HomeMy WebLinkAbout03-17-05 CITY QF LAKEVILLE
Planning Commission Meeting Minutes
MARCH 17, 2005
The March 17,.2005 Planning Commission meeting was called to order by Chair
Swecker in the City Hall Council Chambers at 6:00 p.m.
Flag pledge and roll call of members:
Present: Pattee, Stolte, Swecker, Reuvers, Grenz, Drotning, Ex-officio Arvidson.
Absent: Detjen.
Staff Present: Daryl Morey, Planning Director; David Olson,.Community &
Economic Development Director; Erin Seeman, Associate Planner; Jay Rubash,
AssistanfiCity Engineer; Roger Knutson, City Attorney; and Penny Brevig,
Recording Secretary.
ITEM 3. APPROVAL OF MEETING MINUTES:.
The March 3, 2005 Planning Commission meeting minutes were~!,approved as
presented.
ITEM 4. ANNOUNCEMENTS:
Mr. Morey indicated the following items were distributed to thy, Planning
Commission members and staff before tonight's meeting:
1. March 16, 2005 Parks, Recreation and Natural"Res ~ources Committee
meeting motions regarding the Woodhill final plat, the Argonne
Village 2nd Addition preliminary and final plat, and the Timbercrest
3rd Addition preliminary and final plat.
ITEM 5. CONSENT AGENDA
05.16 Motion by Drotning, Second by Pattee to recommend to City Council approval of
the March 17, 2005 Planning Commission Consent Agenda as follows:
A. Approve the request of Amy Smith for athree-year extension of a Special
Home Occupation Permit to operate a hair salon out of her home, located
at 16524 Jaguar Avenue.
B. Approve the request of Donna Wallace. for athree-year extension of a
Special Home Occupation Permit to operate a yoga instruction class out
of her home, located at 16560 Laigle Avenue.
Ayes: Pattee, Stolte, Swecker, .Reuvers, Grenz, Drotning.
Nays: 0 !I
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Planning Commission Meeting
March 17, 2005
Page 2
ITEM 6. WOODHILL
Chair Swecker opened the public hearing to consider the application of the City of
Lakeville for a Comprehensive Plan Amendment to change the land use of the
property located west of Kenyon Avenue between 179 Street and Kerrville Trail
from Medium/High Density Residential to Low/Medium Density Residential,
along with considering the application of Town & Country Homes for a final plat of
62 twin home units. to be known as Woodhill, located west of Kenyon Avenue
between 179 Street and Kerrville Trail. City Attorney Knutson attested that the
legal notice had been duly published in accordance with State Statutes and City
Code.
Kevin Clark from Town & Country Homes was in attendance at tonight's meeting
to answer any questions that the Planning Commission or public. may have. Mr.
Clark presented an overview of the project.
Associate Planner Erin Seeman presented the planning report. Ms. Seeman stated
that the City Council approved the preliminary plat of Woodhill, the rezoning of
the property from RH-1, High Density Residential District, to RST-2, Single and
Two Family Residential District, a conditional use permit to allow a 28-foot wide
local street .within a 50-foot right-of-way, and a variance to allow a cul-de-sac street
length in excess of 600 feet at their meeting on February 7, 2005.
Ms. Seeman indicated that Town. and Country has now submitted an application
for the final plat. of Woodhill and Planning Department staff is requesting an
amendment to the Comprehensive Plan to change the land use of the property from
Medium/High Density Residential to Low/Medium Density Residential consistent
with the rezoning approved with the Woodhill preliminary plat.
Ms. Seeman stated that the Woodhill final plat is consistent with the Woodhill
preliminary plat approved. by the City Council on February 7, 2005.
Ms. Seeman stated that should the Planning Commission recommend to the City
Council approval of the Comprehensive Plan Amendment and the Woodhill final
plat, Planning Department taff recommends approval subject to the 10 stipulations
listed in the March 17, 2005 planning report.
