HomeMy WebLinkAbout85-013 M
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• CITY OF LAKEVILLE
RESOLUTION
Date February 4, 1985 Resolution No. 85-13
Motion by Harvey Seconded by Sindt
RESOLUTION AUTHORIZING REIMBURSEMENT FOR USE OF
PERSONAL AUTO ON CITY BUSINESS AND ESTABLISHING THE
POLICY, REQUIREMENTS AND CONDITIONS FOR THE CLAIM
WHEREAS, it is deemed to be beneficial to the City of Lake-
ville that city personnel use their personal vehicles on city business;
and
WHEREAS, the City Council believes it to be equitable and
• reasonable to reimburse the employee for the use of their personal
vehicle while on city business.
NOW, THEREFORE, BE IT RESOLVED that the following policy,
conditions and requirements are established.
1. Claims shall be submitted to the Finance Director on a claim form
provided by the City and shall be itemized, showing the date,
destination, purpose of the trip and mileage, and be signed by the
person making the claim.
2. The mileage rate for reimbursement effective January 1, 1985, shall
be 20.5 cents per mile.
3. Employees using their personal vehicle, and claiming mileage reim-
bursement, on city business shall assume liability through his/her
own vehicle insurance carrier for personal injury, property damage
• and comprehensive/collision damage to their vehicle.
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4. Mileage reimbursement shall be made upon City Council approval of
• the claim and after the employee has filed a copy of their insurance
coverage with the City Clerk.
5. Any traffic violations incurred while on city business are the
responsibility of the employee to satisfy.
6. Use of the employee's private vehicle for city business must also
meet requirements of policies as set forth in the Employee Handbook
and requirements of the U.S. Internal Revenue Service as to the
reporting of claims for mileage paid by the City.
APPROVED AND ADOPTED by the City Council of the City of
Lakeville this 4th day of February, 1985.
CITY OF LAKEVILLE
• BY:
Du ne Zaun, or
ATTEST:
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Patrick E. McGarvey, City Clerk
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