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HomeMy WebLinkAbout94-265 ~ ~ . CITY OF LAKEVILLE RESOLUTION DATE: December 19, 1994 RESOLUTION NO.: 94-265 MOTION BY Sindt SECONDED BY: Johnson A RESOLUTION ESTABLISHING RULES AND RENTAL FEES FOR USE OF CITY PARKS AND PROPERTY WHEREAS, the City has a need to establish a rules and rental fees schedule for use of City parks, NOW THEREFORE BE IT RESOLVED by the City Council of the City of Lakeville that. the following policy of the City as set forth below shall be adopted: A. FIELD /ATHLETIC FACILITY RENTALS 1. SOFTBALL/BASEBALL ATHLETIC COMPLEX: a. Tournament fees for a Lakeville team currently participating in a Lakeville adult softball league shall be $150.00. b. Fees for all other groups with the exception of those listed in I.f. shall be as follows: 1-16 teams 250.00 17-24 teams 275.00 25-32 teams 300.00 33-40 teams 325.00 41-48 teams 350.00 c. When reserving Lakeville parks and recreation facilities, athletic tournament sponsors will be required to provide proof of general liability insurance coverage at a minimum amount of $600,000 for property damage and bodily injury listing the City of Lakeville as an additional insured on the policy. Tournament sponsor will also be required to sign a facility usage release and indemnification agreement. d. All tournaments will be governed by MRPA rules and regulations. All tournaments will also adhere to Lakeville rules and regulations governing park department facilities. e. Reservation is not confirmed until payment of fees and/or security deposit is received. • f. The following annual softball tournaments will be exempt from the above fee but are required to submit a security deposit: Resolution Establishing Rules and Rental Fees Page #2 • f. The following annual softball tournaments will be exempt from the above fee but are required to submit a security deposit: 1. The Lakeville Jaycee tournament 2. The Lakeville Lions tournament 3. The Pan-O-Prog tournament 4. Lakeville Athletic Association 5. Rosemount Area Athletic Association g. Independent School Districts 192, 194 and 196 and Lakeville Park and Recreation Department sponsored tournaments are fee and security deposit exempt. h. Each tournament and sponsor shall abide by the attached rules and fees and a written agreement shall be executed between the sponsor and the City, setting forth the fee and terms for the use of the park. The attached rules and regulations are identified as "EXHIBIT A". 2. SOFTBALL FIELD: $25.00 per field per day 3. SOCCER FIELD: $35.00 per field per day Special soccer field striping cost: 5 gal. paint $30.00 1 worker hour 20.00 Total fee for special striping: 50.00 • Special field striping will be done by the Park Maintenance Dept. if time is available. 4. TENNIS COURT: $35.00 per court per day 5. ICE RINK: $35.00 per rink per day $9.00 per site per hour for reservations outside of regular hours of operation $5.00 per rink per hour for lights B. SHELTER /BUILDING RENTAL 1. The following fees have been established for gazebo/shelter rental: Resident -Private 25.00 per day Nonresident -Private 50.00 per day Lakeville Business Up to 50 people 50.00 per day 51 to 100 people 75.00 per day 101 to 200 people 100.00 per day Over 200 (400 maximum) 125.00 per day Non_Lakeville Business: Up to 50 people 100.00 per day 51 to 100 people 150.00 per day 101 to 200 people 200.00 per day Over 200 (400 maximum) 250.00 per day h Resolution Establishing Rules and Rental Fees Page #3 2. The above fees will also apply to rental of meeting rooms at North Park, Foxborough Park, and Ritter Farm Park Environmental Learning Center. Reservation of these rooms will be limited to groups of 40 persons or less_at Foxborough and North Park, 30 persons or less at Ritter Farm Park Environmental Learning Center. Specific guidelines for rental of Ritter Farm Park Environmental Learning Center are identified in "EXHIBIT C." 3. Churches whose membership consists of Lakeville residents will be considered "Resident-Private" groups. 4. Independent School District # 194, Parkview Elementary, RAAA, LAA, nonprofit civic organizations, non-profit youth organizations and City of Lakeville employee organizations are fee and security deposit exempt. 5. A $100.00 security deposit will be required of all groups not listed in B.4._reserving space in the parks. The deposit is due when making the reservation. The facility will be inspected immediately after the event and provided there are no damages, the deposit will be returned promptly. 6. Parks classified as "Neighborhood Parks" can be reserved for picnics, etc. by their respective neighborhood groups at no charge. A security deposit will be required. 7. When possible, a park ranger will meet with the group when they arrive, occasionally check on them during their stay, and inspect for damage before they • leave. The reserving group is responsible for cleaning the reserved area. 8. Alcohol and tobacco are prohibited in North Park, Foxborough Park and Ritter Farm Park ELC buildings. C. RESERVATION AGREEMENTS: 1. Reservation is not confirmed until payment of fees and/or security deposit is received. 