Chair Swecker opened the hearing to the public for comment.
• There were no comments from the audience.
05.17 Motion by Pattee, Second by Drotning to close. the public hearing at 6:05 p.m.
Ayes: Stolte, Swecker, Reuvers, Grenz, Drotning, Pattee.
Planning Commission Meeting
March 17, 2005
Page 3
Nays: 0
05.18 Motion by Stolte, Second by Drotning to recommend to City Council approval of a
Comprehensive Plan Amendment to change the land use of the property located
west of Kenyon Avenue between 179 Street and Kerrville .Trail from
Medium/High Density Residential to Low/Medium Density Residential and
approval of the Woodhill final plat of 62 twin .home units, located west of Kenyon
Avenue between 179 Street and Kerrville Trail, subject to the 10 stipulations listed.
in the March 11, 2005 planning report.
Ayes: Stolte,.Swecker, Reuvers, Grenz, Drotning, Pattee.
Nays: 0
ITEM 7. ARGONNE VILLAGE 2ND ADDITION
Chair Swecker opened the public hearing to consider the application of United
Properties for: A. Preliminary and final plat of two (2) commercial lots to be known
as Argonne Village 2nd Addition, located east of Kenwood Trail (CSAH 50) and
south of Kenrick Avenue; B. Final Stage Planned Unit Development; C. Conditional
Use Permit to allow a convenience food establishment with adrive-thru window;
and D. Vacation of public drainage and utility easements. City Attorney Knutson
attested that the legal notices had been duly published in accordance .with State
Statutes and :City Code.
Commissioner Drotning stated that he will be abstaining from the Argonne Village
2nd Addition discussion and vote due to the recent sale of property. he owned
adjacent to Argonne Village to United Properties.
Bruce Carlson from United Properties and Dan Parks from Westwood Professional
Services were in attendance at tonight's meeting to answer any questions that. the
Planning Commission or public may have. Mr. Carlson presented an overview of
the project.
Associate Planner Erin Seeman presented the planning report. Ms. Seeman stated
that United Properties has submitted applications for the preliminary and final
plat/final stage planned unit development to be known as Argonne Village 2nd.
Addition, located east of Kenwood Trail (CSAH 50} and south of Kenrick Avenue;
..the vacation. of underlying drainage and utility easements; and a conditional use
permit to allow a convenience food establishment with adrive-thru window. She
indicated that the developer is proposing to construct a bank with drive-up tellers
and amulti-tenant retail center with a Starbucks drive-thru.
Planning Commission Meeting
March 17, 2005
Page 4
Ms. Seeman stated that drainage and utility easements were. platted on Outlot B
with the parent plat. She indicated that the developer is proposing to vacate these
underlying easements and rededicate new easements on the Argonne Village 2na
Addition final plat.
Ms. Seeman stated that staff is recommending a cash contribution to satisfy the
park dedication requirement for Argonne Village 2nd Addition. She. indicated that a
sidewalk .connection must be made across the drive-thru lane on the most westerly
portion of the multiple-tenant retail building to connect to the existing sidewalk
along CSAH 50. Ms. Seeman stated that .the Parks, Recreation and Natural
Resources Committee made their recommendation related to he park dedication
requirements at their March 16, 2005 meeting. Their recommendation was
distributed to the Planning Commission at tonight's: meeting.
Ms. Seeman reviewed the site plan submitted with the preliminary and final plat:.
based on Zoning and. Subdivision Ordinance requirements. She indicated that Lots
1 and 2, Block 1 meet the minimum lot`area and lot width requirements of the
underlying C-3 District and all buildings meet the minimum setback requirements.
• Ms. Seeman statedthat the number of off-street parking stalls hasbeen analyzed. on
an individual use and project basis and found to be adequate.
Ms. Seeman stated that the applicant has provided exterior elevations for each of
the proposed buildings. She indicated that the exterior elevations and building
plans for the bank will be revised to incorporate a standing seam metal roof. Ms.
