HomeMy WebLinkAbout08-19-2024 Agenda Packet
AGENDA
CITY COUNCIL MEETING
August 19, 2024 - 6:00 PM
City Hall Council Chambers
Members of the public can participate in person at Lakeville City Hall, 20195 Holyoke Avenue. Members of the public may join
the meeting via Teams Meeting, Meeting ID: 270 967 142 637 or by calling Toll Number 1-323-433-2142; Conference ID: 244
190 036#. The mayor will allow for public comments and questions at the appropriate time.
The City Council is provided background information for agenda items in advance by staff and appointed commissions,
committees, and boards. Decisions are based on this information, as well as City policy, practices, input from constituents, and a
council member’s personal judgment.
1. Call to order, moment of silence and flag pledge
2. Roll Call
3. Citizen Comments
4. Additional agenda information
5. Presentations/Introductions
a. Police Department Quarterly Report
6. Consent Agenda
a. Check Register Summary
b. Minutes of the 08/05/2024 City Council Meeting
c. Resolution accepting donations from customers of the Lakeville Municipal Liquor
Stores
d. Resolution accepting donation(s) to the Lakeville Police Department
e. Resolution Establishing Policy on Proclamations
f. Joint Powers Agreement Regarding Internet Crime Against Children
g. Proposal from St. Croix Recreation for Grand Prairie Park Amenities
h. Agreement with Gappa Security Solutions LLC for Electronic Door Locking System
Purchase and Installation
i. Amendment to ESST Policy - Fire
j. AT&T (Cingular Wireless) Lease Amendment.
k. T-Mobile Lease Renewal.
l. Autumn Hill Final Plat
Page 1 of 199
City Council Meeting Agenda
August 19, 2024
Page 2
m. Sponsorship and Advertising Policy for Park Facilities and Naming of Parks Policy
for City of Lakeville Parks
n. Public Improvement and Special Assessment Agreement
7. Action Items
8. Unfinished Business
9. New Business
10. Announcements
11. Adjourn
Page 2 of 199
Date: 8/19/2024
Check Register Summary
Proposed Action
Staff recommends adoption of the following motion: Move to approve the Check Register
Summary.
Overview
A summary of the claims paid during the period 07/25/2024 – 08/14/2024 is as follows:
Checks 323443-323599 $2,791,765.58
ACH 17679-17838 $2,646,361.44
Electronic Funds Transfer
(EFT)
20240379-
20240403
$1,851,910.26
Total $7,290,037.28
The City Council will receive a list of expenditures paid (claims detail) and it is available to the
public upon request.
Supporting Information
1. 8.13.24CKSUM
2. Check Register 8.13.24 for Aug 19,2024 Council Mtg
Financial Impact: $7,290,037.28 Budgeted: Yes Source: Various
Envision Lakeville Community Values: Good Value for Public Service
Report Completed by: Cheri Donovan, Assistant Finance Director
Page 3 of 199
8/13/2024City of Lakeville 7:37:21R55CKS2LOGIS100
1Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection.
8/14/20247/25/2024 -
Company Amount
775,060.1501000GENERAL FUND
7,681.5602000COMMUNICATIONS FUND
162.50031232023A PARK REFERENDUM BONDS
18.960320607A / 98A TAX INC (FAIRFIELD)
18.960320709"B" REFTIF (99B SR HSE/ARTS)
325.00033202016 B IMPR BONDS INCL 2015 P2
325.00033222018 A IMP BONDS
325.00033232019 A IMP BONDS
162.50035412023A STREET RECON BONDS
120,936.6104000BUILDING FUND
55,388.0204100EQUIPMENT FUND
37,201.8004125TECHNOLOGY FUND
33.7504200PARK DEDICATION FUND
23,885.5004500PARK IMPROVEMENT FUND
22,606.70047002022 C PARK BONDS
622,162.92047202024 A PARK BONDS
18.9605010ARGONNE TIF
18.9605125MENASHA TIF
18.9705126BTD MANUFACTURING TIF
18.9705129LAUNCH PROPERTIES TIF
18.9705130SCHNEIDERMANS TIF 23
18.9705131QA1 TIF 24
1,577,103.9305200STATE AID CONSTRUCTION FUND
4,725.3305300PAVEMENT MANAGEMENT FUND
10,108.5305500WATER TRUNK FUND
7,911.0006000WORK IN PROGRESS
486,622.970659524-02 STREET RECONSTRUCTION
536,862.920659624-03 COLLECTOR RD REHAB
20,387.9807450ENVIRONMENTAL RESOURCES FUND
17,683.4007550UTILITY FISCAL ADMINISTRATION
19,253.2107575STREET LIGHTING FUND
89,479.7707600WATER FUND
3,470.3607700SEWER FUND
691,602.9907800LIQUOR FUND
22,084.2407900MUNICIPAL RESERVES FUND
180,058.9908000ESCROW FUND - DEVELOPERS/BUILD
3,790.03-08910 ESCROW - DCA/SECTION 125
741,325.9408950DAKOTA 911 - OPERATING FUND
63,426.7308970LAKEVILLE ARENAS - OPERATIONS
1,155,310.2909800PAYROLL CLEARING FUND
Report Totals 7,290,037.28
Page 4 of 199
MINUTES
CITY COUNCIL MEETING
August 5, 2024 - 6:00 PM
City Hall Council Chambers
1.Call to order, moment of silence and flag pledge
Mayor Hellier called the meeting to order at 6:00 p.m.
2.Roll Call
Members Present: Mayor Hellier, Council Members Bermel, Lee, Volk, Wolter
Staff Present: Justin Miller, City Administrator; Andrea McDowell Poehler, City Attorney;
Julie Stahl, Finance Director; Joe Masiarchin, Parks & Recreation Director; Allyn Kuennen,
Assistant City Administrator; Ann Orlofsky, City Clerk; Brad Paulson, Police Chief; Paul
Oehme, Public Works Director; Tina Goodroad, Community Development Director; Frank
Dempsey: Associate Planner
3.Citizen Comments
Dan Grigsby, 8513 172 St W, addressed the City Council about the businesses that illegally
advertise in the public right-of-way.
Bob Erickson, 19081 Inndale Avenue, addressed the City Council regarding a design
feature of the Ipava Improvement section.
4.Additional agenda information
City Administrator Miller explained that Item 6O, had a minor revision. There was a
change in dates on the change orders.
5.Presentations/Introductions
a.2024 Taste of Lakeville
Bridget Powers, Chair of the Taste of Lakeville provided the Council with a summary of
2024 event.
b.Public Works Quarterly Report
Public Works Director Paul Oehme presented the Public Works Quarterly report.
6.Consent Agenda
Motion was made by Volk, seconded by Wolter, to approve the following:
Voice vote was taken on the motion. Ayes - Hellier, Bermel, Lee, Volk, Wolter
a.Check Register Summary
b.Check Register Summary - 07/30/2024
c.Minutes of the 07/15/2024 City Council Meeting
Page 5 of 199
City Council Meeting Minutes
August 5, 2024
Page 2
d.Minutes of the 07/22/2024 Work Session
e.Temporary on-sale liquor license to Lakeville North Boys Hockey Boosters
f.Temporary on-sale liquor license to Dakota Curling Club
g.Temporary on-sale liquor license to Lakeville Area Arts Center/City of Lakeville
h.Proposal from Wastequip LLC for Grand Prairie Park Toter Recycling and Trash
Containers
i.Ordinance Amending Title 9 of the City Code
j.Approve Settlement Agreement with Trinity Evangelical Free Church of Lakeville
k.Leo A. Daly Contract Amendment
l.Water Treatment Facility Carpeting
m.Approve Amendment Number One to Professional Services Agreement with SRF
Consulting for Grand Prairie Park
n.No Parking Resolution for 202nd Street
o.Approve Change Order No. 1 for
Airlake 70 First Addition & KTJ First Addition Public Improvements (City
Project 22-24)
p.Approve Updated Pedestrian Crosswalk Policy
q.Purchase of a lift station control panel and control accessories for the new Crystal
Lake Lift Station No. 26.
r.Proposals for the Preparation of Feasibility Report and Geotechnical Evaluations
for 2025 Street Reconstruction Project
s.Professional Services Agreements for Final Design and Preliminary Geotechnical
Evaluations for 2025 Miscellaneous Roadway Repairs and Overlays Project
t.Proposal from Dakota Electric Association (DEA) for the Installation of Electric
Service at Grand Prairie Park
u.Antlers Ridge Final Plat
v.Estoria Lakeville Final Plat
w.Zaytsev Conditional Use Permit
x.Henning Devries Addition Final Plat
7.Action Items
a.Sundance Lakeville Second Addition
Ryan Sailer, Representing Timberland Partners, Inc., has submitted applications and
plans for a preliminary plat and conditional use permit for Sundance Lakeville Second
Addition.
Associate Planner Frank Dempsey presented the staff report. Sundance Lakeville
Second Addition proposes one lot and one block with 13 townhome buildings and 167
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City Council Meeting Minutes
August 5, 2024
Page 3
dwelling units, and nine single-family home lots with rental homes, all totaling 15.75
acres north of 162nd Street (CSAH 46), west of Buck Hill Road and east of Kendale
Avenue. The Planning Commission held a public hearing on the preliminary plat and
conditional use permit at its July 18, 2024 meeting. There was public comment with
concerns of traffic patterns, increased traffic to the neighborhoods to the west and north,
traffic speeds through the neighborhoods, questions about findings in the traffic study,
and Dakota County’s decision to restrict Kendale Drive at 162nd Street (CSAH 46) to a
three-quarter intersection and proposed building setbacks and landscape screening along
the north and west property boundaries. The Planning Commission voted 5-1 to approve
the preliminary plat and conditional use permit subject to 12 stipulations, with one
commission voting no with concerns regarding the proposed public use of a private
road.
The City Council discussed private roadway design, the northern boundary, and
crossings near the clubhouse.
The council took comments from the public.
Tara Weishaar, 15939 Kendale Circle, expressed concerns about the private road.
Sam Hass, 15729 Bryant Court, said he was pleased with adding the fence and pine
trees.
Chelsey Nguyen, 15956 Kendale Drive, property backs up to this land. Her other
concern is the traffic and sidewalks within this development.
Staff added that they are working on the potential sidewalk design.
Lee moved, seconded by Bermel, to approve the preliminary plat of Sundance Lakeville
Second Addition, a conditional use permit to allow more than one multi-family principal
building on one lot and adopt findings of fact.
Roll call was taken on the motion. Ayes - Hellier, Bermel, Lee, Volk, Wolter
8.Unfinished Business
None
9.New Business
None
10.Announcements
a.Next City Council Meeting Monday, August 19, 2024
b.Next Work Session Monday, August 26, 2024
11.Adjourn
Motion was made by Bermel, seconded by Volk, to adjourn at 7:21 p.m.
Voice vote was taken on the motion. Ayes - Hellier, Bermel, Lee, Volk, Wolter
Page 7 of 199
City Council Meeting Minutes
August 5, 2024
Page 4
Respectfully Submitted,
__________________________________
Ann Orlofsky, City Clerk
____________________________
Luke M. Heller, Mayor
Page 8 of 199
Date: 8/19/2024
Resolution accepting donations from customers of the Lakeville Municipal Liquor Stores
Proposed Action
Staff recommends adoption of the following motion: Motion to approve a resolution accepting
donations valued at $26,133.06 on behalf of Lakeville Liquors customers to be used by the
Lakeville Environmental Resources to benefit children's environmental programming at Ritter
Farm Park.
Overview
The Lakeville Liquor Stores hosted a fundraiser to benefit Lakeville Environmental Resources
during the month of July 2024. Funds were raised using donation jars, the sale of discounted
club memberships, and rounding up totals at the register.
Total funds provided by the Lakeville Liquor Stores for Lakeville Environmental Resources are
$26,133.06.
Supporting Information
None
Financial Impact: $26,133.06 Budgeted: No Source:
Envision Lakeville Community Values: A Sense of Community Value and Belonging
Report Completed by: Tana Wold, Liquor Operations Director
Page 9 of 199
CITY OF LAKEVILLE
RESOLUTION NO._________
RESOLUTION ACCEPTING DONATIONS FROM CUSTOMERS OF THE
LAKEVILLE MUNICIPAL LIQUOR STORES
Resolution accepting donations from customers of the Lakeville Municipal Liquor Stores for use
by Lakeville Environmental Resources.
WHEREAS, Minnesota Statute 465.03 requires that all gifts and donations of real or personal
property be accepted only with adoption of a resolution of the governing body; and
WHEREAS, the City of Lakeville's Liquor Stores have received donations of money in the
amount of $26,133.06; and
WHEREAS, the grants and/or donations were beneficial to the department, and
WHEREAS, the additional revenues received may require the City to incur additional
expenditures in order to comply with any grant agreements or restrictions to the donations.
NOW, THERFORE IT BE RESOLVED by the City Council or the City of Lakeville that the
donations are hereby officially accepted and acknowledged with gratitude to the donors; and
BE IT FURTHER RESOLVED that City staff is authorized to amend the budget to comply
with any grant agreements or restrictions to the donations.
APPROVED this 19th day of August 2024.
_________________________
Luke M Hellier, Mayor
_________________________
Ann Orlofsky, City Clerk
Page 10 of 199
Date: 8/19/2024
Resolution accepting donation(s) to the Lakeville Police Department
Proposed Action
Staff recommends adoption of the following motion:
Overview
The Lakeville Police Department has received two (2) donations for our community engagement
initiatives. One donation in the amount of $1,000 and a second in the amount of $500.
Supporting Information
None
Financial Impact: $1,500 for Lakeville Police Department community engagement
initiatives. Budgeted: No Source:
Envision Lakeville Community Values: Good Value for Public Services.
Report Completed by: Commander William Gerl
Page 11 of 199
CITY OF LAKEVILLE
RESOLUTION NO._________
RESOLUTION ACCEPTING DONATION(S) TO THE LAKEVILLE POLICE
DEPARTMENT
WHEREAS, MN Statute 465.03 requires that cities accept donations for the benefit of its
citizens in accordance with the terms prescribed by the donor; and
WHEREAS, the City of Lakeville's Police Department has received two donations of money,
goods, or property from CARESFIELD, LLC ($1,000) and Russell Herbert ($500); and
WHEREAS, the grant or donation is beneficial to the departments; and
WHEREAS, the additional revenue received may require the City to incur additional
expenditures in order to comply with grant agreements and restricted donations.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lakeville,
Minnesota that the grant or donation is hereby officially accepted and acknowledged with
gratitude to the donor; and
BE IT FURTHER RESOLVED that City staff is authorized to amend the budget to comply
with grant agreements and restrictive donations.
_________________________
Luke M Hellier, Mayor
_________________________
Ann Orlofsky, City Clerk
Page 12 of 199
Date: 8/19/2024
Resolution Establishing Policy on Proclamations
Proposed Action
Staff recommends adoption of the following motion: Adopt a resolution adopting a policy
regarding the issuance of city proclamations.
Overview
From time to time, the City receives requests to adopt proclamations or resolutions on various
topics. The City's practice has been to not issue many of these proclamations, but at a recent
work session the City Council asked staff to formalize a policy setting guidelines for when these
would be appropriate.
The attached policy establishes criteria for when such proclamations can be approved by the city
council.
Supporting Information
1. Resolution Adopting a Policy Authorizing the Lakeville Mayor to Issue Proclamations
Financial Impact: $0 Budgeted: No Source:
Envision Lakeville Community Values: A Sense of Community and Belonging
Report Completed by: Justin Miller, City Administrator
Page 13 of 199
CITY OF LAKEVILLE
RESOLUTION NO. 24-
RESOLUTION ADOPTING A POLICY REGARDING THE ISSUANCE OF CITY
PROCLAMATIONS
WHEREAS, the City Council deems it to be in the best interest of the City to authorize the
Mayor to issue proclamations that recognize and raise awareness for programs, events,
activities, organizations, causes, groups and individuals, when such proclamations are directly
related to City business.
WHEREAS, the goal of a proclamation is to honor, celebrate, and/or create awareness of an
event or significant issue that is directly related to City business.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lakeville
hereby adopts a policy, Exhibit A, authorizing the Lakeville Mayor to issue proclamations.
ADOPTED by the Lakeville City Council this 19th day of August, 2024.
CITY OF LAKEVILLE
______________________________
Luke M. Hellier, Mayor
ATTEST:
_________________________________
Ann Orlofsky, City Clerk
EXHIBIT A
Guidelines for Requested Proclamations
The City of Lakeville City Council is a nonpartisan body that does not advocate for positions
or policies that do not have a direct, unambiguous, and explicit relationship to the City’s
Page 14 of 199
policies, programs, services, or budgets. This policy provides the City Council and City staff
with guidelines in responding to requests for Proclamations. It outlines, in general, the reasons
for City Council Proclamations.
Ceremonial Proclamations are documents signed by the Mayor and issued to:
recognize and raise awareness for programs, events, activities, organizations, causes, groups
and individuals, when such proclamations are directly related to City business.
Proclamations will not be issued for:
Issues in which the City Council is not required by Federal law or policy, State law or policy,
or local law or policy to act upon unless identified above. For example, an opinion on matters
of political or idelogical controversy; expressing an opinion on issues generally identified and
known as supported by one political party and/or opposed by a political party; espressing an
opinion on topics that have no direct, unambiguous, and explicit relationship to the City’s
policies, programs, services, or budgets; events or organizations with no explicit and
unambiguous relationship to the City’s policies, programs, services, or budgets; campaigns or
events contrary or not directly related to City policies.
Administration of the Guidelines:
Requests for Proclamations will be processed by the City Clerk, or its designee, upon
consultation with the Mayor. The City Clerk, or its designee, will apply the guidelines and
provide a reply to the requestor. The Mayor shall use their discretion to allow requests outside
of these guidelines to make a Mayoral Proclamation. This policy/guideline, or the
administration of this policy/guideline, does not exlude anyone from bringing their issues
and/or opinions to the City Council, as a person can either contact a City Councilmember
directly, and/or present their issue to the City Council during the public comment portion of a
City Council meeting.
Page 15 of 199
Date: 8/19/2024
Joint Powers Agreement Regarding Internet Crime Against Children
Proposed Action
Staff recommends adoption of the following motion: Move to approve the Resolution approving
the State of Minnesota Join Powers Agreement with the City of Lakeville on behalf of its Police
Department regarding the Minnesota Internet Crimes Against Children Task Force (ICAC).
Overview
Internet crimes, specifically against children, require specialized training and equipment. This
Joint Powers Agreement provides access to training, equipment and investigative resources as
well as reimbursement for some of these activities. The City of Lakeville Police Department has
participated in the ICAC program for six or more years and continue to utilize this program to
protect children in Lakeville.
Primary Issues to Consider
• The Lakeville Police Department is required to investigate crimes occurring in our
city. This JPA provides training, equipment and software needed for those
investigations.
• Specific training and techniques are required to perform these investigations. This JPA
provides access to the specific training needed to investigate crimes against children.
Supporting Information
• Joint Powers Agreement reviewed by the City Attorney
Supporting Information
1. 152989 2024 ICAC JPA Lakeville PD
Financial Impact: $0 Budgeted: No Source:
Envision Lakeville Community Values: Safety Throughout the Community
Report Completed by: Brad Paulson, Chief of Police
Page 16 of 199
CITY OF LAKEVILLE
RESOLUTION NO._________
JOINT POWERS AGREEMENT REGARDING INTERNET CRIME AGAINST
CHILDREN
WHEREAS, the City of Lakeville on behalf of its Police Department desires to enter into Joint
Powers Agreements with the State of Minnesota, Department of Public Safety, Bureau of
Criminal Apprehension to utilize applicable state and federal laws to investigate and prosecute
crimes committed against children and the criminal exploitation on children that is committed
and/or facilitated by or through the use of computers.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Lakeville, Minnesota as
follows:
1. That the State of Minnesota Joint Powers Agreements by and between the State of Minnesota
acting through its Department of Public Safety, Bureau of Criminal Apprehension and the City
of Lakeville on behalf of its Police Department, are hereby approved. A Copy of the Joint
Powers Agreement is attached to this Resolution and made a part of it.
2. That Police Detective Brad Wubben or his or her successor, is designated the Authorized
Representative for the Police Department. The Authorized Representative is also authorized to
sign any subsequent amendment or agreement that may be required by the State of Minnesota to
maintain the City’s connection to the systems and tools offered by the State.
3. That Luke Hellier, the Mayor for the City of Lakeville, and Ann Orlofsky, the City Clerk, are
authorized to sign the State of Minnesota Joint Powers Agreements.
_________________________
Luke M Hellier, Mayor
_________________________
Ann Orlofsky, City Clerk
Page 17 of 199
SWIFT Contract Number: 152989
ORI: MN01911000
1
152989 202419 ICAC JPA Lakeville PD
STATE OF MINNESOTA
JOINT POWERS AGREEMENT
MINNESOTA INTERNET CRIMES AGAINST CHILDREN TASK FORCE
This Joint Powers Agreement (“Agreement”) is between the State of Minnesota, acting through its Commissioner of Public
Safety on behalf of the Bureau of Criminal Apprehension (“BCA”), and the “City of Lakeville on behalf of its Police
Department, 9237 183rd Street, Lakeville, MN 55044” (“Governmental Unit”).
Recitals
Under Minnesota Statutes, § 471.59, the BCA and the Governmental Unit are empowered to engage in agreements that
are necessary to exercise their powers. The parties wish to work together to investigate and prosecute crimes committed
against children and the criminal exploitation of children that is committed and/or facilitated by or through the use of
computers, and to disrupt and dismantle organizations engaging in these activities. The Governmental Unit wants to
participate in the Minnesota Internet Crimes Against Children (ICAC) Task Force and be provided reimbursement of the
following: equipment, training, and expenses (including travel and overtime) as are incurred by law enforcement as a
result of ongoing investigations.
Agreement
1. Term of Agreement
1.1 Effective Date. This Agreement is effective on the date BCA obtains all required signatures pursuant to
Minnesota Statutes, § 16C.05, subdivision 2.
1.2 Expiration Date. This Agreement expires five years from the date it is effective unless terminated earlier
pursuant to clause 12.
2. Purpose
The Governmental Unit and BCA enter into this Agreement to implement a three-pronged approach of prevention,
education and enforcement to combat internet crimes against children. This Agreement provides the mechanism to
reimburse the Governmental Unit for equipment, training and expenses (including travel and overtime), which are
incurred by law enforcement as a result of these investigations.
3. Standards
The Governmental Unit will adhere to the ICAC Program standards identified below.
3.1 Investigate activities related to internet crimes and the exploitation of children through the use of computers.
3.2 Investigate organizations to disrupt and dismantle crimes committed against children.
3.3 Investigators will follow appropriate state and/or federal laws in obtaining arrest warrants, search warrants and
civil and criminal forfeitures. Investigators will follow proper legal procedures in securing evidence, including
electronic devices.
3.4 Investigators will understand and use appropriate legal procedures in the use of informants including
documentation of identity, monitoring of activities, and use and recordation of payments.
Page 18 of 199
SWIFT Contract Number: 152989
ORI: MN01911000
2
152989 202419 ICAC JPA Lakeville PD
3.5 Investigators will use, as appropriate, the most current investigative technologies and techniques.
3.6 Investigators must be licensed Minnesota peace officers.
3.7 Investigators will comply with the guidelines of the Department of Justice Internet Crimes Against Children
Program Operational and Investigative Standards.
4. Responsibilities of the Governmental Unit and the BCA
4.1 The Governmental Unit will:
4.1.1 Assign a Governmental Unit point of contact to act as the liaison between it and the BCA ICAC Project
Commander to assist in reimbursement deadlines.
4.1.2 Submit an ICAC reimbursement request for pre-approval of funds. This request shall include a
description of the item requested for reimbursement and an explanation of how it qualifies under the
required criteria in Clauses 3.1 and 3.2 and an operational plan.
4.1.3 Conduct investigations in accordance with provisions of the ICAC Operational and Investigative
Standards, identified in Clause 3.7 above, and conclude the investigations in a timely manner.