2. Groups wishing to reserve space in certain parks shall abide by the attached rules and regulations. A written contract including a Facility Usage Release and Indemnification Agreement shall be executed between the sponsor and the City setting forth the terms for the use of the park. This contract shall be signed by the person reserving the facility or an authorized representative of the group. The attached rules and regulations are identified as "EXHIBIT B". D. REFUND POLICY 1. The refund policy for canceled reservations shall be: Cancellation 30 days in advance - $10.00 cancellation fee Cancellation 29-14 days in advance - 50% of rental fee Cancellation 13-0 days in advance - No refunds 2. Refunds due to inclement weather on the day of the event will not be considered. • For this reason, when making a reservation, the group should consider the size of the reserved shelter in relation to the size of the group. Resolution Establishing Rules and Rental Fees Page #4 E. ~UIPMENT RENTALS 1. The following fees have been established for rental of park equipment. a. Volleyball set 7.00 b. Horseshoes 5.00 c. Bocce Ball set 10.00 d. Softball set 7.00 e. Badminton set 7.00 f. Croquet set 7.00 g. Picnic table 5.00 h. Volleyball (ball only) 3.00 i. Complete picnic kit includes a, b, c & d 20.00 2. A deposit of $25.00 will be required for kits and $15.00 for individual pieces of equipment. F. CAMPING 1. A camping fee for designated areas and parking lots is required along with a special permit issued at the discretion of the Parks and Recreation Director. Only camping which is associated with special events, such as softball tournaments, will be considered. a. Antlers Park: (8:00 PM to 9:00 AM) $ 10.00 per night . b. Aronson Park: (6:00 PM to 9:00 AM) 10.00 per night G. RENTAL OF MISCELLANEOUS PARK EQUIPMENT OR FACILITIES Miscellaneous equipment and facilities may be rented at the discretion of the Parks and Recreation Director, who will set the appropriate fee. ADOPTED by the Lakeville City Council this 19th day of December , 1994. CITY LAKEVILLE Duane R. Zaun, Mayor ATTEST: ~ L G harlene Friedges, Clerk • Resolution Establishing Rules and Rental Fees Page #5 . EXHIBIT A RULES AND REGULATIONS FOR LEAGUE AND NON-LEAGUE SOFTBALL TOURNAMENTS 1. The Lakeville Park Maintenance Department will provide normal Friday field maintenance. All field markings and additional maintenance will be the responsibility of the sponsoring team. 2. The sponsoring team will be responsible for traffic and parking control. Only vehicles used for maintenance will be allowed on turf areas. All other vehicles will be restricted to parking areas. 3. No fee shall be charged to tournament spectators at the park entrance or at any other place in the park. This is to ensure that the park amenities (playground, walking trails, etc.) will be open for use to all Lakeville citizens. 4. The sponsoring team or organization will be responsible for trash pick up at the end of Saturday's and Sunday's games. Trash is to be placed in containers provided by the City's contracted trash collector. Sponsoring teams or organizations reserving Aronson Park will be responsible for placement of all full trash barrels along the east side of the shelter building both Saturday and Sunday. The sponsoring team or organization will be responsible for placement of full trash bags into dumpster at the end of each tournament day. 5. All park amenities such as picnic tables, playground equipment, fire grates and bleachers shall remain in their present locations. The moving of any property will require additional permission. 6. GLASS CONTAINERS OF ANY TYPE ARE ILLEGALI RULES AND REGULATIONS FOR USE OF PARK SHELTERS AND BUILDINGS 1. Arrangements for entering the building can be made with the Parks and Recreation Dept. prior to the day of the event. You must sign out a key to the building the last working day before the reservation and return it no later than three days after the reserved date. 2. Kitchen (where applicable) should be left completely cleaned: * Floors washed Cupboards all cleaned * Counters all washed * Stove completely cleaned inside and out * Walls cleaned The sponsoring organization will be responsible for cleaning up all trash and placing full trash bags into dumpster following the rental period. 3. Bathroom area: * Floors, sinks and urinals should be cleaned. * All trash removed from bathroom into dumpster provided. BEFORE LEAVING: Check to see that all running water is shut off. Make sure all lights and electrical appliances are turned off. • Make sure all doors and windows are securely locked. J ~ ~ Resolution Establishing Rules and Rental Fees Page #6 • EXHIBIT "B" RULES AND REGULATIONS FOR USE OF CITY PARKS 1. Rental groups will use only those areas designated for group picnics. Facilities such as the beaches, horseshoe pits, and volleyball courts are available unless already being used by the general public or for league play. 2. Rental groups will be responsible for cleanup of trash and debris in areas reserved for their activity. 3. Amenities such as picnic tables, benches and other park property will remain in its present location. The moving of any property will require additional permission. 4. A group supervisor will be responsible for controlling all members of said rental group. Any violations to City ordinances will result in automatic cancellation of the rental group contract and the group will be asked to leave City property. 