickness and Density of Bituminous Core 12.00 Each 52.00 $624.00
252 Bituminous Coring, two person 4.00 Hour 185.00 $740.00
Activity 1.6 Firestopping Special Inspections $4,739.50
5516 Pre-Con Meeting/Submittal Review (Includes Trip Charge)1.00 Each 1,350.00 $1,350.00
5519 Firestopping Inspection (Includes Trip Charge)3.00 Each 800.00 $2,400.00
654 Firestopping Project Manager 0.75 Hour 186.00 $139.50
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Project Proposal
QTB195904
Avonlea Community Park
Page 99 of 165
Proposal Total:$56,629.50
5522 Firestopping Final Report 1.00 Each 850.00 $850.00
Activity 1.7 Project Management $6,524.00
238 Project Assistant 12.00 Hour 82.00 $984.00
125 Project Manager 12.00 Hour 160.00 $1,920.00
126 Project Engineer 18.00 Hour 160.00 $2,880.00
128 Senior Engineer 4.00 Hour 185.00 $740.00
Phase 1 Total:$56,629.50
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Project Proposal
QTB195904
Avonlea Community Park
Page 100 of 165
Date: 6/3/2024
Joint Powers Agreement with Dakota County for
Milling, Bituminous Overlay, Drainage Improvements and City Utility Repairs
along County State Aid Highways 5 and 70
Proposed Action
Staff recommends adoption of the following motion: Move to approve a Joint Power Agreement
with Dakota County for Milling, Bituminous Overlay, Drainage Improvements and City Utility
Repairs along County State Aid Highways 5 and 70, City Project 24-10.
Overview
The City of Lakeville and Dakota County are partnering to complete drainage improvements and
City utility repairs along County State Aid Highway (CSAH) 5 (Kenwood Trail) from CSAH 46
(162nd Street) to the Lakeville/Burnsville border and CSAH 70 (210th Street) from the
Dakota/Scott County line to 850 feet east of the Kensington Boulevard intersection, and along
trails located along CSAH 31 (Pilot Knob Road) from the Lakeville/Farmington border to 170th
Street and CSAH 46 (160th Street) from CSAH 23 (Cedar Avenue) to CSAH 31 (Pilot Knob
Road). The work is part of the County's pavement preservation plan (mill and overlays) and is
programmed for construction in 2024. Improvements include storm sewer, sanitary sewer and
watermain repairs.
The Joint Powers Agreement establishes City and County project responsibilities and cost
participation. The County is the lead agency for design, construction and construction
administration of the projects. The City's estimated cost is $50,000 and will be financed from the
Pavement Management Fund, and the Sanitary Sewer and Water Operating Funds.
Supporting Information
1. CITY OF LAKEVILLE - CONTRACT #DCA21378 (CP 5-57 70-24)_Final
Financial Impact: $50,000 Budgeted: Yes Source: Multiple Sources
Envision Lakeville Community Values: Good Value for Public Service
Report Completed by: Jon Nelson, Assistant City Engineer
Page 101 of 165
Dakota County Contract #DCA21378
JOINT POWERS AGREEMENT FOR MILLING, BITUMINOUS OVERLAY, DRAINAGE
IMPROVEMENTS, AND CITY UTILITY REPAIRS
BETWEEN
THE COUNTY OF DAKOTA
AND
THE CITY OF LAKEVILLE
FOR
DAKOTA COUNTY PROJECT NO. 5-57 & 70-24
CITY PROJECT NO. 24-10
SYNOPSIS: Dakota County Transportation Department and the City of Lakeville agree to
include the necessary storm sewer, sanitary sewer, and watermain repairs in the resurfacing
of County State Aid Highway (CSAH) 5 (Kenwood Trail) from CSAH 46 to CSAH 42, County
Project 5-57 and CSAH 70 (210th Street/Juniper Way) from Scott County line to approximately
850-feet east of CSAH 5/Kensington Blvd, County Project 70-24, in Lakeville, Dakota County.
Page 102 of 165
Dakota County Contract #DCA21378
Dakota County Projects 5-57 and 70-24; City Project 24-10
May 31, 2024
Page | 2
THIS JOINT POWERS AGREEMENT (“Agreement”), is made and entered into by and
between the County of Dakota ("County"), a political subdivision of the State of Minnesota,
and the City of Lakeville ("City"), a municipal corporation existing under the laws of the State
of Minnesota, hereafter collectively referred to as “Parties”, and individually as “Party”, and
witnesses the following:
WHEREAS, under Minnesota Statutes Sections 162.17, Subd. 1 and 471.59, Subd. 1, two
governmental units may enter into an agreement to cooperatively exercise any power
common to the contracting parties, and one of the participating governmental units may
exercise one of its powers on behalf of the other governmental units; and
WHEREAS, to provide a safe and efficient transportation system, the County and the City are
proceeding with Dakota County Project (DCP) 5-57 to resurface County State Aid Highway
(CSAH) 5 from CSAH 46 to CSAH 42; and
WHEREAS, the County and the City are also proceeding with DCP 70-24 to resurface CSAH
70 from the Scott County line to approximately 850-feet east of CSAH 5/Kensington Blvd., in
Lakeville, (DCP 5-57 and DCP 70-24 together termed the “Project”); and
WHEREAS, the City desires to repair storm sewer, sanitary sewer and watermain
infrastructure along these sections of CSAH 5 and CSAH 70 (the “City Work”); and
WHEREAS, to more efficiently deliver the Project, the County and the City mutually desire to
partner with one another in exercising their joint powers to include the City Work in the Project
and perform the City Work in conjunction therewith; and
WHEREAS, the County and City have included these respective improvements in their
Capital Improvement Programs and will jointly participate in the costs of said improvements
per the Cost Sharing Policies within the Dakota County 2040 Transportation Plan (July 2021)
and as further defined within this Agreement.
Page 103 of 165
Dakota County Contract #DCA21378
Dakota County Projects 5-57 and 70-24; City Project 24-10
May 31, 2024
Page | 3
NOW, THEREFORE, it is agreed the County and City will share Project responsibilities as
detailed in this Agreement and, in accordance with the County’s adopted Cost Sharing
Policies within the Dakota County 2040 Transportation Plan (July 2021), jointly participate in
Project costs as set forth herein. The above recitals are incorporated by reference and are
made a part hereof as if fully set forth below.
1. Project Administration. The County shall be the lead agency for design, construction,
construction administration, and maintenance of the Project. Subject to the
requirements below, the County and the City shall each retain final decision-making
authority within their respective jurisdictions.
2. County Highway Resurfacing. The County shall be solely responsible for the costs of
the milling and bituminous overlay of both CSAH 5 from CSAH 46 to CSAH 42 (DCP
5-57), and CSAH 70 from the Scott County line to approximately 850-feet east of
CSAH 5/Kensington Blvd (DCP 70-24), and trail pavement preservation associated
with the Project in the City.
3. Storm Sewer Utility Repairs. The County and City shall share all costs associated
with the repairs to storm sewer systems made as part of the Project. The County shall
pay for 80% of the storm sewer utility repair costs, and the City shall pay for 20% of
the storm sewer utility repair costs. The City shall be responsible for inspecting and
approving this work. Further, the County and City shall be responsible for the
maintenance of all such facilities after completion of the Project in accordance with
terms and conditions of the current adopted Maintenance Agreement for Storm Sewer
Systems (Dakota County Contract No. C0025412).
4. Sanitary Sewer and Watermain – City Utility Repairs. The City shall be solely
responsible for: a) all costs associated with utility repairs to sanitary sewer and
watermain systems made as part of the Project; b) inspecting and approving said utility
work; and c) maintaining all such facilities after the completion of the Project.
Page 104 of 165
Dakota County Contract #DCA21378
Dakota County Projects 5-57 and 70-24; City Project 24-10
May 31, 2024
Page | 4
5. Plans, Specifications and Award of Contract. The County shall prepare the complete
milling and paving plans, specifications, and contract documents for County Projects
5-57 and 70-24 consistent with State Aid design standards and the Dakota County
2040 Transportation Plan (July 2021). The City shall be responsible for inventorying
and identifying necessary storm sewer, sanitary sewer, and watermain system repairs,
and preparing plans and specifications to be incorporated into the County’s plans and
specifications. The utility repair plans shall be in accordance with City standards
unless the City and County mutually agree on the alternative specifications. The
County is the lead agency for bidding and award of the construction contract. The lead
agency may award the contract for construction to the lowest responsive and
responsible bidder in accordance with state law. If a bid is not awarded, this
Agreement shall terminate for the specific project that is not awarded, and all costs
incurred as of the date of termination shall be apportioned in accordance with the
terms of this Agreement. The contract construction shall be performed in accordance
with approved plans, specifications and special provisions which are made a part
hereof by reference with the same force and effect as though fully set forth herein.
6. Construction Standards. All construction, including traffic control, shall be
accomplished in accordance with applicable State Aid, County and City standards,
specifications, and policies to the satisfaction of the County and City. The County and
City reserves the right to inspect construction materials and methods as needed.
7. Cost Share. After application of all applicable cost sharing provisions of this
Agreement and the Dakota County 2040 Transportation Plan (July 2021) Appendix A
policies F.1 through F.19 and as defined in Section 2, 3 and 4 of this Agreement. Costs
will be based on actuals at the time of construction.
8. Project Cost Updates. The lead agency must provide updated cost estimates showing
the County and City shares of Project costs. Updated cost estimates will be provided
by the lead agency at the following times:
· prior to advertising a construction contract;
· after bid opening (prior to contract award);
Page 105 of 165
Dakota County Contract #DCA21378
Dakota County Projects 5-57 and 70-24; City Project 24-10
May 31, 2024
Page | 5
· during construction if total contract changes exceed $25,000;
· once per year following the construction season until the Project is complete.
Project cost estimate updates include actual and estimated costs for engineering,
right-of-way acquisition, utility relocation, construction, and administration.
The Parties acknowledge that Project cost estimates are subject to numerous
variables causing the estimates to be subject to change and the updates are provided
for informational purposes in good faith. Each agency is responsible for informing
their respective council or board regarding Project cost estimates.
9. Payment. The County shall administer the contract and act as the paying agent for all
payments to the Contractor. Payments to the Contractor will be made as Project work
progresses and when certified by the County Engineer. The County will invoice the
City for the City share of Project costs. Upon presentation of an itemized claim by one
agency to the other, the receiving agency shall reimburse the invoicing agency for its
share of the costs incurred under this Agreement upon receipt or within a maximum
of 35 days from the presentation of the claim. If any portion of an itemized claim is
questioned by the receiving agency, the remainder of the claim shall be promptly paid,
and accompanied by a written explanation of the amounts in question. Payment of any
outstanding amount will be made following good faith negotiation and documentation
of actual costs incurred in carrying out the work.
10. Change Orders and Supplemental Agreements. Any change orders or supplemental
agreements that affect any of the Project’s cost participation must be approved by the
authorized representative of each Party prior to execution of work. The City’s
appointed representative is Zach Johnson, City Engineer, and the County’s appointed
representative is Todd Howard, Assistant County Engineer, or their successors. Both
Parties shall endeavor to provide timely approval of change orders and supplemental
agreements so as not to delay construction operations.
Page 106 of 165
Dakota County Contract #DCA21378
Dakota County Projects 5-57 and 70-24; City Project 24-10
May 31, 2024
Page | 6
11. Amendments. Any amendments to this Agreement will be effective only after approval
by each governing body and execution of a written amendment document by duly
authorized officials of each body.
12. Effective Dates for Design and Construction of Project. This Agreement will be
effective upon execution by duly authorized officials of each governing body and shall
continue in effect until all work to be carried out in accordance with this Agreement
has been completed. Absent an amendment, however, in no event will this Agreement
continue in effect after December 31, 2025.
13. Final Acceptance. Final completion of the Project must be approved by both the
County and the City. The contractor shall provide a maintenance bond for the City
Work. The warranty period for materials and workmanship shall be two years from the
date of final acceptance by the City, as approved by the City Engineer. The County
shall include this requirement in the contract documents.
14. Pavement Maintenance. Upon acceptance of the Project, the City shall be responsible
for all pavement maintenance within City-owned right-of-way. The County shall be
responsible for all pavement maintenance within County-owned right-of-way unless
necessitated by a failure of a City utility system or installation of new City-owned
facilities.
15. Pavement Marking and Traffic Signing Maintenance. Pavement markings will be
installed as applicable for the operation of the highway and intersections along the
Project area as outlined in the plans. The City shall be responsible for all pavement
marking and sign maintenance within City right-of-way and the County shall be
responsible for all pavement marking and sign maintenance within the County right-
of-way unless necessitated by installation of new City facilities.
16. Drainage Area and Stormwater or Drainage Facilities Maintenance. Upon final
acceptance of the Project, maintenance of any drainage areas and any stormwater or
drainage facilities shall be provided in accordance with the current adopted
Maintenance Agreement for Storm Sewer Systems (Dakota County Contract No.
C0025412).
Page 107 of 165
Dakota County Contract #DCA21378
Dakota County Projects 5-57 and 70-24; City Project 24-10
May 31, 2024
Page | 7
17. Sidewalks and Trails. Upon final acceptance of the Project, maintenance of sidewalks
and trails within County right-of-way shall be provided in accordance with the Dakota
County 2040 Transportation Plan (July 2021). The County shall be responsible for the
costs of trail resurfacing or reconstruction in accordance with County policies included
in the Dakota County 2040 Transportation Plan (July 2021).
18. Subsequent Excavation. After completion of the Project, and after expiration of the
warranty period regarding repair, if excavation within the County right-of-way is
necessary to repair or install water, sanitary sewer, or other City utilities, the City shall
apply for a permit from the County and shall be responsible to restore the excavated
area and road surface to substantially the condition at the time of disturbance. If the
City employs its own contractor for the above-described water, sanitary sewer or other
utility repair or installation, the City shall hold the County harmless from any and all
liability incurred due to the repair or installation of said water, sanitary sewer or other
municipal utility including, but not limited to, the costs of repair as well as liability to
third parties injured or damaged as a result of the work. If the City fails to have the
highway properly restored, the County Engineer may have the work done and the City
shall pay for the work within 35 days following receipt of a written claim by the County.
19. Rules and Regulations. The County and the City shall abide by Minnesota Department
of Transportation standard specifications, rules, and contract administration
procedures unless amended by the contract specifications.