4.1.4 Allow BCA to inform participating agencies of potential case connections based on data submitted to
BCA through the ICAC Program.
4.1.5 Not comingle ICAC funds with any other existing federal or state grant funded overtime or additional
local Governmental Unit funding.
4.2 The BCA will:
4.2.1 Provide a Senior Special Agent who will serve as the Commander of the Task Force.
4.2.2 Review and approve or decline reimbursement requests under clause 4.1.2 within seven (7) business
days of the reimbursement request.
4.3 Nothing in this Agreement shall otherwise limit the jurisdiction, powers, and responsibilities normally possessed
by a Governmental Unit acting through its employees.
5. Payment
5.1 To receive reimbursement for an expense, Governmental Unit must make a request for reimbursement to the
BCA Authorized Representative under the required criteria for operational and investigative standards.
5.2 To receive approved reimbursement, Governmental Unit must submit an expense form no later than 15
business days after the end of the month during which the expense is incurred.
5.3 The BCA will pay the Governmental Unit within thirty (30) calendar days of the submission of the expense form.
5.4 In the event Governmental Unit breaches this Agreement, it will not be eligible to receive reimbursement for any
expenses.
6. Authorized Representatives
The BCA’s Authorized Representative is the following person or his successor:
Name: Donald Cheung, Senior Special Agent/Commander of MN ICAC
Address: Department of Public Safety; Bureau of Criminal Apprehension
1430 Maryland Street East
Saint Paul, MN 55106
Telephone: 651.793.7000
E-mail Address:donald.cheung@state.mn.us
The Governmental Unit’s Authorized Representative is the following person or his/her successor:
Name Brad Wubben
Address: Lakeville Police Department
9327 183rd Street
Lakeville, MN 55044
Telephone: 952-985-4866
E-mail Address: bwubben@lakevillemn.gov
Page 19 of 199
SWIFT Contract Number: 152989
ORI: MN01911000
3
152989 202419 ICAC JPA Lakeville PD
If the Governmental Unit’s Authorized Representative changes at any time during this Agreement, the Governmental
Unit must immediately notify the BCA.
7. Assignment, Amendments, Waiver, and Agreement Complete
7.1 Assignment. The Governmental Unit may neither assign nor transfer any rights or obligations under this
Agreement.
7.2 Amendments. Any amendment to this Agreement must be in writing and will not be effective until it has been
executed and approved by the same parties who executed and approved the original Agreement, or their
successors in office.
7.3 Waiver. If the BCA fails to enforce any provision of this Agreement, that failure does not waive the provision or
its right to enforce it.
7.4 Agreement Complete. This Agreement contains all negotiations and agreements between the BCA and the
Governmental Unit. No other understanding regarding this Agreement, whether written or oral, may be used to
bind either party.
8. Liability
The BCA and the Governmental Unit agree each party will be responsible for its own acts and the results thereof to
the extent authorized by law and shall not be responsible for the acts of any others and the results thereof. The BCA’s
liability shall be governed by provisions of the Minnesota Tort Claims Act, Minnesota Statutes, § 3.736, and other
applicable law. The Governmental Unit’s liability shall be governed by provisions of the Municipal Tort Claims Act,
Minnesota Statutes, §§ 466.01-466.15, and other applicable law.
9. Audits
Under Minnesota Statutes, § 16C.05, subdivision 5, the Governmental Unit’s books, records, documents, and
accounting procedures and practices relevant to this Agreement are subject to examination by the BCA and/or the
State Auditor and/or Legislative Auditor, as appropriate, for a minimum of six (6) years from the end of this
Agreement.
10. Government Data Practices
The Governmental Unit and the BCA must comply with the Minnesota Government Data Practices Act, Minnesota
Statutes Chapter 13 and other applicable law, as it applies to all data provided by the BCA under this Agreement and
as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Governmental
Unit under this Agreement. The civil remedies of Minnesota Statutes § 13.08 apply to the release of the data referred
to in this clause by either the Governmental Unit or the BCA.
If the Governmental Unit receives a request to release the data referred to in this Clause, the Governmental Unit must
immediately notify the State. The State will give the Governmental Unit instructions concerning the release of the data
to the requesting party before the data is released.
11. Venue
The venue for all legal proceedings out of this Agreement, or its breach, must be in the appropriate state or federal
court with competent jurisdiction in Ramsey County, Minnesota.
12. Expiration and Termination
12.1 Either party may terminate this Agreement at any time, with or without cause, upon 30 days written notice to the
other party. To the extent funds are available, the Governmental Unit shall receive reimbursement in
accordance with the terms of this Agreement through the date of termination.
12.2 In the event that federal funding is no longer available, the BCA will email the Governmental Unit’s Authorized
Representative and terminate the Agreement. The termination will be effective two (2) business days after email
notification to the Governmental Unit; and the Governmental Unit shall receive reimbursement in accordance
with the terms of this Agreement through the date of termination.
Page 20 of 199
SWIFT Contract Number: 152989
ORI: MN01911000
4
152989 202419 ICAC JPA Lakeville PD
13. Continuing Obligations
The following clauses survive the expiration or cancellation of this Agreement: 8, Liability; 9, Audits; 10, Government
Data Practices; and 11, Venue.
The parties indicate their agreement and authority to execute this Agreement by signing below.
GOVERNMENTAL UNIT
Governmental Unit certifies that the appropriate person(s) has(have) executed
this Agreement on behalf of the Governmental Unit and its jurisdictional
government entity as required by applicable articles, laws, by-laws, resolutions,
or ordinances.
CITY OF LAKEVILLE
By and Title: _____________________________________________________ ______________
Governmental Unit Luke M. Hellier Date
And:____________________________________________________________
Ann Orlofsky, City Clerk
By and Title: _____________________________________________________ ______________
Governmental Unit Date
By and Title: _____________________________________________________ ______________
Governmental Unit Date
By and Title: _____________________________________________________ ______________
Governmental Unit Date
By and Title: _____________________________________________________ ______________
Governmental Unit Date
DEPARTMENT OF PUBLIC SAFETY, BUREAU OF CRIMINAL APPREHENSION
By and Title: _____________________________________________________ ______________
(with delegated authority) Date
COMMISSIONER OF ADMINISTRATION
As delegated to the Office of State Procurement
Page 21 of 199
SWIFT Contract Number: 152989
ORI: MN01911000
5
152989 202419 ICAC JPA Lakeville PD
By: _____________________________________________________________ ______________
Date
Page 22 of 199
Date: 8/19/2024
Proposal from St. Croix Recreation for Grand Prairie Park Amenities
Proposed Action
Staff recommends adoption of the following motion: Move to approve Proposal from St. Croix
Recreation to purchase amenities for Grand Prairie Park.
Overview
The construction of Grand Prairie Park was one project approved as part of the November 2021
Park Bond Referendum. The design for the park includes amenities such as bike racks, grills,
and picnic tables. These amenities will be installed throughout the park.
Staff is recommending that the Mayor and City Council approve the purchase of the amenities
from St. Croix Recreation through the State Contract purchasing process in the amount of
$42,139.56.
Supporting Information
1. St. Croix Recreation Proposal, Estimate #7185
Financial Impact: $42,139.56 Budgeted: Yes Source: Park Bond Referendum
Envision Lakeville Community Values: Access to a Multitude of Natural Amenities and
Recreational Opportunities
Report Completed by: Mark Kruse, Parks Superintendent
Page 23 of 199
By signing estimate or authorizing by email or PO, purchaser is agreeing to billing terms as listed on the estimate. Order to include model number(s),
quantity and color(s) above including any supplemental documents provided and/or requested. Please verify all content for accuracy. **Those purchasing
off of the MN State Contract are bound only by the terms and conditions listed in said contract**
St. Croix Recreation Fun Playgrounds INC.
1826 Tower Dr W
Stillwater, MN 55082 USA
+16514301247
hannah@stcroixrec.com
Estimate ESTIMATE #7185
DATE 07/24/2024
EXPIRATION DATE 08/07/2024
ADDRESS
City of Lakeville
Email:
accountspayable@lakevillemn.
gov
SHIP TO
City of Lakeville
CENTRAL MNTC FACILITY
Attn: Delivery Contact
7570 179th St W
Lakeville, MN 55044
PLEASE DETACH TOP PORTION AND RETURN WITH YOUR PAYMENT.
SALES REP
CJ
ACTIVITY QTY RATE AMOUNT
RJT ORP/CB
Omega Bike Rack. 1.9" OD Pipe, 36-3/4" wide, 32" high. Mounts 2 bikes using both sides. Color: Black
24 208.00 4,992.00
RJT A-20 B3
PREMIER GRILL SURFACE MOUNT POST
3 311.00 933.00
RJT WXT/G-6FR
WXT Table Frame Kit - Galvanized finish on frame - For use with lumber, alum.,
exp./perf. steel, formed steel channel (top/seats not included) - Includes all fasteners and related hardware, and diagonal braces for portable frames - 103
Lb.
42 509.00 21,378.00
RJT ANG-31 Pair of Anchor Strap for Surface Mounting 2-3/8" Tube Frames - Galvanized
finish
42 8.00 336.00
RJT ANC6-44 - 1/4"X 1 3/4" SCREW ANCHORS 42 5.00 210.00
RJT OWRB3/P/CB-6PC34
BENCH OWRB 6' W/BASE PLATE PEDESTAL BLK. PWD. CT FRM RCLD PLSTC 3X4 CDR
5 1,241.00 6,205.00
RJT PQT/P/CB-4HU
Pedestal Table - Square 5-3/8" post with base plate - Black Powder coating on frame - Blue Perforated Steel seats and 48" Square Top - 343 Lb. each
4 1,718.00 6,872.00
RJT PQT3/P/CB-4HU
ADA Pedestal Table with one side access - Square 5-3/8" post with base plate - Black powder coat frame - Blue Perforated steel (3) seats and 48" Square top -
298 Lb each
1 1,485.00 1,485.00
STATE CONTRACTSTATE CONTRACT #218090 42,411 -0.04 -1,696.44
Lead time
Lead time estimate 45-60 days; ship date based on inventory at time of order.
Freight
Freight quotes currently only valid for 15 days.Quote based on information currently listed on estimate. Modifications to delivery address, contact or offloading capability must be made prior to order. If
made after order is placed, surcharges may apply.
Page 24 of 199
By signing estimate or authorizing by email or PO, purchaser is agreeing to billing terms as listed on the estimate. Order to include model number(s),
quantity and color(s) above including any supplemental documents provided and/or requested. Please verify all content for accuracy. **Those purchasing
off of the MN State Contract are bound only by the terms and conditions listed in said contract**
MATERIAL ITEMS AS QUOTED ARE GOOD FOR 30 DAYS. FREIGHT
QUOTES ARE GOOD FOR 15 DUE TO FUEL UNCERTAINTIES.
SALES TAX SUBJECT TO CHANGE. ADD IF NOT TAX EXEMPT OR
SUPPLY EXEMPTION CERTIFICATE IF NOT ON FILE.
PAYMENT TERMS ARE NET 30 DAYS UNLESS OTHERWISE NOTED.
FAILURE TO PAY IN A TIMELY MANNER WILL BE SUBJECT TO
INTEREST AT A RATE OF 1.5%/MONTH OR 18% ANNUALLY.
*LEAD TIMES AND SHIPPING DATES ARE BASED ON CURRENT
INVENTORY. PLEASE BE PATIENT AS OUR VENDORS NAVIGATE
SUPPLY CHAINS & NATIONAL SHORTAGES.
**FOR BIDDING CONTRACTORS & SUPPLIERS: ST CROIX
RECREATION IS NOT LIABLE FOR INTERPRETATION OF PROJECT
BIDS, DRAWINGS OR ADDENDA. IT IS THE CUSTOMER'S
RESPONSIBILITY TO VERIFY ACCURACY OF MODEL NUMBER(S),
DESCRIPTION(S), QUANTITY AND COLOR(S) DIRECTLY WITH END
USER
SUBTOTAL 40,714.56
TAX (0%)0.00
SHIPPING 1,425.00
TOTAL $42,139.56
Accepted By Accepted Date
Page 25 of 199
Date: 8/19/2024
Agreement with Gappa Security Solutions LLC for Electronic Door Locking System
Purchase and Installation
Proposed Action
Staff recommends adoption of the following motion: Move to approve Agreement with Gappa
Security Solutions LLC for Electronic Door Locking System Purchase and Installation.
Overview
The 2024 Parks budget includes funding for the purchase and installation of new door locks
throughout the parks system. Staff was instructed to investigate electronic door locking systems
to minimize the number of brass keys needed in the system and still provide access to athletic
associations, citizen rentals, contractors and staff. Two contractors were identified through
research by the IT department and staff that could provide the functionality and support needed
for the project.
An initial RFP for electronic door hardware, installation, administrative software and
credentialing fees was sent to both contractors. Gappa Security Solutions LLC provided the
lowest proposal of $90,596.50 compared to the second contractor’s cost of
$189,108.15. Additionally, both systems were tested for functionality and the solution by Gappa
Security Solutions is not only the low bid, but provides the best fit for our needs.
Staff met with Gappa Security Solutions and inspected every building and door within the parks
system to determine any additional work that would be required, such as door repairs,
replacements or other adjustments to ensure the operation of the new electronic locking
system. After this complete review, Gappa Security Solutions provided an updated quote to
complete the installation.
Staff is recommending the Mayor and City Council approve the Agreement with Gappa Security
Solutions to install electronic door locking hardware throughout the parks system, including the
exterior doors at the Lakeville Area Arts Center, for a total cost of $169,883.57.
Supporting Information
1. 2024 Park Electronic Door Security Agreement - Gappa Security Solutions - signed by
Gappa
2. Gappa Proposals dated 4.22.24 and 8.12.24
Page 26 of 199
Financial Impact: $169,883.57 Budgeted: Yes Source: Park Dedication Fund
Envision Lakeville Community Values: Access to a Multitude of Natural Amenities and
Recreational Opportunities
Report Completed by: Mark Kruse, Parks Superintendent
Page 27 of 199
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223319v1
AGREEMENT
BETWEEN CITY OF LAKEVILLE AND GAPPA SECURITY SOLUTIONS LLC
FOR ELECTRONIC DOOR LOCKING SYSTEM PURCHASE AND INSTALLATION
THIS AGREEMENT made this 19th day of August 2024, by and between the CITY OF
LAKEVILLE, a Minnesota municipal corporation (“Owner” or “City”) and GAPPA SECURITY
SOLUTIONS LLC a Wisconsin limited liability company (“Contractor”). Owner and Contractor, in
consideration of the mutual covenants set forth herein, agree as follows:
1. CONTRACT DOCUMENTS. The following documents shall be referred to as the
“Contract Documents”, all of which shall be taken together as a whole as the contract between the parties
as if they were set verbatim and in full herein:
A. This Agreement.
B. Request for Proposals dated April 15, 2024, prepared by the City of Lakeville,
which shall include the additional work identified in Contractor’s Proposals 1-8
dated August 12, 2024.
C. Contractor’s Proposal dated April 22, 2024, as amended by Proposals 1 through 8
dated August 12, 2024.
In the event of a conflict among the provisions of the Contract Documents, the order in which they are
listed above shall control in resolving any such conflicts. Contract Document “A” has the first priority
and Contract Document “C” has the last priority.
2. OBLIGATIONS OF THE CONTRACTOR. The Contractor shall provide the goods,
services, and perform the work in accordance with the Contract Documents (“Work”). Contractor shall
provide all personnel, supervision, services, materials, tools, equipment and supplies and do all things
necessary and ancillary thereto specified in the Contract Documents. Contractor shall not begin any work
until the City has received the signed contract and has reviewed and approved the insurance certificates
and has given the Contractor a written notice to proceed. Contractor shall exercise the same degree of
care, skill, and diligence in the performance of the services as is ordinarily possessed and exercised by a
contractor under similar circumstances. City shall not be responsible for discovering deficiencies in the
accuracy of Contractor’s services.
3. CONTRACT PRICE. Owner shall pay Contractor for completion of the Work, in
accordance with the Contractor’s Proposal, in the amount of $169,883.57 which is inclusive of all taxes
and reimbursable expenses. Additional work performed without the City’s written approval will not entitle
Contractor to an increase in the Contract Price or an extension of the Contract Time.
4. PAYMENT PROCEDURES.
A. Contractor shall submit Applications for Payment. Applications for Payment will
be processed by the Parks Superintendent. When the obligations of the Contractor
have been fulfilled, inspected, and accepted, the City will pay the Contractor. Such
Page 28 of 199
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223319v1
payment shall be made not later than thirty (30) days after completion, certification
thereof, and invoicing by the Contractor.
B. Progress Payments; Retainage. Owner shall make 95% progress payments on
account of the Contract Price on the basis of Contractor’s Applications for
Payment during performance of the Work.
C. Payments to Subcontractors.
(1) Prompt Payment to Subcontractors. Pursuant to Minn. Stat. § 471.25,
Subd. 4a, the Contractor must pay any subcontractor within ten (10) days
of the Contractor’s receipt of payment from the City for undisputed
services provided by the subcontractor. The Contractor must pay interest
of 1 ½ percent per month or any part of a month to the subcontractor on
any undisputed amount not paid on time to the subcontractor. The
minimum monthly interest penalty payment for an unpaid balance of
$100.00 or more is $10.00. For an unpaid balance of less than $100.00,
the Contractor shall pay the actual penalty due to the subcontractor.
D. Form IC-134 (attached) required from general contractor. Minn. Stat. § 290.92
requires that the City of Lakeville obtain a Withholding Affidavit for Contractors,
Form IC-134, before making final payments to Contractors. This form needs to
be submitted by the Contractor to the Minnesota Department of Revenue for
approval. The form is used to receive certification from the state that the vendor
has complied with the requirement to withhold and remit state withholding taxes
for employee salaries paid.
E. Final Payment. Upon final completion of the Work, Owner shall pay the
remainder of the Contract Price as recommended by the Parks Superintendent.
Final completion shall be when all of the work is completed per the contract.
5. COMPLETION DATE. The Work must be completed by December 6, 2024.
6. CONTRACTOR’S REPRESENTATIONS.
A. Contractor has examined and carefully studied the Contract Documents and other
related data identified in the Contract Documents.
B. Contractor has visited the Site and become familiar with and is satisfied as to the
general, local, and Site conditions that may affect cost, progress, and performance
of the Work.
C. Contractor is familiar with and is satisfied as to all federal, state, and local laws
and regulations that may affect cost, progress, and performance of the Work.
Page 29 of 199
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223319v1
D. Contractor has carefully studied all: (1) reports of explorations and tests of
subsurface conditions at or contiguous to the Site and all drawings of physical
conditions in or relating to existing surface or subsurface structures at or
contiguous to the Site (except Underground Facilities) which have been identified
in the General Conditions and (2) reports and drawings of a Hazardous
Environmental Condition, if any, at the site.
E. Contractor has obtained and carefully studied (or assumes responsibility for doing
so) all additional or supplementary examinations, investigations, explorations,
tests, studies, and data concerning conditions (surface, subsurface, and
Underground Facilities) at or contiguous to the Site which may affect cost,
progress, or performance of the Work or which relate to any aspect of the means,
methods, techniques, sequences, and procedures of construction to be employed
by Contractor, including any specific means, methods, techniques, sequences, and
procedures of construction expressly required by the Bidding Documents, and
safety precautions and programs incident thereto.
F. Contractor does not consider that any further examinations, investigations,
explorations, tests, studies, or data are necessary for the performance of the Work
at the Contract Price, within the Contract Times, and in accordance with the other
terms and conditions of the Contract Documents.
G. Contractor is aware of the general nature of work to be performed by Owner and
others at the Site that relates to the Work as indicated in the Contract Documents.
H. Contractor has correlated the information known to Contractor, information and
observations obtained from visits to the Site, reports and drawings identified in the
Contract Documents, and all additional examinations, investigations,
explorations, tests, studies, and data with the Contract Documents.
I. The Contract Documents are generally sufficient to indicate and convey
understanding of all terms and conditions for performance and furnishing of the
Work.
J. Subcontracts:
(1) Unless otherwise specified in the Contract Documents, the Contractor
shall, upon receipt of the executed Contract Documents, submit in writing
to the Owner the names of the Subcontractors proposed for the work.
Subcontractors may not be changed except at the request or with the
consent of the Owner.
(2) The Contractor is responsible to the Owner for the acts and omissions of
the Contractor's subcontractors, and of their direct and indirect employees,
to the same extent as the Contractor is responsible for the acts and
omissions of the Contractor's employees.
Page 30 of 199
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223319v1
(3) The Contract Documents shall not be construed as creating any contractual
relation between the Owner and any subcontractor.
(4) The Contractor shall bind every subcontractor by the terms of the Contract
Documents.
7. WORKER’S COMPENSATION. The Contractor shall obtain and maintain for the
duration of this Contract, statutory Worker’s Compensation Insurance and Employer’s Liability
Insurance as required under the laws of the State of Minnesota.
8. INSURANCE. Prior to the start of the project, Contractor shall furnish to the City a
certificate of insurance showing proof of the required insurance required under this
Paragraph. Contractor shall take out and maintain or cause to be taken out and maintained until six (6)
months after the City has accepted the public improvements, such insurance as shall protect Contractor
and the City for work covered by the Contract including workers’ compensation claims and property
damage, bodily and personal injury which may arise from operations under this Contract, whether such
operations are by Contractor or anyone directly or indirectly employed by either of them. The minimum
amounts of insurance shall be as follows:
Commercial General Liability (or in combination with an umbrella policy)
$2,000,000 Each Occurrence
$2,000,000 Products/Completed Operations Aggregate
$2,000,000 Annual Aggregate
The following coverages shall be included:
Premises and Operations Bodily Injury and Property Damage
Personal and Advertising Injury
Blanket Contractual Liability
Products and Completed Operations Liability
Automobile Liability
$2,000,000 Combined Single Limit – Bodily Injury & Property Damage
Including Owned, Hired & Non-Owned Automobiles
Workers Compensation
Workers’ Compensation insurance in accordance with the statutory requirements of the
State of Minnesota, including Employer’s Liability with minimum limits are as follows:
$500,000 – Bodily Injury by Disease per employee
$500,000 – Bodily Injury by Disease aggregate
$500,000 – Bodily Injury by Accident
The Contractor’s insurance must be “Primary and Non-Contributory”.
All insurance policies (or riders) required by this Contract shall be (i) taken out by and maintained
with responsible insurance companies organized under the laws of one of the states of the United
States and qualified to do business in the State of Minnesota, (ii) shall name the City, its employees
Page 31 of 199
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223319v1
and agents as additional insureds (CGL and umbrella only) by endorsement which shall be filed with
the City. A copy of the endorsement must be submitted with the certificate of insurance.
Contractor’s policies and Certificate of Insurance shall contain a provision that coverage afforded
under the policies shall not be cancelled without at least thirty (30) days’ advanced written notice to
the City, or ten (10) days’ notice for non-payment of premium.
An Umbrella or Excess Liability insurance policy may be used to supplement Contractor’s policy
limits on a follow-form basis to satisfy the full policy limits required by this Contract.
9. WARRANTY. The Contractor shall be held responsible for any and all defects in
workmanship and materials which may develop in any part of the contracted service, and upon proper
notification by the City shall immediately replace, without cost to the City, any such faulty work for a
period of one year post substantial completion of the project.
10. INDEMNIFICATION. To the fullest extent permitted by law, Contractor agrees to
defend, indemnify and hold harmless the City, and its employees, officials, and agents from and against
all claims, actions, damages, losses and expenses, including reasonable attorney fees, arising out of
Contractor’s negligence or its performance or failure to perform its obligations under this
Contract. Contractor’s indemnification obligation shall apply to subcontractor(s), or anyone directly or
indirectly employed or hired by Contractor, or anyone for whose acts Contractor may be
liable. Contractor agrees this indemnity obligation shall survive the completion or termination of this
Contract.
11. PERFORMANCE AND PAYMENT BONDS. Performance and Payment Bonds are
not required.