Seeman stated. that all masonry materials must be integrally colored and .consistent
..:with the buildings in Phase I of the Argonne Village development.
Ms. Seeman stated that the proposed landscape materials meet the requirements of
the Zoning Ordinance for size and. species of plant materials as guided by the
Corridor and Gateway Design Guidelines. She indicated that a financial guarantee
must be submitted prior to City Council consideration of the preliminary and final
plat to guarantee installation of the landscaping.
Ms. Seeman indicated that loading and delivery are proposed to take place at the
front door entrances of the multiple-tenant retail building during off-peak hours of
.operation so it will not interfere with on-site circulation.
Ms. Seeman stated that the developer must submit signage details that comply with:
the approved Argonne Village Comprehensive Sign Plan, which allows a
freestanding monument sign not to exceed ten feet in height and 70 square feet in
area. She indicated that the developer is proposing wall signs for M & I Bank on
Planning Commission Meeting
March 17, 2005
Page s
two faces. In addition, the multiple-tenant building end caps are allowed two wall.
.signs.
Ms. Seeman stated that the lighting and photometric plan indicates that the
proposed lighting will meet the Zoning Ordinance requirements for foot-candle
lighting intensity at the property line.
Ms. Seeman indicated that the M & I Bank will not have a trash enclosure. All
waste is proposed to be stored within the building.. She indicated that. a trash
enclosure is located. at the rear of the multiple-tenant retail building and will be
accessed via the. drive-thru lanes on the south side of the building. Ms. Seeman
stated that. detailed plans of the trash enclosure have not been submitted at this
time. She indicated that to be in compliance with the Zoning Ordinance, the trash
enclosure must be constructed of materials to match the building, musthave a
maintenance free front gate,. and must be fully screened.
Ms. Seeman stated that the developer has submitted an application for a
conditional use permit to allow a :drive-thru convenience food establishment in
Argonne Village 2na Addition. The drive-thru will be a part of the most westerly
• tenant bay of the multiple-tenant retail center and wily operate as a coffee shop. Ms.
Seeman stated that the temporary .access onto County Road. 50 will eventually be
closed. Ms. Seeman reviewed the performance standards included in the Zoning
Ordinance for drive-thru convenience food establishments, which are listed in
detail in the March 11, 2005 planning report.
Ms. Seeman stated that should the Planning Commission recommendto the City
Council approval of the Argonne Village 2nd Addition preliminary. and final plat,
final stage planned unit development, conditional use permit, and'easement
vacation, Planning Department staff recommends approval subject to the 16
stipulations listed in the March 11, 2005 planning report, and approval of the
Findings of Fact dated March 17, 2005.
Chair Swecker opened the hearing to the public for comment.
There were no comments from the audience.
05.19 Motion by Pattee, Second by Stolte to close the public hearing at 6:15 p.m.
Ayes.: Swecker, Reuvers, Grenz, Pattee, Stolte.
Nays: 0
Abstain: Drotning.
There was a discussion. among the Planning Commission and City staff. regarding
the relationship of the proposed coffee shop drive-thru with the existing Taco
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March 17, 2005
Page 6
Bell/Long John Silvers drive-thru. Mr. Rubash indicated that there is adequate
room to make a Left hand turn out of the coffee shop drive-thru lane. The required
Taco Bell/Long John Silvers drive-thru stacking lane does not impact the proposed
coffee shop drive-thru egress point.
Mr. Carlson stated that the coffee shop peak hours are early morning until
approximately 9:00 am. and Taco Be11 does not open unti110:00 a.m. Mr. Carlson
stated that he will stripe and sign the pedestrian crosswalk across the drive-thru
lane.
Commissioner Arvidson asked if the patio area would be fenced. Mr. Carlson
stated that it would be fully enclosed by a wrought iron railing. The Planning
Commission wanted wording to this effect added as a stipulation.
