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HomeMy WebLinkAbout96-218 , CITY OF LAKEVILLE a RESOLUTION DATE: December 16, 1996 RESOLUTION NO.: 96-218 MOTION BY .Johnson SECONDED BY: xolberg A RESOLUTION ESTABLISHING RULES AND RENTAL FEES FOR USE OF CITY PARK FACILITIES, BUILDINGS AND PROPERTY WHEREAS, the City has a need to establish a rules and rental fees schedule for use of City parks, facilities, buildings and property; NOW THEREFORE BE IT RESOLVED by the City Council of the City of Lakeville that the following policy of the City as set forth below shall be adopted: A. FIELD /ATHLETIC FACILITY RENTALS 1. ARONSON SOFTBALL COMPLEX: a. Tournament fees for a Lakeville team currently participating in a Lakeville adult softball league shall be $150.00 per weekend (Saturday and Sunday, and Friday if fields are available.) b. Fees for all other groups with the exception of those listed in l.f. shall be as follows: $35.00 per field per weekend day. $25.00 per field per weekday. $300.00 per weekend (Saturday and Sunday, and Friday if fields are available.) Tournament fees for Aronson Pazk include use of fields 1-9 and concession stand. Concession stand use is granted at Aronson Park on a first-come, first-served basis. Light fee: $10.00 per field per day c. All tournaments will be governed by MRPA/USSSA rules and regulations. Other state and national sanctioning bodies' rules and regulations may be considered after review by Pazks and Recreation Director. All tournaments will also adhere to City of Lakeville rules and regulations governing pazk depaztment facilities (Exhibits A and B.) d. All tournament names must be listed on the tournament application exactly • as they will appeaz in publications. Any tournament name changes without prior written permission from the Pazks and Recreation Dept. is cause for tournament cancellation, relinquishment of tournament fees and denial of future tournament applications to Lakeville Pazks and Recreation. r. Resolution Establishing Rules and Rental Fees Page #2 e. Reservation is not confirmed until payment of fees and/or $150.00 security deposit is received. f. The following softball tournaments will be exempt from the above fees but are required to submit a security deposit: 1. The Lakeville Jaycee tournament 2. The Lakeville Lions tournament 3. The Pan-O-Prog tournament 4. Lakeville Athletic Association tournaments 5. Rosemount Area Athletic Association tournaments 6. VFW Post 210 tournament g. Independent School Districts 192, 194 and 196 and Lakeville Park and Recreation Department sponsored tournaments are fee and security deposit exempt. h. Each tournament and sponsor shall abide by the attached rules and fees and a written agreement shall be executed between the sponsor and the City, setting forth the fee and terms for the use of the park. The attached rules and regulations are identified as "EXHIBIT A". i. A limit of two tournaments per year may be sponsored by any single non- Lakeville organization unless authorized by the Parks and Recreation Director. j. League play at Aronson Park will have priority on Friday nights. Those fields not being used for league play are available for tournament play. 2. SOFTBALL OR BASEBALL FIELD: $25.00 per field other than Aronson Park 3. SOCCER FIELD: $35.00 per field per day Special soccer field striping cost per field: $50.00 Special field striping will be done by the Park Maintenance Dept. with three days notice, if necessary and if time is available. 4. TENNIS COURT: $10.00 per hour 5. ICE RINK: $9.00 per site per hour for reservations outside of regular hours of operation $5.00 per rink per hour for lights. i. 6. When reserving Lakeville Parks and Recreation facilities for athletic tournaments and/or approved special events, sponsors will be required to provide proof of general liability insurance coverage at a minimum amount of $600,000 for Resolution Establishing Rules and Rental Fees Page #3 property damage and bodily injury naming the City of Lakeville as an additional insured on the policy. Tournament sponsor will also be required to sign a Facility Usage Release and Indemnification Agreement. These documents are due a minimum of two weeks prior to the scheduled activity. 7. All costs of extra portable toilets and cleanings for athletic and/or special events will be paid for by the sponsoring organization. 8. .The following leagues aze exempt from field rental fees for regulaz league play: LAA, RAAA, Lakeville Women's Softball Association, Lakeville Men's Softball Association, Lakeville Pazks and Recreation sponsored leagues and adult leagues with teams having 50% or more Lakeville residents on their rosters. 