12. MISCELLANEOUS.
A. Owner and Contractor each binds itself, its partners, successors, assigns and legal
representatives to the other party hereto, its partners, successors, assigns and legal
representatives in respect to all covenants, agreements, and obligations contained
in the Contract Documents.
B. Any provision or part of the Contract Documents held to be void or unenforceable
under any law or regulation shall be deemed stricken, and all remaining provisions
shall continue to be valid and binding upon Owner and Contractor, who agree that
the Contract Documents shall be reformed to replace such stricken provision or
part thereof with a valid and enforceable provision that comes as close as possible
to expressing the intention of the stricken provisions.
C. Data Practices/Records.
(1) All data created, collected, received, maintained or disseminated for any
purpose in the course of this Contract is governed by the Minnesota
Government Data Practices Act, Minn. Stat. Ch. 13, any other applicable
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223319v1
state statute, or any state rules adopted to implement the act, as well as
federal regulations on data privacy.
(2) All books, records, documents and accounting procedures and practices to
the Contractor and its subcontractors, if any, relative to this Contract are
subject to examination by the City.
D. All reports, plans, models, software, diagrams, analyses, and information
generated in connection with performance of this Agreement shall be the property
of the City. The City may use the information for its purposes.
E. Patented devices, materials and processes. If the Contract requires, or the
Contractor desires, the use of any design, devise, material or process covered by
letters, patent or copyright, trademark or trade name, the Contractor shall provide
for such use by suitable legal agreement with the patentee or owner and a copy of
said agreement shall be filed with the Owner. If no such agreement is made or
filed as noted, the Contractor shall indemnify and hold harmless the Owner from
any and all claims for infringement by reason of the use of any such patented
designed, device, material or process, or any trademark or trade name or copyright
in connection with the Project agreed to be performed under the Contract, and shall
indemnify and defend the Owner for any costs, liability, expenses and attorney's
fees that result from any such infringement.
F. In providing services hereunder, Contractor shall abide by all statutes, ordinances,
rules and regulations pertaining to the provisions of services to be provided.
G. Assignment. Neither party may assign, sublet, or transfer any interest or
obligation in this Contract without the prior written consent of the other party, and
then only upon such terms and conditions as both parties may agree to and set
forth in writing.
H. Waiver. In the particular event that either party shall at any time or times waive
any breach of this Contract by the other, such waiver shall not constitute a waiver
of any other or any succeeding breach of this Contract by either party, whether of
the same or any other covenant, condition or obligation.
I. Governing Law/Venue. The laws of the State of Minnesota govern the
interpretation of this Contract. In the event of litigation, the exclusive venue shall
be in the District Court of the State of Minnesota for Dakota County.
J. Severability. If any provision, term or condition of this Contract is found to be or
become unenforceable or invalid, it shall not affect the remaining provisions,
terms and conditions of this Contract, unless such invalid or unenforceable
provision, term or condition renders this Contract impossible to perform. Such
remaining terms and conditions of the Contract shall continue in full force and
effect and shall continue to operate as the parties’ entire contract.
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K. Entire Agreement. This Contract represents the entire agreement of the parties
and is a final, complete and all-inclusive statement of the terms thereof, and
supersedes and terminates any prior agreement(s), understandings or written or
verbal representations made between the parties with respect thereto.
L. Permits and Licenses; Rights-of-Way and Easements. The Contractor shall give
all notices necessary and incidental to the construction and completion of the
Project. The City will obtain all necessary rights-of-way and easements. The
Contractor shall not be entitled to any additional compensation for any
construction delay resulting from the City’s not timely obtaining rights-of-way or
easements.
M. If the work is delayed or the sequencing of work is altered because of the action
or inaction of the Owner, the Contractor shall be allowed a time extension to
complete the work but shall not be entitled to any other compensation.
N. This Agreement may be terminated by the City for any reason or for convenience
upon written notice to the Contractor. In the event of termination, provided
Contractor is not in default of the Contract, the City shall pay the Contractor for
completed Work.
OWNER: CONTRACTOR:
CITY OF LAKEVILLE GAPPA SECURITY SOLUTIONS LLC
BY: ____________________________ BY: _______________________________
Luke M. Hellier, Mayor
Print Name: _______________________
AND ___________________________
Ann Orlofsky, City Clerk Its:_________________________________
Zachary Gappa
VP of Operations
Page 34 of 199
20195 Holyoke Avenue, Lakeville, MN 55044
952-985-4400
lakevillemn.gov
PROPOSAL FORM
2024 LOCK AND CORE PROJECT
LAKEVILLE, MINNESOTA
The undersigned proposes and agrees, if this quote is accepted, to enter into a Form of Agreement with
Owner in the form attached, to perform all work as specified or indicated in the plans and specifications
for the prices indicated and within the times indicated in this packet.
The undersigned further asserts that they are legally authorized to provide this quotation on behalf of the
company listed.
Contractor accepts all terms and conditions of the Instructions to Contractors, including without limitation
those dealing with Evaluation of Proposals and Award of Contract. The Proposal will remain subject to
acceptance for 60 days after the Proposal Opening, or for such longer period of time that Contractor may
agree to in writing upon request of Owner.
In submitting this quote, the undersigned represents that they have examined and carefully studied the
quotation packet including the specifications, and requirements, and that they are familiar with all federal,
state, and local laws that may affect cost, progress, or performance of the work.
Company Name:
City, State, Zip:
Name & Title:
Authorized Signature:
Date:
Email:
Phone #: (work / cell)
Proposals are due on Tuesday, April 30th 2024 at 2:00 p.m.
Return Proposals to Mark Kruse, Parks Superintendent: mkruse@lakevillemn.gov
Gappa Security Solutions LLC
Waupun, WI 53963
Zachary Gappa, VP of Operations
4-22-24
service@gappasecuritysolutions.com
920-324-2260 / 920-210-2694
Page 35 of 199
20195 Holyoke Avenue, Lakeville, MN 55044
952-985-4400
lakevillemn.gov
PROPOSAL FORM
2024 LOCK AND CORE PROJECT
LAKEVILLE, MINNESOTA
COMPONENT, ITEMS, FEES QUANTITY EACH TOTAL
Cylindrical Lock set, satin nickel or chrome finish, ADA, curved handle 100
Installation of Cylindrical lock set - assume no door modifications/repairs 100
Mortise Lock Set, satin nickel or chrome finish, ADA, curved handle 25
Installation of Mortise lock set - limited door modifications/ no repairs 25
Administrative Software and License, initial cost/fee 1
Annual administrative software license fee 1
Annual technical support fee 1
Lock software and license 1
Annual lock license fee 1
Mobile credentials - Initial Fee 250
Mobile credentials - Annual Fee 250
FOB / Card credentials - Initial Fee 10
FOB / Card credentials - Annual Fee 10
FOB unit 10
Credential Card 10
Hardware to activate credentials on FOB or Card (Enrollment Station) 1
Other fees – one time
Other fees – recurring
TOTAL
POST INSTALLATION OPTIONS
Capable of being connected to network post installation Yes / No
Cost of hardware to connect to network post installation, per building
with 10 doors 1
TOTAL POST INSTALLATION OPTIONS
$595.00 $59,500.00
$60.00 $6,000.00
$755.00 $18,875.00
$112.50 $2,812.50
$1,515.00 $1,515.00
$0 $0
$0 $0
$0 $0
$0 $0
$6.32 $1,580.00
$0 $0
$6.60 $66.00
$0 $0
N/A
N/A
$248.00 $248.00
N/A
N/A
YES
$1,171.00 $1,171.00
$1,171.00
$90,596.50
Please note: An annual service visit can by provided by a Gappa technician to review the Proxess system and install any firmware
updates that may be available. This is optional but could be provided for an additional $1,950 if desired. This option could be chosen
by City of Lakeville after the initial installation is complete and the system is up and running.
Page 36 of 199
Proposal
Date
08/12/2024
Proposal #
22413
Name / Address:
Lakeville, City of
Email invoices to Accts. Payable
accountspayable@lakevillemn.gov
1203 Storbeck Drive
Waupun, WI 53963
Terms
25% Down, N30 Progressing
Rep
FG-...
Revision
Y
Project / Entered By
Proxess Access/JS
Please Call or Email with Any Additional Questions!
Phone #
920-324-2260
Fax #
888-558-0458
E-mail
orders@gappasecuritysolutions.com
Web Site
www.gappasecuritysolutions.com
Total
Item DescriptionQty Price Each Total
PROPOSAL #1 - To Provide and Install a Proxess
Smartphone-Based Access Control System for the Below
Listed Locations:
***LAKEVILLE PROXESS IQ UPDATE SYSTEM
COMPONENTS***
PROX-SW-PRX-EN Proxess - ProxessIQ Enterprise Software (Server and
Client capable), for an Unlimited number of doors.
Includes first year of SW-SUP-EN1 Annual Support
License. License begins on date of first software login.
2 1,515.00 3,030.00
PROX-SW-PRX-TRAIN-R Proxess - Remote Training for ProxessIQ Software -
One-Half Day
1 880.00 880.00
***KING PARK***
(Door Locations Include: North Storage Double Door,
South Storage Double Door, North Concessions Door,
west Concessions Single Doors, South Concessions,
Men's Restroom Door, Janitor Storage by Restrooms,
Women's Restroom Door, LBA Storage Garage Man
Door, and Base Room)
PROX-CX-8-S2-B1-626-LC-DC Proxess - CX Cylindrical Intelligent Lockset, with Door
Contact, 14 Style Curved Lever, T-Strike, 2-3/4 Backset,
SFIC Prepped, Less Core, Satin Chrome Finish
11 645.00 7,095.00
NA-N1178CG/ST Grey Door Contacts - 3/4" stubby recessed door contact
with terminal connections
11 7.75 85.25
DJ CLP-110-630 Don-Jo Latch Protector Outswing, 630 Finish1 28.00 28.00
***STEVE MICHAUD PARK***
Page 1
Page 37 of 199
Proposal
Date
08/12/2024
Proposal #
22413
Name / Address:
Lakeville, City of
Email invoices to Accts. Payable
accountspayable@lakevillemn.gov
1203 Storbeck Drive
Waupun, WI 53963
Terms
25% Down, N30 Progressing
Rep
FG-...
Revision
Y
Project / Entered By
Proxess Access/JS
Please Call or Email with Any Additional Questions!
Phone #
920-324-2260
Fax #
888-558-0458
E-mail
orders@gappasecuritysolutions.com
Web Site
www.gappasecuritysolutions.com
Total
Item DescriptionQty Price Each Total
(Door Locations Include: Front Main Pair of Single
Doors, Concessions Interior #1, Concessions Janitor
Door, Storage Door, LSC Storage 2nd Floor, West
Entrance, Interior Men's Restroom, Interior Women's
Restroom, Men's Exterior Restroom, Women's Exterior
Restroom, and LSC Garage Man Door)
PROX-CX-8-S2-B1-626-LC-DC Proxess - CX Cylindrical Intelligent Lockset, with Door
Contact, 14 Style Curved Lever, T-Strike, 2-3/4 Backset,
SFIC Prepped, Less Core, Satin Chrome Finish
10 645.00 6,450.00
PROX-CX-8-S2-B2-626-LC-DC Proxess - CX Cylindrical Intelligent Lockset, with Door
Contact, 14 Style Curved Lever, T-Strike, 2-3/8 Backset,
SFIC Prepped, Less Core, Satin Chrome Finish
1 645.00 645.00
PROX-MX-STL-8-626-LC-DC Proxess - MX Mortise Intelligent Lockset, with Latch Only,
14 Style Curved Lever, SFIC Prepped, Less Core,
includes Door Contact, Satin Chrome Finish
1 805.00 805.00
NA-N1178CG/ST Grey Door Contacts - 3/4" stubby recessed door contact
with terminal connections
10 7.75 77.50
***PRAIRIE LAKE PARK***
(Door Locations Include: North Exterior Double Doors,
Women's Interior Restroom, Janitors Closet, Men's
Interior Restroom, South Double Doors to Rink, Men's
Exterior Restroom, and Women's Exterior Restroom)
PROX-CX-8-S2-B1-626-LC-DC Proxess - CX Cylindrical Intelligent Lockset, with Door
Contact, 14 Style Curved Lever, T-Strike, 2-3/4 Backset,
SFIC Prepped, Less Core, Satin Chrome Finish
9 645.00 5,805.00
NA-N1178CG/ST Grey Door Contacts - 3/4" stubby recessed door contact
with terminal connections
9 7.75 69.75
***QUIGLY PARK***
Page 2
Page 38 of 199
Proposal
Date
08/12/2024
Proposal #
22413
Name / Address:
Lakeville, City of
Email invoices to Accts. Payable
accountspayable@lakevillemn.gov
1203 Storbeck Drive
Waupun, WI 53963
Terms
25% Down, N30 Progressing
Rep
FG-...
Revision
Y
Project / Entered By
Proxess Access/JS
Please Call or Email with Any Additional Questions!
Phone #
920-324-2260
Fax #
888-558-0458
E-mail
orders@gappasecuritysolutions.com
Web Site
www.gappasecuritysolutions.com
Total
Item DescriptionQty Price Each Total
(Door Locations Include: Concessions Door, LBA Base
Room, North Concessions Storage Single Door, Men's
Exterior Restroom, Women's Exterior Restroom, LBA
North Storage Man Door, LBA West Double Door, and
LBA Garage Man Door)
PROX-CX-8-S2-B1-626-LC-DC Proxess - CX Cylindrical Intelligent Lockset, with Door
Contact, 14 Style Curved Lever, T-Strike, 2-3/4 Backset,
SFIC Prepped, Less Core, Satin Chrome Finish
9 645.00 5,805.00
NA-N1178CG/ST Grey Door Contacts - 3/4" stubby recessed door contact
with terminal connections
9 7.75 69.75
***PARKVIEW PARK***
(Door Locations Include: South Entry, North Entry,
Women's Interior Restroom, Men's Interior Restroom,
Janitors Closet, Janitor Room Exterior, Men's Exterior
Restroom, Women's Exterior Restroom)
PROX-CX-8-S2-B1-626-LC-DC Proxess - CX Cylindrical Intelligent Lockset, with Door
Contact, 14 Style Curved Lever, T-Strike, 2-3/4 Backset,
SFIC Prepped, Less Core, Satin Chrome Finish
7 645.00 4,515.00
PROX-MX-STL-8-626-LC-DC Proxess - MX Mortise Intelligent Lockset, with Latch Only,
14 Style Curved Lever, SFIC Prepped, Less Core,
includes Door Contact, Satin Chrome Finish
3 805.00 2,415.00
NA-N1178CG/ST Grey Door Contacts - 3/4" stubby recessed door contact
with terminal connections
8 7.75 62.00
***ARONSON PARK***
(Door Location Includes: Irrigation Door)
PROX-CX-8-S2-B1-626-LC-DC Proxess - CX Cylindrical Intelligent Lockset, with Door
Contact, 14 Style Curved Lever, T-Strike, 2-3/4 Backset,
SFIC Prepped, Less Core, Satin Chrome Finish
1 645.00 645.00
NA-N1178CG/ST Grey Door Contacts - 3/4" stubby recessed door contact
with terminal connections
1 7.75 7.75
Page 3
Page 39 of 199
Proposal
Date
08/12/2024
Proposal #
22413
Name / Address:
Lakeville, City of
Email invoices to Accts. Payable
accountspayable@lakevillemn.gov
1203 Storbeck Drive
Waupun, WI 53963
Terms
25% Down, N30 Progressing
Rep
FG-...
Revision
Y
Project / Entered By
Proxess Access/JS
Please Call or Email with Any Additional Questions!
Phone #
920-324-2260
Fax #
888-558-0458
E-mail
orders@gappasecuritysolutions.com
Web Site
www.gappasecuritysolutions.com
Total
Item DescriptionQty Price Each Total
***MEADOWS PARK***
(Door Locations Include: Warming House)
PROX-CX-8-S2-B1-626-LC-DC Proxess - CX Cylindrical Intelligent Lockset, with Door
Contact, 14 Style Curved Lever, T-Strike, 2-3/4 Backset,
SFIC Prepped, Less Core, Satin Chrome Finish
3 645.00 1,935.00
NA-N1178CG/ST Grey Door Contacts - 3/4" stubby recessed door contact
with terminal connections
3 7.75 23.25
***MCGUIRE***
(Door Locations Include: Warming House and Storage
Garage / Art Center)
PROX-CX-8-S2-B1-626-LC-DC Proxess - CX Cylindrical Intelligent Lockset, with Door
Contact, 14 Style Curved Lever, T-Strike, 2-3/4 Backset,
SFIC Prepped, Less Core, Satin Chrome Finish
6 645.00 3,870.00
NA-N1178CG/ST Grey Door Contacts - 3/4" stubby recessed door contact
with terminal connections
6 7.75 46.50
***VALLEY LAKE PARK***
(Door Locations Include: Storage / Mechanical, Men's
Restroom, and Women's Restroom)
PROX-CX-8-S2-B1-626-LC-DC Proxess - CX Cylindrical Intelligent Lockset, with Door
Contact, 14 Style Curved Lever, T-Strike, 2-3/4 Backset,
SFIC Prepped, Less Core, Satin Chrome Finish
3 645.00 1,935.00
NA-N1178CG/ST Grey Door Contacts - 3/4" stubby recessed door contact
with terminal connections
3 7.75 23.25
***CHERRYVIEW PARK***
(Door Locations Include: Warming House)
PROX-CX-8-S2-B1-626-LC-DC Proxess - CX Cylindrical Intelligent Lockset, with Door
Contact, 14 Style Curved Lever, T-Strike, 2-3/4 Backset,
SFIC Prepped, Less Core, Satin Chrome Finish
3 645.00 1,935.00
NA-N1178CG/ST Grey Door Contacts - 3/4" stubby recessed door contact
with terminal connections
3 7.75 23.25
Page 4
Page 40 of 199
Proposal
Date
08/12/2024
Proposal #
22413
Name / Address:
Lakeville, City of
Email invoices to Accts. Payable
accountspayable@lakevillemn.gov
1203 Storbeck Drive
Waupun, WI 53963
Terms
25% Down, N30 Progressing
Rep
FG-...
Revision
Y
Project / Entered By
Proxess Access/JS
Please Call or Email with Any Additional Questions!
Phone #
920-324-2260
Fax #
888-558-0458
E-mail
orders@gappasecuritysolutions.com
Web Site
www.gappasecuritysolutions.com
Total
Item DescriptionQty Price Each Total
***DAKOTA HEIGHTS PARK***
(Door Locations Include: Warming House)
PROX-CX-8-S2-B1-626-LC-DC Proxess - CX Cylindrical Intelligent Lockset, with Door
Contact, 14 Style Curved Lever, T-Strike, 2-3/4 Backset,
SFIC Prepped, Less Core, Satin Chrome Finish
3 645.00 1,935.00
NA-N1178CG/ST Grey Door Contacts - 3/4" stubby recessed door contact
with terminal connections
3 7.75 23.25
***ROLLING OAKS PARK***
(Door Locations Include: Warming House)
PROX-CX-8-S2-B1-626-LC-DC Proxess - CX Cylindrical Intelligent Lockset, with Door
Contact, 14 Style Curved Lever, T-Strike, 2-3/4 Backset,
SFIC Prepped, Less Core, Satin Chrome Finish
3 645.00 1,935.00
NA-N1178CG/ST Grey Door Contacts - 3/4" stubby recessed door contact
with terminal connections
3 7.75 23.25
***ORCHARD LAKE BEACH***
(Door Locations Include: Storage Room, Men's
Restroom, and Women's Restroom)
PROX-CX-8-S2-B1-626-LC-DC Proxess - CX Cylindrical Intelligent Lockset, with Door
Contact, 14 Style Curved Lever, T-Strike, 2-3/4 Backset,
SFIC Prepped, Less Core, Satin Chrome Finish
3 645.00 1,935.00
NA-N1178CG/ST Grey Door Contacts - 3/4" stubby recessed door contact
with terminal connections
3 7.75 23.25
***CASPERSON PARK & BOAT LAUNCH***
(Door Locations Include: Women's Restroom, Men's
Restroom, Storage Room, and Stage Doors)
PROX-CX-8-S2-B1-626-LC-DC Proxess - CX Cylindrical Intelligent Lockset, with Door
Contact, 14 Style Curved Lever, T-Strike, 2-3/4 Backset,
SFIC Prepped, Less Core, Satin Chrome Finish
5 645.00 3,225.00
Page 5
Page 41 of 199
Proposal
Date
08/12/2024
Proposal #
22413
Name / Address:
Lakeville, City of
Email invoices to Accts. Payable
accountspayable@lakevillemn.gov
1203 Storbeck Drive
Waupun, WI 53963
Terms
25% Down, N30 Progressing
Rep
FG-...
Revision
Y
Project / Entered By
Proxess Access/JS
Please Call or Email with Any Additional Questions!
Phone #
920-324-2260
Fax #
888-558-0458
E-mail
orders@gappasecuritysolutions.com
Web Site
www.gappasecuritysolutions.com
Total
Item DescriptionQty Price Each Total
NA-N1178CG/ST Grey Door Contacts - 3/4" stubby recessed door contact
with terminal connections
5 7.75 38.75
Installation 19,050.00 19,050.00
NOTES:
1. Installation Line item is the total labor if this proposal
is accepted in its entirety. This can be adjusted if
individual items are removed to meet budget
requirements.
2. Customer will need to be present during the
installation, and provide their mobile phone for system
set-up and training on programming the locks.
3. Gappa will reuse existing wire where applicable. We
are assuming that the existing wire in place is in good
working order. If any wire is found not to work, or needs
replacement, Gappa will replace for additional cost on a
time and material basis.
4. Any wiremold or conduit work assumes the installation
in stock colors. Any required painting of wiremold or
conduit will be an additional charge.
5. Unless otherwise specified, all work is quoted to be
done during normal business hours.
TERMS: 25% Due Upon Receipt of Order, Net 30
Progressing Billing for Remainder.
Minnesota Sales Tax-Exempt 0.00% 0.00
Page 6
*We are working hard to ensure the pricing on this proposal is good for approximately 15 days.
Due to the volatile nature of supply chains at the moment, however, sudden cost increases
from our suppliers can force us to have to revise pricing unexpectedly.*
*All quoted prices subject to correction for clerical error*
*Credit Card purchases will be assessed an additional 3% credit card fee*
*For Warranty Information please see our website*
$76,469.75
Page 42 of 199
Proposal
Date
08/12/2024
Proposal #
22414
Name / Address:
Lakeville, City of
Email invoices to Accts. Payable
accountspayable@lakevillemn.gov
1203 Storbeck Drive
Waupun, WI 53963
Terms
25% Down, N30 Progressing
Rep
FG-...
Revision
Y
Project / Entered By
Proxess Access/JS
Please Call or Email with Any Additional Questions!
Phone #
920-324-2260
Fax #
888-558-0458
E-mail
orders@gappasecuritysolutions.com
Web Site
www.gappasecuritysolutions.com
Total
Item DescriptionQty Price Each Total
PROPOSAL #2 - To Provide and Install a Proxess
Smartphone-Based Access Control System for the Below
Listed Locations:
***KING PARK***
(Door Locations Include: North Storage Double Door,
South Storage Double Door, North Concessions Door,
West Concessions Single Doors, South Concessions,
Janitor Storage by Restrooms, and Base Room)
Select SL57-HD-83-CL Select Products Heavy Duty Full Surface Continuous
Hinge, 83", Clear Anodized Finish
2 175.00 350.00
DJ 18"x34"-630-.050 Don Jo Kick Plate 18"x 34" in 630 finish, .0502 84.00 168.00
RSE-S405A-36" Reese Saddle Threshold, 1/4 X 5" with Center Leg1 30.50 30.50
RSE-962C-36" Reese Clear Aluminum Door Sweep, 2-5/16" X 3/8"
Nylon Brush
1 30.00 30.00
DJ 71-630 Door Push Plate 4" x16" in 63014 13.00 182.00
***STEVE MICHAUD PARK***
(Door Locations Include: Front Main Pair of Single
Doors, Concessions Interior #1, Storage Door, LSC
Storage 2nd Floor, West Entrance, Interior Men's
Restroom, Interior Women's Restroom, Men's Exterior
Restroom, Women's Exterior Restroom, and LSC Garage
Man Door)
DJ CLP-110-630 Don-Jo Latch Protector Outswing, 630 Finish6 28.00 168.00
DJ CFL-71-630 Don Jo Push Plate 4"x16" with 2-1/8 Hole Prep with Lever
Prep in 630 Finish
8 17.50 140.00
DJ CFL-70-630 Don Jo Push Plate 3 1/2"x15" with 2-1/8 Hole Prep with
Lever Prep in 630 Finish
2 17.00 34.00
NA-N1178CG/ST Grey Door Contacts - 3/4" stubby recessed door contact
with terminal connections
2 7.75 15.50
Miscellaneous Materials (1" wood dowel filler will be needed to fill in deadbolt latch
hole on LSC Garage Man Door)
10.00 10.00
Page 1
Page 43 of 199
Proposal
Date
08/12/2024
Proposal #
22414
Name / Address:
Lakeville, City of
Email invoices to Accts. Payable
accountspayable@lakevillemn.gov
1203 Storbeck Drive
Waupun, WI 53963
Terms
25% Down, N30 Progressing
Rep
FG-...