Chair Swecker commented that the front of the M & I Bank has unique. architectural
features. Mr. Carlson indicated that the architectural features will be able to be
seen. from all. sides of the building.
Chair Swecker. and Commissioner Grenz were concerned about headlight glare
. onto CSAH 50 from the bank's drive-up teller lanes and the coffee shop's .drive-thru
window lane, as well as the five parking stalls proposed adjacent to CSAH 50. Mr.
Morey stated that staff will review the landscape plan and recommend revisions to
achieve effective. year-around screening prior to City Council consideration of
Argonne Village 2nd Addition.
The following stipulations were recommended:
17. The outdoor patio area must be enclosed by a wrought iron railing.
18. The sidewalk across the coffee shop drive-thru lane must be striped.
05.20 Motion by Pattee, Second by Reuvers to recommend to City Council approval'of
the Argonne Village 2nd Addition preliminary and final plat, located east of
Kenwood Trail (CSAH 50) and south of Kenrck Avenue, Final Stage Planned Unit
Development, Conditional Use Permit to allow a convenience food establishment
with adrive-thru window, and vacation of public drainage and utility easements,
subject to the. lb stipulations Listed in the March 11, 2005 planning report, along
with the additional two stipulations as recommended, and approval of the Findings
of Fact dated March 17, 2005.
Ayes: Reuvers, Grenz, Pattee, Stolte, Swecker.
Nays: 0
Abstain: `Drotning.
Planning Commission Meeting
Marchl7, 2005
Page 7
ITEM TIMBERCREST 3AD ADDITION
Chair Swecker opened the public hearing to consider the application of Avalon -
Timbercrest, LLC for: A. Preliminary and final plat of four (4) commercial lots to be
known as Timbercrest 3ra Addition, located north of 185 Street (CSAH 60) and
west of :Orchard Trail; B. Amendment to the Timbercrest At Lakeville Development
Stage Planned Unit Development; C. Final Stage Planned Unit Development; and
D. vacation of public drainage and utility easements. City Attorney Knutson
attested that the legal notices had been duly published in accordance with State
Statutes and City Code.
Barbara Van Auken and Kevin Brazner from The Avalon Group, their landscape
architect Richard Webe, and their attorney`David Sellegren were in attendance at
tonight's meeting to answer any questions that the Planning. Commission or public
may have. Mr. Sellegren presented an overview of the project. He indicated that
The Avalon Group: was in agreement with all the City staff comments except for the
recommendation that signage.on three sides not be permitted. He wanted to
discuss this further with the Planning Commission.
Associate Planner Erin Seeman presented theplanning report. Ms. Seeman stated
that the Avalon Group, LLC has submitted applications for the preliminary and
final plat, planned unit-development amendment and final stage planned unit
development of four lots on one block to be known as Timbercrest at Lakeville 3ra
Addition, .and the vacation of underlying drainage: and utility easements.
Ms. Seeman stated that the applicant is proposing to construct three multiple-tenant
retail buildings and atwo-story office retail building for Phase III of the Timbercrest
at Lakeville development. She indicated that the development is proposed to be
built in two phases with Buildings C and D being constructed first.
Ms.'Seeman indicated that the developer is requesting an amendment to the
Timbercrest at Lakeville plaruied unit development. to include three multi-tenant
retail buildings and atwo-story office/retail building, rather than the five
freestanding buildings that were approved with the preliminary plat and
development stage planned unit development on October 15, 2001.
Ms. Seeman stated that drainage and utility easements were platted on Outlot B
with the parent plat. She indicated that the developer is proposing to vacate these
.underlying easements and rededicate new easements on the Timbercrest at
• Lakeville 3rd Addition final plat.
Ms. Seeman indicated .that the Timbercrest at Lakeville PUD included a trail around
the wetland north of this phase to be built with this addition. It has now been
Planning Commission Meeting
March 17, 2005
Page 8
determined by staff and the developer that several sidewalk connections will be
constructed in lieu of the trail. for improved pedestrian circulation.