20. Indemnification. The County agrees to defend, indemnify, and hold harmless the City
against any and all claims, liability, loss, damage, or expense arising under the
provisions of this Agreement and caused by or resulting from negligent acts or
omissions of the County and/or those of County employees or agents. The City agrees
to defend, indemnify, and hold harmless the County against any and all claims, liability,
loss, damage, or expense arising under the provisions of this Agreement for which the
City is responsible, including future operation and maintenance of facilities owned by
the City and caused by or resulting from negligent acts or omissions of the City and/or
those of City employees or agents. All Parties to this Agreement recognize that liability
for any claims arising under this Agreement are subject to the provisions of the
Page 108 of 165
Dakota County Contract #DCA21378
Dakota County Projects 5-57 and 70-24; City Project 24-10
May 31, 2024
Page | 8
Minnesota Municipal Tort Claims Law; Minnesota Statutes, Chapter 466. In the event
of any claims or actions filed against either party, nothing in this Agreement shall be
construed to allow a claimant to obtain separate judgments or separate liability caps
from the individual parties. The County shall include the City as additional insured in
the contract documents.
21. Employees of Parties. Any and all persons engaged in the work to be performed by
the County shall not be considered employees of the City, for any purpose, including
Worker’s Compensation, and any and all claims that may or might arise out of said
employment context on behalf of said employees while so engaged. Any and all claims
made by any third party as a consequence of any act or omission on the part of the
County’s employees while so engaged on any of the work contemplated herein shall
not be the obligation or responsibility of the City. Any and all persons engaged in the
work to be performed by the City shall not be considered employees of the County for
any purpose, including Worker’s Compensation, and any and all claims that may or
might arise out of said employment context on behalf of said employee while so
engaged. Any and all claims made by any third party as a consequence of any act or
omissions of the part of the City’s employees while so engaged on any of the work
contemplated herein shall not be the obligation or responsibility of the County.
22. Audits. Pursuant to Minnesota Statutes Sec. 16C.05, Subd. 5, any books, records,
documents, and accounting procedures and practices of the County and the City
relevant to this Agreement are subject to examination by the County or the City and
either the Legislative Auditor or the State Auditor as appropriate. The County and the
City agree to maintain these records for a period of six years from the date of
performance of all services covered under this Agreement.
23. Integration and Continuing Effect. The entire and integrated agreement of the Parties
contained in this Agreement shall supersede all prior negotiations, representations or
agreements between the City and the County regarding the Project; whether written
or oral. All agreements for future maintenance or cost responsibilities shall survive
and continue in full force and effect in accordance with the Dakota County
Page 109 of 165
Dakota County Contract #DCA21378
Dakota County Projects 5-57 and 70-24; City Project 24-10
May 31, 2024
Page | 9
Transportation Plan after completion of the construction provided for in this
Agreement.
24. Authorized Representatives. The authorized representatives for the purpose of the
administration of this Agreement are:
COUNTY OF DAKOTA
Erin Laberee, Dakota County
Engineer (or successor)
14955 Galaxie Avenue
Apple Valley, MN 55124
Office: (952) 891-7100
Erin.Laberee@co.dakota.mn.us
CITY OF LAKEVILLE
Zach Johnson
City Engineer
20195 Holyoke Avenue
Lakeville, MN 55044
Office: (952) 985-4501
zjohnson@lakevillemn.gov
All notices or communications required or permitted by this Agreement shall be either hand
delivered or mailed by certified mail, return receipt requested, to the above addresses. Either
Party may change its address by written notice to the other Party. Mailed notice shall be
deemed complete two business days after the date of mailing.
[SIGNATURE PAGE TO FOLLOW]
Page 110 of 165
Dakota County Contract #DCA21378
Dakota County Projects 5-57 and 70-24; City Project 24-10
May 31, 2024
Page | 10
IN WITNESS THEREOF, the Parties have caused this Agreement to be executed by their
duly authorized officials.
CITY OF LAKEVILLE
RECOMMENDED FOR APPROVAL:
By
City Engineer Mayor
Date
(SEAL)
By
City Clerk
Date
Page 111 of 165
Dakota County Contract #DCA21378
Dakota County Projects 5-57 and 70-24; City Project 24-10
May 31, 2024
Page | 11
COUNTY OF DAKOTA
RECOMMENDED FOR APPROVAL:
__________________________ By __
County Engineer Physical Development Director
Date
APPROVED AS TO FORM:
Assistant County Attorney Date
COUNTY BOARD RESOLUTION KS-_____________
No. ______ Date ___________
Page 112 of 165
Date: 6/3/2024
Approval of the ALF Ambulance 2025 Budget
Proposed Action
Staff recommends adoption of the following motion: Move to approve the ALF Ambulance
2025 Budget.
Overview
The Joint Powers Agreement states “On or before July 1 of each year, the annual operating
budget for the following calendar year as recommended by the Board shall be submitted to each
member City Council for approval or disapproval.” The ALF Ambulance Board, at its May 23,
2024, meeting, recommended City Council approval of the attached budget.
Supporting Information
1. 2024-06-03 ALF Ambulance 2025 Budget
Financial Impact: $0.00 Budgeted: No Source: Township/City Payments, Interest
Envision Lakeville Community Values: Good Value for Public Services
Report Completed by: Julie Stahl, Finance Director
Page 113 of 165
ALF AMBULANCE 2025 BUDGET
Statement of Cash Flows
2023 2024 2024 2025
Actual Adopted Estimate Proposed
Additions
Townships / City 1,500$ 1,500$ 1,500$ 1,500$
Interest on investments 4,669 3,800 3,800 4,000
Market value adjustment 3,817 ‐ ‐ ‐
Total additions 9,986 5,300 5,300 5,500
Deductions
Expenses
Other 443 500 500 500
Total deductions 443 500 500 500
9,543 4,800 4,800 5,000
Distribution of cash
Apple Valley ‐ ‐ ‐ ‐
Lakeville ‐ ‐ ‐ ‐
Farmington ‐ ‐ ‐ ‐
Total distribution of cash ‐ ‐ ‐ ‐
Net changes in cash position 9,543 4,800 4,800 5,000
Cash balance, January 1202,188 211,414 211,731 216,531
Cash balance, December 31 211,731$ 216,214$ 216,531$ 221,531$
Statement of Cash Flows
Net changes in cash before
distributions
Page 114 of 165
Date: 6/3/2024
Preserve of Lakeville Third Addition Final Plat
Proposed Action
Staff recommends adoption of the following motion: Move to approve the development contract
for Preserve of Lakeville Third Addition.
Overview
The City Council approved the final plat of Preserve of Lakeville Third Addition of 20 single
family lots on May 20, 2024. The property is located northeast of Kenwood Trail (CSAH 50),
north of 190th Street, and south of 185th Street (CSAH 60). The developer has submitted the
signed development contract in accordance with the requirement of the final plat resolution
approved by the City Council.
Supporting Information
1. Development Contract
2. Location map
3. Final Plat Preserve of Lakeville Third Addition
Financial Impact: $0.00 Budgeted: No Source:
Envision Lakeville Community Values: A Home for All Ages and Stages of Life
Report Completed by: Frank Dempsey, Associate Planner
Page 115 of 165
1
230972v5 Preserve of Lakeville Third Addition
(reserved for recording information)
DEVELOPMENT CONTRACT
(Developer Installed Improvements)
PRESERVE OF LAKEVILLE THIRD ADDITION
CONTRACT dated ____________________, 2024, by and between the CITY OF LAKEVILLE, a
Minnesota municipal corporation (“City”), and PROGRESSIVE LLC, a Minnesota limited liability company,
(the “Developer”).
1. REQUEST FOR PLAT APPROVAL. The Developer has asked the City to approve a plat for
PRESERVE OF LAKEVILLE THIRD ADDITION (referred to in this Contract as the "plat"). The land is
situated in the County of Dakota, State of Minnesota, and is legally described as:
Outlot C, Preserve of Lakeville, Dakota County, Minnesota, according to the recorded plat
thereof.
2. CONDITIONS OF PLAT APPROVAL. The City hereby approves the plat on condition that
the Developer enter into this Contract, furnish the security required by it, and record the plat with the County
Recorder or Registrar of Titles within 180 days after the City Council approves the final plat.
3. RIGHT TO PROCEED. Within the plat or land to be platted, the Developer may not grade or
otherwise disturb the earth or remove trees, unless a grading permit has been approved by the City Engineer
Page 116 of 165
2
230972v5 Preserve of Lakeville Third Addition
following approval of a preliminary plat by the City Council, construct sewer lines, water lines, streets, utilities,
public or private improvements, or any buildings until all the following conditions have been satisfied: 1) this
agreement has been fully executed by both parties and filed with the City Clerk, 2) the necessary security
has been received by the City, 3) the necessary insurance for the Developer and its construction contractors
has been received by the City, and 4) the plat has been filed with the Dakota County Recorder or Registrar
of Titles’ office.
4. PHASED DEVELOPMENT. If the plat is a phase of a multi-phased preliminary plat, the City
may refuse to approve final plats of subsequent phases if the Developer has breached this Contract and the
breach has not been remedied. Development of subsequent phases may not proceed until Development
Contracts for such phases are approved by the City. Park dedication charges referred to in this Contract are
not being imposed on outlots, if any, in the plat that are designated in an approved preliminary plat for future
subdivision into lots and blocks. Such charges will be calculated and imposed when the outlots are final
platted into lots and blocks.
5. PRELIMINARY PLAT STATUS. If the plat is a phase of a multi-phased preliminary plat, the
preliminary plat approval for all phases not final platted shall lapse and be void unless final platted into lots
and blocks, not outlots, within two (2) years after preliminary plat approval.
6. CHANGES IN OFFICIAL CONTROLS. For two (2) years from the date of this Contract, no
amendments to the City’s Comprehensive Plan, except an amendment placing the plat in the current
metropolitan urban service area, or official controls shall apply to or affect the use, development density, lot
size, lot layout or dedications of the approved plat unless required by state or federal law or agreed to in
writing by the City and the Developer. Thereafter, notwithstanding anything in this Contract to the contrary,
to the full extent permitted by state law, the City may require compliance with any amendments to the City’s
Comprehensive Plan, official controls, platting or dedication requirements enacted after the date of this
Contract.
7. DEVELOPMENT PLANS. The plat shall be developed in accordance with the following
plans. The plans shall not be attached to this Contract. With the exception of Plans A, B, and C the plans
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may be prepared, subject to the City Engineer’s approval, after entering the Contract, but before
commencement of any work in the plat. The City Engineer may approve minor amendments to Plan B
without City Council approval. The erosion control plan may also be approved by the Dakota County Soil
and Water Conservation District. If the plans vary from the written terms of this Contract, the written terms
shall control. The plans are:
Plan A - Plat
Plan B - Final Grading, Drainage, and Erosion Control Plan
Plan C - Tree Preservation Plan
Plan D - Plans and Specifications for Public Improvements
Plan E - Street Lighting Plan
8. IMPROVEMENTS. The Developer shall install and pay for the following:
A. Sanitary Sewer System
B. Water System
C. Storm Sewer System
D. Streets
E. Concrete Curb and Gutter
F. Street Lights
G. Site Grading, Stormwater Treatment/Infiltration Basins, and Erosion Control
H. Underground Utilities
I. Setting of Iron Monuments
J. Surveying and Staking
K. Sidewalks and Trails
L. Retaining Walls
The improvements shall be installed in accordance with the City subdivision ordinance; City standard
specifications for utility and street construction; and any other ordinances including Section 11-16-7 of the
City Code concerning erosion and drainage and Section 4-1-4-2 prohibiting grading, construction activity,
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and the use of power equipment between the hours of 10 o’clock p.m. and 7 o’clock a.m. The Developer
shall submit plans and specifications which have been prepared by a competent registered professional
engineer to the City for approval by the City Engineer. The Developer shall instruct its engineer to provide
adequate field inspection personnel to assure an acceptable level of quality control to the extent that the
Developer’s engineer will be able to certify that the construction work meets the approved City standards as
a condition of City acceptance. In addition, the City may, at the City’s discretion and at the Developer’s
expense, have one or more City inspectors and a soil engineer inspect the work on a full or part-time basis.
The Developer, its contractors and subcontractors, shall follow all instructions received from the City’s
inspectors. The Developer’s engineer shall provide for on-site project management. The Developer’s
engineer is responsible for design changes and contract administration between the Developer and the
Developer’s contractor. The Developer or its engineer shall schedule a pre-construction meeting at a
mutually agreeable time at the City with all parties concerned, including the City staff, to review the program
for the construction work.
In accordance with Minnesota Statutes 505.021, the final placement of iron monuments for all lot
corners must be completed before the applicable security is released. The Developer’s surveyor shall also
submit a written notice to the City certifying that the monuments have been installed following site grading,
utility and street construction.
9. CONTRACTORS/SUBCONTRACTORS. City Council members, City employees, and City
Planning Commission members, and corporations, partnerships, and other entities in which such
individuals have greater than a 25% ownership interest or in which they are an officer or director may not
act as contractors or subcontractors for the public improvements identified in Paragraph 8 above.
10. PERMITS. The Developer shall obtain or require its contractors and subcontractors to
obtain all necessary permits, which may include:
A. Dakota County for County Road Access and Work in County Rights-of-Way
B. Minnesota Department of Health for Watermains
C. MPCA NPDES Permit for Construction Activity
D. MPCA for Sanitary Sewer and Hazardous Material Removal and Disposal
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E. DNR for Dewatering
F. City of Lakeville for Building Permits
G. MCES for Sanitary Sewer Connections
H. City of Lakeville for Retaining Walls
11. DEWATERING. Due to the variable nature of groundwater levels and stormwater flows, it
will be the Developer’s and the Developer’s contractors and subcontractors responsibility to satisfy
themselves with regard to the elevation of groundwater in the area and the level of effort needed to perform
dewatering and storm flow routing operations. All dewatering shall be in accordance with all applicable
county, state, and federal rules and regulations. DNR regulations regarding appropriations permits shall
also be strictly followed.
12. TIME OF PERFORMANCE. The Developer shall install all required public improvements by
November 30, 2024, with the exception of the final wear course of asphalt on streets. The final wear course
on streets shall be installed between August 15th and October 15th the first summer after the base layer of
asphalt has been in place one freeze thaw cycle. The Developer may, however, request an extension of
time from the City. If an extension is granted, it shall be conditioned upon updating the security posted by
the Developer to reflect cost increases and the extended completion date. Final wear course placement
outside of this time frame must have the written approval of the City Engineer.
13. LICENSE. The Developer hereby grants the City, its agents, employees, officers and
contractors a license to enter the plat to perform all work and inspections deemed appropriate by the City in
conjunction with plat development.