Revision
Y
Project / Entered By
Proxess Access/JS
Please Call or Email with Any Additional Questions!
Phone #
920-324-2260
Fax #
888-558-0458
E-mail
orders@gappasecuritysolutions.com
Web Site
www.gappasecuritysolutions.com
Total
Item DescriptionQty Price Each Total
***PRAIRIE LAKE PARK***
(Door Locations Include: North Exterior Double Doors,
Women's Interior Restroom, Men's Interior Restroom,
and South Double Doors to Rink)
DJ CFL-71-630 Don Jo Push Plate 4"x16" with 2-1/8 Hole Prep with Lever
Prep in 630 Finish
12 17.50 210.00
DJ CLP-110-630 Don-Jo Latch Protector Outswing, 630 Finish1 28.00 28.00
DJ FPK-161-PC Don-Jo Filler Plate Kit for 161 Cut Out, Prime Coated6 9.75 58.50
DJ EST-125-630 Don Jo 4 7/8” x 1-5/8" Extended Lip ANSI Strike, 630
Finish
2 23.50 47.00
HE-152 Mounting Tabs HES Mounting Tabs for Hollow Metal and Aluminum
Jambs
9 24.00 216.00
AMES ODDA-1346 Ames Door and Lock Support - 1-3/4" Door Width
[Eliminates Collapsing]
6 15.00 90.00
HA BB1168-4-1/2X4-1/2-US26D Hagar, Heavy Duty Full Mortise Ball Bearing Hinge in
Satin Chromium Finish
6 51.00 306.00
HA BB1279-NRP-4-1/2X4-1/2-26D Hager BB1279 NRP (Non-Removable Pin) Hinge, 4.5 X
4.5, Square Corner, Ball Bearing, Full Mortise, 26D Finish
[Single Hinge]
3 24.00 72.00
RSE-967C-36" Reese Sweep Nylon Brush Clear, Anodized AL4 20.00 80.00
RSE-961C-36" Reese Clear Aluminum Door Sweep, 9/16" X 3/8" Nylon
Brush
2 30.00 60.00
***QUIGLY PARK***
(Door Locations Include: Concessions Door,
Concessions Storage Double Door, Women's Exterior
Restroom, LBA West Double Door, and LBA Garage
Man Door)
LCN 4111-H-Cush-RH-689 LCN 4111 Closer with Hold Open Cush Arm, RH, AL
(689) Finish
1 660.00 660.00
DJ CLP-110-630 Don-Jo Latch Protector Outswing, 630 Finish1 28.00 28.00
Page 2
Page 44 of 199
Proposal
Date
08/12/2024
Proposal #
22414
Name / Address:
Lakeville, City of
Email invoices to Accts. Payable
accountspayable@lakevillemn.gov
1203 Storbeck Drive
Waupun, WI 53963
Terms
25% Down, N30 Progressing
Rep
FG-...
Revision
Y
Project / Entered By
Proxess Access/JS
Please Call or Email with Any Additional Questions!
Phone #
920-324-2260
Fax #
888-558-0458
E-mail
orders@gappasecuritysolutions.com
Web Site
www.gappasecuritysolutions.com
Total
Item DescriptionQty Price Each Total
DJ HS-060-PC Don Jo Hinge Shim 4.5" X 1-5/8", 16GA (.060), Prime
Coated, Polybag
9 1.50 13.50
RSE-967C-36" Reese Sweep Nylon Brush Clear, Anodized AL2 20.00 40.00
RSE-961C-36" Reese Clear Aluminum Door Sweep, 9/16" X 3/8" Nylon
Brush
1 30.00 30.00
Miscellaneous Materials (Surface mount standard STK strike over deadbolt strike.
Need deadbolt strike from another old lock.)
10.00 10.00
***PARKVIEW PARK***
(Door Locations Include: South Entry, North Entry,
Women's Interior Restroom, Men's Interior Restroom,
Janitor Room Exterior, Men's Exterior Restroom,
Women's Exterior Restroom)
DJ CFL-71-630 Custom Plate Don Jo Push Plate 4"x20" with 2-1/8 Hole Prep with Lever
Prep in 630 Finish
2 34.00 68.00
DJ 71-630 Door Push Plate 4" x16" in 6308 13.00 104.00
DJ CLP-110-630 Don-Jo Latch Protector Outswing, 630 Finish3 28.00 84.00
DJ EF-161-S-PC Don-Jo Latch Front Filler Plate (2-3/4" x 1-1/8"), Prime
Coated
2 2.50 5.00
DJ CFL-71-630 Don Jo Push Plate 4"x16" with 2-1/8 Hole Prep with Lever
Prep in 630 Finish
4 17.50 70.00
DJ FPK-161-PC Don-Jo Filler Plate Kit for 161 Cut Out, Prime Coated2 9.75 19.50
HE-152 Mounting Tabs HES Mounting Tabs for Hollow Metal and Aluminum
Jambs
1 24.00 24.00
AMES ODDA-1346 Ames Door and Lock Support - 1-3/4" Door Width
[Eliminates Collapsing]
1 15.00 15.00
RSE-S405A-36" Reese Saddle Threshold, 1/4 X 5" with Center Leg1 30.50 30.50
***ARONSON PARK***
(Door Location Includes: Irrigation Door)
Page 3
Page 45 of 199
Proposal
Date
08/12/2024
Proposal #
22414
Name / Address:
Lakeville, City of
Email invoices to Accts. Payable
accountspayable@lakevillemn.gov
1203 Storbeck Drive
Waupun, WI 53963
Terms
25% Down, N30 Progressing
Rep
FG-...
Revision
Y
Project / Entered By
Proxess Access/JS
Please Call or Email with Any Additional Questions!
Phone #
920-324-2260
Fax #
888-558-0458
E-mail
orders@gappasecuritysolutions.com
Web Site
www.gappasecuritysolutions.com
Total
Item DescriptionQty Price Each Total
(Also, custom cut and trim existing door latch guard then
install customer supplied CX lock. Bind and sync to
ProxessIQ.)
(Installation also includes time to make some door
adjustments with added shims and re-caulk when done.)
DJ CFL-70-630 Don Jo Push Plate 3 1/2"x15" with 2-1/8 Hole Prep with
Lever Prep in 630 Finish
1 17.00 17.00
***MEADOWS PARK***
(Door Locations Include: Warming House)
DJ CLP-110-630 Don-Jo Latch Protector Outswing, 630 Finish2 28.00 56.00
***MCGUIRE***
(Door Locations Include: Warming House and Storage
Garage / Art Center)
DJ CLP-110-630 Don-Jo Latch Protector Outswing, 630 Finish4 28.00 112.00
***VALLEY LAKE PARK***
(Door Locations Include: Storage / Mechanical, Men's
Restroom, and Women's Restroom)
DJ CLP-110-630 Don-Jo Latch Protector Outswing, 630 Finish3 28.00 84.00
DJ 71-630 Door Push Plate 4" x16" in 6302 13.00 26.00
MBS-B27S-630 S2 Strike in 626 Finish1 8.10 8.10
***CHERRYVIEW PARK***
(Door Locations Include: Warming House)
DJ CLP-110-630 Don-Jo Latch Protector Outswing, 630 Finish2 28.00 56.00
***DAKOTA HEIGHTS PARK***
(Door Locations Include: Warming House)
DJ CLP-110-630 Don-Jo Latch Protector Outswing, 630 Finish2 28.00 56.00
***ROLLING OAKS PARK***
Page 4
Page 46 of 199
Proposal
Date
08/12/2024
Proposal #
22414
Name / Address:
Lakeville, City of
Email invoices to Accts. Payable
accountspayable@lakevillemn.gov
1203 Storbeck Drive
Waupun, WI 53963
Terms
25% Down, N30 Progressing
Rep
FG-...
Revision
Y
Project / Entered By
Proxess Access/JS
Please Call or Email with Any Additional Questions!
Phone #
920-324-2260
Fax #
888-558-0458
E-mail
orders@gappasecuritysolutions.com
Web Site
www.gappasecuritysolutions.com
Total
Item DescriptionQty Price Each Total
(Door Locations Include: Warming House)
DJ CLP-110-630 Don-Jo Latch Protector Outswing, 630 Finish2 28.00 56.00
***ORCHARD LAKE BEACH***
(Door Locations Include: Storage Room, Men's
Restroom, and Women's Restroom)
(Also, on Restrooms, remove existing Latch Guard and
fill old bottom hole with old carriage bolt and cap nut.)
DJ 71-630 Door Push Plate 4" x16" in 6302 13.00 26.00
DJ EF-161-PC Don-Jo Latch Front Filler Plate (2-1/4" x 1-1/8")1 2.50 2.50
DJ BF-161-PC Don Jo Hole Filler Plate 2-3/8" Diameter, Covers up to
2-1/8" Hole, Prime Coated
1 3.75 3.75
***RITTER FAMILY FARM***
(Door Locations Include: ADA Entrance and West
Entrance)
PROX-BX-EN-POE Proxess - BoxIQ™ one (1) Door access control panel,
with enclosure. Both Entry & Exit readers can be
connected. Includes PoE, PoE+ and local 12\24VDC
power compatibility. Includes WiFi for backhaul, includes
BLE bridge capability for communications to the Proxess
lockset & BLE Controller family. Note: Bridge capability
can usually bring eight (8) CX & MX locksets and PX
Mini-Controllers On-Demand, typically within a 70-foot
radius.
2 835.00 1,670.00
PROX-RX-MU2 Proxess - Gen2 Mullion, Smart Card Reader, including
Mifare DESFire EV1 ,2 &3 and BLE Readers, 2 Wire
RS-485 Secure (no card numbers exchanged)
Communications & 2-wire power connection. Includes
both Mullion & Single-Gang Adapter Plates
2 210.00 420.00
NA-N1178CB/ST Brown Door Contacts - 3/4" stubby recessed door contact
with terminal connections
2 12.50 25.00
Page 5
Page 47 of 199
Proposal
Date
08/12/2024
Proposal #
22414
Name / Address:
Lakeville, City of
Email invoices to Accts. Payable
accountspayable@lakevillemn.gov
1203 Storbeck Drive
Waupun, WI 53963
Terms
25% Down, N30 Progressing
Rep
FG-...
Revision
Y
Project / Entered By
Proxess Access/JS
Please Call or Email with Any Additional Questions!
Phone #
920-324-2260
Fax #
888-558-0458
E-mail
orders@gappasecuritysolutions.com
Web Site
www.gappasecuritysolutions.com
Total
Item DescriptionQty Price Each Total
***CASPERSON PARK & BOAT LAUNCH***
(Door Locations Include: Women's Restroom, Men's
Restroom, Storage Room, and Stage Doors)
DJ CLP-110-630 Don-Jo Latch Protector Outswing, 630 Finish5 28.00 140.00
DJ 71-630 Door Push Plate 4" x16" in 6304 13.00 52.00
RSE-967C-36" Reese Sweep Nylon Brush Clear, Anodized AL2 20.00 40.00
Installation 17,800.00 17,800.00
NOTES:
1. Installation Line item is the total labor if this proposal
is accepted in its entirety. This can be adjusted if
individual items are removed to meet budget
requirements.
2. Customer will need to be present during the
installation, and provide their mobile phone for system
set-up and training on programming the locks.
3. Gappa will reuse existing wire where applicable. We
are assuming that the existing wire in place is in good
working order. If any wire is found not to work, or needs
replacement, Gappa will replace for additional cost on a
time and material basis.
4. Any wiremold or conduit work assumes the installation
in stock colors. Any required painting of wiremold or
conduit will be an additional charge.
5. Unless otherwise specified, all work is quoted to be
done during normal business hours.
TERMS: 25% Due Upon Receipt of Order, Net 30
Progressing Billing for Remainder.
Minnesota Sales Tax-Exempt 0.00% 0.00
Page 6
*We are working hard to ensure the pricing on this proposal is good for approximately 15 days.
Due to the volatile nature of supply chains at the moment, however, sudden cost increases
from our suppliers can force us to have to revise pricing unexpectedly.*
*All quoted prices subject to correction for clerical error*
*Credit Card purchases will be assessed an additional 3% credit card fee*
*For Warranty Information please see our website*
$24,147.35
Page 48 of 199
Proposal
Date
08/12/2024
Proposal #
22422
Name / Address:
Lakeville, City of
Email invoices to Accts. Payable
accountspayable@lakevillemn.gov
1203 Storbeck Drive
Waupun, WI 53963
Terms
25% Down, N30 Progressing
Rep
FG-...
Revision
N
Project / Entered By
Option #2/AK
Call or email with any additional questions!
Phone #
920-324-2260
Fax #
888-558-0458
E-mail
orders@gappasecuritysolutions.com
Web Site
www.gappasecuritysolutions.com
Total
Item DescriptionQty Price Each Total
Option #2 - MICHAUD MAIN ENTRANCE Doors, Frame,
and Hardware Replacement: Featuring Special-Lite
Doors!
Special-Lite Qty. (2) SL-17 Doors with Frame
Split Frame is Sectioned in the Center for Glass Lite and
Frame Panel
2 4,428.37 8,856.74
Vendor Supplies Misc. Materials Provided by Vendor
(2) Adjustable Bottom Brush, (1) Frame Panel, and (2)
Threshold
5 45.00 225.00
Lites for Door Entrances Qty. (1) Tempered Glass 9" x 48" x 1/4"1 81.03 81.03
Select SL11-HD-83-CL Select Products Heavy Duty Concealed Continuous
Hinge, 83", Clear Anodized Finish
2 117.00 234.00
DJ NLP-110-630 Don-Jo Narrow Latch Protector, 1-1/2" X 10", 630 Finish1 27.00 27.00
LCN 4040XP-REG-689 LCN 4040XP Regular Parallel Arm Closer, Regular Arm,
Non-Handed, Aluminum Painted Finish
2 570.00 1,140.00
DJ 10"x38"-630-.050 Don Jo Kick Plate 10"x 38" in 630 Finish, .0502 50.50 101.00
Miscellaneous Materials1 150.00 150.00
Installation1 3,425.00 3,425.00
MICHAUD PARK KITCHEN FRAME RENOVATION:
USA - Frame Custom Qty. (1) Custom Metal 16 5-3/4x2" Face x Equal Rabbet x
20" Long
1 89.70 89.70
Contractor Work Installation 1,360.00 1,360.00
Service Painting Service 1,950.00 1,950.00
Page 1
Page 49 of 199
Proposal
Date
08/12/2024
Proposal #
22422
Name / Address:
Lakeville, City of
Email invoices to Accts. Payable
accountspayable@lakevillemn.gov
1203 Storbeck Drive
Waupun, WI 53963
Terms
25% Down, N30 Progressing
Rep
FG-...
Revision
N
Project / Entered By
Option #2/AK
Call or email with any additional questions!
Phone #
920-324-2260
Fax #
888-558-0458
E-mail
orders@gappasecuritysolutions.com
Web Site
www.gappasecuritysolutions.com
Total
Item DescriptionQty Price Each Total
NOTES:
1. Disposal of the existing doors and frame is the
responsibility of City of Lakeville.
2. If this entrance currently has a concrete-filled frame,
an additional $450.00 will be added to this proposal.
3. Any concrete/foundation work is not included in the
scope of this proposal. Door and frame installations can
sometimes result in unavoidable damage to existing
flooring and/or surrounding drywall/concrete. Repairs to
such materials are the responsibility of the end user.
4. Gappa Security Solutions will require a second site
visit prior to acceptance of order to verify opening
measurements, review all products/hardware quoted, and
ensure that existing opening does not have additional
support structure inside existing framing - blueprints will
need to be reviewed or existing trim will need to be
removed to determine if additional support structure
exists in opening.
5. Unless otherwise specified, all work is quoted to be
done during normal business hours.
TERMS: 25% Due Upon Receipt of Order, Net 30
Progressing Billing for Remainder.
Minnesota Sales Tax-Exempt 0.00% 0.00
Page 2
*We are working hard to ensure the pricing on this proposal is good for approximately 15 days.
Due to the volatile nature of supply chains at the moment, however, sudden cost increases
from our suppliers can force us to have to revise pricing unexpectedly.*
*All quoted prices subject to correction for clerical error*
*Credit Card purchases will be assessed an additional 3% credit card fee*
*For Warranty Information please see our website*
$17,639.47
Page 50 of 199
Proposal
Date
08/12/2024
Proposal #
22406
Name / Address:
Lakeville, City of
Email invoices to Accts. Payable
accountspayable@lakevillemn.gov
1203 Storbeck Drive
Waupun, WI 53963
Terms
Due on receipt
Rep
FG-...
Revision
Y
Project / Entered By
Proxess Access/JS
Please Call or Email with Any Additional Questions!
Phone #
920-324-2260
Fax #
888-558-0458
E-mail
orders@gappasecuritysolutions.com
Web Site
www.gappasecuritysolutions.com
Total
Item DescriptionQty Price Each Total
PROPOSAL #4 - To Provide and Install a Proxess
Smartphone-Based Access Control System for the Below
Listed Locations:
***ARONSON PARK***
(ProxessIQ Update)
Installation (Gappa Technician to perform Proxess LoxIQ to
ProxessIQ software flash. Unbind from LoxIQ software,
then remove inside trim on eight locks and reset to
factory default, then rebind and sync to ProxessIQ
system.)
1 675.00 675.00
NOTES:
1. Customer will need to be present during the
installation, and provide their mobile phone for system
set-up and training on programming the locks.
2. Unless otherwise specified, all work is quoted to be
done during normal business hours.
Minnesota Sales Tax-Exempt 0.00% 0.00
*We are working hard to ensure the pricing on this proposal is good for approximately 15 days.
Due to the volatile nature of supply chains at the moment, however, sudden cost increases
from our suppliers can force us to have to revise pricing unexpectedly.*
*All quoted prices subject to correction for clerical error*
*Credit Card purchases will be assessed an additional 3% credit card fee*
*For Warranty Information please see our website*
$675.00
Page 51 of 199
Proposal
Date
08/12/2024
Proposal #
22407
Name / Address:
Lakeville, City of
Email invoices to Accts. Payable
accountspayable@lakevillemn.gov
1203 Storbeck Drive
Waupun, WI 53963
Terms
25% Down, N30 Progressing
Rep
FG-...
Revision
Y
Project / Entered By
Proxess Access/JS
Please Call or Email with Any Additional Questions!
Phone #
920-324-2260
Fax #
888-558-0458
E-mail
orders@gappasecuritysolutions.com
Web Site
www.gappasecuritysolutions.com
Total
Item DescriptionQty Price Each Total
PROPOSAL #5 - To Provide and Install a Proxess
Smartphone-Based Access Control System for the
PERFORMING ARTS BUILDING:
(Door Locations Include: Office Exterior Entrance and
Office Door)
PROX-BX-EN-POE Proxess - BoxIQ™ one (1) Door access control panel,
with enclosure. Both Entry & Exit readers can be
connected. Includes PoE, PoE+ and local 12\24VDC
power compatibility. Includes WiFi for backhaul, includes
BLE bridge capability for communications to the Proxess
lockset & BLE Controller family. Note: Bridge capability
can usually bring eight (8) CX & MX locksets and PX
Mini-Controllers On-Demand, typically within a 70-foot
radius.
1 835.00 835.00
PROX-RX-MU2 Proxess - Gen2 Mullion, Smart Card Reader, including
Mifare DESFire EV1 ,2 &3 and BLE Readers, 2 Wire
RS-485 Secure (no card numbers exchanged)
Communications & 2-wire power connection. Includes
both Mullion & Single-Gang Adapter Plates
1 210.00 210.00
SDC LR100VDK SDC Motor Latch Retraction Kit for Electrifying Von
Duprin 33/35 and 98/99 Exit Devices
2 635.00 1,270.00
TS Door Loop-18"-BK Armored Door Loop, 18", 3/8" Diameter, Black Finish2 39.00 78.00
NA-N1178CB/ST Brown Door Contacts - 3/4" stubby recessed door contact
with terminal connections
2 12.50 25.00
NA-SHARK/M U-Channel Magnet, Black2 6.75 13.50
BO-DS 160 Bosch REX Motion with Screw Terminals1 109.00 109.00
ALT-400UL-PD8* Altronix Power Supply/Charger - 115AC 12/24 Volts DC
4.0 Amps, 8 Fuse Protected Outlets
1 280.00 280.00
ALT-LC2 Power Cord* Power Cord for Altronix Power Supplies1 8.00 8.00
Back Up Battery 7AH Back - Up Battery2 30.50 61.00
Page 1
Page 52 of 199
Proposal
Date
08/12/2024
Proposal #
22407
Name / Address:
Lakeville, City of
Email invoices to Accts. Payable
accountspayable@lakevillemn.gov
1203 Storbeck Drive
Waupun, WI 53963
Terms
25% Down, N30 Progressing
Rep
FG-...
Revision
Y
Project / Entered By
Proxess Access/JS
Please Call or Email with Any Additional Questions!
Phone #
920-324-2260
Fax #
888-558-0458
E-mail
orders@gappasecuritysolutions.com
Web Site
www.gappasecuritysolutions.com
Total
Item DescriptionQty Price Each Total
PROX-CX-8-S2-B1-626-LC-DC Proxess - CX Cylindrical Intelligent Lockset, with Door
Contact, 14 Style Curved Lever, T-Strike, 2-3/4 Backset,
SFIC Prepped, Less Core, Satin Chrome Finish
1 645.00 645.00
NA-N1178CG/ST Grey Door Contacts - 3/4" stubby recessed door contact
with terminal connections
1 7.75 7.75
Installation 2,675.00 2,675.00
NOTES:
1. Customer will need to be present during the
installation, and provide their mobile phone for system
set-up and training on programming the locks.
2. Gappa will reuse existing wire where applicable. We
are assuming that the existing wire in place is in good
working order. If any wire is found not to work, or needs
replacement, Gappa will replace for additional cost on a
time and material basis.
3. Any wiremold or conduit work assumes the installation
in stock colors. Any required painting of wiremold or
conduit will be an additional charge.
4. Unless otherwise specified, all work is quoted to be
done during normal business hours.
TERMS: 25% Due Upon Receipt of Order, Net 30
Progressing Billing for Remainder.
Minnesota Sales Tax-Exempt 0.00% 0.00
Page 2
*We are working hard to ensure the pricing on this proposal is good for approximately 15 days.
Due to the volatile nature of supply chains at the moment, however, sudden cost increases
from our suppliers can force us to have to revise pricing unexpectedly.*
*All quoted prices subject to correction for clerical error*
*Credit Card purchases will be assessed an additional 3% credit card fee*
*For Warranty Information please see our website*
$6,217.25
Page 53 of 199
Proposal
Date
08/12/2024
Proposal #
22409
Name / Address:
Lakeville, City of
Email invoices to Accts. Payable
accountspayable@lakevillemn.gov
1203 Storbeck Drive
Waupun, WI 53963
Terms
25% Down, N30 Progressing
Rep
FG-...