9. MAINTENANCE FEES: The following adult leagues will be subject to a $50.00 per-team maintenance fee: Lakeville Women's Softball Association, Lakeville Men's Softball Association and Lakeville Parks and Recreation sponsored leagues. 10. GROUP SUPERVISION: Use of field or facility must be under competent adult (age 18 or over) supervision throughout the duration of the rental. B. SHELTER /BUILDING RENTAL l.a. The following fees have been established for open shelter rental: Resident -Private 35.00 per day Nonresident -Private 60.00 per day Lakeville Business Up to 50 people 60.00 per day 51 to 100 people 85.00 per day 101 to 200 people 110.00 per day Over 200 (300 maximum) 135.00 per day Non-Lakeville Business: Up to 50 people 110.00 per day 51 to 100 people 160.00 per day 101 to 200 people 210.00 per day Over 200 (300 maximum) 260.00 per day l.b. The following fees have been established for rental of enclosed shelters including meeting rooms at North Park, Foxborough Pazk, Parkview Park and Ritter Farm Park Environmental Learning Center. Resident -Private 50.00 per day Nonresident -Private 75.00 per day Lakeville Business 75.00 per day ® Non-Lakeville Business 125.00 per day 2. Reservation of these rooms will be limited to groups of 40 persons or less at Foxborough, North Pazk and Parkview Pazk, 30 persons or less at Ritter Farm Resolurion Establishing Rules and Rental Fees Page #4 Park Environmental Learning Center. Specific guidelines for rental of Ritter Farm Park Environmental Learning Center are identified in "EXHIBIT C." 3. Churches whose membership consists of Lakeville residents will be considered "Resident-Private" groups. 4. Independent School District #194, Parkview Elementary, North Trail Elementary, RAAA, LAA, Lakeville nonprofit civic organizations, Lakeville non-profit youth organizations, and City of Lakeville employee organizations are fee and security deposit exempt for shelter and building rentals. Other non-profit organizations are required to submit a security deposit and may apply for a fee exemption. 5. Non-profit groups located outside of Lakeville but serving the Lakeville area will be considered Resident-Private for establishment of fees and will pay a $100.00 security deposit. 6. Parks classified as "Neighborhood Parks" can be reserved for picnics, etc. by their respective neighborhood groups at no charge. A security deposit will be required. 7. When possible, a park ranger will meet with the group when they arrive, occasionally check on them during their stay, and inspect for damage before they leave. The group supervisor is responsible for making sure the reserved area is cleaned. 8. Groups may rent a maximum of one shelter per day, unless special permission is granted by the Parks and Recreation Dept. 9. A group requesting use of the facility must be under the supervision of a competent adult (age 18 or over) throughout the duration of the rental. 10. Telephones are available in the buildings for emergency use only at Aronson, Foxborough, Parkview, and North Park shelter buildings and at Ritter Farm Park ELC. In case of an emergency, please dial 9-911. C. RESERVATION AGREEMENTS: 1. Following a reservation request, a contract will be sent to the applicant within three business days. Group sponsor will also be required to sign a Facility Usage Release and Indemnification Agreement. Rental agreement, fees and security deposit must be received in the Parks and Recreation office within fifteen (15) business days of making the reservation. Reservation will then be confirmed. Insurance certificate, where applicable, is due a minimum of two weeks prior to the scheduled event. 2. A $100.00 security deposit will be required of all groups not listed in B.4. reserving space in the parks. The facility will be inspected immediately after the event and provided there are no damages, the security deposit will be returned t, . Resolution Establishing Rules and Rental Fees Page #5 within 30 days. Any damages incurred to City park property while under reserving party's supervision shall be paid for by reserving party. 