5. All motor vehicles will be parked in designated parking areas unless prior arrangements have been made. If an event is being catered, a group leader must meet with a member of the park staff for specific instructions on entering the park, parking, etc. 6. Only groups consisting of 400 people or less will be considered for rental of designated areas. •7. It is unlawful for any person to consume intoxicating liquors within City parks, with the exception of beer. Tobacco and intoxicating liquor, including beer, is prohibited from North Park, Foxborough Park and Ritter Farm Park ELC buildings. 8. GLASS BEVERAGE CONTAINERS are prohibited in City parks. 9. City of Lakeville park hours are 6:00 AM to 10:00 PM, unless otherwise posted. 10. Fires are allowed only in designated areas. Fires must be completely extinguished before leaving the area. 11. Dogs in Lakeville parks are required to be controlled by a Ieash or strict voice command. Pet owners are also required to clean up any droppings left by their animals. 12. Pig roasters are restricted to the gravel area near Shelter A at Antlers Park. 13. Motorized vehicles are not allowed in the park under any condition and may not use the bike trails for transporting items to the picnic areas. 14. Directional signs, banners, balloons and other decorations or group picnic markers are prohibited from being placed on public property. 15. Remote controlled model airplanes as well as airborne rockets and missiles are prohibited from all Lakeville parks due to safety concerns. Permission for special events involving model airplanes or boats may be given by the City Council upon receipt of suitable application and presentation of appropriate certificate of insurance. r~ Resolution Establishing Rules and Rental Fees Page #7 EXHIBIT "C" BITTER FARM PARK ENVIRONMENTAL LEARNING CENTER The Ritter Farm -Park Environmental Learning Center (ELC) is available for use according to the guidelines below. Details regarding rental fees and refunds are listed in Section B., Shelter/Building Rental, in the attached Resolution. 1. Ritter Farm Park ELC is available for use as a supplemental classroom setting for associated environmental learning opportunities; for presentations to groups studying nature and the environment; command headquarters for survival skills training; and a meeting location for scout groups of up to 30 persons. Ritter Farm Park Environmental Learning Center will not be available for use by private groups or for parties. 2. Reservations are accepted only for groups of 30 or less. A group requesting use of the facility must be under competent adult (18 or over) supervision. If children are present, proper parental or supervisory control is required. Children should not be permitted to roam the building or grounds unsupervised. 3. Use is permitted only during regular park hours, from 6:00 AM until 10:00 PM. Overnight use is not allowed. • 4. Only the main floor of the building is available to user groups. Access to second floor and basement levels is strictly prohibited. 5. Parking for no more than two group coordinators is permitted next to the Environmental Learning Center. All other participants must park in the Iower parking lot. 6. A limited number of tables and chairs are available. Please specify the number of tables and chairs needed when. making your reservation. 7. No food may be prepared inside the building. Outside grill may be used and food served inside the building. User must supply all needed supplies and utensils. 8. No tobacco or alcoholic beverages are permitted. 9. After use, it is the group's responsibility for leaving the room in the same condition as when they arrived. As needed, these duties should be completed: * vacuum * wipe tables * clean restrooms * sweep the deck and steps Cleaning supplies and a vacuum cleaner are available in the closet adjacent to the meeting room. 10. Displays or posters may be hung only on the cork board. They may not be tacked, taped or hung on the walls. Resolution Establishing Rules and Rental Fees Page #8 BITTER FARM ENVIRONMENTAL LEARNING CENTER 11. The ELC must be locked when your group is not inside or very near the center. 12. All doors and windows must be locked when leaving the building. 13. During cold weather, the group supervisor may adjust the thermostat to achieve a comfortable temperature. It is located across the hallway from the restrooms. Please turn the therm©stat down to 62 degrees when leaving. 14. A key may be checked out at the Parks and Recreation Department at City Hall. A $5.00 deposit is required. The key must be returned no later than three (3) working days after the rental date. 15. To help preserve Ritter Farm Park in its natural state, park visitors are prohibited from picking or removing wild flowers, plants or vegetation. Visitors are also prohibited from disturbing wildlife within the park. 16. A liability waiver must be signed. by the group supervisor prior to use for the purpose of absolving the City from all liability claims in the event of an accident or injury while using the facility. User shall agree to pay for damages incurred to City property or equipment while using the facility. •