Revision
Y
Project / Entered By
Proxess Access/JS
Please Call or Email with Any Additional Questions!
Phone #
920-324-2260
Fax #
888-558-0458
E-mail
orders@gappasecuritysolutions.com
Web Site
www.gappasecuritysolutions.com
Total
Item DescriptionQty Price Each Total
PROPOSAL #6 - To Provide and Install a Proxess
Smartphone-Based Access Control System for the
PERFORMING ARTS BUILDING:
(Door Location Includes: Loading Dock Entrance
PROX-BX-EN-POE Proxess - BoxIQ™ one (1) Door access control panel,
with enclosure. Both Entry & Exit readers can be
connected. Includes PoE, PoE+ and local 12\24VDC
power compatibility. Includes WiFi for backhaul, includes
BLE bridge capability for communications to the Proxess
lockset & BLE Controller family. Note: Bridge capability
can usually bring eight (8) CX & MX locksets and PX
Mini-Controllers On-Demand, typically within a 70-foot
radius.
1 835.00 835.00
PROX-RX-MU2 Proxess - Gen2 Mullion, Smart Card Reader, including
Mifare DESFire EV1 ,2 &3 and BLE Readers, 2 Wire
RS-485 Secure (no card numbers exchanged)
Communications & 2-wire power connection. Includes
both Mullion & Single-Gang Adapter Plates
1 210.00 210.00
HE-96001001-630 HES Electric Strike for 9600 Series, 12/24D, 630 Finish1 460.00 460.00
BO-DS 160 Bosch REX Motion with Screw Terminals1 109.00 109.00
NA-N1178CG/ST Grey Door Contacts - 3/4" stubby recessed door contact
with terminal connections
1 7.75 7.75
Installation 1,625.00 1,625.00
Page 1
Page 54 of 199
Proposal
Date
08/12/2024
Proposal #
22409
Name / Address:
Lakeville, City of
Email invoices to Accts. Payable
accountspayable@lakevillemn.gov
1203 Storbeck Drive
Waupun, WI 53963
Terms
25% Down, N30 Progressing
Rep
FG-...
Revision
Y
Project / Entered By
Proxess Access/JS
Please Call or Email with Any Additional Questions!
Phone #
920-324-2260
Fax #
888-558-0458
E-mail
orders@gappasecuritysolutions.com
Web Site
www.gappasecuritysolutions.com
Total
Item DescriptionQty Price Each Total
NOTES:
1. Customer will need to be present during the
installation, and provide their mobile phone for system
set-up and training on programming the locks.
2. Gappa will reuse existing wire where applicable. We
are assuming that the existing wire in place is in good
working order. If any wire is found not to work, or needs
replacement, Gappa will replace for additional cost on a
time and material basis.
3. Any wiremold or conduit work assumes the installation
in stock colors. Any required painting of wiremold or
conduit will be an additional charge.
4. Unless otherwise specified, all work is quoted to be
done during normal business hours.
TERMS: 25% Due Upon Receipt of Order, Net 30
Progressing Billing for Remainder.
Minnesota Sales Tax-Exempt 0.00% 0.00
Page 2
*We are working hard to ensure the pricing on this proposal is good for approximately 15 days.
Due to the volatile nature of supply chains at the moment, however, sudden cost increases
from our suppliers can force us to have to revise pricing unexpectedly.*
*All quoted prices subject to correction for clerical error*
*Credit Card purchases will be assessed an additional 3% credit card fee*
*For Warranty Information please see our website*
$3,246.75
Page 55 of 199
Proposal
Date
08/12/2024
Proposal #
22410
Name / Address:
Lakeville, City of
Email invoices to Accts. Payable
accountspayable@lakevillemn.gov
1203 Storbeck Drive
Waupun, WI 53963
Terms
25% Down, N30 Progressing
Rep
FG-...
Revision
Y
Project / Entered By
Proxess Access/JS
Please Call or Email with Any Additional Questions!
Phone #
920-324-2260
Fax #
888-558-0458
E-mail
orders@gappasecuritysolutions.com
Web Site
www.gappasecuritysolutions.com
Total
Item DescriptionQty Price Each Total
PROPOSAL #7 - To Provide and Install a Proxess
Smartphone-Based Access Control System for the
PERFORMING ARTS BUILDING:
(Door Location Includes: Holy Oak Theater Entrance)
PROX-BX-EN-POE Proxess - BoxIQ™ one (1) Door access control panel,
with enclosure. Both Entry & Exit readers can be
connected. Includes PoE, PoE+ and local 12\24VDC
power compatibility. Includes WiFi for backhaul, includes
BLE bridge capability for communications to the Proxess
lockset & BLE Controller family. Note: Bridge capability
can usually bring eight (8) CX & MX locksets and PX
Mini-Controllers On-Demand, typically within a 70-foot
radius.
1 835.00 835.00
PROX-RX-MU2 Proxess - Gen2 Mullion, Smart Card Reader, including
Mifare DESFire EV1 ,2 &3 and BLE Readers, 2 Wire
RS-485 Secure (no card numbers exchanged)
Communications & 2-wire power connection. Includes
both Mullion & Single-Gang Adapter Plates
1 210.00 210.00
SDC LR100VDK SDC Motor Latch Retraction Kit for Electrifying Von
Duprin 33/35 and 98/99 Exit Devices
2 635.00 1,270.00
TS Door Loop-18"-BK Armored Door Loop, 18", 3/8" Diameter, Black Finish2 39.00 78.00
HE-9400-613 HES Slim-line Surface Mounted Electric Strike, 613
Finish
2 615.00 1,230.00
BO-DS 160 Bosch REX Motion with Screw Terminals4 109.00 436.00
NA-N1178CB/ST Brown Door Contacts - 3/4" stubby recessed door contact
with terminal connections
4 12.50 50.00
NA-SHARK/M U-Channel Magnet, Black4 6.75 27.00
ALT-RB1224 Altronix 12-24VDC Relay DPDT1 19.75 19.75
ALT-400UL-PD8* Altronix Power Supply/Charger - 115AC 12/24 Volts DC
4.0 Amps, 8 Fuse Protected Outlets
1 280.00 280.00
ALT-LC2 Power Cord* Power Cord for Altronix Power Supplies1 8.00 8.00
Back Up Battery 7AH Back - Up Battery2 30.50 61.00
Page 1
Page 56 of 199
Proposal
Date
08/12/2024
Proposal #
22410
Name / Address:
Lakeville, City of
Email invoices to Accts. Payable
accountspayable@lakevillemn.gov
1203 Storbeck Drive
Waupun, WI 53963
Terms
25% Down, N30 Progressing
Rep
FG-...
Revision
Y
Project / Entered By
Proxess Access/JS
Please Call or Email with Any Additional Questions!
Phone #
920-324-2260
Fax #
888-558-0458
E-mail
orders@gappasecuritysolutions.com
Web Site
www.gappasecuritysolutions.com
Total
Item DescriptionQty Price Each Total
Installation 3,925.00 3,925.00
NOTES:
1. Customer will need to be present during the
installation, and provide their mobile phone for system
set-up and training on programming the locks.
2. Gappa will reuse existing wire where applicable. We
are assuming that the existing wire in place is in good
working order. If any wire is found not to work, or needs
replacement, Gappa will replace for additional cost on a
time and material basis.
3. Any wiremold or conduit work assumes the installation
in stock colors. Any required painting of wiremold or
conduit will be an additional charge.
4. Unless otherwise specified, all work is quoted to be
done during normal business hours.
TERMS: 25% Due Upon Receipt of Order, Net 30
Progressing Billing for Remainder.
Minnesota Sales Tax-Exempt 0.00% 0.00
Page 2
*We are working hard to ensure the pricing on this proposal is good for approximately 15 days.
Due to the volatile nature of supply chains at the moment, however, sudden cost increases
from our suppliers can force us to have to revise pricing unexpectedly.*
*All quoted prices subject to correction for clerical error*
*Credit Card purchases will be assessed an additional 3% credit card fee*
*For Warranty Information please see our website*
$8,429.75
Page 57 of 199
Proposal
Date
08/12/2024
Proposal #
22411
Name / Address:
Lakeville, City of
Email invoices to Accts. Payable
accountspayable@lakevillemn.gov
1203 Storbeck Drive
Waupun, WI 53963
Terms
25% Down, N30 Progressing
Rep
FG-...
Revision
Y
Project / Entered By
Proxess Access/JS
Please Call or Email with Any Additional Questions!
Phone #
920-324-2260
Fax #
888-558-0458
E-mail
orders@gappasecuritysolutions.com
Web Site
www.gappasecuritysolutions.com
Total
Item DescriptionQty Price Each Total
PROPOSAL #8 - To Provide and Install a Proxess
Smartphone-Based Access Control System for the FINE
ARTS BUILDING:
(Door Locations Include: Exterior Entrance #1, Interior
Vestibule Entrance #2, Office Door, Exterior Door #3,
Exterior Door #2, Ceramics Exterior Entrance #5,
Ceramics Vestibule Entrance #5, and Exterior Door #4)
PROX-BX-EN-POE Proxess - BoxIQ™ one (1) Door access control panel,
with enclosure. Both Entry & Exit readers can be
connected. Includes PoE, PoE+ and local 12\24VDC
power compatibility. Includes WiFi for backhaul, includes
BLE bridge capability for communications to the Proxess
lockset & BLE Controller family. Note: Bridge capability
can usually bring eight (8) CX & MX locksets and PX
Mini-Controllers On-Demand, typically within a 70-foot
radius.
5 835.00 4,175.00
PROX-RX-MU2 Proxess - Gen2 Mullion, Smart Card Reader, including
Mifare DESFire EV1 ,2 &3 and BLE Readers, 2 Wire
RS-485 Secure (no card numbers exchanged)
Communications & 2-wire power connection. Includes
both Mullion & Single-Gang Adapter Plates
5 210.00 1,050.00
HE-96001001-630 HES Electric Strike for 9600 Series, 12/24D, 630 Finish8 460.00 3,680.00
BO-DS 160 Bosch REX Motion with Screw Terminals6 109.00 654.00
NA-N1178CG/ST Grey Door Contacts - 3/4" stubby recessed door contact
with terminal connections
12 7.75 93.00
NA-SHARK/M U-Channel Magnet, Black11 6.75 74.25
ALT-600UL-PD8* Altronix Power Supply/Charger, 6AMP @ 12VDC or
24VDC, 8 Fuse Protected Outputs
1 390.00 390.00
ALT-LC2 Power Cord* Power Cord for Altronix Power Supplies1 8.00 8.00
Back Up Battery 7AH Back - Up Battery2 30.50 61.00
RSE-967C-36" Reese Sweep Nylon Brush Clear, Anodized AL1 20.00 20.00
Page 1
Page 58 of 199
Proposal
Date
08/12/2024
Proposal #
22411
Name / Address:
Lakeville, City of
Email invoices to Accts. Payable
accountspayable@lakevillemn.gov
1203 Storbeck Drive
Waupun, WI 53963
Terms
25% Down, N30 Progressing
Rep
FG-...
Revision
Y
Project / Entered By
Proxess Access/JS
Please Call or Email with Any Additional Questions!
Phone #
920-324-2260
Fax #
888-558-0458
E-mail
orders@gappasecuritysolutions.com
Web Site
www.gappasecuritysolutions.com
Total
Item DescriptionQty Price Each Total
PROX-MX-STB-8-626-LC-DC Proxess - MX Mortise Intelligent Lockset, with Deadbolt,
14 Style Curved Lever, SFIC Prepped, Less Core,
includes Door Contact, Satin Chrome Finish
1 805.00 805.00
NA-N1178B/ST Brown Door Contacts - 1" stubby recessed door contact
with terminal connections
1 9.00 9.00
Installation 10,300.00 10,300.00
Contractor Work (Local Electrician Quote to provide and install all
necessary wire for the Performing Arts and Fine Arts
Buildings. This is for the gateways and Low Voltage wire
runs from the online doors to the Controllers. Gappa will
need to deliver the power supplies to them and they will
install them and get them wired into line voltage as well.)
1 11,737.00 11,737.00
NOTES:
1. Customer will need to be present during the
installation, and provide their mobile phone for system
set-up and training on programming the locks.
2. Gappa will reuse existing wire where applicable. We
are assuming that the existing wire in place is in good
working order. If any wire is found not to work, or needs
replacement, Gappa will replace for additional cost on a
time and material basis.
3. Any wiremold or conduit work assumes the installation
in stock colors. Any required painting of wiremold or
conduit will be an additional charge.
4. Unless otherwise specified, all work is quoted to be
done during normal business hours.
TERMS: 25% Due Upon Receipt of Order, Net 30
Progressing Billing for Remainder.
Page 2
Page 59 of 199
Proposal
Date
08/12/2024
Proposal #
22411
Name / Address:
Lakeville, City of
Email invoices to Accts. Payable
accountspayable@lakevillemn.gov
1203 Storbeck Drive
Waupun, WI 53963
Terms
25% Down, N30 Progressing
Rep
FG-...
Revision
Y
Project / Entered By
Proxess Access/JS
Please Call or Email with Any Additional Questions!
Phone #
920-324-2260
Fax #
888-558-0458
E-mail
orders@gappasecuritysolutions.com
Web Site
www.gappasecuritysolutions.com
Total
Item DescriptionQty Price Each Total
Minnesota Sales Tax-Exempt 0.00% 0.00
Page 3
*We are working hard to ensure the pricing on this proposal is good for approximately 15 days.
Due to the volatile nature of supply chains at the moment, however, sudden cost increases
from our suppliers can force us to have to revise pricing unexpectedly.*
*All quoted prices subject to correction for clerical error*
*Credit Card purchases will be assessed an additional 3% credit card fee*
*For Warranty Information please see our website*
$33,056.25
Page 60 of 199
Date: 8/19/2024
Amendment to ESST Policy - Fire
Proposed Action
Staff recommends adoption of the following motion: approve the proposed change to ESST
policy 6.55.1
Overview
Initially, when the State of MN launched the Employee Sick and Safe Time (ESST) law, it was
intended to give paid time off benefits to employees who do not have a current leave accrual
source. These are most commonly part-time, temporary and seasonal employee groups. Since it's
enactment on January 1, 2024, the definition of 'part-time employee' was left fairly broad. With
legal interpretation, we included our paid on-call firefighters (POC FFs), in this group, as they
recently function more like part-time employees in regard to their duty crew shifts now being
scheduled- instead of truly on-call.
On May 25, 2024 the state of MN further defined who was not considered a 'covered employee'
to include: volunteer or paid on-call firefighters. This is further supported by state statute
299N.03, Subd. 7, which defines a volunteer firefighter as, "...a person who is charged with the
prevention or suppression of fires within the boundaries of the state on a volunteer, part-time, or
paid-on-call basis. Volunteer firefighter does not include a full-time firefighter." Therefore,
regardless of the title used to define their role (paid on-call or part-time), this group can be
excluded from ESST policy.
Accruals that were accrued by these employees from January 1, 2024 to May 25, 2024, still need
to be paid out to the employees that earned accruals. The recommendation is to pay these out on
the next payroll following approval of this policy change. The total amount is approximately 366
hours, or $6,603.25.
The attached shows a relined policy removing the call-out of paid on-call FFs and the balance of
accruals to payout.
Supporting Information
1. Draft ESST Update - Removing POC FF
2. Fire ESST Hours to Payout_Redacted
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Financial Impact: $6, 603.25 Budgeted: No Source: Compensated Leave Fund
Envision Lakeville Community Values:
Report Completed by: Alissa Frey, Human Resources Director
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EARNED SICK AND SAFE TIME
Policy 6.55.1
1) POLICY
a) Effective January 1, 2024, paid‐on‐call Firefighters, part‐time Liquor Store employees, seasonal
employees, and temporary employees who work at least 80 hours in a calendar year for the
city will accrue earned Sick and Safe Time (ESST) for one hour for every 30 hours worked, up to
a maximum of 48 hours of sick and safe time per year.
b) A 12‐month period is calculated based on a calendar year, January 1 to December 31.
c) The hourly rate of ESST is the same hourly rate an employee earns from employment with the
city.
2) Earned Sick and Safe Time Use
a) ESST may be used as it is accrued in the smallest increment of time tracked by the city’s payroll
system for the following circumstances:
An employee’s own:
o Mental or physical illness, injury or other health condition, treatment or
preventative care
o Closure of the employee's place of business due to weather or another public
emergency
o The employee's inability to work or telework because the employee is prohibited
from working by the city due to health concerns related to the potential
transmission of a communicable illness related to a public emergency, or seeking or
awaiting the results of a diagnostic test for, or a medical diagnosis of, a
communicable disease related to a public emergency and the employee has been
exposed to a communicable disease or the city has requested a test or diagnosis.
o Absence due to domestic abuse, sexual assault, or stalking of the employee
provided the absence is to:
Seek medical attention related to physical or psychological injury or
disability caused by domestic abuse, sexual assault, or stalking
Obtain services from a victim services organization
Obtain psychological or other counseling
Seek relocation or take steps to secure an existing home due to domestic
abuse, sexual assault or stalking
Seek legal advice or take legal action, including preparing for or participating
in any civil or criminal legal proceeding related to or resulting from domestic
abuse, sexual assault, or stalking
o Care of a family member:
With mental or physical illness, injury or other health condition, treatment
or preventive care
Whose school or place of care has been closed due to weather or another
public emergency
When it has been determined by health authority or a health care
professional that the presence of the family member of the employee in the
community would jeopardize the health of others because of the exposure
of the family member of the employee to a communicable disease, whether
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or not the family member has actually contracted the communicable
disease
o Absence due to domestic abuse, sexual assault or stalking of the employee’s family
member provided the absence is to:
Seek medical attention related to physical or psychological injury or disability
caused by domestic abuse, sexual assault, or stalking
Obtain services from a victim services organization
Obtain psychological or other counseling
Seek relocation or take steps to secure an existing home due to domestic
abuse, sexual assault or stalking
Seek legal advice or take legal action, including preparing for or participating
in any civil or criminal legal proceeding related to or resulting from domestic
abuse, sexual assault, or stalking
o Absence to make funeral arrangements, attend a funeral service or memorial or
address financial or legal matters that arise after the death of a family member.
b) For Earned Sick and Safe Time purposes, family member includes an employee’s:
o Spouse or registered domestic partner
o Child, foster child, adult child, legal ward, child for whom the employee is legal
guardian, or child to whom the employee stands or stood in loco parentis
o Sibling, step sibling or foster sibling
o Biological, adoptive or foster parent, stepparent or a person who stood in loco
parentis when the employee was a minor child
o Grandchild, foster grandchild or step grandchild
o Grandparent or step grandparent
o A child of a sibling of the employee
o A sibling of the parent of the employee or
o A child‐in‐law or sibling‐in‐law
o Any of the above family members of a spouse or registered domestic partner
o Any other individual related by blood or whose close association with the employee
is the equivalent of a family relationship
o Up to one individual annually designated by the employee
c) Advance Notice for use of Earned Sick and Safe Time (ESST)
If the need for ESST is foreseeable, the city requires seven (7) days’ advance notice. However,
if the need is unforeseeable, employees must provide notice of the need for ESST as soon as
practicable. When an employee uses Earned Sick and Safe time for more than three (3)
consecutive days, the city may require appropriate supporting documentation (such as medical
documentation supporting medical leave, court records or related documentation to support
safety leave). However, if the employee or employee's family member did not receive services
from a health care professional, or if documentation cannot be obtained from a health care
professional in a reasonable time or without added expense, then reasonable documentation
may include a written statement from the employee indicating that the employee is using, or
used, ESST for a qualifying purpose. The city will not require an employee to disclose details
related to domestic abuse, sexual assault, or stalking or the details of the employee’s or the
employee’s family member’s medical condition. In accordance with state law, the city will not
require an employee using ESST to find a replacement worker to cover the hours the employee
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will be absent.
d) Carry Over of Earned Sick and Safe Time
Paid‐on‐call Firefighters, pPart‐time Liquor employees, seasonal employees, and temporary
employees are eligible for carry over accrued but unused ESST into the following year, but the
total ESST carry over hours shall not exceed 80 hours.
e) Retaliation prohibited
The city shall not discharge, discipline, penalize, interfere with, or otherwise retaliate or
discriminate against an employee for asserting ESST rights, requesting an ESST absence, or
pursuing remedies. Additionally, it is unlawful to report or threaten to report a person or a
family member’s immigration status for exercising a right under ESST.
f) Benefits and return to work protections
An employee returning from time off using accrued ESST is entitled to return to their city
employment at the same rate of pay received when their leave began, plus any automatic pay
adjustments that may have occurred during the employee’s time off. Seniority during ESST
absences will continue to accrue as if the employee has been continually employed.
g) Separation from employment
Upon separation from employment, Earned Sick and Safe Time previously accrued but not used
will not be paid out.
When there is a separation from employment with the city and the employee is rehired again
within 180 days of separation , previously accrued ESST that had not been used will be
reinstated. An employee is entitled to use and accrue ESST at the commencement of
reemployment.
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Address NuAlpha Name DescriptionBalance to Hourly Rate Total to Pay
ESST 14 20.5 287.00$
ESST 5 20.5 102.50$
ESST 4 20.5 82.00$
ESST 4 20.5 82.00$
ESST 4 20.5 82.00$
ESST 4 20.5 82.00$
ESST 4 20.5 82.00$
ESST 5 20.5 102.50$
ESST 6 19.25 115.50$
ESST 6 19.25 115.50$
ESST 4 19.25 77.00$
ESST 5 19.25 96.25$
ESST 5 19.25 96.25$
ESST 13 19.25 250.25$
ESST 5 19.25 96.25$
ESST 4 19.25 77.00$
ESST 4 19.25 77.00$
ESST 5 19.25 96.25$
ESST 4 19.25 77.00$
ESST 8 19.25 154.00$
ESST 6 19.25 115.50$
ESST 8 19.25 154.00$
ESST 4 19.25 77.00$
ESST 4 19.25 77.00$
ESST 6 19.25 115.50$
ESST 7 19.25 134.75$
ESST 9 19.25 173.25$
ESST 4 18 72.00$
ESST 4 18 72.00$
ESST 16 19 304.00$
ESST 15 19 285.00$
ESST 5 18 90.00$
ESST 3 18 54.00$
ESST 7 18 126.00$
ESST 7 18 126.00$
ESST 5 18 90.00$
ESST 6 18 108.00$
ESST 5 18 90.00$
ESST 9 18 162.00$
ESST 7 18 126.00$
ESST 5 18 90.00$
ESST 4 18 72.00$
ESST 9 18 162.00$
ESST 9 18 162.00$
ESST 18 15 270.00$
ESST 6 15 90.00$
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ESST 12 15 180.00$
ESST 4 15 60.00$
ESST 20 15 300.00$
ESST 12 15 180.00$
ESST 7 15 105.00$
ESST 4 15 60.00$
ESST 6 15 90.00$
366 6,603.25$
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Date: 8/19/2024
AT&T (Cingular Wireless) Lease Amendment.
Proposed Action
Staff recommends adoption of the following motion: Motion to approve a lease amendment with
AT&T (Cingular Wireless) for the addition of an emergency generator at the Georgetown Way
cellular tower.
Overview
AT&T (Cingular Wireless) has requested to add an emergency generator to support their
equipment on the city-owned cell tower at Georgetown Way. This requires an amendment to
their current lease. Staff has reviewed the proposed plans to add the generator and the City
Attorney has reviewed the proposed lease amendment and have found them to be
acceptable. Staff recommend approval of the lease amendment.
Supporting Information
1. AT&T Lease Amendment 2024
Financial Impact: $0 Budgeted: No Source:
Envision Lakeville Community Values: Good Value for Public Service
Report Completed by: Allyn Kuennen, Assistant City Administrator
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Date: 8/19/2024
T-Mobile Lease Renewal.
Proposed Action
Staff recommends adoption of the following motion: Motion to approve a lease renewal with T-
Mobile for their existing equipment on the Dakota Heights Water Tower.