3. Groups wishing to reserve space in certain parks shall abide by the attached rules and regulations (EXHIBITS A & B.) A written contract including a Facility Usage Release and Indemnification Agreement shall be executed between the sponsor and the City setting forth the terms for the use of the park. This contract shall be signed by the person reserving the facility or an authorized representative of the group. The attached rules and regulations are identified as "EXHIBIT B". D. REFUND POLICY 1. The refund policy for canceled reservations shall be: Cancellation 30 days in advance - $10.00 cancellation fee Cancellation 29-14 days in advance - 50% of rental fee Cancellation 13-0 days in advance - No refunds 2. Refunds due to inclement weather on the day of the event will not be considered. For this reason, when making a reservation, the group should consider the size of the reserved shelter in relation to the size of the group. E. EQUIPMENT RENTALS 1. The following fees have been established for rental of park equipment. a. Volleyball set 10.00 b. Horseshoes 7.00 c. Bocce Ball set 10.00 d. Softball set 9.00 e. Badminton set 9.00 f. Croquet set 9.00 g. Picnic table 5.00 h. Volleyball (ball only) 5.00 2. A deposit of $25.00 for each item rented will be required. A late fee equivalent to one day's rental fee will be charged for each day equipment is not returned following the due date. F. CAMPING 1. A camping fee for designated areas and parking lots is required along with a special permit issued at the discretion of the Parks and Recreation Director. Only camping which is associated with special events, such as softball tournaments, Pan-O-Prog, etc., will be considered. a. Antlers Park: (8:00 PM to 9:00 AM) 15.00 per night b. Aronson Park: (6:00 PM to 9:00 AM) 15.00 per night c. North Park: (6:00 PM to 9:00 AM) 15.00 per night d. King Park: (6:00 PM to 9:00 AM) 15.00 per night Resolution Establishing Rules and Rental Fees Page #6 G. RENTAL OF MISCELLANEOUS PARK EQUIPMENT OR FACILITIES Miscellaneous equipment and facilities may be rented at the discretion of the Parks and Recreation Director, who will set the appropriate fee. ADOPTED by the Lakeville City Council this 16th day of December, 1996. CITY OF LAKEVILLE D e R. Zaun, Mayor TEST: Charlene Friedges, City Cl k Resolution Establishing Rules and Rental Fees Page #7 EXHIBIT A RULES AND REGULATIONS FOR SOFTBALL AND BASEBALL TOURNAMENTS 1. The Lakeville Park Maintenance Department will provide normal Friday field maintenance. Ali field markings and additional maintenance will be the responsibility of the sponsoring team. (Normal maintenance includes grass cutting, infield dragging and outfield line painting, as required.) 2. The sponsoring team will be responsible for traffic and parking control. Only vehicles used for maintenance for the athletic tournament will be allowed on turf areas. All other vehicles will be restricted to parking areas. No cars may be parked around the concession community center area. Use of pathways by motorized vehicles should be only for the transportation of supplies to the building. 3. Sponsors of State, Regional and National tournaments which are held at Aronson Park, Quigley-Sime Park, North Park and King Park may request special permission to charge fees at their tournaments, which may be granted by the City Council. Residents who wish to enter said tournament sites for reasons other than tournament activities shall not be charged a fee. 4. Supervision and Permit Possession: The host/sponsor will be responsible for having an on-site supervisor who is a competent adult, age 18 or older. This person will have the facility permit in their possession and will be responsible for informing his/her tournament members of arrangements and rules. 5. The sponsoring team or organization will be responsible for trash pick up at the end of Friday's, Saturday's and Sunday's games. Trash is to be placed in containers provided by the City's contracted trash collector. Sponsoring teams or organizations reserving Aronson Park will be responsible for placement of all full trash barrels along the east side of the shelter building both Saturday and Sunday. The sponsoring team or organization will be responsible for placement of full trash bags into dumpster at the end of each tournament day. Failure to comply with this rule on a daily basis may be cause for loss or reduction of security deposit. 6. Tournament sponsor must make sure bases are put back in Aronson Park's northeast storage room at the end of each day. 7. Grilling is not allowed at any indoor park facilities. At Aronson Park grills may be placed outside the concession area on the east side of the shelter building. Protective measures must be implemented to prevent grease drippings on park trails, concrete or turf areas. Groups must properly dispose of grease, charcoal and ash. 8. All park amenities such as picnic tables, playground equipment, fire grates and bleachers shall remain in their present locations. The moving of any property will require additional permission. 