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Home My WebLink About05-08 CITY OF LAKEVILLE. PLANNING COMMISSION MEETING MINUTES May 8, 2025 Vice Chair Zimmer called the meeting to order at 6:00 p.m. in the Council Chambers at City Hall. The Pledge of Allegiance to the flag was given. New Planning Commission member, John Swaney was sworn in by Community Development Recorder Dawn Erickson. Members Present: Vice Chair Christine Zimmer, Scott Einck, Pat Kaluza, John Swaney, Jason Swenson, Amanda Tinsley, Mark Traffas, Ex-Officio Jeff Hanson. Members Absent: None Staff Present : Tina Goodroad, Community Development Director; Kris Jenson, Planning Manager, Heather Botten, Senior Planner, Michael Kutz, Civil Engineer, Dawn Erickson, Community Development Recorder. 4. Approval of the Meeting Minutes The March 20, 2025 Planning Commission meeting minutes and the April 17, 2025 Planning Commission work session minutes were approved as presented. 5. Announcements Planning Manager Kris Jenson stated if the agenda items are not tabled they will move forward to the May 19 City Council meeting. 6. South Metro Safe and Vault Interim Use Permit Vice Chair Zimmer opened the public hearing to consider the application of South Metro Safe and Vault for an interim use permit to allow the outdoor sale and display of a safe as an accessory use in the C-3, General Commercial District. The subject property is located at 16350 Kenrick Loop. John Borchardt, owner of South Metro Safe and Vault, joined the meeting via Teams and introduced the project. Senior Planner Heather Botten presented the staff report. Outside sales as an accessory use is allowed in the C-3 district upon approval of an interim use permit, provided the outside sales area does not to exceed 30% of the gross floor area of the leased space. The proposed outside sales and display area would include one vehicle parking space located in the southwest corner of the property. There are no changes proposed to the existing parking lot or building and no additional hard surface is being added to the site. The proposed outdoor display area does not exceed 30% of Planning Commission Meeting Minutes, May 8, 2025 Page 2 the gross floor leased area. Staff recommends approval of the request subject to the four stipulations listed in the report. Vice Chair Zimmer opened the hearing to the public for comment. There was no public comment. Motion was made by Kaluza, seconded by Traffas to close the public hearing at 6:08 p.m. Voice vote was taken on the motion. Ayes – unanimous Vice Chair Zimmer asked for comments from the Planning Commission.  Commissioner Einck requested clarification of how this is different than signage. Ms. Botten stated that signage is advertising only the business, and the proposed display is of a safe that is available for purchase.  Commissioner Traffas inquired if the location of the safe could change. Ms. Botten stated that it would not be able to be moved off the hard surface, but it could be moved to another parking space, as long as it did not take up more than one space. Ms. Botten also stated that if the current yellow safe was sold, they could put out a new safe. Motion was made by Swenson, seconded by Kaluza to recommend to City Council approval of the interim use permit for outdoor sales and display of a safe or vault in the C-3 District subject to the four stipulations listed below: 1. Outside sales and display shall be restricted to one parking space, provided it is not an ADA- required stall. 2. Outside sales and display shall not obstruct the access to the building and site and shall not impede access by emergency service vehicles. 3. Signage shall be installed and maintained in compliance with Zoning Ordinance requirements and subject to approval of a sign permit. 4. The interim use permit will terminate at such time that outside sales and display of a safe or vault is no longer occurring on the property or a change of use in building occupancy. Ayes: Traffas, Kaluza, Zimmer, Einck, Swaney, Swenson, Tinsley Nays: 0 7. Heritage Commons 9 th Addition Vice Chair Zimmer opened the public hearing to consider the applications of The Architects Partnership, LTD for a preliminary plat of two commercial lots to be known as Heritage Commons 9th Addition, and the vacation of public drainage and utility easements. The property is located north of 202nd Street (CSAH 50) and east of Idealic Avenue. Planning Commission Meeting Minutes, May 8, 2025 Page 3 Connor McCoy from Kimley-Horn introduced the project. Mr. McCoy stated the outlot is proposed to be platted into two parcels, one of which will be Chase Bank. Ms. Jenson presented the staff report, stating that the applicant is requesting a preliminary plat for two commercial lots and the vacation of public drainage and utility easements. Chase Bank is proposed to be located on Lot 1 while a user has not been identified for Lot 2. The bank will be a one-story structure with parking on the west and north sides of the building and a drive-through ATM on the south side of the building. The parcel will have access from Idealic Avenue and Heritage Drive and provides for a future shared access to Lot 2 to the east. Vice Chair Zimmer opened the hearing to the public for comment. There was no public comment. Motion was made by Kaluza, seconded by Swenson to close the public hearing at 6:16 p.m. Voice vote was taken on the motion. Ayes – unanimous Vice Chair Zimmer asked for comments from the Planning Commission.  Commissioner Swenson asked for clarification about the rectangular structure shown at the northwest corner of Lot 1. Mr. McCoy stated it is underground stormwater storage for the improvements for Heritage Drive. Motion was made by Einck, seconded by Tinsley to recommend to City Council approval of the Heritage Commons 9th Addition preliminary plat and easement vacation, subject to the 11 stipulations listed below: 1. Implementation of the recommendations listed in the April 25, 2025 engineering report. 2. The site shall be developed according to the plans approved by the City Council. 3. Execution of a Stormwater Maintenance Agreement shall be required between Chase Bank and the City of Lakeville for the maintenance of the stormwater basin located on Lot 1, Block 1, Heritage Commons 9th Addition. 4. An agreement for shared driveway access shall be established between Lots 1 and 2, Block 1 Heritage Commons 9th Addition and Lot 1, Block 1, Heritage Commons 8 th Addition (Tires Plus) in conjunction with the recording of the final plat. 5. The trash enclosure must have a durable maintenance-free gate. 6. Any rooftop and/or ground-mounted mechanical equipment must be screened per Zoning Ordinance requirements. 7. The City Forester has reviewed and approved the landscape plan dated May 1, 2025. Landscaping on site must be installed per the approved plan. Prior to a landscape inspection, an as-built landscape plan must be submitted to the city. Planning Commission Meeting Minutes, May 8, 2025 Page 4 8. A cost estimate for the installation of the approved landscaping shall be submitted prior to City Council consideration of the final plat. 9. Exterior lighting shall be down-cast only and shall not glare onto road right-of-way. 10. Snow storage shall not occur within required parking spaces. 11. Prior to City Council consideration of the final plat, drainage and utility easements must be added along the side property lines of each parcel. Ayes: Kaluza, Zimmer, Einck, Swaney, Swenson, Tinsley, Traffas Nays: 0 8. Election of Officers Motion was made by Kaluza, seconded by Tinsley to nominate for the office of Chair Commissioner Zimmer and to nominate Commissioner Einck for the office of Vice Chair, and to close the nominations. Vice Chair Zimmer called three times for additional nominations. Voice vote was taken on the motion. Ayes: unanimous 9. Staff Notices There being no further business, the meeting was adjourned at 6:19 p.m. Respectfully submitted, Dawn Erickson, Community Development Recorder