Overview
T-Mobile currently leases space next to and on the Dakota Heights Water Tower for their
cellular antennae’s. The current 20-year lease has expired, and T-Mobile has requested to renew
the lease for another five years with the option to extend the lease for three additional five-year
terms for a total of 20 years. Staff has worked with the City Attorney to prepare an updated
lease to reflect current standards and rental rate. T-Mobile has reviewed the lease and have
agreed to the updated terms. Staff recommends approval of the lease renewal with T-Mobile.
Supporting Information
1. T-Mobile Dakota Heights Cellular Lease Renewal 2024
Financial Impact: $0 Budgeted: No Source:
Envision Lakeville Community Values: Good Value for Public Service
Report Completed by: Allyn Kuennen, Assistant City Administrator
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Date: 8/19/2024
Autumn Hill Final Plat
Proposed Action
Staff recommends adoption of the following motion: Move to approve a resolution approving
the Autumn Hill final plat.
Overview
Youngfield Homes, Inc. has submitted a final plat application for 54 twinhome lots and one
detached townhome lot, on 20.08 acres of land located east of Dodd Boulevard (CSAH 9) and
south of 185th Street (CSAH 60). The Autumn Hill preliminary plat was approved by the City
Council on May 15, 2024. The Autumn Hill final plat is consistent with the approved
preliminary plat. The final plat plans have been reviewed by Engineering and Parks and
Recreation staff.
Supporting Information
1. Final plat resolution
2. Signed development contract
3. July 29, 2024 Planning report
4. August 12, 2024 Engineering report
Financial Impact: $0 Budgeted: No Source:
Envision Lakeville Community Values: A Home for All Ages and Stages of Life
Report Completed by: Kris Jenson, Planning Manager
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(Reserved for Dakota County Recording Information)
CITY OF LAKEVILLE
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO. 24-______
RESOLUTION APPROVING THE AUTUMN HILL FINAL PLAT
WHEREAS, the owner of the property described as AUTUMN HILL has requested final
plat approval; and
WHEREAS, the preliminary plat was reviewed by the Planning Commission and the Parks,
Recreation and Natural Resources Committee and approved by the City Council; and
WHEREAS, the final plat is consistent with the preliminary plat; and
WHEREAS, the final plat is acceptable to the City;
NOW THEREFORE BE IT RESOLVED by the Lakeville City Council:
1.AUTUMN HILL final plat is approved subject to the development contract and
security requirements.
2. The Mayor and City Clerk are hereby authorized to sign the development contract
and the final plat mylars.
3. The City Clerk is directed to file a certified copy of this resolution with the Dakota
County Recorder.
ADOPTED by the Lakeville City Council this 19th day of August 2024.
CITY OF LAKEVILLE
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2
Luke M. Hellier, Mayor
ATTEST:
_______________________
Ann Orlofsky, City Clerk
STATE OF MINNESOTA )
CITY OF LAKEVILLE )
I hereby certify that the foregoing Resolution No. 24-____is a true and correct copy of the
resolution presented to and adopted by the City Council of the City of Lakeville at a duly
authorized meeting thereof held on the 19th day of August 2024 as shown by the minutes of
said meeting in my possession.
__________________________
Ann Orlofsky
City Clerk
(SEAL)
Drafted By:
City of Lakeville
20195 Holyoke Avenue
Lakeville, MN 55044
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(reserved for recording information)
DEVELOPMENT CONTRACT
(Developer Installed Improvements)
AUTUMN HILL
CONTRACT dated ____________________, 2024, by and between the CITY OF LAKEVILLE,
a Minnesota municipal corporation (“City”), and YOUNGFIELD HOMES, INC., a Minnesota corporation
(the “Developer”).
1. REQUEST FOR PLAT APPROVAL. The Developer has asked the City to approve a plat
for AUTUMN HILL (referred to in this Contract as the "plat"). The land is situated in the County of Dakota,
State of Minnesota, and is legally described on Exhibit “A” attached hereto and made a part hereof:
2. CONDITIONS OF PLAT APPROVAL. The City hereby approves the plat on condition that
the Developer enter into this Contract, furnish the security required by it, and record the plat with the County
Recorder or Registrar of Titles within 180 days after the City Council approves the final plat.
3. RIGHT TO PROCEED. Within the plat or land to be platted, the Developer may not grade or
otherwise disturb the earth or remove trees, unless a grading permit has been approved by the City Engineer
following approval of a preliminary plat by the City Council, construct sewer lines, water lines, streets, utilities,
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public or private improvements, or any buildings until all the following conditions have been satisfied: 1) this
agreement has been fully executed by both parties and filed with the City Clerk, 2) the necessary security
has been received by the City, 3) the necessary insurance for the Developer and its construction contractors
has been received by the City, and 4) the plat has been filed with the Dakota County Recorder or Registrar
of Titles’ office.
4. PHASED DEVELOPMENT. If the plat is a phase of a multi-phased preliminary plat, the City
may refuse to approve final plats of subsequent phases if the Developer has breached this Contract and the
breach has not been remedied. Development of subsequent phases may not proceed until Development
Contracts for such phases are approved by the City. Park dedication charges referred to in this Contract are
not being imposed on outlots, if any, in the plat that are designated in an approved preliminary plat for future
subdivision into lots and blocks. Such charges will be calculated and imposed when the outlots are final
platted into lots and blocks.
5. PRELIMINARY PLAT STATUS. If the plat is a phase of a multi-phased preliminary plat, the
preliminary plat approval for all phases not final platted shall lapse and be void unless final platted into lots
and blocks, not outlots, within two (2) years after preliminary plat approval.
6. CHANGES IN OFFICIAL CONTROLS. For two (2) years from the date of this Contract, no
amendments to the City’s Comprehensive Plan, except an amendment placing the plat in the current
metropolitan urban service area, or official controls shall apply to or affect the use, development density, lot
size, lot layout or dedications of the approved plat unless required by state or federal law or agreed to in
writing by the City and the Developer. Thereafter, notwithstanding anything in this Contract to the contrary,
to the full extent permitted by state law, the City may require compliance with any amendments to the City’s
Comprehensive Plan, official controls, platting or dedication requirements enacted after the date of this
Contract.
7. DEVELOPMENT PLANS. The plat shall be developed in accordance with the following
plans. The plans shall not be attached to this Contract. With the exception of Plans A, B, C, and F the plans
may be prepared, subject to the City Engineer’s approval, after entering the Contract, but before
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commencement of any work in the plat. The City Engineer may approve minor amendments to Plan B
without City Council approval. The erosion control plan may also be approved by the Dakota County Soil
and Water Conservation District. If the plans vary from the written terms of this Contract, the written terms
shall control. The plans are:
Plan A - Plat
Plan B - Final Grading, Drainage, and Erosion Control Plan
Plan C - Tree Preservation Plan
Plan D - Plans and Specifications for Public Improvements
Plan E - Street Lighting Plan
Plan F - Landscape Plan
8. IMPROVEMENTS. The Developer shall install and pay for the following:
A. Sanitary Sewer System
B. Water System
C. Storm Sewer System
D. Streets
E. Concrete Curb and Gutter
F. Street Lights
G. Site Grading, Stormwater Treatment/Infiltration Basins, and Erosion Control
H. Underground Utilities
I. Setting of Iron Monuments
J. Surveying and Staking
K. Sidewalks and Trails
L. Retaining Walls
The improvements shall be installed in accordance with the City subdivision ordinance; City standard
specifications for utility and street construction; and any other ordinances including Section 11-16-7 of the
City Code concerning erosion and drainage and Section 4-1-4-2 prohibiting grading, construction activity,
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and the use of power equipment between the hours of 10 o’clock p.m. and 7 o’clock a.m. The Developer
shall submit plans and specifications which have been prepared by a competent registered professional
engineer to the City for approval by the City Engineer. The Developer shall instruct its engineer to provide
adequate field inspection personnel to assure an acceptable level of quality control to the extent that the
Developer’s engineer will be able to certify that the construction work meets the approved City standards as
a condition of City acceptance. In addition, the City may, at the City’s discretion and at the Developer’s
expense, have one or more City inspectors and a soil engineer inspect the work on a full or part-time basis.
The Developer, its contractors and subcontractors, shall follow all instructions received from the City’s
inspectors. The Developer’s engineer shall provide for on-site project management. The Developer’s
engineer is responsible for design changes and contract administration between the Developer and the
Developer’s contractor. The Developer or its engineer shall schedule a pre-construction meeting at a
mutually agreeable time at the City with all parties concerned, including the City staff, to review the program
for the construction work.
In accordance with Minnesota Statutes 505.021, the final placement of iron monuments for all lot
corners must be completed before the applicable security is released. The Developer’s surveyor shall also
submit a written notice to the City certifying that the monuments have been installed following site grading,
utility and street construction.
9. CONTRACTORS/SUBCONTRACTORS. City Council members, City employees, and City
Planning Commission members, and corporations, partnerships, and other entities in which such
individuals have greater than a 25% ownership interest or in which they are an officer or director may not
act as contractors or subcontractors for the public improvements identified in Paragraph 8 above.
10. PERMITS. The Developer shall obtain or require its contractors and subcontractors to
obtain all necessary permits, which may include:
A. Dakota County for County Road Access and Work in County Rights-of-Way
B. MnDot for State Highway Access
C. MnDot for Work in Right-of-Way
D. Minnesota Department of Health for Watermains
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E. MPCA NPDES Permit for Construction Activity
F. MPCA for Sanitary Sewer and Hazardous Material Removal and Disposal
G. DNR for Dewatering
H. City of Lakeville for Building Permits
I. MCES for Sanitary Sewer Connections
J. City of Lakeville for Retaining Walls
11. DEWATERING. Due to the variable nature of groundwater levels and stormwater flows, it
will be the Developer’s and the Developer’s contractors and subcontractors responsibility to satisfy
themselves with regard to the elevation of groundwater in the area and the level of effort needed to perform
dewatering and storm flow routing operations. All dewatering shall be in accordance with all applicable
county, state, and federal rules and regulations. DNR regulations regarding appropriations permits shall
also be strictly followed.
12. TIME OF PERFORMANCE. The Developer shall install all required public improvements by
November 30, 2025, with the exception of the final wear course of asphalt on streets. The final wear course
on streets shall be installed between August 15th and October 15th the first summer after the base layer of
asphalt has been in place one freeze thaw cycle. The Developer may, however, request an extension of
time from the City. If an extension is granted, it shall be conditioned upon updating the security posted by
the Developer to reflect cost increases and the extended completion date. Final wear course placement
outside of this time frame must have the written approval of the City Engineer.
13. LICENSE. The Developer hereby grants the City, its agents, employees, officers and
contractors a license to enter the plat to perform all work and inspections deemed appropriate by the City in
conjunction with plat development.
14. EROSION CONTROL. Prior to initiating site grading, the erosion control plan, Plan B, shall
be implemented by the Developer and inspected and approved by the City. The City may impose additional
erosion control requirements if they would be beneficial. All areas disturbed by the grading operations shall
be stabilized per the MPCA Stormwater Permit for Construction Activity. Seed shall be in accordance with
the City’s current seeding specification which may include temporary seed to provide ground cover as rapidly
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as possible. All seeded areas shall be fertilized, mulched, and disc anchored as necessary for seed retention.
The parties recognize that time is of the essence in controlling erosion. If the Developer does not comply
with the MPCA Stormwater Permit for Construction Activity or with the erosion control plan and schedule or
supplementary instructions received from the City, the City may take such action as it deems appropriate to
control erosion. The City will endeavor to notify the Developer in advance of any proposed action, but failure
of the City to do so will not affect the Developer’s and City’s rights or obligations hereunder. If the Developer
does not reimburse the City for any cost the City incurred for such work within ten (10) days, the City may
draw down the letter of credit to pay any costs. No development, utility or street construction will be allowed
and no building permits will be issued unless the plat is in full compliance with the approved erosion control
plan.
The Developer is responsible for obtaining a MPCA Construction Permit for the site as well as
developing a SWPPP for the site prior to construction. The permit requires that all erosion and sediment
BMPS be clearly outlined in a site’s SWPPP. Changes made throughout construction must be documented
in the SWPPP.
The Developer is responsible for the establishment of native vegetation around all stormwater
management basins within the buffer areas. Redundant silt fence is required along all waterways that do
not have an established 50-foot buffer. Additional erosion control measures may be required during
construction as deemed necessary by City staff. Any additional measures required shall be installed and
maintained by the Developer.
The MS4 Administration Fee has not been collected on the parent parcels and shall be paid by the
Developer with the final plat, calculated as follows:
$433,410.00 x 2% = $8,668.20
Grading Cost
Autumn Hill
2024 Rate MS4 Administration Fee
Autumn Hill
15. GRADING. The plat shall be graded in accordance with the approved grading development
and erosion control plan, Plan “B”. The plan shall conform to City of Lakeville specifications. Within thirty
(30) days after completion of the grading and before the City approves individual building permits (except
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three (3) model home permits on lots acceptable to the Building Official), the Developer shall provide the City
with an “as constructed” grading plan certified by a registered land surveyor or engineer that all storm water
treatment/infiltration basins and swales, have been constructed on public easements or land owned by the
City. The “as constructed” plan shall include field verified elevations of the following: a) cross sections of
storm water treatment/infiltration basins; b) location and elevations along all swales, wetlands, wetland
mitigation areas if any, locations and dimensions of borrow areas/stockpiles, and installed “conservation
area” posts; and c) lot corner elevations and house pads, and all other items listed in City Code Section 10-
3-5.NN. The City will withhold issuance of building permits until the approved certified grading plan is on file
with the City and all erosion control measures are in place as determined by the City Engineer. The
Developer certifies to the City that all lots with house footings placed on fill have been monitored and
constructed to meet or exceed FHA/HUD 79G specifications. The soils observation and testing report,
including referenced development phases and lot descriptions, shall be submitted to the Building Official for
review prior to the issuance of building permits.
Before a building permit is issued, a cash escrow of $1,000.00 per lot shall be furnished to the City
to guarantee compliance with the erosion control and grading requirements and the submittal of an as-built
certificate of survey. Prior to the release of the required individual lot grading and erosion control security
that is submitted with the building permit, an as-built certificate of survey for single family lots must be
submitted to verify that the final as-built grades and elevations of the specific lot and all building setbacks are
consistent with the approved grading plan for the development, and amendments thereto as approved by
the City Engineer, and that all required property monuments are in place. If the final grading, erosion control
and as-built survey is not timely completed, the City may enter the lot, perform the work, and apply the
cash escrow toward the cost. Upon satisfactory completion of the grading, erosion control and as-built
survey, the escrow funds, without interest, less any draw made by the City, shall be returned to the person
who deposited the funds with the City.
Autumn Hill contains more than one acre of site disturbance. A National Pollution Discharge
Elimination System General Stormwater Permit for construction activity is required from the Minnesota
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Pollution Control Agency for areas exceeding one acre being disturbed by grading. A copy of the Notice
of Stormwater Permit Coverage must be submitted to the City upon receipt from the MPCA.
16. CLEAN UP. The Developer shall clean dirt and debris from streets that has resulted from
construction work by the Developer, home builders, subcontractors, their agents or assigns. Prior to any
construction in the plat, the Developer shall identify in writing a responsible party and schedule for erosion
control, street cleaning, and street sweeping.
17. OWNERSHIP OF IMPROVEMENTS. Upon completion of the work and construction
required by this Contract and final acceptance by the City, the improvements lying within public easements
shall become City property without further notice or action.
18. CITY ENGINEERING ADMINISTRATION, CONSTRUCTION OBSERVATION AND
AS-BUILT RECORD DRAWING PREPARATION.
The Developer shall pay a fee for in-house engineering administration. City engineering
administration will include monitoring of construction observation, consultation with Developer and its
engineer on status or problems regarding the project, coordination for final inspection and acceptance,
project monitoring during the warranty period, and processing of requests for reduction in security. Fees for
this service shall be three percent (3%) of construction costs identified in the Summary of Security
Requirements if using a letter of credit, assuming normal construction and project scheduling. The Developer
shall pay for construction observation and as-built record drawing preparation performed by the City’s in-
house engineering staff or consulting engineer. Construction observation shall include part or full time
inspection of proposed public utilities and street construction and will be billed on hourly rates estimated to
be five percent (5%) of the estimated construction cost. Construction as-built record drawing preparation
shall include field surveying, preparation of as-built record drawings and updating the City’s GIS database
and will be billed on hourly rates estimated to be one half of a percent (0.5%) of the estimated construction
cost.
19. STORM SEWER. The Developer shall construct a public stormwater management basin.
located within Outlot A to provide treatment and rate control of stormwater runoff generated from the site.
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The basin outlets to the north to the wetland north of 185th Street (CSAH 60). The stormwater management
design is consistent with the City’s stormwater management ordinance.
The Developer shall construct public storm sewer systems within the subdivision to collect and
convey stormwater runoff generated from within the public right-of-way and lots to the public stormwater
management basin located within Outlot A.
Draintile construction is required in areas of non-granular soils within Autumn Hill for the street
subgrade and lots. Any additional draintile construction, including perimeter draintile required for building
footings, deemed necessary during construction by the City shall be the Developer’s responsibility to install
and finance.
The Storm Sewer Charge has not been collected on the parent parcels and will be collected from
the Developer with the final plat, calculated as follows:
Storm Sewer Charge Summary
Gross Area of Autumn Hill 874,685 s.f.
Less Area of Outlot A (Stormwater Management) (-) 71,057 s.f.
Less Area of Dodd Avenue Right-of-Way (-) 90,628 s.f.
Less Area of 185th Street Right-of-Way
Less Area of Autumn Hill Addition Right-of-Way
(-) 117,529 s.f.
(-) 128,463 s.f.
Total Storm Sewer Charge Area 467,008 s.f.
467,008 s.f. x $0.250/s.f. = $116,752.00
Net Area
Autumn Hill
2024 Unit Rate Storm Sewer Charge
Autumn Hill
Final locations and sizes of all storm sewer facilities will be reviewed by City staff with the final
construction plans.
20. SANITARY SEWER. The Developer shall construct and extend 8-inch public sanitary
sewer within the subdivision connecting from an existing stub located within Iden Avenue, north of 187th
Street.
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The Sanitary Sewer Availability Charge has not been collected on the parent parcels and shall be
collected from the Developer with the final plat. The fee is based on the rate in effect at the time of final
plat approval, and calculated as follows:
55 units x $327.00 = $17,985.00
Total Units
Autumn Hill
2024 Unit Rate Sanitary Sewer Availability Charge
Autumn Hill
21. WATERMAIN. The Developer shall construct and extend 8-inch public watermain within the
subdivision from an existing stub located within Iden Avenue, north of 187th Street.
The Developer shall pay the Lateral Watermain Charge for the 20-inch watermain along 185th Street
West that was installed with City Project 24-04, calculated as follows:
787.03 lf x $48.00/lf = $37,777.44
Watermain length adjacent
to Autumn Hill
Lateral Watermain
Access Charge per LF
Lateral Watermain
Charge
22. CONSTRUCTION ACCESS. Construction traffic access and egress for grading, utility and
street construction is restricted to the 185th Street and Icard Pass intersection. Construction access via
Iden Avenue (from the Feldman Heights development to the south) is prohibited.
23. SITE CONDITIONS. The Autumn Hill site consists of undeveloped land. The south half
was actively farmed, while the north half included an existing homestead. The site has since been mass
graded and the farmed area and existing homestead have been removed. The Developer shall remove
all existing structures, accessory buildings, driveways and aprons, fences and septic systems, and
abandon all wells on the Autumn Hill site. The Developer shall provide a security in the amount of
$10,000.00 to ensure the work is completed and certified in accordance with all applicable codes and
regulations, including the demolition permit from the Building Inspections Division.
24. DODD BOULEVARD (CSAH NO. 9) IMPROVEMENTS. The 2022 Dakota County Plat
Needs Map (rev. 10-27-22) identifies a half right-of-way need of 75 feet. The Developer is dedicating 2.08
acres for right-of-way for Dodd Boulevard over the area currently encumbered by a highway easement.
The Dakota County Plat Commission recommended approval of the preliminary plat on February 20, 2024.
The Developer is responsible for any requirements stipulated by Dakota County.
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25. 185TH STREET (CSAH NO. 60) IMPROVEMENTS. The Dakota County Plat Commission
recommended approval of the preliminary plat on February 20, 2024. The Developer is responsible for
any requirements stipulated by Dakota County.
The Developer shall reimburse the City for its share of the 185th Street roadway improvements
associated with Autumn Hill with the final plat. The improvements are calculated at a rate of $465 per linear
foot of final plat frontage adjacent to 185th Street (CSAH 60). This frontage is calculated as $217,860.00.
26. IDEN AVENUE IMPROVEMENTS. The Developer is responsible for repairing and
replacing all impacted utilities, roadway and sidewalk sections, and boulevard to equal or greater condition
than existing conditions at the time of final plat.
27. PARKS, TRAILS, AND SIDEWALKS. The Developer shall construct five-foot-wide
concrete public sidewalks and install pedestrian curb ramps along one side of all local streets.
The Park Dedication requirement has not been collected on the parent parcels and will be satisfied
through a cash contribution by the Developer. The Park Dedication requirement will be collected with the
final plat, calculated as follows:
55 units x $3,929.00 = $216,095.00
Total Units
(Medium-Density)
Autumn Hill
2024 Unit Rate
(Medium-Density)
Park Dedication Fee
Autumn Hill
28. TRAFFIC CONTROL SIGNS AND STREET LIGHT OPERATION COSTS. The Developer
shall pay a cash fee in the amount of $3,975.00 for traffic control signs with the final plat. If traffic control
signs are installed in frost conditions, the Developer shall pay an additional $150.00 for each traffic control
sign location.
The Developer shall pay a cash fee for one-year of streetlight operating expenses with the final
plat, calculated as follows:
55 units x $40.48/unit = $2,226.40
Total Units
Autumn Hill
2024 Rate Streetlight Operating Fee
Autumn Hill
29. ENVIRONMENTAL RESOURCES EXPENSES. The Developer shall pay a cash fee for
one-year of environmental resources management expenses with the final plat, calculated as follows:
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55 units x $59.16/unit x 0.50 = $1,626.90
Total Units
Autumn Hill
2024 Rate Utility Factor Environmental
Resources Fee
Autumn Hill
30. LANDSCAPING. Landscaping shall be installed in accordance with the approved
landscape plan. The Developer shall post a $121,922.00 landscaping security at the time of final plat
approval to ensure that the landscaping is installed in accordance with the approved plan. The minimum
deciduous tree size shall be two and one-half (2½) inches caliper, balled and burlapped. Evergreen trees
must be at least eight feet (8’) tall. The trees may not be planted in the right-of-way. Weather permitting,
the trees, sod, and seed shall be planted within sixty (60) days after a home has received a certificate of
occupancy. Before a building permit is issued, a cash escrow of $1,000.00 per lot shall be furnished the
City to guarantee compliance with the landscaping requirements. If the landscaping is not completed in a
timely manner, the City may enter the lot, perform the work, and apply the cash escrow toward the cost.
Upon satisfactory completion of the landscaping the escrow funds, without interest, less any draw made
by the City, shall be returned to the person who deposited the funds with the City. All trees shall be
warranted to be alive, of good quality, and disease free for twelve (12) months after planting. Any
replacements shall be warranted for twelve (12) months from the time of planting. The Developer or
property owner is responsible for contacting the City when all the landscaping has been installed to set up
an inspection. Fifty percent (50%) of the security will be released when all the landscaping has been
installed and inspected by City staff and the remaining fifty percent (50%) will be released one year after
the landscaping inspection and any warranty work has been completed.
31. BUFFER YARD BERM/LANDSCAPE SCREEN. 185th Street and Dodd Boulevard are
classified as minor arterials; therefore, buffer yard and screening requirements apply to Lots 1-24, Block
1. The Developer shall provide a buffer yard as shown on the approved landscape plan. The Developer
shall submit a certified as-built grading plan of the buffer yard berm for approval by City staff prior to the
installation of any buffer yard plantings.