14. EROSION CONTROL. Prior to initiating site grading, the erosion control plan, Plan B, shall
be implemented by the Developer and inspected and approved by the City. The City may impose additional
erosion control requirements if they would be beneficial. All areas disturbed by the grading operations shall
be stabilized per the MPCA Stormwater Permit for Construction Activity. Seed shall be in accordance with
the City’s current seeding specification which may include temporary seed to provide ground cover as rapidly
as possible. All seeded areas shall be fertilized, mulched, and disc anchored as necessary for seed retention.
The parties recognize that time is of the essence in controlling erosion. If the Developer does not comply
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with the MPCA Stormwater Permit for Construction Activity or with the erosion control plan and schedule or
supplementary instructions received from the City, the City may take such action as it deems appropriate to
control erosion. The City will endeavor to notify the Developer in advance of any proposed action, but failure
of the City to do so will not affect the Developer’s and City’s rights or obligations hereunder. If the Developer
does not reimburse the City for any cost the City incurred for such work within ten (10) days, the City may
draw down the letter of credit to pay any costs. No development, utility or street construction will be allowed
and no building permits will be issued unless the plat is in full compliance with the approved erosion control
plan.
The Developer is responsible for obtaining a MPCA Construction Permit and updating the SWPPP,
including changes during construction, for the duration of the project. The permit requires that all erosion
and sediment BMPs be clearly outlined in the project SWPPP.
The Developer is responsible for the establishment of native vegetation around all stormwater
management basins, along creeks and wetlands within the buffer areas and any disturbed areas (including
outlots). Redundant silt fence is required along all wetlands and waterways that do not have an established
50-foot buffer. Additional erosion control measures may be required during construction as deemed
necessary by City staff. Any additional measures shall be installed and maintained by the Developer.
15. GRADING. The plat shall be graded in accordance with the approved grading development
and erosion control plan, Plan “B”. The plan shall conform to City of Lakeville specifications. Within thirty
(30) days after completion of the grading and before the City approves individual building permits (except
two (2) model home permits on lots acceptable to the Building Official), the Developer shall provide the City
with an “as constructed” grading plan certified by a registered land surveyor or engineer that all storm water
treatment/infiltration basins and swales, have been constructed on public easements or land owned by the
City. The “as constructed” plan shall include field verified elevations of the following: a) cross sections of
storm water treatment/infiltration basins; b) location and elevations along all swales, wetlands, wetland
mitigation areas if any, locations and dimensions of borrow areas/stockpiles, and installed “conservation
area” posts; and c) lot corner elevations and house pads, and all other items listed in City Code Section 10-
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3-5.NN. The City will withhold issuance of building permits until the approved certified grading plan is on file
with the City and all erosion control measures are in place as determined by the City Engineer. The
Developer certifies to the City that all lots with house footings placed on fill have been monitored and
constructed to meet or exceed FHA/HUD 79G specifications. The soils observation and testing report,
including referenced development phases and lot descriptions, shall be submitted to the Building Official for
review prior to the issuance of building permits.
Before a building permit is issued, a cash escrow of $1,000.00 per lot shall be furnished to the City
to guarantee compliance with the erosion control and grading requirements and the submittal of an as-built
certificate of survey. Prior to the release of the required individual lot grading and erosion control security
that is submitted with the building permit, an as-built certificate of survey for single family lots must be
submitted to verify that the final as-built grades and elevations of the specific lot and all building setbacks are
consistent with the approved grading plan for the development, and amendments thereto as approved by
the City Engineer, and that all required property monuments are in place. If the final grading, erosion control
and as-built survey is not timely completed, the City may enter the lot, perform the work, and apply the
cash escrow toward the cost. Upon satisfactory completion of the grading, erosion control and as-built
survey, the escrow funds, without interest, less any draw made by the City, shall be returned to the person
who deposited the funds with the City.
Preserve of Lakeville Third Addition contains more than one acre of site disturbance. A National
Pollution Discharge Elimination System General Stormwater Permit for construction activity is required
from the Minnesota Pollution Control Agency for areas exceeding one acre being disturbed by grading. A
copy of the Notice of Stormwater Permit Coverage must be submitted to the City upon receipt from the
MPCA.
16. CLEAN UP. The Developer shall clean dirt and debris from streets that has resulted from
construction work by the Developer, home builders, subcontractors, their agents or assigns. Prior to any
construction in the plat, the Developer shall identify in writing a responsible party and schedule for erosion
control, street cleaning, and street sweeping.
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17. OWNERSHIP OF IMPROVEMENTS. Upon completion of the work and construction
required by this Contract and final acceptance by the City, the improvements lying within public easements
shall become City property without further notice or action.
18. CITY ENGINEERING ADMINISTRATION, CONSTRUCTION OBSERVATION AND
AS-BUILT RECORD DRAWING PREPARATION.
The Developer shall pay a fee for in-house engineering administration. City engineering
administration will include monitoring of construction observation, consultation with Developer and its
engineer on status or problems regarding the project, coordination for final inspection and acceptance,
project monitoring during the warranty period, and processing of requests for reduction in security. Fees for
this service shall be three percent (3%) of construction costs identified in the Summary of Security
Requirements if using a letter of credit, assuming normal construction and project scheduling. The Developer
shall pay for construction observation and as-built record drawing preparation performed by the City’s in-
house engineering staff or consulting engineer. Construction observation shall include part or full time
inspection of proposed public utilities and street construction and will be billed on hourly rates estimated to
be five percent (5%) of the estimated construction cost. Construction as-built record drawing preparation
shall include field surveying, preparation of as-built record drawings and updating the City’s GIS database
and will be billed on hourly rates estimated to be one half of a percent (0.5%) of the estimated construction
cost.
19. STORM SEWER. Previous additions of The Preserve preliminary plat included the
construction of stormwater management basins to provide water quality treatment and rate control of the
stormwater runoff generated from Preserve of Lakeville Third Addition.
The Developer shall install public storm sewer systems within the subdivision to collect and convey
stormwater runoff generated from within the public right-of-way and lots to the public stormwater
management basins located within Outlot E, Preserve of Lakeville.
Draintile construction is required in areas of non-granular soils within Preserve of Lakeville Third
Addition for the street sub-cuts and lots. Any additional draintile construction, including perimeter draintile
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required for building footings, which is deemed necessary during construction shall be the Developer’s
responsibility to install and finance.
The Storm Sewer Charge has not been collected on the parent parcel and must be paid with the
Preserve of Lakeville Third Addition final plat, calculated as follows:
375,030.00 s.f. x $0.178/s.f. = $66,755.34
Net Area
Preserve of Lakeville Third Addition
2024 Unit Rate
(Single-Family)
Storm Sewer Charge
Preserve of Lakeville Third Addition
20. SANITARY SEWER. The Developer shall construct and extend public sanitary sewer
within the subdivision from an existing stub located within Ixonia Avenue, north of the 189th Street
intersection.
The Developer is responsible for providing the City an appropriately executed temporary
construction easement and/or right-of-entry from the property owner of 9940 185th Street (PID No. 22-
01800-81-012), and granting to the City a temporary utility easement over the sanitary sewer located north
of the plat boundary so that future sanitary sewer connections do not impact Ixonia Avenue.
The Developer is eligible for credit for sanitary sewer improvements extended beyond the plat
boundary. The City shall provide the Developer with a $4,200.00 credit applied to the cash requirements.
The Sanitary Sewer Availability Charge has not been collected on the parent parcel and shall be
paid by the Developer with the final plat. The fee will be based on the current rate in effect at the time of
final plat approval, calculated as follows:
20 units x $327.00 = $6,540.00
Total Units
Preserve of Lakeville Third Addition
2024 Unit Rate Sanitary Sewer Availability Charge
Preserve of Lakeville Third Addition
21. WATERMAIN. The Developer shall extend public watermain within the subdivision from an
existing stub located within Ixonia Avenue, north of the 189th Street intersection.
The Developer is responsible for providing the City an appropriately executed temporary
construction easement and/or right-of-entry from the property owner of 9940 185th Street (PID No. 22-
01800-81-012), and granting to the City a temporary utility easement over the watermain located north of
the plat boundary, so that future watermain connections do not impact Ixonia Avenue.
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The Developer is eligible for credit for watermain improvements extended beyond the plat
boundary. The City shall provide the Developer an $11,650.00 credit applied to the cash requirements.
22. CONSTRUCTION ACCESS. Construction traffic access and egress for grading, utility and
street construction shall be from a single construction entrance at 190th Street and Ixonia Avenue. Access
to the existing adjacent local roadways shall not be permitted for the development construction, unless
approved by the City Engineer.
23. SITE CONDITIONS. The Preserve of Lakeville Third Addition site is vacant and was initially
graded with previous additions of The Preserve preliminary plat.
24. IXONIA AVENUE IMPROVEMENTS. The Developer shall remove the temporary cul-de-
sac for the roadway extension and restore the temporary easement area with the final plat improvements.
The Developer shall install “Future Street” extension signs and barricades at the north end of Ixonia Avenue
until the roadway is extended north in the future.
The Developer shall grant to the City a temporary turnaround easement in a recordable form
approved by the City over the temporary cul-de-sac at the north terminus of Ixonia Avenue.
The Developer shall grant to the City a temporary utility easement in a recordable form approved
by the City over the sanitary sewer and watermain located north of the plat boundary (north of the Ixonia
Avenue terminus) so that future utility connections do not impact any existing public streets.
25. PARKS, TRAILS, AND SIDEWALKS. The Developer shall install five-foot-wide concrete
sidewalks, with pedestrian curb ramps along both sides of Ixonia Avenue.
The Park Dedication requirement has not been collected on the parent parcel and shall be satisfied
by the Developer through a cash contribution with the final plat, calculated as follows:
20 units x $5,774.00 = $115,480.00
Total Units
Preserve of Lakeville Third Addition
2024 Unit Rate Park Dedication Fee
Preserve of Lakeville Third Addition
26. TRAFFIC CONTROL SIGNS AND STREET LIGHT OPERATION COSTS. The Developer
shall pay a cash fee in the amount of $1,450.00 for traffic control signs which is due at the time of final plat
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approval. If the street signs are installed during frost conditions, the Developer shall pay an additional
$150.00 for each street sign location.
The Developer shall pay a cash fee for one-year of streetlight operating expenses at the time of
final plat approval, calculated as follows:
20 units x $40.48/unit = $809.60
Total Units
Preserve of Lakeville Third Addition
2024 Unit Rate Streetlight Operating Fee
Preserve of Lakeville Third Addition
27. ENVIRONMENTAL RESOURCES EXPENSES. The Developer shall pay a cash fee for
one-year of environmental resources management expenses at the time of final plat approval, calculated
as follows:
20 units x $59.16/unit = $1,183.20
Total Units
Preserve of Lakeville Third Addition
2024 Unit Rate Environmental Resources Management Fee
Preserve of Lakeville Third Addition
28. LANDSCAPING. Unless the lot already has two (2) trees on it, the Developer or lot purchaser
shall plant sufficient trees so that there are at least two (2) trees on every lot in the plat, one of which must
be planted in the front yard. Trees that are chosen by the Developer or property owner cannot cause a public
nuisance, such as cotton producing trees, or trees that may become a public hazard due to insect infestation
or weak bark. The minimum deciduous tree size shall be two and one-half (2½) inches caliper, balled and
burlapped. Evergreen trees must be at least eight feet (8’) tall. The trees may not be planted in the right-
of-way. The Developer or lot purchaser shall sod the front yard, boulevard, and side yards to the rear of
the structure on every lot. Weather permitting, the trees, sod, and seed shall be planted within sixty (60)
days after a home has received a certificate of occupancy. Before a building permit is issued, a cash
escrow of $1,000.00 per lot shall be furnished the City to guarantee compliance with the landscaping
requirements. If the landscaping is not completed in a timely manner, the City may enter the lot, perform
the work, and apply the cash escrow toward the cost. Upon satisfactory completion of the landscaping the
escrow funds, without interest, less any draw made by the City, shall be returned to the person who
deposited the funds with the City. All trees shall be warranted to be alive, of good quality, and disease
free for twelve (12) months after planting. Any replacements shall be warranted for twelve (12) months
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from the time of planting. The Developer or property owner is responsible for contacting the City when all
the landscaping has been installed to set up an inspection. Fifty percent (50%) of the security will be
released when all the landscaping has been installed and inspected by City staff and the remaining fifty
percent (50%) will be released one year after the landscaping inspection and any warranty work has been
completed.
All trees shall be warranted to be alive, of good quality, and disease free for twelve (12)
months after planting. Any replacements shall be warranted for twelve (12) months from the time of
planting. The Developer or property owner is responsible for contacting the City when all the landscaping
has been installed to set up an inspection.
29. TREE PRESERVATION. The Preserve of Lakeville Third Addition was initially graded with
previous additions of The Preserve preliminary plat. The plan is consistent with the approved preliminary
tree preservation plan. The Developer shall install measures to protect significant trees as identified in the
City’s Tree Preservation Ordinance. Any tree designated as “save” that is damaged or removed requires
replacement at a ratio of 2:1 per the City’s Subdivision Ordinance. The Developer will post security for
tree preservation for each lot containing a tree designated as “save”, calculated as follows:
Block 2: Lots 1, 2, 3 and 4; and Block 3: Lots 1-12 (16 total lots)
16 Lots/Outlots x $1,500 = $24,000
Total Units
Preserve of Lakeville Third Addition
2024 Unit Rate Tree Preservation Security
Preserve of Lakeville Third Addition
30. WETLAND. The wetland delineation and replacement plan were approved with Preserve
of Lakeville. There are no additional impacts associated with Preserve of Lakeville Third Addition. All
wetlands, wetland buffers, stormwater management basins and natural areas have been deeded to the
City as outlots with previous additions of The Preserve preliminary plat. The Developer shall install Natural
Area signs (14 locations) at locations approved by City staff along adjacent property lines (prior to
installation).
31. SPECIAL PROVISIONS. The following special provisions shall apply to plat development:
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A. Implementation of the recommendations listed in the April 26, 2024, Planning Report, and May
1, 2024, Engineering Report.