Ms. Seeman stated that the Parks, Recreation and Natural Resources Committee
made their recommendation.. related to the park dedication requirements at their
March 16, 2005 meeting. Their recommendation was distributed to the. Planning
Commission at tonight's meeting.
Ms. Seeman indicated that Lots 1-4, Block 1 meet the minimum lot area and lot
width requirements and all buildings meet the setback requirements of the
underlying C=3 District.
Ms. Seeman stated that the number of off-street .parking. stalls has been analyzed for
each phase and was found to exceed Zoning Ordinance requirements for multiple
tenant retail buildings. She indicated that due to staff concerns about the number
of potential restaurant uses, Buildings C, D and E shall be limited to 14,500 square
feet of restaurant/food uses consistent with the limits imposed on the Crossroads at
Lakeville and Lakeville Crossing developments, as well as Timbercrest at Lakeville
2nd Addition. Ms. Seeman stated that. no restaurant uses are permitted to be located
in the office/retail Building F without a PUD amendment and a detailedparking
analysis.
Ms. Seeman indicated that anorth-south drive aisle extending from the northerly
Orchard Trail driveway is recommended to provide more efficient on-site traffic
circulation, which Avalon now agrees with. This would provide 41 surplus parking
spaces rather than 63.
Ms. Seeman described the building materials and architectural design guidelines of
the four buildings, along with the building height. T'he multiple-tenant retail.
buildings are single story structures and are less than 25 feet in height. The
office/retail building will be a two-story structure that will be limited to 35 feet in
height.
Ms. Seeman indicated that a landscaping plan for the entire plat and also individual
foundation planting plans have been submitted for Lots 1-4 of the development.
The proposed landscape materials meet the requirements of the Zoning Ordinance
for size and species of plant materials as guided by the Corridor and Gateway
Design Guidelines. She stated that a financial guarantee must be submitted prior to
City Council consideration of the preliminary and final plat to guarantee
installation of the landscaping and irrigation systems. Ms. Seeman recommended
better year-round screening along Orchard Trail to help with headlight glare.
Planning Commission Meeting
March 17, 2005
Page 9
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Ms. Seeman stated that the Timbercrest at Lakeville signage standards were
..approved with the Timbercrest at Lakeville planned unit development on .October
15, 2001. She indicated that the developer is now proposing revised signage
standards, which are listed in detail in the March 11, 2005 planning report. Along
with these revised standards, staff is recommending that the illumination of the
street frontage signage be controlled by the developer or building owner and. not be
illuminated between .the hours of 12:00 a.m. and 6:00 am. 'Sunday through
Thursday, and 2:00 a.m. and 6:00 a.m. Friday and Saturday, or at the time the. last.
tenant closes, .whichever is earlier. Ms. Seeman indicated that any deviation from
the restrictions would require a formal revision to the signage standards. In
addition, staff does nofi support the proposed deviation from the City's Sign
Ordinance requirements to allow end cap users of the multiple tenant retail
buildings to have three signs.
Ms. Seeman stated that the applicant is required to submit association. bylaws and
declarations to be .recorded with the final plat.. Among its provisions, the
declarations shall include restrictions on allowed uses, maintenance of the
landscaped medians and boulevards throughout the plat, and limits on building or
situ. modifications.
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Ms. Seeman stated that City staff would like to add a stipulation requiring trash
pick-up prior to 8:00 a.m.
Ms. Seeman stated that should the Planning Commission recommend to the City
Council approval of the Timbercrest 3rd Addition preliminary and final plat,
amendment to the Timbercrest At Lakeville development stage planned unit
development, final stage planned unit development, and easement vacation,
Planning Department staff recommends approval subject to the 13 stipulations
listed in the March 11,2005 planning report, along with stipulation 14, trash pick-
up must occur prior to $:00 a.m.