32. TREE PRESERVATION. A tree preservation/inventory plan was submitted by the
Developer. There are approximately 155 significant trees located within the preliminary plat boundaries.
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All “save” trees that are damaged or removed will require replacement at a ratio of 2:1. Significant trees,
as identified in the Lakeville Subdivision Ordinance, shall be protected and preserved through termination
of all grading and construction activities.
33. SPECIAL PROVISIONS. The following special provisions shall apply to plat development:
A. Implementation of the recommendations listed in the July 29, 2024, Planning Report, and
August 12, 2024, Engineering Report.
B. Before the City signs the final plat, the Developer shall convey Outlot A to the City by warranty
deed, free and clear of any and all encumbrances.
C. The Developer shall vacate the Pipeline Easement recorded as Dakota County Document No.
912186 prior to plat recording.
D. The Developer shall submit documents establishing a homeowner’s association to ensure that
ownership and maintenance of common area lots as well as exterior maintenance of the
twinhome units is addressed. Prior to issuance of building permits for the site, HOA documents
must be submitted for review and approval by the City Attorney as well as proof that the HOA
documents have been recorded and the common area lots deeded to the HOA. The common
area lots are as follows:
o Lot 31, Block 1
o Lot 11, Block 2
o Lot 16, Block 3
E. Prior to City Council approval of the final plat, the Developer shall furnish a boundary survey of
the proposed property to be platted with all property corner monumentation in place and marked
with lath and a flag. Any encroachments on or adjacent to the property shall be noted on the
survey. The Developer shall post a $5,900.00 security for the final placement of interior
subdivision iron monuments at property corners. The security was calculated as follows: 59
lots/outlots at $100.00 per lot/outlot. The security will be held by the City until the Developer's
land surveyor certifies that all irons have been set following site grading and utility and street
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construction. In addition, the certificate of survey must also include a certification that all irons for
a specific lot have either been found or set prior to the issuance of a building permit for that lot.
F. The Developer shall pay a cash fee for the preparation of addressing, property data, and City
base map updating. This fee is $90.00 per lot/outlot for a total charge of $5,310.00.
G. The Developer shall be responsible for the cost of street light installation consistent with a street
lighting plan approved by the City. Before the City signs the final plat, the Developer shall post a
security for street light installation consistent with the approved plan. The estimated amount of
this security is $9,600.00 and consists of eight (8) post-top street lights at $1,200.00 each.
H. The Developer is required to submit the final plat in electronic format. The electronic format shall
be either AutoCAD.DWG file or a .DXF file. All construction record drawings (e.g., grading,
utilities, streets) shall be in electronic format in accordance with standard City specifications.
34. SUMMARY OF SECURITY REQUIREMENTS. To guarantee compliance with the terms of
this Contract, payment of real estate taxes including interest and penalties, payment of special assessments,
payment of the costs of all public improvements, and construction of all public improvements, the Developer
shall furnish the City with a cash escrow, or letter of credit, in the form attached hereto, from a bank
("security") for $2,229,701.39. The amount of the security was calculated as follows:
CONSTRUCTION COSTS:
A. Sanitary Sewer $357,375.00
B. Watermain 330,823.90
C. Storm Sewer/Draintile 419,201.00
D. Streets 652,643.00
E. Grading, Erosion Control and Vegetation Establishment 155,544.00
CONSTRUCTION SUB-TOTAL $1,915,586.90
OTHER COSTS:
A. Developer’s Design (3.0%) $57,467.61
B. Developer’s Construction Survey (2.5%) 47,889.67
C. City Legal Expenses (Est. 0.5%) 9,577.93
D. City Construction Observation (Est. 5.0%) 95,779.35
E. City Record Drawings (0.5%) 9,577.93
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F. Landscaping 121,922.00
G. Concrete Apron Removal 10,000.00
H. Street Lights 9,600.00
I. Native Seeding in Outlot A 20,000.00
J. Lot Corners/Iron Monuments 5,900.00
OTHER COSTS SUB-TOTAL $387,714.49
TOTAL SECURITIES: $2,303,301.39
This breakdown is for historical reference; it is not a restriction on the use of the security. The bank
shall be subject to the approval of the City Administrator. The City may draw down the security, on five (5)
business days written notice to the Developer, for any violation of the terms of this Contract or without notice
if the security is allowed to lapse prior to the end of the required term. If the required public improvements
are not completed at least thirty (30) days prior to the expiration of the security, the City may also draw it
down without notice. If the security is drawn down, the proceeds shall be used to cure the default. Upon
receipt of proof satisfactory to the City that work has been completed and financial obligations to the City
have been satisfied, with City approval the security may be reduced from time to time by ninety percent
(90%) of the financial obligations that have been satisfied. Ten percent (10%) of the amounts certified by
the Developer's engineer shall be retained as security until all improvements have been completed, all
financial obligations to the City satisfied, the required "as constructed" plans have been received by the City,
a warranty security is provided, and the public improvements are accepted by the City Council. The City’s
standard specifications for utility and street construction outline procedures for security reductions.
35. SUMMARY OF CASH REQUIREMENTS. The following is a summary of the cash
requirements under this Contract which must be furnished to the City prior to the City Council signing the
final plat:
A. Park Dedication $216,095.00
B. Sanitary Sewer Availability Charge 17,985.00
C. Lateral Watermain Charge 37,777.44
D. Storm Sewer Charge 116,752.00
E. MS4 Administration Fee 8,668.20
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F. Traffic Control Signs 3,975.00
G. Street Light Operating Fee 2,226.40
H. Environmental Resources Expenses 1,626.90
I. Property Data and Asset/Infrastructure Management Fee 5,900.00
J. City Engineering Administration
(3% for letters of credit) 57,467.61
K. 185th Street (CSAH 60) Construction Improvements 217,860.00
TOTAL CASH REQUIREMENTS $686,333.55
36. WARRANTY. The Developer warrants all improvements required to be constructed by it
pursuant to this Contract against poor material and faulty workmanship. The warranty period for streets is
one year. The warranty period for underground utilities is two years and shall commence following
completion and acceptance by the City. The one year warranty period on streets shall commence after the
final wear course has been installed and accepted by the City. The Developer shall post maintenance bonds
in the amount of twenty-five percent (25%) of final certified construction costs to secure the warranties. The
City shall retain ten percent (10%) of the security posted by the Developer until the maintenance bonds are
furnished to the City or until the warranty period expires, whichever first occurs. The retainage may be used
to pay for warranty work. The City’s standard specifications for utility and street construction identify the
procedures for final acceptance of streets and utilities.
37. RESPONSIBILITY FOR COSTS.
A. Except as otherwise specified herein, the Developer shall pay all costs incurred by it or the City
in conjunction with the development of the plat, including but not limited to Soil and Water
Conservation District charges, legal, planning, engineering and construction observation
inspection expenses incurred in connection with approval and acceptance of the plat, the
preparation of this Contract, review of construction plans and documents, and all costs and
expenses incurred by the City in monitoring and inspecting development of the plat.
B. The Developer shall hold the City and its officers, employees, and agents harmless from claims
made by itself and third parties for damages sustained or costs incurred resulting from plat
approval and development. The Developer shall indemnify the City and its officers, employees,
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and agents for all costs, damages, or expenses which the City may pay or incur in consequence
of such claims, including attorneys' fees.
C. The Developer shall reimburse the City for costs incurred in the enforcement of this Contract,
including engineering and attorneys' fees.
D. The Developer shall pay, or cause to be paid when due, and in any event before any penalty is
attached, all special assessments referred to in this Contract. This is a personal obligation of the
Developer and shall continue in full force and effect even if the Developer sells one or more lots,
the entire plat, or any part of it.
E. The Developer shall pay in full all bills submitted to it by the City for obligations incurred under
this Contract within thirty (30) days after receipt. If the bills are not paid on time, the City may halt
plat development and construction until the bills are paid in full. Bills not paid within thirty (30)
days shall accrue interest at the rate of eighteen percent (18%) per year. Additionally, the
Developer shall pay in full all bills submitted to it by the City prior to any reductions in the security
for the development.
F. In addition to the charges and special assessments referred to herein, other charges and special
assessments may be imposed such as but not limited to City or MCES sewer availability charges
("SAC"), City water connection charges, City sewer connection charges, and building permit fees.
38. DEVELOPER’S DEFAULT. In the event of default by the Developer as to any of the work
to be performed by it hereunder, the City may, at its option, perform the work and the Developer shall promptly
reimburse the City for any expense incurred by the City, provided the Developer, except in an emergency as
determined by the City, is first given notice of the work in default, not less than forty-eight (48) hours in
advance. This Contract is a license for the City to act, and it shall not be necessary for the City to seek a
Court order for permission to enter the land. When the City does any such work, the City may, in addition to
its other remedies, assess the cost in whole or in part.
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39. MISCELLANEOUS.
A. The Developer represents to the City that the plat complies with all city, county, metropolitan,
state, and federal laws and regulations, including but not limited to: subdivision ordinances,
zoning ordinances, and environmental regulations. If the City determines that the plat does not
comply, the City may, at its option, refuse to allow construction or development work in the plat
until the Developer does comply. Upon the City's demand, the Developer shall cease work until
there is compliance.
B. Third parties shall have no recourse against the City under this Contract.
C. Breach of the terms of this Contract by the Developer shall be grounds for denial of building
permits, including lots sold to third parties.
D. If any portion, section, subsection, sentence, clause, paragraph, or phrase of this Contract is for
any reason held invalid, such decision shall not affect the validity of the remaining portion of this
Contract.
E. Grading, curbing, and one lift of asphalt shall be installed on all public and private streets prior to
issuance of any building permits, except three (3) model homes on lots acceptable to the Building
Official. Approval of an administrative permit in compliance with Chapter 27 of the City’s zoning
ordinance is required prior to the construction of any model homes.
F. If building permits are issued prior to the acceptance of public improvements, the Developer
assumes all liability and costs resulting in delays in completion of public improvements and
damage to public improvements caused by the City, Developer, its contractors, subcontractors,
material men, employees, agents, or third parties. No sewer and water connections or
inspections may be conducted and no one may occupy a building for which a building permit is
issued on either a temporary or permanent basis until the streets needed for access have been
paved with a bituminous surface and the utilities are accepted by the City Engineer.
G. The action or inaction of the City shall not constitute a waiver or amendment to the provisions of
this Contract. To be binding, amendments or waivers shall be in writing, signed by the parties
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and approved by written resolution of the City Council. The City's failure to promptly take legal
action to enforce this Contract shall not be a waiver or release.
H. This Contract shall run with the land and may be recorded against the title to the property. In the
event this Contract is recorded, upon request by Developer, the City covenants to provide a
recordable Certificate of Completion within a reasonable period of time following the request,
upon the completion of the work and responsibilities required herein, payment of all costs and
fees required and compliance with all terms of the Contract. A release of this Contract may be
provided in the same manner and subject to the same conditions as a Certificate of Completion
provided there are no outstanding or ongoing obligations of Developer under the terms of this
Contract. The Developer covenants with the City, its successors and assigns, that the Developer
is well seized in fee title of the property being final platted and/or has obtained consents to this
Contract, in the form attached hereto, from all parties who have an interest in the property; that
there are no unrecorded interests in the property being fina l platted; and that the Developer will
indemnify and hold the City harmless for any breach of the foregoing covenants.
I. Insurance. Developer and Contractor shall provide a copy of the Development Contract to
their insurance professional for verification that the certificate of insurance is in
compliance with the requirements of the Development Contract. Prior to execution of the
final plat, Developer and its general contractor shall furnish to the City a certificate of insurance
showing proof of the required insurance required under this Paragraph. Developer and its
general contractor shall take out and maintain or cause to be taken out and maintained until six
(6) months after the City has accepted the public improvements, such insurance as shall protect
Developer and its general contractor and the City for work covered by the Contract including
workers’ compensation claims and property damage, bodily and personal injury which may
arise from operations under this Contract, whether such operations are by Developer and its
general contractor or anyone directly or indirectly employed by either of them. The minimum
amounts of insurance shall be as follows:
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Commercial General Liability (or in combination with an umbrella policy)
$2,000,000 Each Occurrence
$2,000,000 Products/Completed Operations Aggregate
$2,000,000 Annual Aggregate
The following coverages shall be included:
Premises and Operations Bodily Injury and Property Damage
Personal and Advertising Injury
Blanket Contractual Liability
Products and Completed Operations Liability
Automobile Liability
$2,000,000 Combined Single Limit – Bodily Injury & Property Damage
Including Owned, Hired & Non-Owned Automobiles
Workers Compensation
Workers’ Compensation insurance in accordance with the statutory requirements of the
State of Minnesota, including Employer’s Liability with minimum limits are as follows:
• $500,000 – Bodily Injury by Disease per employee
• $500,000 – Bodily Injury by Disease aggregate
• $500,000 – Bodily Injury by Accident
The Developer’s and general contractor’s insurance must be “Primary and Non-Contributory”.
All insurance policies (or riders) required by this Contract shall be (i) taken out by and
maintained with responsible insurance companies organized under the laws of one of the states
of the United States and qualified to do business in the State of Minnesota, (ii) shall name the
City, its employees and agents as additional insureds (CGL and umbrella only) by endorsement
which shall be filed with the City and (iii) shall identify the name of the plat. A copy of the
endorsement must be submitted with the certificate of insurance.
Developer’s and general contractor’s policies and Certificate of Insurance shall contain a
provision that coverage afforded under the policies shall not be cancelled without at least thirty
(30) days’ advanced written notice to the City, or ten (10) days’ notice for non-payment of
premium.
An Umbrella or Excess Liability insurance policy may be used to supplement Developer’s
or general contractor’s policy limits on a follow-form basis to satisfy the full policy limits required
by this Contract.
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J. Indemnification. To the fullest extent permitted by law, Developer agrees to defend, indemnify
and hold harmless the City, and its employees, officials, and agents from and against all claims,
actions, damages, losses and expenses, including reasonable attorney fees, arising out of
Developer’s negligence or its performance or failure to perform its obligations under this
Contract. Developer’s indemnification obligation shall apply to Developer’s general contractor,
subcontractor(s), or anyone directly or indirectly employed or hired by Developer, or anyone for
whose acts Developer may be liable. Developer agrees this indemnity obligation shall survive
the completion or termination of this Contract.
K. Each right, power or remedy herein conferred upon the City is cumulative and in addition to every
other right, power or remedy, express or implied, now or hereafter arising, available to City, at law
or in equity, or under any other agreement, and each and every right, power and remedy herein
set forth or otherwise so existing may be exercised from time to time as often and in such order
as may be deemed expedient by the City and shall not be a waiver of the right to exercise at any
time thereafter any other right, power or remedy.
L. The Developer may not assign this Contract without the written permission of the City Council.
The Developer's obligation hereunder shall continue in full force and effect even if the Developer
sells one or more lots, the entire plat, or any part of it, until the City’s issuance of a Certificate of
Completion and Release.
M. Retaining walls that require a building permit shall be constructed in accordance with plans and
specifications prepared by a structural or geotechnical engineer licensed by the State of
Minnesota. Following construction, a certification signed by the design engineer shall be filed with
the Building Official evidencing that the retaining wall was constructed in accordance with the
approved plans and specifications. All retaining walls identified on the development plans and
by special conditions referred to in this Contract shall be constructed before any other building
permit is issued for a lot on which a retaining wall is required to be built.
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N. Should the Developer convey any lot or lots in the Development to a third party, the City and the
owner of that lot or those lots may amend this Development Contract or other city approvals or
agreements for development or use of those lots without the approval or consent of the Developer
or other lot owners in the Development. Private agreements between the owners of lots within
the Development for shared service or access and related matters necessary for the efficient use
of the Development shall be the responsibility of the lot owners and shall not bind or restrict City
authority to approve applications from any lot owner in the Development.
40. NOTICES. Required notices to the Developer shall be in writing, and shall be either hand
delivered to the Developer, its employees or agents, or mailed to the Developer by certified mail at the
following address: 2260 Dodd Boulevard, Lakeville, Minnesota, 55044. Notices to the City shall be in
writing and shall be either hand delivered to the City Administrator, or mailed to the City by certified mail
in care of the City Administrator at the following address: Lakeville City Hall, 20195 Holyoke Avenue,
Lakeville, Minnesota 55044.
[The remainder of this page has been intentionally left blank.
Signature pages follow.]
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CITY OF LAKEVILLE
BY: ___________________________________________
Luke M. Hellier, Mayor
(SEAL)
AND __________________________________________
Ann Orlofsky, City Clerk
STATE OF MINNESOTA )
)ss.
COUNTY OF DAKOTA )
The foregoing instrument was acknowledged before me this ________ day of ______________,
2024, by Luke M. Hellier and by Ann Orlofsky, the Mayor and City Clerk of the City of Lakeville, a Minnesota
municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council.
______________________________________________
NOTARY PUBLIC
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MORTGAGE HOLDER CONSENT
TO
DEVELOPMENT CONTRACT
21ST CENTURY BANK, a Minnesota banking corporation, which holds a Mortgage, Assignment of
Rents, Security Agreement and Fixture Financing Statement executed by Youngfield Homes, Inc., a
Minnesota corporation, in favor of 21st Century Bank, dated February 15, 2024, filed February 15, 2024 with
the office of the Dakota County Recorder as Document No. 3620268 in the original amount of $3,919,448.00
on the subject property, the development of which is governed by the foregoing Development Contract,
agrees that the Development Contract shall remain in full force and effect even if it forecloses on its mortgage.
Dated this _____ day of ____________, 2024
21ST CENTURY BANK
By:
_________________________ [print name]
Its: ______________________ [title]
STATE OF MINNESOTA )
)ss.
COUNTY OF ___________ )
The foregoing instrument was acknowledged before me this ___________ day of
______________________, 2024, by _________________________________________________, the
________________________________ of 21ST CENTURY BANK, a Minnesota banking corporation, on
behalf of said entity.
________________________________________
NOTARY PUBLIC
DRAFTED BY:
CAMPBELL KNUTSON
Professional Association
Grand Oak Office Center I
860 Blue Gentian Road, Suite 290
Eagan, Minnesota 55121
651-452-5000
AMP/smt
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EXHIBIT “A”
TO
DEVELOPMENT CONTRACT
Legal Description of Property Being Final Platted as
AUTUMN HILL
That part of the Northeast Quarter of the Southwest Quarter (NE ¼ SW ¼) of Section 17, Township 114
North, Range 20 West, Dakota County, Minnesota described as follows: Beginning at the Northeast corner
of the Northeast Quarter of the Southwest Quarter; thence South along the East line of the Northeast
Quarter of the Southwest Quarter a distance of 550.00 feet; thence Westerly, parallel with the North line a
distance of 509.30 feet; thence deflect to the right 18 degrees 45 minutes 32 seconds a distance of 574.54
feet, more or less, to the centerline of Dodd Road; thence Northeasterly along the centerline 405 feet,
more or less to the North line of the Northeast Quarter of the Southwest Quarter; thence Easterly along
the North line to the point of beginning.
And
That part of the Northeast ¼ of the Southwest ¼ of Section 17, Township 114, Range 20, described as
follows:
Beginning at the Northeast corner of the Northeast ¼ of the Southwest ¼ of said Section 17; thence South
along the East line of said Northeast ¼ of Southwest ¼, 822.96 feet; thence West and parallel with the
North line of said Northeast ¼ of the Southwest ¼ a distance of 1204.30 feet, more or less, to the centerline
of Dodd Road (County Hwy No. 9); thence northeasterly along said centerline 886.40 feet, more or less,
to the North line of said Northeast ¼ of Southwest ¼; thence East along said North line, 874.44 feet, more
or less, to the point of beginning.
Except, that part of the Northeast ¼ of the Southwest ¼ of Section 17, Township 114, Range 20, Dakota
County, Minnesota described as follows: Beginning at the Northeast corner of the Northeast ¼ of the
Southwest ¼; thence South, along the East line of the Northeast ¼ of the Southwest Quarter a distance
of 550.00 feet; thence Westerly, parallel with the North line a distance of 509.30 feet; thence deflect to the
right 18 degrees 45 minutes 32 seconds a distance of 574.54 feet, more or less, to the centerline of Dodd
Road; thence Northeasterly along the centerline 405 feet, more or less, to the North line of the Northeast
¼ of the Southwest ¼, thence Easterly, along the North line to the point of beginning.
Abstract Property.
[To be platted as Autumn Hill, Dakota County, Minnesota.]
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City of Lakeville
Community Development Dept
Memorandum
To: Tina Goodroad, Community Development Director
From: Kris Jenson, Planning Manager
Date: July 29, 2024
Subject: Autumn Hill Final Plat
Application Action Deadline: August 23, 2024
INTRODUCTION
Youngfield Homes, Inc. has submitted an application and plans for the final plat of Autumn Hill,
which includes a total of 55 townhome lots - 54 twinhomes and one detached townhome - located
east of Dodd Boulevard (CSAH 9) and south of 185th Street (CSAH 60). The Autumn Hill
preliminary plat was approved by the City Council on April 15, 2024. The lot, block and street
design of the Autumn Hill final plat is consistent with the approved preliminary plat. The final plat
plans have been reviewed by Engineering and Parks and Recreation staff.
EXHIBITS
A. Aerial Photo Map
B. Approved Preliminary Plat
C. Final Plat
PLANNING A NALYSIS
Existing Conditions. The Autumn Hill final plat area consists of two parcels with a total area of
20.08 acres. The north parcel previously included a single family home and several outbuildings,
which have since been removed. (Exhibit A)
Zoning. The parcel is zoned RST-2, Single-and Two-Family Residential District, in which
twinhomes and detached townhomes are a permitted use.
Page 167 of 199
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TOWNHOME DEVELOPMENT STANDARDS
Lot Requirements. The following minimum requirements for townhome building setbacks in the
RST-2 District pertain to the Autumn Hill final plat:
Base Lot Between Detached Units Front Yard (to ROW)
RST-2 30 feet 14 feet 20 feet (front)
25 feet (garage)
The unit lots shown on the Autumn Hill final plat have sufficient area to accommodate the
detached townhome units.
The RST-2 District requires at least 5,000 square feet per unit. The Autumn Hill final plat has an
average of about 10,800 square feet per unit for the townhome area, which exceeds the minimum
lot area per unit requirements of the RST-2 District.
Common Areas. The Developer must establish a homeowner’s association (HOA) for the
ownership and maintenance of the following common area lots:
• Lot 31, Block 1
• Lot 11, Block 2
• Lot 16, Block 3
Development Density. The Autumn Hill final plat consists of 54 twinhomes and one detached
townhome lots on 20.08 acres for a gross density of 2.74 units per acre. Removing the arterial right
of way and outlot leaves 13.67 acres to be developed, resulting in a net density of 4.02 units per
acre.
Phasing. This is the only phase of the Autumn Hill development.
Outlots. There is one outlot proposed with the Autumn Hill final plat.
Outlot A is 1.63 acres in area and will include a stormwater pond that will be deeded to the City
with the final plat.
Access. Autumn Hill will have access from Iden Avenue to the south and 185th Street via Icard Pass
from the north.
Streets & Right-of-Way. Autumn Hill is adjacent to and will include the construction of the
following streets:
Dodd Boulevard (CSAH 9) is west of and adjacent to the property and is classified as a minor
arterial street in the Comprehensive Transportation Plan. A bituminous trail is along the east side
of the street and the Developer is dedicating 2.08 acres of right of way.
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3
185th Street (CSAH 60) is north of and adjacent to the property and is classified as a minor arterial
street in the Comprehensive Transportation Plan. The street was constructed in 2023 in
partnership with Dakota County and it includes bituminous trails on both sides of the street. The
Developer is dedicating 2.70 acres of right of way.
Iden Avenue will be a 32-foot-wide street within a 60-foot-wide right-of-way that will be extended
north from its current terminus. The existing five-foot-wide sidewalk on the west side of Iden
Avenue will be extended north as well.
Icard Pass, Ifton Way, and Icebox Lane will each be a 32-foot-wide residential street constructed
within a 60-foot-wide right-of-way with a five-foot-wide concrete sidewalk along one side of the
street.