B. Prior to City Council approval of the final plat, the Developer shall furnish a boundary survey of
the proposed property to be platted with all property corner monumentation in place and marked
with lath and a flag. Any encroachments on or adjacent to the property shall be noted on the
survey. The Developer shall post a $2,000.00 security for the final placement of interior
subdivision iron monuments at property corners. The security was calculated as follows: 20
lots/outlots at $100.00 per lot/outlot. The security will be held by the City until the Developer's
land surveyor certifies that all irons have been set following site grading and utility and street
construction. In addition, the certificate of survey must also include a certification that all irons for
a specific lot have either been found or set prior to the issuance of a building permit for that lot.
C. The Developer shall pay a cash fee for the preparation of addressing, property data, and City
base map updating. This fee is $90.00 per lot/outlot for a total charge of $1,800.00.
D. The Developer shall be responsible for the cost of street light installation consistent with a street
lighting plan approved by the City. Before the City signs the final plat, the Developer shall post a
security for street light installation consistent with the approved plan. The estimated amount of
this security is $3,800.00 and consists of two (2) post-top street lights at $1,200.00, and one (1)
mast arm light at $1,400.00 each.
E. The Developer is required to submit the final plat in electronic format. The electronic format shall
be either AutoCAD.DWG file or a .DXF file. All construction record drawings (e.g., grading,
utilities, streets) shall be in electronic format in accordance with standard City specifications.
32. SUMMARY OF SECURITY REQUIREMENTS. To guarantee compliance with the terms of
this Contract, payment of real estate taxes including interest and penalties, payment of special assessments,
payment of the costs of all public improvements, and construction of all public improvements, the Developer
shall furnish the City with a cash escrow, or letter of credit, in the form attached hereto, from a bank
("security") for $1,069,513.31. The amount of the security was calculated as follows:
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CONSTRUCTION COSTS:
A. Sanitary Sewer $178,296.70
B. Watermain 151,729.50
C. Storm Sewer 145,716.70
D. Streets 425,289.50
E. Erosion Control and Restoration 29,562.50
CONSTRUCTION SUB-TOTAL $930,594.90
OTHER COSTS:
A. Developer’s Design (3.0%) $27,917.85
B. Developer’s Construction Survey (2.5%) 23,264.87
C. City Legal Expenses (Est. 0.5%) 4,652.97
D. City Construction Observation (Est. 5.0%) 46,529.75
E. City Record Drawings (0.5%) 4,652.97
F. Natural Area Signs (14 Locations) 2,100.00
G. Tree Preservation 24,000.00
H. Street Lights 3,800.00
I. Lot Corners/Iron Monuments 2,000.00
OTHER COSTS SUB-TOTAL $138,918.41
TOTAL SECURITIES: $1,069,513.31
This breakdown is for historical reference; it is not a restriction on the use of the security. The bank
shall be subject to the approval of the City Administrator. The City may draw down the security, on five (5)
business days written notice to the Developer, for any violation of the terms of this Contract or without notice
if the security is allowed to lapse prior to the end of the required term. If the required public improvements
are not completed at least thirty (30) days prior to the expiration of the security, the City may also draw it
down without notice. If the security is drawn down, the proceeds shall be used to cure the default. Upon
receipt of proof satisfactory to the City that work has been completed and financial obligations to the City
have been satisfied, with City approval the security may be reduced from time to time by ninety percent
(90%) of the financial obligations that have been satisfied. Ten percent (10%) of the amounts certified by
the Developer's engineer shall be retained as security until all improvements have been completed, all
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financial obligations to the City satisfied, the required "as constructed" plans have been received by the City,
a warranty security is provided, and the public improvements are accepted by the City Council. The City’s
standard specifications for utility and street construction outline procedures for security reductions.
33. SUMMARY OF CASH REQUIREMENTS. The following is a summary of the cash
requirements under this Contract which must be furnished to the City prior to the City Council signing the
final plat:
A. Park Dedication 115,480.00
B. Sanitary Sewer Availability Charge 6,540.00
C. Storm Sewer Charge 66,755.34
D. Traffic Control Signs 1,450.00
E. Street Light Operating Fee 809.60
F. Environmental Resources Expenses 1,183.20
G. City Base Map Updating 1,800.00
H. City Engineering Administration
(3% for letters of credit) 27,917.85
TOTAL CASH REQUIREMENTS $221,935.99
CREDITS TO CASH REQUIREMENTS
Sanitary Sewer Improvements (Sanitary Sewer Fund) $4,200.00
Watermain Improvements (Water Fund) 11,650.00
SUBTOTAL - CREDITS TO THE CASH REQUIREMENTS $15,850.00
TOTAL CASH REQUIREMENTS $206,085.99
34. WARRANTY. The Developer warrants all improvements required to be constructed by it
pursuant to this Contract against poor material and faulty workmanship. The warranty period for streets is
one year. The warranty period for underground utilities is two years and shall commence following
completion and acceptance by the City. The one year warranty period on streets shall commence after the
final wear course has been installed and accepted by the City. The Developer shall post maintenance bonds
in the amount of twenty-five percent (25%) of final certified construction costs to secure the warranties. The
City shall retain ten percent (10%) of the security posted by the Developer until the maintenance bonds are
furnished to the City or until the warranty period expires, whichever first occurs. The retainage may be used
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to pay for warranty work. The City’s standard specifications for utility and street construction identify the
procedures for final acceptance of streets and utilities.
35. RESPONSIBILITY FOR COSTS.
A. Except as otherwise specified herein, the Developer shall pay all costs incurred by it or the City
in conjunction with the development of the plat, including but not limited to Soil and Water
Conservation District charges, legal, planning, engineering and construction observation
inspection expenses incurred in connection with approval and acceptance of the plat, the
preparation of this Contract, review of construction plans and documents, and all costs and
expenses incurred by the City in monitoring and inspecting development of the plat.
B. The Developer shall hold the City and its officers, employees, and agents harmless from claims
made by itself and third parties for damages sustained or costs incurred resulting from plat
approval and development. The Developer shall indemnify the City and its officers, employees,
and agents for all costs, damages, or expenses which the City may pay or incur in consequence
of such claims, including attorneys' fees.
C. The Developer shall reimburse the City for costs incurred in the enforcement of this Contract,
including engineering and attorneys' fees.
D. The Developer shall pay, or cause to be paid when due, and in any event before any penalty is
attached, all special assessments referred to in this Contract. This is a personal obligation of the
Developer and shall continue in full force and effect even if the Developer sells one or more lots,
the entire plat, or any part of it.
E. The Developer shall pay in full all bills submitted to it by the City for obligations incurred under
this Contract within thirty (30) days after receipt. If the bills are not paid on time, the City may halt
plat development and construction until the bills are paid in full. Bills not paid within thirty (30)
days shall accrue interest at the rate of eighteen percent (18%) per year. Additionally, the
Developer shall pay in full all bills submitted to it by the City prior to any reductions in the security
for the development.
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230972v5 Preserve of Lakeville Third Addition
F. In addition to the charges and special assessments referred to herein, other charges and special
assessments may be imposed such as but not limited to City or MCES sewer availability charges
("SAC"), City water connection charges, City sewer connection charges, and building permit fees.
36. DEVELOPER’S DEFAULT. In the event of default by the Developer as to any of the work
to be performed by it hereunder, the City may, at its option, perform the work and the Developer shall promptly
reimburse the City for any expense incurred by the City, provided the Developer, except in an emergency as
determined by the City, is first given notice of the work in default, not less than forty-eight (48) hours in
advance. This Contract is a license for the City to act, and it shall not be necessary for the City to seek a
Court order for permission to enter the land. When the City does any such work, the City may, in addition to
its other remedies, assess the cost in whole or in part.
37. MISCELLANEOUS.
A. The Developer represents to the City that the plat complies with all city, county, metropolitan,
state, and federal laws and regulations, including but not limited to: subdivision ordinances,
zoning ordinances, and environmental regulations. If the City determines that the plat does not
comply, the City may, at its option, refuse to allow construction or development work in the plat
until the Developer does comply. Upon the City's demand, the Developer shall cease work until
there is compliance.
B. Third parties shall have no recourse against the City under this Contract.
C. Breach of the terms of this Contract by the Developer shall be grounds for denial of building
permits, including lots sold to third parties.
D. If any portion, section, subsection, sentence, clause, paragraph, or phrase of this Contract is for
any reason held invalid, such decision shall not affect the validity of the remaining portion of this
Contract.
E. Grading, curbing, and one lift of asphalt shall be installed on all public and private streets prior to
issuance of any building permits, except two (2) model homes on lots acceptable to the Building
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230972v5 Preserve of Lakeville Third Addition
Official. Approval of an administrative permit in compliance with Chapter 27 of the City’s zoning
ordinance is required prior to the construction of any model homes.
F. If building permits are issued prior to the acceptance of public improvements, the Developer
assumes all liability and costs resulting in delays in completion of public improvements and
damage to public improvements caused by the City, Developer, its contractors, subcontractors,
material men, employees, agents, or third parties. No sewer and water connections or
inspections may be conducted and no one may occupy a building for which a building permit is
issued on either a temporary or permanent basis until the streets needed for access have been
paved with a bituminous surface and the utilities are accepted by the City Engineer.
G. The action or inaction of the City shall not constitute a waiver or amendment to the provisions of
this Contract. To be binding, amendments or waivers shall be in writing, signed by the parties
and approved by written resolution of the City Council. The City's failure to promptly take legal
action to enforce this Contract shall not be a waiver or release.
H. This Contract shall run with the land and may be recorded against the title to the property. In the
event this Contract is recorded, upon request by Developer, the City covenants to provide a
recordable Certificate of Completion within a reasonable period of time following the request,
upon the completion of the work and responsibilities required herein, payment of all costs and
fees required and compliance with all terms of the Contract. A release of this Contract may be
provided in the same manner and subject to the same conditions as a Certificate of Completion
provided there are no outstanding or ongoing obligations of Developer under the terms of this
Contract. The Developer covenants with the City, its successors and assigns, that the Developer
is well seized in fee title of the property being final platted and/or has obtained consents to this
Contract, in the form attached hereto, from all parties who have an interest in the property; that
there are no unrecorded interests in the property being final platted; and that the Developer will
indemnify and hold the City harmless for any breach of the foregoing covenants.
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I. Insurance. Developer and Contractor shall provide a copy of the Development Contract to
their insurance professional for verification that the certificate of insurance is in
compliance with the requirements of the Development Contract. Prior to execution of the
final plat, Developer and its general contractor shall furnish to the City a certificate of insurance
showing proof of the required insurance required under this Paragraph. Developer and its
general contractor shall take out and maintain or cause to be taken out and maintained until six
(6) months after the City has accepted the public improvements, such insurance as shall protect
Developer and its general contractor and the City for work covered by the Contract including
workers’ compensation claims and property damage, bodily and personal injury which may
arise from operations under this Contract, whether such operations are by Developer and its
general contractor or anyone directly or indirectly employed by either of them. The minimum
amounts of insurance shall be as follows:
Commercial General Liability (or in combination with an umbrella policy)
$2,000,000 Each Occurrence
$2,000,000 Products/Completed Operations Aggregate
$2,000,000 Annual Aggregate
The following coverages shall be included:
Premises and Operations Bodily Injury and Property Damage
Personal and Advertising Injury
Blanket Contractual Liability
Products and Completed Operations Liability
Automobile Liability
$2,000,000 Combined Single Limit – Bodily Injury & Property Damage
Including Owned, Hired & Non-Owned Automobiles
Workers Compensation
Workers’ Compensation insurance in accordance with the statutory requirements of the
State of Minnesota, including Employer’s Liability with minimum limits are as follows:
• $500,000 – Bodily Injury by Disease per employee
• $500,000 – Bodily Injury by Disease aggregate
• $500,000 – Bodily Injury by Accident
The Developer’s and general contractor’s insurance must be “Primary and Non-Contributory”.
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All insurance policies (or riders) required by this Contract shall be (i) taken out by and
maintained with responsible insurance companies organized under the laws of one of the states
of the United States and qualified to do business in the State of Minnesota, (ii) shall name the
City, its employees and agents as additional insureds (CGL and umbrella only) by endorsement
which shall be filed with the City and (iii) shall identify the name of the plat. A copy of the
endorsement must be submitted with the certificate of insurance.
Developer’s and general contractor’s policies and Certificate of Insurance shall contain a
provision that coverage afforded under the policies shall not be cancelled without at least thirty
(30) days’ advanced written notice to the City, or ten (10) days’ notice for non-payment of
premium.
An Umbrella or Excess Liability insurance policy may be used to supplement Developer’s
or general contractor’s policy limits on a follow-form basis to satisfy the full policy limits required
by this Contract.
J. Indemnification. To the fullest extent permitted by law, Developer agrees to defend, indemnify
and hold harmless the City, and its employees, officials, and agents from and against all claims,
actions, damages, losses and expenses, including reasonable attorney fees, arising out of
Developer’s negligence or its performance or failure to perform its obligations under this
Contract. Developer’s indemnification obligation shall apply to Developer’s general contractor,
subcontractor(s), or anyone directly or indirectly employed or hired by Developer, or anyone for
whose acts Developer may be liable. Developer agrees this indemnity obligation shall survive
the completion or termination of this Contract.
K. Each right, power or remedy herein conferred upon the City is cumulative and in addition to every
other right, power or remedy, express or implied, now or hereafter arising, available to City, at law
or in equity, or under any other agreement, and each and every right, power and remedy herein
set forth or otherwise so existing may be exercised from time to time as often and in such order
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230972v5 Preserve of Lakeville Third Addition
as may be deemed expedient by the City and shall not be a waiver of the right to exercise at any
time thereafter any other right, power or remedy.
L. The Developer may not assign this Contract without the written permission of the City Council.
The Developer's obligation hereunder shall continue in full force and effect even if the Developer
sells one or more lots, the entire plat, or any part of it, until the City’s issuance of a Certificate of
Completion and Release.
M. Retaining walls that require a building permit shall be constructed in accordance with plans and
specifications prepared by a structural or geotechnical engineer licensed by the State of
Minnesota. Following construction, a certification signed by the design engineer shall be filed with
the Building Official evidencing that the retaining wall was constructed in accordance with the
approved plans and specifications. All retaining walls identified on the development plans and
by special conditions referred to in this Contract shall be constructed before any other building
permit is issued for a lot on which a retaining wall is required to be built.
N. Should the Developer convey any lot or lots in the Development to a third party, the City and the
owner of that lot or those lots may amend this Development Contract or other city approvals or
agreements for development or use of those lots without the approval or consent of the Developer
or other lot owners in the Development. Private agreements between the owners of lots within
the Development for shared service or access and related matters necessary for the efficient use
of the Development shall be the responsibility of the lot owners and shall not bind or restrict City
authority to approve applications from any lot owner in the Development.