Chair Swecker opened the hearing to the public. for comment.
There were no comments from the audience.
05.21 Motion by Drotning, Second by Pattee to close the public hearing at 6:55 p.m.
Ayes:. Grenz, Drotning, Pattee, Stolte, Swecker, Reuvers.
Nays: 0
There was extensive discussion regarding the proposed signage on three facades of
• the multiple tenant retail building end cap users. Mr. Sellegren stated that The
Avalon Group is proposing wall signs on the front and rear tenant spaces of the
multiple tenant retail buildings,. as well as the side for the end cap users. in order to
Planning Commission Meeting
March 17, 2005
Page 10
adequately identify tenants given the elevation of the proposed buildings above the
public streets and the new urbanist site design with the buildings oriented toward
the street and parking at the interior of the site.
Mr. Morey stated his concern regarding the number of multiple tenant retail
buildings that are currently being built in Lakeville and the precedent this may set
for similar projects.
Commissioner Stolte stated the three wail signs for end cap users would be fine
given the unique situation associated with this development. Chair Swecker agreed
and noted that the end cap sign will be located on a tower feature and not the main
wall of the building.
Mr. Morey indicated that allowing. wall signs on three facades would normally
.require approval of a variance; however, the proposed wall sign deviation could be
allowed as part of the PUD amendment.
The Planning Commission agreed to allow the wall sign deviation as part of the
PUD amendment due to the unique building elevation, orientation, and
i architectural design proposed for this project..
Mr. Sellegren indicated that the end cap users are anticipated to be restaurants and
The Avalon Group and City staff will approve any signage before it is installed.
Commissioner Grenz did not see a hardship associated with the developer's
request, so he would not approve wall signs on three facades. Commissioner.
Drotning indicated that the request is for a PUD amendment, not a variance, so the
developer does not need to show a hardship.
There was discussion regarding the staff recommended center drive aisle. It was
recommended to eliminate the drop-off aisle on the east side of Building F and shift
..the main drive aisle to the west. Commissioner Drotning suggested adding 4-way
stop signs at the intersection of the main north-south and east-west drive aisles.
Commissioner Drotning also suggested that landscaped islands be installed along
the center north-south drive aisle.
Commissioner Stolte. discussed the trail around the wetland and why this is'being
changed to sidewalks in front to the buildings. Staff responded.
The following amendments were recommended:
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Planning Commission Meeting
March 17, 2005:
Page 11
Under stipulation #9 in the March 11, 2005 planning report, regarding signage,
delete the last sentence.
14. Trash pick-up must occur prior to 8:00 a.m.
15. The south tenant bay of Lot 1, Block 1, the east tenant bay of Lot 2, Block
1, and the west tenant bay of Lot 3, Block 1, Timbercrest 3rd Addition will
be allowed signage on three facades.
05.22 Motion by Drotning, Second by Reuvers to recommend to City Council approval
of the Timbercrest 3rd Addition preliminary and final plat, located north of 185
Street (CSAH 60) and west of Orchard Trail, amendment to the Timbercrest At
Lakeville development stage planned unit development, final stage planned unit
development, and vacation of public drainage and utility easements, subject to the
13 stipulations listed in the March 11, 2005 planning report,. as amended, along with
the additional 2 stipulations recommended by the. Planning Commission.
Ayes: Drotning, Pattee, Stolte, Swecker, Reuvers.
Nays: Grenz. Commissioner Grenz did not want to set a precedent by allowing
three signs for the end cap users of the multiple tenant retail buildings..
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Mr. Morey added that staff appreciates the quality of the Timbercrest at Lakeville
development and commented that The Avalon Group is good to work with.
There being no further business, the meeting was adjourned at 7:41 p.m.
Respectfully submitted,
Penny ig, Recordin S retary
ATTEST:
c
Ke in Swecker, Chair
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