Sidewalks. The Developer is required to construct five-foot-wide concrete sidewalks along one
side of all streets in the development.
Buffer Yard/Landscaping. Autumn Hill is adjacent to Dodd Boulevard and 185th Street, both
minor arterial streets. Buffer yard landscaping is required in addition to the required overall site
landscaping and foundation plantings, as was shown on the landscape plan approved with the
preliminary plat. As part of the buffer yard plantings, sod must be installed to the back of the trails
along Dodd Boulevard and 185th Street. A security of $121,922.00 must be submitted with the final
plat to guarantee installation of the landscaping.
Park Dedication. The City’s Parks Trails and Open Space Plan does not identify a park location
in this area so the Autumn Hill park dedication requirement will be satisfied through a cash
contribution of $216,095.00. Please see the August 12, 2024 engineering report for more details.
Tree Preservation. A tree preservation plan was approved with the preliminary plat, with 155
significant trees. All “save” trees that are damaged or removed will require replacement at a ratio
of 2:1 as per Section 10-4-11 of the Subdivision Ordinance.
Wetlands. A wetland delineation was completed and reviewed by City Staff. No wetlands were
identified on the site.
Grading, Drainage and Erosion Control. The final plat includes grading, drainage and erosion
control plans. Grading, drainage and erosion control is discussed in more detail in the August 12,
2024 engineering report.
RECOMMENDATION
The Autumn Hill final plat is consistent with the approved preliminary plat and complies with the
requirements of the Zoning and Subdivision Ordinances. Planning Department staff recommends
approval of the Autumn Hill final plat subject to the following conditions:
1. The recommendations listed in the August 12, 2024 engineering report.
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4
2. Outlot A must be deeded to the City with the Autumn Hill final plat.
3. A five-foot-wide concrete sidewalk shall be constructed along one side of local residential
streets at the developer’s expense as shown on the approved final plat plans.
4. A homeowner’s association must be established to ensure that ownership and maintenance of
common area lots as well as exterior maintenance of the twinhome units is addressed. Prior to
issuance of building permits for the site, HOA documents must be submitted for review and
approval by the City Attorney as well as proof that the HOA documents have been recorded
and the common area lots deeded to the HOA. The common area lots are as follows:
• Lot 31, Block 1
• Lot 11, Block 2
• Lot 16, Block 3
5. The developer shall pay $216,095.00 in park dedication fees with the final plat.
6. Landscaping shall be installed consistent with the approved landscape plan and must include
sod in the buffer yard to the rear of the trails along Dodd Boulevard and 185th Street. A security
of $121,922.00 is required to be submitted with the final plat to guarantee installation of the
landscaping.
Page 170 of 199
Source: Esri, Maxar, Earthstar Geographics, and the GIS User Community
City of Lakeville
Autumn Hill
Location Map
185TH ST (CSAH 50)IDEN AVEEXHIBIT A
187TH STDODD B LV D (C S A H 9 )Autumn Hill
plat location
HUXLEY AVE
185TH ST (CSAH 50)
King Park
Page 171 of 199
EXHIBIT BPage 172 of 199
EXHIBIT CPage 173 of 199
City of Lakeville
Public Works – Engineering Division
Memorandum
To: Kris Jenson, Planning Manager
From: Jon Nelson, Assistant City Engineer
McKenzie L. Cafferty, Environmental Resources Manager
Joe Masiarchin, Parks and Recreation Director
Copy: Zach Johnson, City Engineer
Julie Stahl, Finance Director
Dave Mathews, Building Official
Tina Goodroad, Community Development Director
Date: August 12, 2024
Subject: Autumn Hill
• Final Plat
• Final Grading and Erosion Control Plan
• Final Tree Preservation
• Final Utility Plan
BBAACCKKGGRROOUUNNDD
Youngfield Homes, Inc has submitted a final plat named Autumn Hill. The Autumn Hill
preliminary plat was approved by City Council on April 15, 2024. The proposed subdivision is
located east of and adjacent to Dodd Boulevard (CSAH 9) and south of and adjacent to 185th
Street (CSAH 60). The proposed subdivision consists of two metes and bounds parcels zoned
RST-2, Single and Two Family Residential District.
The preliminary plat consists of fifty-four (54) twinhome lots, one (1) detached townhome lot,
and three (3) HOA common lots, within three (3) blocks, and one (1) outlot on 20.08 acres. The
Developer is dedicating 2.08 acres for right-of-way for Dodd Boulevard (CSAH 9) and 2.70
acres for right-of-way for 185th Street (CSAH 60).
The outlot created with the final plat shall have the following use:
Outlot A: Stormwater management purposes; to be deeded to the City (1.63 acres)
The proposed development will be completed by:
Developer: Youngfield Homes, Inc
Engineer/Surveyor: Paramount Engineering & Design
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SSIITTEE CCOONNDDIITTIIOONNSS
The Autumn Hill site consists of undeveloped land. The south ½ appeared actively farmed,
while the north ½ included an existing homestead. The site has since been mass graded and
the farmed area and existing homestead have been removed. All existing structures,
accessory buildings, driveways and aprons, fences and septic systems shall be removed, and
all wells shall be abandoned. The Developer shall provide security to ensure the work is
completed and certified in accordance with all applicable codes and regulations, including
the demolition permit from the Building Inspections Division.
EEAASSEEMMEENNTTSS
The parent parcels contain the following existing easements that do not impact the proposed
subdivision and shall remain with the final plat:
• Highway easement; in favor of Dakota County (Doc. No. 355572). The easement was
acquired in 2022 for the 185th Street Improvements project (CP 24-04). The right-of-
way dedication will cover the easement.
• Highway easement; in favor of Dakota County (per Dakota County Right of Way Map
No. 345). The easement was acquired in 2013 for the Dodd Boulevard Improvements
project (CP 24-04). The right-of-way dedication will cover the easement.
• Construction Easement; in favor of the City of Lakeville (Doc. No. 3555472). The
easement was acquired in 2022 for the 185th Street Improvements project (CP 24-04)
and expired on June 30, 2024.
Prior to recording of the final plat:
• Pipeline Easement; in favor of Francis and Shirley Marek (Doc. No. 912186) shall be
vacated by the Developer. The easement was to service the existing homestead and is
no longer applicable.
• A 10’ wide drainage and utility easement along the perimeter boundary of Outlot A
shall be shown on the final plat.
SSTTRREEEETT AANNDD SSUUBBDDIIVVIISSIIOONN LLAAYYOOUUTT
Dodd Boulevard (CSAH 9)
Autumn Hill is located east of and adjacent to Dodd Boulevard (CSAH 9), a Dakota County
highway classified as a minor arterial. The 2022 Dakota County Plat Needs Map (rev. 10-27-22)
identifies a half right-of-way need of 75 feet. The Developer is dedicating 2.08 acres for right-
of-way for Dodd Boulevard over the area currently encumbered by a highway easement. The
Dakota County Plat Commission recommended approval of the preliminary plat on February
20, 2024. The Developer is responsible for any requirements stipulated by Dakota County.
185th Street (CSAH 60)
Autumn Hill is located south of and adjacent to 185th Street, a Dakota County highway
classified as a minor arterial. The 2022 Dakota County Plat Needs Map (rev. 10-27-22)
identifies a half right-of-way need of 75 feet. The Developer is dedicating 2.70 acres for right-
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of-way for 185th Street over the area currently encumbered by a highway easement. The
Dakota County Plat Commission recommended approval of the preliminary plat on February
20, 2024. The Developer is responsible for any requirements stipulated by Dakota County.
185th Street is a two-lane divided urban highway that was constructed by the City in 2023
(City Project 24-04) in partnership with Dakota County. The Developer shall reimburse the City
for its share of the 185th Street roadway improvements associated with Autumn Hill with the
final plat. The improvements are calculated at a rate of $465 per linear foot of final plat
frontage adjacent to 185th Street (CSAH 60). This frontage is calculated as $217,860.00.
Local Streets
Development of Autumn Hill includes the construction of Ifton Way, Icebox Avenue, Icard
Pass, and the extension of Iden Avenue, which are classified as local streets. The streets are
designed as 32-foot-wide urban street with a sidewalk along one side, within a 60-foot-wide
right-of-way. The Developer is dedicating the necessary right-of-way as shown on the
preliminary plat.
CCOONNSSTTRRUUCCTTIIOONN AACCCCEESSSS
Construction traffic access and egress for grading, utility and street construction is restricted
to the 185th Street and Icard Pass intersection. Construction access via Iden Avenue (from the
Feldman Heights development to the south) is prohibited.
PPAARRKKSS,, TTRRAAIILLSS,, AANNDD SSII DDEEWWAALLKKSS
Development of Autumn Hill includes the construction of public sidewalks. Five-foot-wide
concrete sidewalks, with pedestrian curb ramps, will be installed along one side of all local
streets.
The Park Dedication requirement has not been collected on the parent parcels and will be
satisfied through a cash contribution. The Park Dedication requirement will be collected with
the final plat, calculated as follows:
55 units x $3,929.00 = $216,095.00
Total Units (Medium-Density)
Autumn Hill Addition
2024 Unit Rate
(Medium-Density)
Park Dedication Fee
Autumn Hill Addition
UUTTIILLIITTIIEESS
SSAANN IITTAARRYY SSEE WWEERR
Autumn Hill is located within subdistrict NC-20180 of the North Creek sanitary sewer district,
as identified in the City’s Comprehensive Sewer Plan. The City’s engineering consultant, SEH,
previously completed a sanitary sewer analysis that determined the existing downstream
facilities within the Lake Marion sanitary sewer district had sufficient capacity to serve the
Autumn Hills subdivision. Wastewater will be conveyed through City sanitary sewer located in
ML-70190 of the Lake Marion sanitary sewer district to the MCES interceptor sewer (7103)
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monitored by meter M646. Wastewater treatment is provided by the Empire Wastewater
Treatment Facility.
Development of Autumn Hill includes the construction of public sanitary sewer. 8-inch
sanitary sewer will extend within the subdivision connecting from an existing stub located
within Iden Avenue, north of 187th Street.
The Sanitary Sewer Availability Charge has not been collected on the parent parcels and is
required with the final plat. The fee is based on the rate in effect at the time of final plat
approval, and calculated as follows:
55 units x $327.00 = $17,985.00
Total Units
Autumn Hill
2024 Unit Rate Sanitary Sewer Availability Charge
Autumn Hill Addition
WWAATTEERRMMAAIINN
Development of Autumn Hill includes the construction of public watermain. 8-inch
watermain will extend within the subdivision from an existing stub located within Iden
Avenue, north of 187th Street.
The Lateral Watermain Charge must be paid for the 20-inch watermain along 185th Street
West that was installed with City Project 24-04, calculated as follows:
787.03 lf x $48.00/lf = $37,777.44
Watermain length adjacent
to Autumn Hill
Lateral Watermain
Access Charge per LF
Lateral Watermain
Charge
DDRRAAIINNAAGGEE AANNDD GGRRAADDIINNGG
Autumn Hill is located within subdistricts FO-026, FO-029, and FO-045 of the Farmington
Outlet stormwater district, as identified in the City’s Water Resources Management Plan.
Development of Autumn Hill includes the construction of a public stormwater management
basin. The basin will be located in Outlot A and provide treatment and rate control of
stormwater runoff generated from the site. The basin outlets to the north to the wetland
north of 185th Street (CSAH 60). The stormwater management design is consistent with the
City’s stormwater management ordinance.
The final grading plan shall identify all fill lots in which building footings will be placed on fill
material. The grading specifications shall also indicate that all embankments meet FHA/HUD
79G specifications. The Developer shall certify to the City that all lots with footings placed on
fill material are appropriately constructed. Building permits will not be issued until a soils
report and an as-built certified grading plan are submitted and approved by City staff.
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Autumn Hill contains more than one acre of site disturbance. A National Pollution Discharge
Elimination System General Stormwater Permit for construction activity is required from the
Minnesota Pollution Control Agency for areas exceeding one acre being disturbed by
grading. A copy of the Notice of Stormwater Permit Coverage must be submitted to the City
upon receipt from the MPCA.
SSTTOORRMM SSEEWWEERR
Development of Autumn Hill includes the construction of public storm sewer systems. Storm
sewer will be constructed within the subdivision to collect and convey stormwater runoff
generated from within the public right-of-way and lots to the public stormwater
management basin located within Outlot A.
Draintile construction is required in areas of non-granular soils within Autumn Hill for the
street subgrade and lots. Any additional draintile construction, including perimeter draintile
required for building footings, deemed necessary during construction by the City shall be the
developer’s responsibility to install and finance.
The Storm Sewer Charge has not been collected on the parent parcels and will be collected
with the final plat, calculated as follows:
Storm Sewer Charge Summary
Gross Area of Autumn Hill 874,685 s.f.
Less Area of Outlot A (Stormwater Management) (-) 71,057 s.f.
Less Area of Dodd Avenue Right-of-Way (-) 90,628 s.f.
Less Area of 185th Street Right-of-Way
Less Area of Autumn Hill Addition Right-of-Way
(-) 117,529 s.f.
(-) 128,463 s.f.
Total Storm Sewer Charge Area 467,008 s.f.
467,008 s.f. x $0.250/s.f. = $116,752.00
Net Area
Autumn Hill
2024 Unit Rate Storm Sewer Charge
Autumn Hill
Final locations and sizes of all storm sewer facilities will be reviewed by City staff with the final
construction plans.
RESIDENTIAL BUFFER YARD REQUIREMENTS
185th Street and Dodd Boulevard are classified as minor arterials; therefore, buffer yard and
screening requirements apply to Lots 1-24, Block 1. A buffer yard containing earth berm
and/or plantings of sufficient density to provide a visual screen and reasonable buffer a
minimum of ten feet in height is required. A certified as-built grading plan of the buffer yard
berm must be submitted and approved by City staff prior to the installation of any buffer yard
plantings.
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FEMA FLOODPLAIN ANALYSIS
Autumn Hill is shown on the Flood Insurance Rate Map (Map No. 27037C0211E; Eff. Date
12/2/2011) as Zone X by the Federal Emergency Management Agency (FEMA). Based on this
designation, there are no areas in the plat located within a Special Flood Hazard Area (SFHA),
as determined by FEMA.
WWEETTLLAANNDDSS
A wetland delineation was completed and reviewed by City Staff. No wetlands were
identified on the site.
TTRREEEE PPRREESSEERRVVAATTIIOONN
A tree preservation/inventory plan was submitted by the Developer. There are approximately
155 significant trees located within the preliminary plat boundaries. All “save” trees that are
damaged or removed will require replacement at a ratio of 2:1. Significant trees, as identified
in the Lakeville Subdivision Ordinance, shall be protected and preserved through termination
of all grading and construction activities.
EERROOSSIIOONN CCOONNTTRROOLL
The Developer (Youngfield Homes, Inc) is responsible for obtaining a MPCA Construction
Permit for the site as well as developing a SWPPP for the site prior to construction. The permit
requires that all erosion and sediment BMPS be clearly outlined in a site’s SWPPP. Changes
made throughout construction must be documented in the SWPPP.
The Developer (Youngfield Homes, Inc) is responsible for the establishment of native
vegetation around all stormwater management basins within the buffer areas. Redundant silt
fence is required along all waterways that do not have an established 50-foot buffer.
Additional erosion control measures may be required during construction as deemed
necessary by City staff. Any additional measures required shall be installed and maintained by
the Developer.
The MS4 Administration Fee has not been collected on the parent parcels and shall be paid
with the final plat, calculated as follows:
$433,410.00 x 2% = $8,668.20
Grading Cost
Autumn Hill
2024 Rate MS4 Administration Fee
Autumn Hill
SECURITIES
The Developers shall provide a Letter of Credit as security for the Developer-installed
improvements relating to Autumn Hill. Construction costs are based upon estimates
submitted by the Developer’s engineer on April 4, 2024 (revised June 5, 2024).
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CONSTRUCTION COSTS
Sanitary Sewer $ 357,375.00
Watermain 330,823.90
Storm Sewer 419,201.00
Street Construction 652,643.00
Grading, Erosion Control and Vegetation Establishment 155,544.00
SUBTOTAL - CONSTRUCTION COSTS $ 1,915,586.90
OTHER COSTS
Developer’s Design (3.0%) $ 57,467.61
Developer’s Construction Survey (2.5%) 47,889.67
City’s Legal Expense (0.5%) 9,577.93
City Construction Observation (5.0%) 95,779.35
Developer’s Record Drawing (0.5%) 9,577.93
Landscaping
Concrete Aprons Removal
Street Lights
Native Seeding in Outlot A
121,922.00
10,000.00
6,000.00
20,000.00
Lot Corners/Iron Monuments 5,900.00
SUBTOTAL - OTHER COSTS $ 384,114.49
TOTAL PROJECT SECURITY $ 2,299,701.39
The street light security totals $6,000 which consists of five (5) post-top streetlights at $1,200
each.
The Developers shall post a security to ensure the final placement of iron monuments at
property corners with the final plat. The security is $100.00 per lot and outlot for a total of
$5,900.00. The City shall hold this security until the Developer’s Land Surveyor certifies that all
irons have been placed following site grading, street, and utility construction.
CASH FEES
A cash fee of $3,975.00 for traffic control signs shall be paid with the final plat. If traffic control
signs are installed in frost conditions, the Developer shall pay an additional $150.00 for each
traffic control sign location.
A cash fee for one-year of streetlight operating expenses shall be paid with the final plat and
is calculated as follows:
55 units x $40.48/unit = $2226.40
Total Units
Autumn Hill 2024 Rate Streetlight Operating Fee
Autumn Hill
A cash fee for one-year of environmental resources management expenses shall be paid with
the final plat and is calculated as follows:
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55 units x $59.16/unit x 0.50 = $1,626.90
Total Units
Autumn Hill 2024 Rate Utility Factor Environmental Resources Fee
Autumn Hill
A cash fee for the preparation of addressing, property data, and City base map updating shall
be paid with the final plat and is calculated as follows:
59 lots x $90.00/unit = $5,310.00
Lots/Outlots
Autumn Hill 2024 Rate Property Data & Asset/Infrastructure Mgmt. Fee
Autumn Hill
The Developer shall submit the final plat and construction drawings in an electronic format.
The electronic format shall be in either .dwg (AutoCAD) or .dxf format.
The Developer shall pay a cash fee for City Engineering Administration. The fee for City
Engineering Administration is based on three percent (3.00%) of the estimated construction
cost, or $57,467.61.
CASH REQUIREMENTS
Park Dedication $ 216,095.00
Sanitary Sewer Availability Charge
Lateral Watermain Charge
17,985.00
37,777.44
Storm Sewer Charge 116,752.00
MS4 Administration Fee 8,668.20
Traffic Control Signs 3,975.00
Streetlight Operating Fee 2,226.40
Environmental Resources Management Fee 1,626.90
Property Data and Asset/Infrastructure Management Fee 5,900.00
City Engineering Administration (3.00%)
185th Street (CSAH 60) Construction Improvements
57,467.61
217,860.00
TOTAL CASH REQUIREMENTS $ 686,333.55
RREECCOOMMMMEENNDDAATTIIOONN
Engineering recommends approval of the final plat, grading and erosion control plan, tree
preservation, and utility plan for Autumn Hill, subject to the requirements and stipulations
within this report.
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Date: 8/19/2024
Sponsorship and Advertising Policy for Park Facilities and Naming of Parks Policy for
City of Lakeville Parks
Proposed Action
Staff recommends adoption of the following motion: Move to approve Sponsorship and
Advertising Policy for Park Facilities and Naming of Parks Policy for City of Lakeville Parks.
Overview
With the construction of Grand Prairie Park, opportunities for longer term sponsorships and
advertising have arisen. While there are policies in place for temporary sponsorships and
advertising, no formal policy had been established for long term sponsorships and advertising.
Staff collaborated with surrounding communities and the city attorney to develop a policy that
would guide requests for sponsorships and advertising at park facilities that would last longer
than a season.
Staff also reviewed and updated the Park Naming Policy as it had not been reviewed since 1997.
The Parks, Recreation and Natural Resources Committee reviewed the policies at their August 7
meeting and approved both policies. Staff is asking the mayor and city council to review both
policies and approve prior to implementation by the Parks and Recreation Department.
Supporting Information
1. Sponsorship and Advertising Policy 2024
2. Park Naming Rights Policy 2024
Financial Impact: $NA Budgeted: No Source: NA
Envision Lakeville Community Values: Good Value for Public Services
Report Completed by: Joe Masiarchin, Parks and Recreation Director
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Date: 8/19/2024
Public Improvement and Special Assessment Agreement
Proposed Action
Staff recommends adoption of the following motion: Move to approve a Public Improvement
and Special Assessment Agreement between Roger A. and Lynsey E. Struthers and the City of
Lakeville for charges associated with connecting to the City’s public watermain for property
located at 16000 County Road 5.
Overview
The homeowner has requested the cost of the public watermain connection be assessed against
their property taxes per the signed Public Improvement and Special Assessment Agreement.
The affected parcel will be assessed $4,508.00 with a 10-year payment term and interest at a
rate of 5.00% per annum.
Supporting Information
1. Resolution 2024-08-19 - Public Improvement and Special Assessment Agreement
2. Exhibit B 2024-08-19 Public Improvement and Special Assessment Agreement - Roger A.
and Lynsey E. Struthers
Financial Impact: $4,508.00 Budgeted: No Source: Assessment
Envision Lakeville Community Values: Good Value for Public Service
Report Completed by: Zach Johnson, City Engineer
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CITY OF LAKEVILLE
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO. ________
Resolution Adopting Public Improvement and Special Assessment Agreement
WHEREAS, the property owners (“Owners”) of the property legally described in Exhibit A
attached hereto (“Subject Property”) have requested that the City of Lakeville specially assess the
costs to provide for public watermain connection; and
WHEREAS, the City has received the following signed Public Improvement and Special
Assessment Agreement attached hereto as Exhibit B, waiving all applicable assessment procedural
requirements and requesting to be assessed for the public watermain connection in the amount
itemized therein for the Subject Property.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LAKEVILLE,
MINNESOTA:
1. The signed Public Improvement and Special Assessment Agreement is hereby
accepted and approved.
2. The public watermain connection costs amounting to $4,508.00 are hereby adopted
and shall constitute a special assessment against the Subject Property and hereby made part of this
Resolution by reference and that the tract of land therein included is hereby found to be benefited
by the proposed improvement in the amount of the assessment levied against it.
3. Such assessment shall be payable in equal annual installments without deferment
extending over a period of ten (10) years, the first of the installments to be payable with taxes paid
in 2025 and shall bear the interest rate of 5.00% per annum. To the first installment shall be added
interest on the entire Assessment from the date of this Resolution until December 31, 2025.
4. The Owner, may at any time pay the City the entire amount of the Assessment
remaining unpaid with interest accrued to December 31 of the year in which the payment is made.
Such payment must be made before November 16 or interest will be charged through December
31 of the next succeeding year. The first installment shall be payable with taxes in 2025.
5. The City Clerk shall forthwith transmit a certified duplicate of this assessment to
the County Auditor to be extended on the property tax lists of the County.
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APPROVED AND ADOPTED this 19th day of August, 2024, by the City Council of the
Lakeville, Minnesota.
CITY OF LAKEVILLE
By: ______
Luke M. Hellier, Mayor
ATTEST:
______________________________
Ann Orlofsky, City Clerk
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EXHIBIT A
Beginning at the Northeast corner of Section 2, Township 114, Range 21, being a cement
monument; thence South on the section line 454 feet to an iron pipe; thence West, 1,044 feet to an
iron pipe in the right of way of the Minneapolis, St. Paul, Rochester & Dubuque Electric Traction
Company; thence in a Northeasterly direction along the right of way of the said Minneapolis, St.
Paul, Rochester & Dubuque Traction Company, to the North Section line to a point in Horse Shoe
Lake; thence East on the section line 959 feet to the place of beginning, Dakota County, Minnesota.
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EXHIBIT B
[Attach Public Improvement and Special Assessment Agreement]
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