38. NOTICES. Required notices to the Developer shall be in writing, and shall be either hand
delivered to the Developer, its employees or agents, or mailed to the Developer by certified mail at the
following address: 21025 Edmonton Avenue, Farmington, MN 55024. Notices to the City shall be in
writing and shall be either hand delivered to the City Administrator, or mailed to the City by certified mail
in care of the City Administrator at the following address: Lakeville City Hall, 20195 Holyoke Avenue,
Lakeville, Minnesota 55044.
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230972v5 Preserve of Lakeville Third Addition
CITY OF LAKEVILLE
BY: ___________________________________________
Luke M. Hellier, Mayor
(SEAL)
AND __________________________________________
Ann Orlofsky, City Clerk
STATE OF MINNESOTA )
)ss.
COUNTY OF DAKOTA )
The foregoing instrument was acknowledged before me this ________ day of ______________,
2024, by Luke M. Hellier and by Ann Orlofsky, the Mayor and City Clerk of the City of Lakeville, a Minnesota
municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council.
______________________________________________
NOTARY PUBLIC
Page 137 of 165
Page 138 of 165
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Page 140 of 165
EXHIBIT CPage 141 of 165
Date: 6/3/2024
Resolution Approving Charitable Gambling Lakeville Lions
Proposed Action
Staff recommends adoption of the following motion: Move to approve a resolution granting
approval to Lakeville Lions to conduct off-site gambling at the Lakeville Area Arts Center for
Pan-O-Prog.
Overview
The Lakeville Lions have applied to the State of Minnesota Gambling Control Board to conduct
pull-tabs at the Lakeville Area Arts Center, 20965 Holyoke Avenue, from July 11 to July 13,
2024. The application requires a resolution of approval by the City Council.
Lakeville Lions is a qualified organization that meets all city and state requirements for lawful
gambling.
Supporting Information
None
Financial Impact: $ Budgeted: No Source:
Envision Lakeville Community Values: A Sense of Community and Belonging
Report Completed by: Ann Orlofsky, City Clerk
Page 142 of 165
CITY OF LAKEVILLE
RESOLUTION NO._________
RESOLUTION APPROVING CHARITABLE GAMBLING LAKEVILLE LIONS
WHEREAS, the City of Lakeville received an application from the Lakeville Lions to conduct
off-site gambling at the Lakeville Area Arts Center for the Pan-O-Prog and
WHEREAS, the Lakeville Lions is a qualified organization.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lakeville
grants approval to the Lakeville Lions to conduct off-site gambling on July 11 - July 13, 2024, at
the Lakeville Area Arts Center, 20965 Holyoke Avenue, for Pan-O-Prog.
DATED this 3rd day of June 2024.
CITY OF LAKEVILLE
_________________________
Luke M Hellier, Mayor
_________________________
Ann Orlofsky, City Clerk
Page 143 of 165
Date: 6/3/2024
Public Hearing and Resolution for Welllhead Protection Plan
Proposed Action
Staff recommends adoption of the following motion: Move to approve adoption of the wellhead
protection plan
Overview
At the April 15, 2024 City Council meeting staff discussed the draft Wellhead protection plan.
Since the April 15th Council meeting no additional comments have been received.
Wellhead Protection Plans (WHPP) are required under the Federal Safe Drinking Water Act and
Minnesota Wellhead Protection Rules (Minnesota Rules 4720.5100-4720.5590). In Minnesota,
wellhead protection plans are prepared in two parts and the rules require that WHPPs be
amended at least every 10 years. Part 1 of a Wellhead Protection Plan includes the following:
• Identification of the portion of an aquifer from which a public water supply well captures
water within 10 years. The boundary of this area shown on a map is called the Wellhead
Protection Area (WHPA). If a system, such as Lakeville’s, has multiple water supply
wells, a WHPA is delineated for each well and the areas are combined to form a
composite WHPA.
• Delineation of an area defined by geographically identifiable boundaries that
encompasses a WHPA. This area is called the Drinking Water Supply Management Area
(DWSMA).
• Classification of well and aquifer vulnerability, which indicate the potential for a well or
aquifer to be impacted by contamination from the surface.
• Well vulnerability is classified based on well construction, geology penetrated by the
well, and water quality in the well.
• Aquifer vulnerability is classified based on geology present within the DWSMA, how
long it takes for water to move from the surface into the aquifer, and water quality in the
aquifer.
An open house for Part 1 of the Wellhead Protection plan was held on October 25, 2022 and the
plan completed in 2023.
Part 2 of the Wellhead Protection Plan has been drafted and includes the following:
Page 144 of 165
• A potential contaminant source inventory (PCSI) within the DWSMA.
• This inventory identifies potential contaminant source such as petroleum or chemical
storage tanks, known contaminant spill locations, known dump sites, waste or
wastewater disposal locations, hazardous waste generators, wells, and more.
• Land use issues, problems, or opportunities that may affect the quantity or quality of
water in the aquifer used by the public water supply wells.
• The City’s water emergency and conservation plan.
• A city’s existing conservation plans (e.g., outdoor water use restrictions in the summer)
are incorporated into the Wellhead Protection Plan.
• Management actions to address potential contaminant sources in the DWSMA that pose
a risk to the aquifer and the public water supply. The Wellhead Protection Plan also
includes an implementation schedule for the management actions.
The Wellhead Protection plan, Part 2 can be found on the City’s website, Wellhead
Protection. Staff is requesting a public hearing be held to obtain any additional comments and
approval of the wellhead protection plan is recommended.
Supporting Information
1. Resolution
Financial Impact: N/A Budgeted: Yes Source: N/A
Envision Lakeville Community Values: Safety Throughout the Community
Report Completed by: Paul Oehme, Public Works Director
Page 145 of 165
CITY OF LAKEVILLE
RESOLUTION NO. 24-
Resolution Approving the Wellhead Protection Plan
WHEREAS, Wellhead Protection Plans (WHPP) are required under the Federal Safe Drinking
Water Act and Minnesota Wellhead Protection Rules (Minnesota Rules 4720.5100-
4720.5590); and
WHEREAS, the Wellhead Protection Plan is designed to protect the groundwater aquifers
that supply the Lakeville municipal drinking water wells; and
WHEREAS, Wellhead protection is a way to prevent drinking water from becoming polluted
by identifying potential sources of contamination in the area which supplies water to a public
well and managing the identified potential sources of the contamination; and
WHEREAS, the goal of this plan is to help ensure that Lakeville continues to provide its
residents with a safe and abundant supply of clean drinking water for generations to come.;
and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lakeville, Minnesota
approves the Wellhead Protection Plan.
ADOPTED by the Lakeville City Council this 3rd day of June 2024
CITY OF LAKEVILLE
______________________________
Luke M. Hellier, Mayor
ATTEST:
_________________________________
Ann Orlofsky, City Clerk
Page 146 of 165
Date: 6/3/2024
Resolutions Adopting Assessments, Awarding Construction Contract and Authorizing
Funding; and Supplemental Agreements for Professional Services for
Ipava Avenue, Indiana Avenue and 175th Street Improvements
Proposed Action
Staff recommends adoption of the following motion: Move to approve 1) resolution adopting
assessments; 2) resolution awarding contract to OMG Midwest Inc.; 3) resolution authorizing
funding and 2024 budget amendments and transfers; and 4) supplemental agreements for
professional services for Ipava Avenue, Indiana Avenue, and 175th Street Improvements, City
Project 24-03.
Overview
The Ipava Avenue, Indiana Avenue and 175th Street Improvements project is partially funded
with property tax levies, of which a portion is financed through assessments to benefiting
property owners. Pursuant to the requirements of Minnesota Statues, Chapter 429 for local
improvements, two public hearings are required. The City Council held the first public hearing
(improvement hearing) on December 4, 2023. Notice of the second public hearing (assessment
hearing) was published and mailed to affected property owners. Staff will share a presentation
providing a summary of the Ipava Avenue, Indiana Avenue and 175th Street Improvements
project including project cost, description of the assessment area, amount to be assessed and
overview of the City's adopted Assessment Policy.
On Thursday, April 11, 2024, the City received four bids for City Project 24-03 ranging from a
low bid of $2,169,252.35 submitted by OMG Midwest to a high bid of $2,824,283.06. The
engineer's construction estimate was $2,675,747.55. The total estimated project cost is
$2,630,353; funding sources are named in the attached Project Financing.
Bolton & Menk and Braun Intertec supplemental agreements identify the scope of services and
estimated costs to provide construction services (construction staking, materials testing) to
deliver the project. The supplemental agreements are subject to the Master Services Agreements
dated September 20, 2021.
Supporting Information
1. Resolution Adopting Assessments
2. Final Assessment Roll
3. Resolution Awarding Construction Contract
4. Bid Summary
5. Resolution Authorizing Funding and 2024 Budget Amendments and Transfers
6. Project Financing
Page 147 of 165
7. Bolton & Menk Supplemental Agreement
8. Braun Intertec Supplemental Agreement
Financial Impact: $2,630,353 Budgeted: Yes Source: Multiple Sources
Envision Lakeville Community Values: Good Value for Public Service
Report Completed by: Alanna Sobottka, Civil Engineer
Page 148 of 165
CITY OF LAKEVILLE
RESOLUTION NO. 24-
Resolution Adopting Assessments for City Project 24-03
Ipava Avenue and Indiana Avenue Improvements
WHEREAS, pursuant to proper notice duly given as required by law, the City Council has met,
heard, and passed upon all objections to the proposed assessment for Ipava Avenue
Improvements (from Indiana Avenue to 185th Street) and Indiana Avenue Improvements (from
Ipava Avenue to Dodd Boulevard), City Project 24-03.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Lakeville, Minnesota:
1. Such proposed assessments in a total amount of $40,842.00, copies of which are
attached hereto and made a part hereof, are hereby accepted and shall constitute the special
assessment against the lands named therein, and each tract of land therein included in the
hereby found to be benefited by the proposed improvement in the amount of the assessment
levied against it.
2. Such assessments shall be considered payable in equal annual principal installments
over a period of ten (10) years for No. 221431, the first of the installments to be payable on or
before the first Monday in January 2025. The assessments shall bear interest at the rate of 3.00%
percent per annum from November 16, 2024. To the first installment shall be added interest on
the entire assessment from November 16, 2024 until December 31, 2025. To each subsequent
installment when due shall be added interest for one year on all unpaid installments.
3. The owner of any property may, prior to certification of the assessment to the county
auditor, pay the whole or portion of the assessment on such property. No interest will be
charged if the entire assessment is paid by November 15, 2024. No partial payments will be
accepted after November 15, 2024. Payments made between November 16, 2024 and December
15, 2024 will include daily interest accrued from November 16 to the date of the payment. The
first-year installment payments will be due with taxes payable 2025 and will include interest
accrued from November 16, 2024 – December 31, 2025. The property owner may at any time pay
the entire amount of the assessment remaining unpaid.
4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county
auditor to be extended on the property tax lists of the county. Such assessments shall be
collected and paid over in the same manner as other municipal taxes.
ADOPTED by the Lakeville City Council this 3rd day of June 2024.
______________________________
Luke M. Hellier, Mayor
Ann Orlofsky, City Clerk
Page 149 of 165
Project Name:Ipava Avenue and Indiana Avenue Improvements Date:5/1/2024
City Project No.24-03
Project Location:
BUSINESS NAME ASSESSMENT
CLASS
1 22-44425-01-010 Independent School District 194 17630 JUNIPER PATH STE A LAKEVILLE MN 55044 18610 IPAVA AVE Independent School District 194 F.F.1,239 32.96$ 40,842.00$
Final Assessment Roll
Ipava Avenue and Indiana Avenue Improvements
CALCULATED ASSESSMENT
Ipava Avenue from Indiana Avenue to 185th Street
Indiana Avenue from Ipava Avenue to Dodd Boulevard
STREET AND STORM SEWER ASSESSEMENT
MAP ID PID FEE OWNER FEE OWNER ADDRESS CITY/STATE/ZIP CODE PROPERTY
NUMBER PROPERTY STREET FRONT
FEET RATE
Page 150 of 165
CITY OF LAKEVILLE
RESOLUTION NO. 24-
Resolution Awarding Contract for
Ipava Avenue, Indiana Avenue and 175th Street Improvements
City Project 24-03
WHEREAS, the City of Lakeville received sealed bids on Thursday, April 11, 2024, at 10:30 a.m.
for Ipava Avenue, Indiana Avenue and 175th Street Improvements, City Project 24-03; and
WHEREAS, the lowest responsible bid was from OMG Midwest, Inc. dba Minnesota Paving &
Materials.
NOW, THEREFORE, BE IT RESOLVED that the City Council of Lakeville, Minnesota:
Hereby award the contract to the lowest responsible bidder that meets all the bid requirements,
OMG Midwest, Inc. dba Minnesota Paving & Materials, with a bid in the amount of
$2,169,252.35. The construction is proposed to be completed as specified in the contract
documents.
ADOPTED by the Lakeville City Council this 3rd day of June 2024.
