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HomeMy WebLinkAbout98-024 RESOLUTION DATE February 17, 1998 RESOLUTION NO. 98-24 MOTION BY Sindt SECONDED BY Mulvihill RESOLUTION AMENDING RESOLUTION N0.90-30 CONCERNING THE CABLE TV BOARD WHEREAS, Resolution No. 90-30 amended and restated Resolution No. 82-32 concerning the Cable TV Board; and WHEREAS, the City Council wishes to make minor amendments to Resolution No. 90-30 regarding membership, duties and responsibilities and attendance at meetings. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lakeville, Minnesota: • 1. Board Established. There is hereby established a Cable TV Board in the City of Lakeville to advise the City Council on matters relating to cable TV in the City. 2. Purpose and Scope. The purpose of the Cable Board is to ensure citizen participation in the administration of a cable TV franchise within this City, to identify present and future needs and to provide advice to the City Council on cable TV franchise, renewals, or administration of franchise agreements. 3. Membership. The Cable TV Board shall consist of eight (8) members, all of whom shall be residents of the City of Lakeville, except for members appointed to represent school districts. The three (3) school districts in the City may each nominate one Board member. The Board members appointed by the school districts must reside in the cable franchise area unless, at the discretion of the Council, an exception is made by a 4/5 vote of the entire City Council. Board members shall be appointed by the City Council for terms of two (2) years, four of which shall expire in odd-numbered years and four of which shall expire in even-numbered years. Individuals commercially involved in cable communications, public or private broadcasting, or the private news media shall not serve as members of the Board. 4. Duties and Responsibilities. The duties and responsibilities of the Board will be to advise the City Council on all matters concerning cable TV including, but not limited to, • franchising, franchise administration, and such other matters as the City Council may direct. General concerns and responsibilities are outlined as follows: • a. Make reports to the City council as required by franchise agreements. b. Make recommendations to the Council regarding immediate or ongoing use of cable communications in the City of Lakeville. c. Conciliate disagreements between franchise, subscribers and public and .private users of the franchise system's facilities. d. Keep itself advised as to activities of other municipalities, commissions, boards, regional, state and federal agencies concerning cable TV e. Recommend to the City Council action to be taken concerning cable TV. Such recommendations may include proposed legislation on a local or state basis or .other action relating to local, county, metropolitan or statewide cable TV activities. f. Promote public access broadcasting, citizen participation and the educational aspects of public access broadcasting. g. Make recommendations to the City Council on the use of funds received by the City from gross receipts of a cable TV franchise. 5. Organization. a. The January meeting of each year shall be an organizational meeting, at which time the members shall elect from among them a chairperson and vice-chairperson to serve for a period of one year. b. No one shall serve as chairperson of the committee for more than two (2) • consecutive terms. The chairperson must be confirmed by the City Council. c. The chairperson shall preside over all meetings. The chairperson shall assign specific tasks to members of the committee as deemed necessary. The chairperson may, with the consent of the members, establish sub-committees and appoint members to liaison duties with other committees, commissions, and boards. d. The vice-chairperson shall preside over meetings in the absence of the chairperson. 6. Attendance at Meetings. a. Any member of the Cable TV Board may be removed from office with or without cause by a 4/5 vote of the entire City Council b. Any member of the Cable TV Board who misses three (3) consecutive meetings or a total of one-third of all meetings in a calendax year, due to unexcused absences, shall automatically be removed from office without City council action, and the City Administrator shall notify the member of his or her removal. Excused absences include: a serious personal or family medical condition, death in the immediate family, or unanticipated work-related commitment. It shall be the duty of each member to notify the staff liaison or recording secretary if the member will be unable to attend a meeting. c. Alternates: One alternate member shall be appointed by the City Council to the Cable TV Board. The term of office of the alternate member shall be for one (1) year. • Alternates are encouraged to attend all meetings and take part in discussions. Alternate members shall act as regular voting members in the absence of any regular member. 7. Meetings. a. Regular meetings shall be held at times established by the Board. Additional meetings may be held at the discretion of the chairperson or City staff if the workload warrants, and meetings may be canceled by the chairperson and staff when there is a lack of business for the agenda. b. Meetings shall be held in the City Council chambers and notice of the meetings provided to the public and press. c. A quorum shall consist of five (5) regularly appointed members, or in the event of unfilled appointments, a single majority of the sworn members. A quorum shall be necessary to conduct regular meetings. d. A secretary, appointed by the City Council, shall keep minutes of each meeting and distribute minutes of the previous meetings and a copy of the next agenda to each member prior to the next meetings. ADOPTED by the City Council of the City of Lakeville this 17th day of February, 1998. CITY F LAKEVILLE Du a Zaun, May ATTEST: '~11,~ Chaxlene Friedges, City Cl