9. Appropriate building keys must be signed out from the Parks and Recreation Dept. at the Lakeville City Hall the last business day before the tournament and returned no later than three (3) days following the tournament. A $5.00 deposit is required for each key. 10. IT IS UNLAWFUL FOR ANY PERSON TO POSSESS OR CONSUME INTOXICATING BEVERAGES, WITH THE EXCEPTION OF BEER, ON ANY PARK PROPERTY. GLASS CONTAINERS OF ANY TYPE ARE II.LEGAL! TOURNAMENT SPONSORS ARE RESPONSIBLE FOR MAI~NG SURE THIS RULE IS ENFORCED. Resolution Establishing Rules and Rental Fees Page #8 • EXHIBIT A (continued) RULES AND REGULATIONS FOR USE OF-BUILDINGS AT ARONSON PARK, NORTH PARK, FOXBOROUGH PARK AND PARKVIEW PARK 1. Arrangements for entering the building can be made with the Pazks and Recreation Dept. prior to the day of the event. You must sign out a key to the building the last working day before the reservation and return it no later than three days after the reserved date. A $5.00 deposit for each key will be required. 2. Kitchen (where applicable) should be left completely cleaned: * Floors washed * Cupboazds all cleaned * Counters all washed * Stove completely cleaned inside and out * Walls cleaned The sponsoring organization will be responsible for cleaning up all trash and placing full trash bags into dumpster following the rental period. 3. Bathroom area: * Floors, sinks and urinals should be cleaned. * All trash removed from bathroom into dumpster provided. . ALCOHOL AND TOBACCO PRODUCTS ARE PROHIBITED WITHIN THE BUILDINGS AT NORTH PARK, FOXBOROUGH PARK AND PARKVIEW PARK. BEFORE LEAVING: * Check to see that all running water is shut off. * Make sure all lights and electrical appliances aze turned off. * Make sure all doors and windows are securely locked. (Please note that the outside restroom doors at North Park remain open daily from May through September.) * Inspect azea azound building for litter and other debris; dispose of properly. Violation of City ordinance by a member of a group using a City park shall result in immediate expulsion of the entire group. (Ord. 324, sec 3, 7-6-8'n ~ a Resolution Establishing Rules and Rental Fees Page #9 EX)EIIBIT "B" RULES AND REGULATIONS FOR USE OF CITY PARKS 1. Rental groups will use only those areas designated for group picnics. Facilities such as softball fields, horseshoe pits and volleyball courts are available unless already being used by the general public or for league play. 2. Rental groups will be responsible for cleanup of trash and debris in areas reserved for their activity. 3. Amenities such as picnic tables, benches and other park property will remain in their present location. The moving of any property will require additional permission. 4. A group supervisor will be responsible for controlling all members of said rental group. Any violations to City ordinances will result in automatic cancellation of the rental group contract and the group will be asked to leave City property. 5. All motor vehicles will be parked in designated parking areas unless prior arrangements have been made. If an event is being catered, a group leader must meet with a member of the park staff for specific instructions on entering the park, parking, etc. 6. Only groups consisting of 300 people or less will be considered for rental of designated areas. 7. It is unlawful for any person to consume intoxicating liquors within City parks, with the exception of beer. Tobacco and intoxicating liquor, including beer, are prohibited in the buildings at North Park, Foxborough Park, Parkview Park, and Ritter Farm Park ELC. 8. GLASS BEVERAGE CONTAINERS are prohibited in City parks. 9. City of Lakeville park hours are 6:00 AM to 10:00 PM, unless otherwise posted. 10. Fires are allowed only in designated areas. Fires must be completely extinguished before leaving the area. 11. Dogs in Lakeville parks are required to be controlled by a leash or strict voice command. Pet owners are also required by ordinance to clean up any droppings left by their animals. 12. Pig roasters are limited to drip-proof, self-contained units and are restricted to the gravel area near Shelter A at Antlers Park. Protective measures must be taken to make sure no grease is dripped on any park grounds or facilities. Pig roasters are prohibited at all other City parks. Use of specialized cooking units must receive prior authorization from the Parks and Recreation Director. 13. Motorized vehicles are not allowed in the park under any condition and may not use the bike trails for transporting items to the picnic areas. 