______________________________
Luke M. Hellier, Mayor
Ann Orlofsky, City Clerk
Page 151 of 165
Base Bid
Avgerage Average
Item Description Estimated Unit Total Unit Total Unit Total Unit Total Unit Total Unit Total
# Quantity Units Price Price Price Price Price Price Price Price Price Price Price Price
1 MOBILIZATION 1 LUMP SUM $155,000.00 $155,000.00 $53,963.96 $53,963.96 $89,800.00 $89,800.00 $89,584.00 $89,584.00 $265,000.00 $265,000.00 $124,586.99 $124,586.99
2 CLEARING 25 TREE $350.00 $8,750.00 $501.47 $12,536.75 $199.50 $4,987.50 $190.00 $4,750.00 $526.00 $13,150.00 $354.24 $8,856.06
3 GRUBBING 25 TREE $150.00 $3,750.00 $250.73 $6,268.25 $157.50 $3,937.50 $150.00 $3,750.00 $263.00 $6,575.00 $205.31 $5,132.69
4 REMOVE SIGN 17 EACH $500.00 $8,500.00 $25.07 $426.19 $26.25 $446.25 $25.00 $425.00 $42.00 $714.00 $29.58 $502.86
5 SALVAGE SIGN 20 EACH $150.00 $3,000.00 $25.07 $501.40 $26.25 $525.00 $25.00 $500.00 $42.00 $840.00 $29.58 $591.60
6 REMOVE CURB & GUTTER 4593 LIN FT $8.00 $36,744.00 $12.89 $59,203.77 $9.26 $42,531.18 $9.16 $42,071.88 $11.00 $50,523.00 $10.58 $48,582.46
7 SAWING CONCRETE PAVEMENT (FULL DEPTH) 544 LIN FT $4.00 $2,176.00 $4.12 $2,241.28 $1.00 $544.00 $3.50 $1,904.00 $5.00 $2,720.00 $3.41 $1,852.32
8 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) 2016 LIN FT $3.00 $6,048.00 $3.07 $6,189.12 $1.00 $2,016.00 $2.50 $5,040.00 $2.00 $4,032.00 $2.14 $4,319.28
9 REMOVE CONCRETE MEDIAN 290 SQ YD $12.00 $3,480.00 $12.86 $3,729.40 $16.00 $4,640.00 $15.12 $4,384.80 $17.00 $4,930.00 $15.25 $4,421.05
10 REMOVE CONCRETE PAVEMENT 40 SQ YD $12.00 $480.00 $20.86 $834.40 $25.00 $1,000.00 $0.01 $0.40 $22.00 $880.00 $16.97 $678.70
11 REMOVE BITUMINOUS PAVEMENT 920 SQ YD $8.00 $7,360.00 $10.02 $9,218.40 $9.00 $8,280.00 $3.75 $3,450.00 $15.00 $13,800.00 $9.44 $8,687.10
12 EXCAVATION - COMMON 3340 CU YD $30.00 $100,200.00 $25.00 $83,500.00 $34.00 $113,560.00 $11.47 $38,309.80 $34.00 $113,560.00 $26.12 $87,232.45
13 EXCAVATION - SUBGRADE CORRECTION 916 CU YD $30.00 $27,480.00 $38.00 $34,808.00 $23.00 $21,068.00 $26.11 $23,916.76 $45.00 $41,220.00 $33.03 $30,253.19
14 RECLAIMED AGGREGATE BASE (SUBGRADE CORRECTION) 916 CU YD $10.00 $9,160.00 $30.00 $27,480.00 $18.00 $16,488.00 $8.54 $7,822.64 $23.00 $21,068.00 $19.89 $18,214.66
15 EXPLORATORY EXCAVATION 35 HOUR $430.00 $15,050.00 $389.27 $13,624.45 $225.00 $7,875.00 $253.37 $8,867.95 $391.00 $13,685.00 $314.66 $11,013.10
16 FINISH GRADING 26670 SQ YD $1.00 $26,670.00 $1.05 $28,003.50 $1.20 $32,004.00 $1.85 $49,339.50 $2.00 $53,340.00 $1.53 $40,671.75
17 COMMON LABORERS 75 HOUR $90.00 $6,750.00 $45.35 $3,401.25 $50.00 $3,750.00 $80.00 $6,000.00 $100.00 $7,500.00 $68.84 $5,162.81
18 STREET SWEEPER (WITH PICKUP BROOM) 75 HOUR $175.00 $13,125.00 $106.98 $8,023.50 $75.00 $5,625.00 $192.00 $14,400.00 $100.00 $7,500.00 $118.50 $8,887.13
19 WATER 300 MGAL $45.00 $13,500.00 $31.59 $9,477.00 $10.00 $3,000.00 $62.50 $18,750.00 $56.00 $16,800.00 $40.02 $12,006.75
20 FULL DEPTH RECLAMATION (12") 26670 SQ YD $4.50 $120,015.00 $1.30 $34,671.00 $2.10 $56,007.00 $1.66 $44,272.20 $2.00 $53,340.00 $1.77 $47,072.55
21 MILL BITUMINOUS SURFACE (2.0") 31560 SQ YD $2.00 $63,120.00 $1.52 $47,971.20 $1.40 $44,184.00 $2.18 $68,800.80 $3.00 $94,680.00 $2.03 $63,909.00
22 MILL BITUMINOUS SURFACE - SUBGRADE CORRECTION 3156 SQ YD $3.50 $11,046.00 $4.58 $14,454.48 $3.00 $9,468.00 $30.44 $96,068.64 $28.00 $88,368.00 $16.51 $52,089.78
23 MILL AND PATCH BITUMINOUS PAVEMENT 510 SQ YD $27.00 $13,770.00 $69.00 $35,190.00 $65.00 $33,150.00 $35.23 $17,967.30 $49.00 $24,990.00 $54.56 $27,824.33
24 BITUMINOUS MATERIAL FOR TACK COAT 30286 GAL $3.00 $90,858.00 $0.01 $302.86 $0.01 $302.86 $0.01 $302.86 $0.01 $302.86 $0.01 $302.86
25 TYPE SP 9.5 WEARING COURSE MIXTURE (3,C) 6430 TON $85.00 $546,550.00 $81.00 $520,830.00 $76.00 $488,680.00 $85.85 $552,015.50 $85.00 $546,550.00 $81.96 $527,018.88
26 TYPE SP 12.5 NON WEARING COURSE MIXTURE (3,C) 3690 TON $95.00 $350,550.00 $81.00 $298,890.00 $76.00 $280,440.00 $78.46 $289,517.40 $80.00 $295,200.00 $78.87 $291,011.85
27 IRRIGATION SYSTEM REPAIR 35 EACH $350.00 $12,250.00 $100.29 $3,510.15 $300.00 $10,500.00 $400.00 $14,000.00 $285.00 $9,975.00 $271.32 $9,496.29
28 4" CONCRETE MEDIAN 4970 SQ FT $10.00 $49,700.00 $6.08 $30,217.60 $7.00 $34,790.00 $8.20 $40,754.00 $8.00 $39,760.00 $7.32 $36,380.40
29 CONCRETE CURB AND GUTTER DESIGN B618 5290 LIN FT $36.00 $190,440.00 $36.44 $192,767.60 $33.00 $174,570.00 $37.13 $196,417.70 $36.00 $190,440.00 $35.64 $188,548.83
30 CONCRETE MEDIAN NOSE 2 EACH $1,500.00 $3,000.00 $2,279.19 $4,558.38 $760.00 $1,520.00 $500.00 $1,000.00 $2,640.00 $5,280.00 $1,544.80 $3,089.60
31 7" CONCRETE APRON 40 SQ FT $20.00 $800.00 $26.34 $1,053.60 $12.00 $480.00 $16.07 $642.80 $29.00 $1,160.00 $20.85 $834.10
32 TRAFFIC CONTROL 1 LUMP SUM $50,000.00 $50,000.00 $24,822.81 $24,822.81 $29,000.00 $29,000.00 $50,000.00 $50,000.00 $75,000.00 $75,000.00 $44,705.70 $44,705.70
33 INSTALL SIGN 20 EACH $750.00 $15,000.00 $200.59 $4,011.80 $210.00 $4,200.00 $210.00 $4,200.00 $237.00 $4,740.00 $214.40 $4,287.95
34 RIGID PVC LOOP DETECTOR 6' X 6' 11 EACH $1,250.00 $13,750.00 $1,394.09 $15,334.99 $1,350.00 $14,850.00 $1,390.00 $15,290.00 $1,460.00 $16,060.00 $1,398.52 $15,383.75
35 EROSION CONTROL SUPERVISOR 1 LUMP SUM $5,000.00 $5,000.00 $6,720.01 $6,720.01 $1,500.00 $1,500.00 $500.00 $500.00 $1,500.00 $1,500.00 $2,555.00 $2,555.00
36 STORM DRAIN INLET PROTECTION 114 EACH $150.00 $17,100.00 $201.33 $22,951.62 $216.00 $24,624.00 $150.00 $17,100.00 $0.01 $1.14 $141.84 $16,169.19
37 SEDIMENT CONTROL LOG TYPE STRAW 2400 LIN FT $4.00 $9,600.00 $3.04 $7,296.00 $4.50 $10,800.00 $2.95 $7,080.00 $3.00 $7,200.00 $3.37 $8,094.00
38 SILT FENCE TYPE MS 5214 LIN FT $3.00 $15,642.00 $2.53 $13,191.42 $3.70 $19,291.80 $2.60 $13,556.40 $2.00 $10,428.00 $2.71 $14,116.91
39 COMMON TOPSOIL BORROW 780 CU YD $45.00 $35,100.00 $49.77 $38,820.60 $52.00 $40,560.00 $71.46 $55,738.80 $55.00 $42,900.00 $57.06 $44,504.85
40 FERTILIZER TYPE 3 40 POUND $1.00 $40.00 $2.03 $81.20 $2.81 $112.40 $2.25 $90.00 $2.10 $84.00 $2.30 $91.90
41 SEED MIX TYPE 1 SPECIAL 380 POUND $10.00 $3,800.00 $6.18 $2,348.40 $6.75 $2,565.00 $5.70 $2,166.00 $6.20 $2,356.00 $6.21 $2,358.85
42 HYDRAULIC BONDED FIBER MATRIX 3290 POUND $1.00 $3,290.00 $1.91 $6,283.90 $7.50 $24,675.00 $1.30 $4,277.00 $2.00 $6,580.00 $3.18 $10,453.98
43 RAPID STABILIZATION METHOD 3 4 MGAL $750.00 $3,000.00 $800.25 $3,201.00 $1.38 $5.52 $625.00 $2,500.00 $832.00 $3,328.00 $564.66 $2,258.63
44 12" SOLID LINE - LATEX 21 LIN FT $3.00 $63.00 $2.51 $52.71 $2.62 $55.02 $2.70 $56.70 $2.60 $54.60 $2.61 $54.76
45 24" SOLID LINE - LATEX 169 LIN FT $4.00 $676.00 $3.76 $635.44 $3.94 $665.86 $3.20 $540.80 $3.80 $642.20 $3.68 $621.08
46 4" BROKEN LINE - LATEX 3702 LIN FT $0.15 $555.30 $0.25 $925.50 $0.26 $962.52 $0.25 $925.50 $0.27 $999.54 $0.26 $953.27
47 4" DOUBLE SOLID LINE - LATEX 4393 LIN FT $0.65 $2,855.45 $0.50 $2,196.50 $0.52 $2,284.36 $0.50 $2,196.50 $0.52 $2,284.36 $0.51 $2,240.43
48 4" SOLID LINE - LATEX 7538 LIN FT $0.35 $2,638.30 $0.25 $1,884.50 $0.26 $1,959.88 $0.25 $1,884.50 $0.27 $2,035.26 $0.26 $1,941.04
49 6" SOLID LINE - LATEX 98 LIN FT $1.00 $98.00 $1.00 $98.00 $1.05 $102.90 $0.30 $29.40 $1.10 $107.80 $0.86 $84.53
50 CROSSWALK BLOCKS - LATEX 2119 SQ FT $2.50 $5,297.50 $2.01 $4,259.19 $2.10 $4,449.90 $2.20 $4,661.80 $2.10 $4,449.90 $2.10 $4,455.20
51 PAVEMENT MESSAGE - LATEX 604 SQ FT $3.75 $2,265.00 $3.51 $2,120.04 $3.67 $2,216.68 $3.70 $2,234.80 $3.60 $2,174.40 $3.62 $2,186.48
52 REMOVE CASTING (STORM) 17 EACH $165.00 $2,805.00 $250.18 $4,253.06 $100.00 $1,700.00 $250.00 $4,250.00 $165.00 $2,805.00 $191.30 $3,252.02
53 REMOVE DRAINAGE STRUCTURE 10 EACH $820.00 $8,200.00 $379.89 $3,798.90 $1,600.00 $16,000.00 $400.00 $4,000.00 $452.00 $4,520.00 $707.97 $7,079.73
54 REMOVE TRASH GUARD 3 EACH $500.00 $1,500.00 $140.34 $421.02 $575.00 $1,725.00 $75.00 $225.00 $291.00 $873.00 $270.34 $811.01
55 REMOVE DRAINAGE STRUCTURE TOP SLAB 5 EACH $1,500.00 $7,500.00 $325.27 $1,626.35 $830.00 $4,150.00 $300.00 $1,500.00 $259.00 $1,295.00 $428.57 $2,142.84
56 SALVAGE DRAINAGE STRUCTURE TOP SLAB 2 EACH $1,000.00 $2,000.00 $325.27 $650.54 $770.00 $1,540.00 $300.00 $600.00 $223.00 $446.00 $404.57 $809.14
57 REMOVE SEWER PIPE (STORM) 175 LIN FT $24.00 $4,200.00 $27.80 $4,865.00 $14.50 $2,537.50 $12.00 $2,100.00 $9.00 $1,575.00 $15.83 $2,769.38
Apparent Low Bid Apparent 2nd Low Apparent 3rd Low
24-03 Ipava, Indiana, and 175th St Rehabilitation Project
Bid Tabulation and Comparison
Engineer's Estimate Northwest Asphalt Bituminous RoadwaysOMG Midwest McNamara Contracting
Prepared by Sobottka, Alanna 4/11/2024 Page 1
Page 152 of 165
58 12" RC PIPE SEWER CLASS V 56 LIN FT $90.00 $5,040.00 $75.07 $4,203.92 $72.00 $4,032.00 $67.00 $3,752.00 $90.00 $5,040.00 $76.02 $4,256.98
59 15" RC PIPE SEWER CLASS III 18 LIN FT $85.00 $1,530.00 $160.00 $2,880.00 $81.00 $1,458.00 $84.00 $1,512.00 $98.00 $1,764.00 $105.75 $1,903.50
60 18" RC PIPE SEWER CLASS III 76 LIN FT $90.00 $6,840.00 $94.72 $7,198.72 $82.00 $6,232.00 $77.00 $5,852.00 $105.00 $7,980.00 $89.68 $6,815.68
61 27" RC PIPE SEWER CLASS III 24 LIN FT $250.00 $6,000.00 $158.29 $3,798.96 $115.00 $2,760.00 $123.00 $2,952.00 $167.00 $4,008.00 $140.82 $3,379.74
62 CLEAN PIPE SEWER 654 LIN FT $2.00 $1,308.00 $12.12 $7,926.48 $11.50 $7,521.00 $10.00 $6,540.00 $23.00 $15,042.00 $14.16 $9,257.37
63 CONNECT TO EXISTING STORM SEWER 18 EACH $1,260.00 $22,680.00 $684.77 $12,325.86 $900.00 $16,200.00 $1,000.00 $18,000.00 $1,095.00 $19,710.00 $919.94 $16,558.97
64 CONNECT TO EXISTING DRAINAGE STRUCTURE 1 EACH $2,500.00 $2,500.00 $2,216.01 $2,216.01 $1,450.00 $1,450.00 $1,500.00 $1,500.00 $1,500.00 $1,500.00 $1,666.50 $1,666.50
65 ADJUST FRAME & RING CASTING (STORM) 64 EACH $485.00 $31,040.00 $327.26 $20,944.64 $300.00 $19,200.00 $495.00 $31,680.00 $920.00 $58,880.00 $510.57 $32,676.16
66 CASTING ASSEMBLY (STORM) 22 EACH $1,000.00 $22,000.00 $867.54 $19,085.88 $950.00 $20,900.00 $942.00 $20,724.00 $1,220.00 $26,840.00 $994.89 $21,887.47
67 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPEC 1 (2'X3') 3 EACH $3,500.00 $10,500.00 $2,988.73 $8,966.19 $4,250.00 $12,750.00 $2,078.00 $6,234.00 $3,400.00 $10,200.00 $3,179.18 $9,537.55
68 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020 1 EACH $9,500.00 $9,500.00 $5,158.75 $5,158.75 $8,900.00 $8,900.00 $6,231.00 $6,231.00 $6,585.00 $6,585.00 $6,718.69 $6,718.69
69 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4022 5 EACH $3,000.00 $15,000.00 $5,158.75 $25,793.75 $5,700.00 $28,500.00 $3,735.00 $18,675.00 $6,585.00 $32,925.00 $5,294.69 $26,473.44
70 CONSTRUCT DRAINAGE STRUCTURE DESIGN 60-4022 1 EACH $6,000.00 $6,000.00 $6,840.30 $6,840.30 $7,200.00 $7,200.00 $5,746.00 $5,746.00 $11,230.00 $11,230.00 $7,754.08 $7,754.08
71 RECONSTRUCT DRAINAGE STRUCTURE 3 EACH $2,500.00 $7,500.00 $779.27 $2,337.81 $1,500.00 $4,500.00 $1,350.00 $4,050.00 $2,280.00 $6,840.00 $1,477.32 $4,431.95
72 INSTALL DRAINAGE STRUCTURE TOP SLAB 2 EACH $1,000.00 $2,000.00 $922.95 $1,845.90 $415.00 $830.00 $750.00 $1,500.00 $908.00 $1,816.00 $748.99 $1,497.98
73 4' DIA. TOP SLAB W/ 2'X3' OPENING 4 EACH $2,000.00 $8,000.00 $922.95 $3,691.80 $940.00 $3,760.00 $1,095.00 $4,380.00 $1,590.00 $6,360.00 $1,136.99 $4,547.95
74 4' DIA. TOP SLAB W/ 27" DIA. OPENING 1 EACH $2,500.00 $2,500.00 $922.95 $922.95 $3,850.00 $3,850.00 $1,095.00 $1,095.00 $1,590.00 $1,590.00 $1,864.49 $1,864.49
75 FILL SUMP DRAINAGE STRUCTURE 2 EACH $600.00 $1,200.00 $893.05 $1,786.10 $1,250.00 $2,500.00 $850.00 $1,700.00 $1,765.00 $3,530.00 $1,189.51 $2,379.03
76 GROUT REPAIR - ADJUSTMENT RINGS 3 EACH $300.00 $900.00 $422.67 $1,268.01 $275.00 $825.00 $400.00 $1,200.00 $800.00 $2,400.00 $474.42 $1,423.25
77 GROUT REPAIR - STRUCTURE INTERIOR 48 EACH $1,000.00 $48,000.00 $389.63 $18,702.24 $575.00 $27,600.00 $500.00 $24,000.00 $593.00 $28,464.00 $514.41 $24,691.56
78 REMOVE VALVE BOX 3 EACH $350.00 $1,050.00 $342.38 $1,027.14 $770.00 $2,310.00 $200.00 $600.00 $417.00 $1,251.00 $432.35 $1,297.04
79 REMOVE GATE VALVE & BOX 1 EACH $500.00 $500.00 $684.77 $684.77 $770.00 $770.00 $375.00 $375.00 $555.00 $555.00 $596.19 $596.19
80 REMOVE WATERMAIN 20 LIN FT $15.00 $300.00 $34.24 $684.80 $30.00 $600.00 $25.00 $500.00 $8.50 $170.00 $24.44 $488.70
81 6" DUCTILE IRON WATERMAIN 20 LIN FT $100.00 $2,000.00 $172.56 $3,451.20 $70.00 $1,400.00 $69.00 $1,380.00 $103.00 $2,060.00 $103.64 $2,072.80
82 VALVE BOX 3 EACH $1,700.00 $5,100.00 $114.45 $343.35 $1,150.00 $3,450.00 $2,720.00 $8,160.00 $1,535.00 $4,605.00 $1,379.86 $4,139.59
83 6" GATE VALVE & BOX 1 EACH $3,250.00 $3,250.00 $3,929.32 $3,929.32 $6,200.00 $6,200.00 $4,820.00 $4,820.00 $3,700.00 $3,700.00 $4,662.33 $4,662.33
84 ADJUST VALVE BOX 15 EACH $500.00 $7,500.00 $434.18 $6,512.70 $785.00 $11,775.00 $572.00 $8,580.00 $354.00 $5,310.00 $536.30 $8,044.43
85 BOLT & VALVE BOX REPLACEMENT 15 EACH $5,000.00 $75,000.00 $1,563.77 $23,456.55 $4,100.00 $61,500.00 $3,360.00 $50,400.00 $4,535.00 $68,025.00 $3,389.69 $50,845.39
86 CONNECT TO EXISTING WATERMAIN 4 EACH $1,500.00 $6,000.00 $813.16 $3,252.64 $1,250.00 $5,000.00 $1,250.00 $5,000.00 $2,055.00 $8,220.00 $1,342.04 $5,368.16
87 WATERMAIN FITTINGS 200 POUND $12.00 $2,400.00 $8.39 $1,678.00 $14.00 $2,800.00 $14.50 $2,900.00 $26.00 $5,200.00 $15.72 $3,144.50
88 ADJUST FRAME & RING CASTING 13 EACH $750.00 $9,750.00 $863.25 $11,222.25 $225.00 $2,925.00 $800.00 $10,400.00 $884.00 $11,492.00 $693.06 $9,009.81
89 INSTALL CHIMNEY SEAL 13 EACH $500.00 $6,500.00 $173.51 $2,255.63 $250.00 $3,250.00 $190.00 $2,470.00 $764.00 $9,932.00 $344.38 $4,476.91
90 REMOVE CONCRETE WALK 3950 SQ FT $2.00 $7,900.00 $2.31 $9,124.50 $1.90 $7,505.00 $2.54 $10,033.00 $4.00 $15,800.00 $2.69 $10,615.63
91 REMOVE BITUMINOUS WALK 3540 SQ FT $2.00 $7,080.00 $2.32 $8,212.80 $0.95 $3,363.00 $1.27 $4,495.80 $6.00 $21,240.00 $2.64 $9,327.90
92 EXCAVATION - COMMON 490 CU YD $30.00 $14,700.00 $30.81 $15,096.90 $20.00 $9,800.00 $39.00 $19,110.00 $45.00 $22,050.00 $33.70 $16,514.23
93 EXCAVATION - SUBGRADE CORRECTION 96 CU YD $33.00 $3,168.00 $43.67 $4,192.32 $42.00 $4,032.00 $39.00 $3,744.00 $51.00 $4,896.00 $43.92 $4,216.08
94 RECLAIMED AGGREGATE BASE (SUBGRADE CORRECTION) 83 CU YD $24.00 $1,992.00 $41.69 $3,460.27 $33.00 $2,739.00 $14.95 $1,240.85 $56.00 $4,648.00 $36.41 $3,022.03
95 AGGREGATE BASE CLASS 5 96 CU YD $32.00 $3,072.00 $98.69 $9,474.24 $80.00 $7,680.00 $54.86 $5,266.56 $52.00 $4,992.00 $71.39 $6,853.20
96 FULL DEPTH RECLAMATION (8") 2460 SQ YD $4.50 $11,070.00 $2.89 $7,109.40 $4.00 $9,840.00 $3.95 $9,717.00 $2.00 $4,920.00 $3.21 $7,896.60
97 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) 3.0" THICK 490 TON $85.00 $41,650.00 $110.13 $53,963.70 $87.00 $42,630.00 $98.40 $48,216.00 $89.00 $43,610.00 $96.13 $47,104.93
98 4" CONCRETE WALK 1890 SQ FT $8.00 $15,120.00 $8.10 $15,309.00 $7.60 $14,364.00 $7.73 $14,609.70 $10.00 $18,900.00 $8.36 $15,795.68
99 6" CONCRETE WALK 4390 SQ FT $15.00 $65,850.00 $14.18 $62,250.20 $18.00 $79,020.00 $15.86 $69,625.40 $16.00 $70,240.00 $16.01 $70,283.90
100 ADA COMPLIANCE SUPERVISOR 1 LUMP SUM $5,000.00 $5,000.00 $1.01 $1.01 $250.00 $250.00 $1,500.00 $1,500.00 $1.00 $1.00 $438.00 $438.00
101 TRUNCATED DOMES 500 SQ FT $66.00 $33,000.00 $68.88 $34,440.00 $50.00 $25,000.00 $63.00 $31,500.00 $72.00 $36,000.00 $63.47 $31,735.00
102 ROOT BARRIER 1340 LINFT $19.00 $25,460.00 $7.11 $9,527.40 $12.50 $16,750.00 $15.00 $20,100.00 $16.00 $21,440.00 $12.65 $16,954.35
TOTALS BASE BID $2,675,747.55 $2,169,252.35 $2,214,623.63 $2,344,795.44 $2,824,283.06 $2,388,238.62
Prepared by Sobottka, Alanna 4/11/2024 Page 2
Page 153 of 165
CITY OF LAKEVILLE
RESOLUTION NO. 24-
Resolution Authorizing Funding and 2024 Budget Amendments and Transfers for
Ipava Avenue, Indiana Avenue and 175th Street Improvements
City Project 24-03
WHEREAS, the Ipava Avenue, Indiana Avenue and 175th Street Improvements, City Project 24-
03, is programed in the adopted Lakeville 5-year Capital Improvement Plan (2024-2028).
NOW, THEREFORE, BE IT RESOLVED by the City Council of Lakeville, Minnesota:
The estimated project cost is $2,630,353 and anticipated funding sources are listed below. City
staff is hereby authorized to amend the 2024 budgets (if needed as the project is completed) and
make the appropriate transfers between funds with respect to the project funding sources up to
10% above the estimated costs. Funding transfers may include loans between funds to cover
engineering and other costs incurred on the project in advance of receiving other funding.
ADOPTED by the Lakeville City Council this 3rd day of June 2024.
______________________________
Luke M. Hellier, Mayor
Ann Orlofsky, City Clerk
Page 154 of 165
Supporting Information
•Project Costs: Total
•Project Costs: By Type
Street and storm sewer improvements will be financed with debt issuance/bonds; principal and
interest payments will be repaid with property tax levies beginning in 2025. Watermain
rehabilitation will be funded by the Water Operating Fund and sanitary sewer rehabilitation
will be funded by the Sanitary Sewer Operating Fund. Trail improvements and pedestrian
crossing enhancements at intersections will be funded by the Park Dedication Fund.
•Assessments: Terms and Conditions
o Interest rate: 3.00%
o Term: 10 years (Determined by actual assessment amount per City Policy)
o First payment due with taxes payable 2025
Cost Type Am ount
Constr uction Contr act (OM G M idwest )2,169,252$
Engineer ing (D esign/I nspect ion/Administ r at ion)281,536
Bonding 69,450
Cont ingency (5% of cont r act )96,900
Ot her cost s 13,214
2,630,353$
Fundi ng Sour ce Am ount
Cit y of Lakeville (Pr oper t y t axes)2,247,304$
Special Assessment s 40,842
W at er Oper ating Fund 53,714
Sanit ar y Sewer Oper at ing Fund 15,829
Par k Dedicat ion Fund 272,663
2,630,353$
Page 155 of 165
1224 Nicollet Avenue
Burnsville, MN 55337
Phone: (952) 890-0509
Bolton-Menk.com
April 24th, 2024
Zach Johnson, PE
City Engineer
20195 Holyoke Avenue
Lakeville, MN 55044
RE: Indiana Avenue, Ipava Avenue, and 175th Street W Rehabilitation
Construction Engineering, Construction Staking, and As-Built Surveying
City Project No.: 24-03
BMI Project No.: 0N1.131929
Mr. Johnson,
Thank you for the opportunity to submit this proposal to complete construction engineering, construction
staking, and as-built surveying services for the Ipava Avenue, Indiana Avenue, and 175th Street W
Rehabilitation Project, City Project No. 24-03.
Project Understanding
We worked closely with City staff to perform preliminary and final design on this project and have a strong
understanding of the project scope and construction services needs. The project areas generally include
the following components:
· Bituminous Milling
· Bituminous Street Reclamation
· Bituminous Trail Reclamation
· Spot Utility Repairs
· Spot Curb and Gutter Replacement
· Pedestrian Ramp Upgrades
· Intersection Improvements
· Bituminous Paving
It is our understanding that the City of Lakeville will contract directly with a geotechnical firm to provide
construction materials testing.
Design Modifications
Bolton and Menk staff worked with City staff to make several design modifications through the tail end of
the final design phase and will continue to work with City staff on any design related modifications
required throughout construction. This task includes preparing any construction related plan revisions
and modifications.
Construction Administration
City staff have requested that we include a limited number of Construction Engineering hours in this
proposal to provide any necessary assistance throughout the duration of construction. These services may
include answering technical questions or visiting the project site to review site conditions. We have
included 40 hours in this proposal. However, the services will be provided on an as-needed basis and may
require less time than the amount allotted.
Page 156 of 165
Construction Staking
Our survey team will set or re-establish necessary control points within the project area for use during
construction. Construction staking requests are accommodated during the construction season within 48
hours of the request. Items anticipated to require construction staking include storm sewer structures,
storm sewer pipe, new trail and walk alignment and grade, and concrete curb and gutter. Our survey
crews will complete construction staking, as required, and document all survey points installed.
As-Built Survey and Record Plans
An as-built survey of all modified structures within the project areas will be completed by Bolton & Menk
survey staff. Structures with no repairs called out on the plans will not be accounted for.
Additionally, City staff completing construction inspections will provide field notes for Bolton & Menk to
prepare record plans for the project. A final pdf set of these drawings will be provided to the City for their
records.