14. Directional signs, banners, balloons and other decorations or group picnic markers are prohibited from being placed on public property. 15. Remote controlled model airplanes as well as airborne rockets and missiles are prohibited from all Lakeville parks due to safety concerns. Permission for special events involving model airplanes or boats may be given by the City Council upon receipt of suitable application and presentation of appropriate certificate of insurance. 16. Golfing is prohibited within all City parks. 17. Parasailing is prohibited on or adjacent to all City beaches, i.e. Antlers Park, Valley Lake Beach, Casperson Park and Orchard Lake Beach. • 1.8. Moonwalks, dunk tanks, animal rides, and other amusement type facilities are prohibited unless associated with a major City event and given prior permission by the Parks and Recreation Director and/or City Council. ~ l~ Resolution Establishing Rules and Rental Fees Page #10 EXHIBIT "C" BITTER FARM PARK ENVIRONMENTAL LEARNING CENTER The Ritter Farm Park Environmental Learning Center (ELC) is available for use according to the guidelines below. Details regarding rental fees and refunds are listed in Section B., ShelterBuilding Rental, in the attached Resolution. 1. Ritter Farm Park ELC is available for use as a supplemental classroom setting for associated environmental learning opportunities; for presentations to groups studying nature and the environment; command headquarters for survival skills training; and for scout groups of up to 30 persons. No group may reserve the facility for regularly scheduled meetings. Ritter Farm Park Environmental Learning Center will not be available for use by private groups or for parties unless by special permission of the Parks and Recreation Director. 2. Reservations are accepted only for groups of 30 or less. A group requesting use of the facility must be under competent adult (18 or over) supervision throughout the duration of the rental. If children are present, proper parental or supervisory control is required. Children should not be permitted to roam the building or grounds unsupervised. 3. Use is permitted only during regular park hours, from 6:00 AM until 10:00 PM. Overnight use is • not allowed. 4. Only the main floor of the building is available to user groups. Access to second floor and basement levels is strictly prohibited. 5. Parking for no more than two group coordinators or handicapped persons is permitted next to the Environmental Learning Center. All other participants must park in the lower parking lot. 6. A limited number of tables and chairs are available. Please specify the number of tables and chairs needed when making your reservation. 7. No food may be prepared inside the building. Outside grills may be used and food may be served inside the building. 8. No tobacco or alcoholic beverages are permitted in the building. 9. After use, it is the group supervisor's responsibility to leave the room in the same condition as when they arrived. As needed, these duties should be completed: * vacuum * wipe tables * clean restrooms • * sweep the deck and steps Cleaning supplies and a vacuum cleaner are available in the closet adjacent to the meeting room. .1 ~.p Resolution Establishing Rules and Rental Fees Page #11 • BITTER FARM PARK ENVIRONMENTAL LEARNING CENTER 10. Displays or posters may be hung only on the cork board. They may not be tacked, taped or hung on the walls. 11. The ELC must be locked when your group is not inside or very near the center. 12. All doors and windows must be locked when leaving the building. 13. During cold weather, the group supervisor may adjust the thermostat to achieve a comfortable temperature. It is located across the hallway from the restrooms. Please turn the thermostat up to no more than 68 degrees during your stay, and down to 50 degrees when leaving. 14. A building key may be checked out at the Parks and Recreation Department at City Hall. A $5.00 deposit is required. The key must be returned no later than three (3) working days after the rental date. 15. To help preserve Ritter Farm Park in its natural state, park visitors are prohibited from picking or removing wild flowers, plants or vegetation. Visitors are also prohibited from disturbing wildlife ® within the park. 16. A Facility Usage Release and Indemnification Agreement must be signed by the group supervisor prior to use for the purpose of absolving the City from all liability claims in the event of an accident or injury while using the facility. User shall agree to pay for damages incurred to City property or equipment while using the facility.