Proposed Fee $43,000
In accordance with the City of Lakeville’s project requirements, Bolton & Menk proposes to complete the
scope of work as described above for a not-to-exceed hourly fee of $43,000. The fee breakdown for
individual work tasks is tabulated below.
Task Amount
Design Modifications $10,000
Construction Administration $7,500
Construction Staking $21,000
As-Built Survey and Record Plans $4,500
Thank you, again, for inviting Bolton & Menk to offer you this proposal, as well as your continued
consideration of our services to the City of Lakeville. We look forward to continuing to work with you and
the City on this project. If you have any questions regarding our proposal, please do not hesitate to
contact us.
Sincerely,
Bolton & Menk, Inc.
Eric Seaburg, PE Jason Malecha, PE
Principal Engineer Project Engineer
Luke Hellier
Mayor, City of Lakeville
Ann Orlofsky
City Clerk, City of Lakeville
Page 157 of 165
AA/EOE
Braun Intertec Corporation
11001 Hampshire Avenue S
Minneapolis, MN 55438
Phone: 952.995.2000
Fax: 952.995.2020
Web: braunintertec.com
April 11, 2024 Proposal QTB194895
Mr. Stephen Ferraro
City of Lakeville
20195 Holyoke Avenue
Lakeville, MN 55044
Re: Proposal for Construction Materials Testing Services
Indiana Avenue, Ipava Avenue, and 175th Street Rehabilitation
City Improvements Project No. 24-03
Indiana Avenue from Ipava Avenue to Dodd Boulevard
Ipava Avenue from Indiana Avenue to 185th Street
175th Street from Jonquil Avenue to Ipava Avenue
Lakeville, Minnesota
Dear Mr. Ferraro:
Braun Intertec Corporation is pleased to submit this proposal to provide construction materials testing
services for the Indiana Avenue, Ipava Avenue, and 175th Street Rehabilitation Project in Lakeville,
Minnesota.
We have completed the geotechnical evaluation for this project, so we have a unique understanding of
the site and construction challenges. We can aid the construction team by applying this experience and
transferring our knowledge developed during the design phase which will provide professional continuity
to the construction. Our work on the project to date gives us familiarity with the project team and design
development which allows us to understand some of the considerations used when developing the
project’s design.
Since our inception in 1957, we have grown into one of the largest employee-owned engineering firms in
the nation. With more than 1,000 employee owners, retaining our firm gives you access to a diverse
range of services and professionals you can consult with if the unforeseen occurs. The size of our
company also allows us to respond quickly when schedule constraints occur.
Our Understanding of Project
This project will include full depth reclamation on Ipava Avenue and bituminous mill and overlay on
Indiana Avenue and 175th Street along with rehabilitation of trails along Indiana Avenue and 175th
Street. This project will also include subgrade preparation, placement of reclaimed aggregate base (in the
full depth reclaim area), spot concrete curb and gutter, sidewalk, and driveways along with a new
bituminous trail and roadway pavement. Minor improvements to the storm and water main utilities will
also be part of this project.
Page 158 of 165
City of Lakeville
Proposal QTB194895
April 11, 2024
Page 2
Available Project Information
This proposal was prepared using the following documents and information.
Project plans and specifications prepared by Bolton & Menk, Inc., dated March 13, 2024.
Scope of Services
Services are performed under the direction of a licensed professional engineer. Testing services will be
performed on an on-call, as-needed basis as requested and scheduled by you or your on-site project
representative. After reviewing available information to determine compliance with project plans and/or
specifications and other design or construction documents, our scope of services for the project will be
limited to the tasks defined below.
Soil Related Services
Observe and evaluate the soils exposed in the bottoms of excavations to determine if the
soils are similar to those encountered with the geotechnical evaluation and suitable for
support of pavements. Our engineer can provide consultation for conditions that appear to
differ from the geotechnical evaluation.
Measure the in-place dry density, moisture content and relative compaction of fill placed for
pavement support and utility backfill for compliance with the project documents. This task
includes performing laboratory Proctor tests to provide maximum dry densities from which
the relative compaction of fill can be determined, as well as the use of a nuclear density
gauge to measure in-place dry densities and moisture contents.
Sample and test full depth reclamation materials for compliance with the project documents.
This task includes laboratory gradation and asphalt content testing of these materials.
Perform MnDOT full depth reclaim dynamic cone penetrometer (DCP) tests on full depth
reclamation material.
Concrete Related Services
Sample and test fresh concrete associated with pavement and/or curb-and-gutter for
compliance with the project documents and cast test cylinders for laboratory compressive
strength testing. We assume that we will be able to appropriately dispose of excess concrete
(and associated wash water) on site at no additional cost to us.
Measure and report the compressive strength of the concrete test cylinders for compliance
with the project documents. A set of three cylinders will be tested at 28 days for each set
cast. If field cure cylinders are requested, each additional cylinder will be charged at the unit
price listed in our cost estimate.
Page 159 of 165
City of Lakeville
Proposal QTB194895
April 11, 2024
Page 3
Bituminous Related Services
Sample and test bituminous pavement materials for compliance with the project documents.
This task includes Rice specific gravity, Gyratory density, fine aggregate angularity, percent
crushed, asphalt content and extracted aggregate gradation tests of the bituminous.
Measure the in-place wet density of the fresh bituminous wear course with a nuclear density
gauge to observe and document the contractor’s roll pattern.
Perform bituminous coring and core testing. We will provide a two-man crew to mark and
cut cores at random locations on non-wear (base) bituminous paving. Results will be
analyzed for compliance with the project documents. We will patch the core holes with hot
mix bituminous.
Consulting, Project Communication and Reporting Services
Project management, including scheduling of our field personnel.
Review observation and test reports and communicating with you and the parties you may
designate such as the project contractor(s), and other project team members, as needed.
Transmit test results to the project team on a weekly basis.
Basis of Scope of Work
The costs associated with the proposed scope of services were estimated using the following
assumptions. If the construction schedule is modified or the contractor completes the various phases of
the project at different frequencies or durations than shown in this proposal, we may need to adjust the
overall cost accordingly. The scope of work and number of trips required to perform these services are as
shown in the attached table. Notable assumptions in developing our estimate include:
We assume it will take eight trips to complete the nuclear density gauge testing on this
project.
We assume compaction testing on full depth reclamation material will be performed using
the Dynamic Cone Penetration (DCP) method; a minimum of three tests will be conducted
each trip with six trips assumed.
We assume eighteen sets of concrete tests will be required to complete the project.
We assume the rebar observations before concrete placements will be completed by the
project representative’s construction oversight manager.
We assume bituminous paving will be completed in fifteen days for this project.
We assume City of Lakeville personnel will observe the test rolling of soils and full depth
reclaim for this project.
Page 160 of 165
City of Lakeville
Proposal QTB194895
April 11, 2024
Page 4
We assume the project engineer of record will review and approve contractor’s quality
control submittals and test results.
You, or others you may designate, will provide us with current and approved plans and
specifications for the project. Modification to these plans must also be sent to us so we can
review their incorporation into the work.
We will require a minimum of 24 hours’ notice for scheduling inspections for a specific time.
Shorter than 24 hours’ notice may impact our ability to perform the requested services, and
the associated impacts will be the responsibility of others.
If the work is completed at different rates than described above, this proposal should be revised. If the
pace of construction is different than described above, this proposal should be revised.
Cost and Invoicing
We will furnish the services described herein for an estimated fee of $36,218. Our estimated costs are
based on industry averages for construction production. Depending on the contractor’s performance,
our costs may be significantly reduced or slightly higher than estimated. A tabulation showing our
estimated hourly and/or unit rates associated with our proposed scope of services is also attached. The
actual cost of our services will be based on the actual units or hours expended to meet the requirements
of the project documents.
This cost estimate was developed with the understanding that the scope of services defined herein will
be required and requested during our normal work hours of 6:00 a.m. to 4:00 p.m., Monday through
Friday. Services that we are asked to provide to meet the project requirements or the contractor’s
construction schedule outside our normal business hours will be invoiced using an overtime rate factor.
The factor for services provided outside our normal work hours or on Saturday will be 1.25 times the
listed hourly rate for the service provided. The factor for services provided on Sunday or legal holidays
will be 1.5 times the listed hourly rate for the service provided. We have not included premiums for
overtime in our cost estimate; however, we recommend that allowances and contingencies be made for
overtime charges based on conversations with the contractor. You will be billed only for services
provided on a time and materials basis.
Because our services are directly controlled by the schedule and performance of others, the actual cost
may vary from our estimate. It is difficult to project all of the services and the quantity of services that
may be required for any project. If services are required that are not discussed above, we will provide
them at the rates shown in the attached table or, if not shown, at our current Schedule of Charges. We
will invoice you on a monthly basis.
Page 161 of 165
City of Lakeville
Proposal QTB194895
April 11, 2024
Page 5
General Remarks
We will be happy to meet with you to discuss our proposed scope of services further and clarify the
various scope components.
We appreciate the opportunity to present this proposal to you. After reviewing this proposal, please sign
and return one copy to our office as notification of acceptance and authorization to proceed. If
anything in this proposal is not consistent with your requirements, please let us know immediately.
Braun Intertec will not release any written reports until we have received a signed agreement. Also,
ordering services from Braun Intertec constitutes acceptance of the terms of this proposal.
The proposed fee is based on the scope of services described and the assumption that our services will
be authorized within 30 days and that others will not delay us beyond our proposed schedule.
Page 162 of 165
City of Lakeville
Proposal QTB194895
April 11, 2024
Page 6
Our services will be provided under the terms of the Master Agreement for Professional Engineering
Services dated September 20, 2021.
To have questions answered or schedule a time to meet and discuss our approach to this project further,
please contact John Rutherford at 612.718.8461 (jrutherford@braunintertec.com) or Andrew Valerius at
952.995.2242 (avalerius@braunintertec.com).
Sincerely,
BRAUN INTERTEC CORPORATION
John P. Rutherford
Senior Project Manager
Andrew M. Valerius
Account Leader, Senior Project Manager
Charles M. Cadenhead, Jr., PE
Vice President, Principal Engineer
Attachment:
Cost Estimate Table
The proposal is accepted. We will reimburse you in accordance with this agreement, and you are
authorized to proceed:
Authorizer’s Firm
Authorizer’s Signature
Authorizer’s Name (please print or type)
Authorizer’s Title
Date
Page 163 of 165
Client:Service Description:Work Site Address:
Indiana Avenue from Ipava Avenue to Dodd
Boulevard
Ipava Avenue from Indiana Avenue to 185th
Street
175th Street from Jonquil Avenue to Ipava Avenue
Lakeville, MN 55044
City of Lakeville
Stephen Ferraro
20195 Holyoke Ave
Lakeville, MN 55044
(952) 985-4400
Construction Materials Testing
Description Quantity Units Unit Price Extension
Phase 1 Construction Materials Testing
Activity 1.1 Soil Testing $6,340.00
207 Compaction Testing - Nuclear 15.00 Hour 82.00 $1,230.00
Work Activity Detail Qty Units Hrs/Unit Extension
Subgrade Preparation 3.00 Trips 2.50 7.50
Utility Backfill - Storm Sewer & Watermain 3.00 Trips 2.50 7.50
1308 Nuclear moisture-density meter charge, per hour 15.00 Each 24.00 $360.00
217 Compaction Testing - DCP's 18.00 Hour 82.00 $1,476.00
Work Activity Detail Qty Units Hrs/Unit Extension
Full Depth Reclamation 6.00 Trips 3.00 18.00
1530AG Asphalt Content of Aggregate Base, per sample 2.00 Each 150.00 $300.00
209 Sample pick-up 4.00 Hour 82.00 $328.00
1318 Moisture Density Relationship (Proctor)4.00 Each 185.00 $740.00
126 Project Engineer 4.00 Hour 160.00 $640.00
1162 Sieve Analysis with 200 wash, per sample 6.00 Each 136.00 $816.00
1861 CMT Trip Charge 18.00 Each 25.00 $450.00
Activity 1.2 Concrete Testing $6,884.00
261 Concrete Testing 45.00 Hour 82.00 $3,690.00
Work Activity Detail Qty Units Hrs/Unit Extension
Curb & Gutter 8.00 Trips 2.50 20.00
Flatwork 10.00 Trips 2.50 25.00
1364 Compressive strength of concrete cylinders, per specimen 54.00 Each 31.00 $1,674.00
Work Activity Detail Qty Units Hrs/Unit Extension
Curb & Gutter 8.00 Sets 3.00 24.00
Flatwork 10.00 Sets 3.00 30.00
278 Concrete Cylinder Pick up 10.00 Hour 82.00 $820.00
Work Activity Detail Qty Units Hrs/Unit Extension
Concrete Cyinder Pickup 10.00 Trips 1.00 10.00
1861 CMT Trip Charge 28.00 Each 25.00 $700.00
Activity 1.3 Pavement Testing $18,234.00
2689 MnDOT Bituminous Verification, per sample 15.00 Each 679.00 $10,185.00
209 Sample pick-up 6.00 Hour 82.00 $492.00
Work Activity Detail Qty Units Hrs/Unit Extension
Sample Pickup - Non-wear Course 4.00 Trips 1.50 6.00
207 Compaction Testing - Nuclear 33.00 Hour 82.00 $2,706.00
Work Activity Detail Qty Units Hrs/Unit Extension
Roll Pattern / Sample Pickup - Wear Course 11.00 Trips 3.00 33.00
1308 Nuclear moisture-density meter charge, per hour 33.00 Each 24.00 $792.00
Page 1 of 204/11/2024 09:58 AM
Project Proposal
QTB194895
Indiana Ave, Ipava Ave, & 175th St. Rehab 24-03
Page 164 of 165
Proposal Total:$36,218.00
252 Bituminous Coring - Two Person Crew 16.00 Hour 185.00 $2,960.00
Work Activity Detail Qty Units Hrs/Unit Extension
Mark & Core Bituminous Pavement - Non-wear
Course
4.00 Trips 4.00 16.00
1542 Thickness and Density of Bituminous Core 12.00 Each 52.00 $624.00
1861 CMT Trip Charge 19.00 Each 25.00 $475.00
Activity 1.4 Project Management $4,760.00
226 Project Manager 20.00 Hour 160.00 $3,200.00
228 Senior Project Manager 4.00 Hour 185.00 $740.00
238 Project Assistant 10.00 Hour 82.00 $820.00
Phase 1 Total:$36,218.00
Page 2 of 204/11/2024 09:58 AM
Project Proposal
QTB194895
Indiana Ave, Ipava Ave, & 175th St. Rehab 24-03
Page 165 of 165