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HomeMy WebLinkAbout09-13-93 4 CITY OF LAI~EVILLE SPECIAL COUNCIL MEETING SEPTEMBER 13,1993 The meeting was called to order at 7:00 p.m. by Mayor Zaun. Roll call was taken. Present: Councilmembers Ruhmann, Mulvihill, Sindt, Harvey and Mayor Zaun. Also resent: R. Erickson,. City Administrator; D. Feller, Finance Director; S. Michaud, Parks & Recreation Director; K. Nelson, City Engineer; J. Robinette, Environmental Resources/Public Works Director; B. Christensen, Fire Chief; D. Gudmundson, Police Chief; 1. Perron, Liquor Manager; B. Kempa, Sr. Accountant; C. Friedges, City Clerk. Mayor Zaun explained that the State Legislature adopted the "Truth in Taxation" -law, which requires all cities to hold public hearings on their proposed property taxes. He explained that following this evening's presentation of the preliminary 1994-95 budget, .the Council must set public hearing dates and certify its proposed property tax levy for payable 1994 to the County Auditor. The auditor then prepares, and the treasurer delivers, a parcel specific notice of proposed property taxes by first class mail to -each property owner. The date being recommended for the public hearing is December 15, 1993, and the continuation date, if necessary, will be December 20, 1.993. A complete copy of the budget document is on file and available for public inspection at the City Clerk's office. The City Administrator presented the 1994-95 budget to the City Council. He stated that the responsibility for the accuracy and completeness, including all disclosures, rests with the City staff. He further stated that to the best of his knowledge, the data is accurate in all material respects, The Finance Director presented the General Fund revenue, .which. consists of ..property taxes, state aids. (LGA & HACA), intergovernmental revenue, licenses and permrts, :charges for services and miscellaneous. The City Administrator .then presented the General Fund expenditures. .His presentation was given in .conjunction with a video recording of various graphics and photographs. A .detailed outline of the .video presentation is attached. In closing, Mr. Erickson addressed the proposed levels of compensation for City employees in the. 1994-95 budget. He stated that. the :additional employees reflected _ in the preliminary budget equates to 3.6 employees per capita (1,000 residents) for 1994, which continues to be the lowest in Dakota County and the. metro area, Mr. Feller explained that a Lakeville resident's property tax dollar is divided between the School District (58.9%), County (22.7%), City (17.D%) and Other (1.4%a). He stated the preliminary levy being recommended for adoption this evening is $3,$92,646. The Council may lower, but may not .raise, the 1994 tax levy following the truth in taxation public hearing. He explained that the impact of the preliminary tax levy will not be known until the County Assessor's office completes its calculation of the City's overall tax ~ L 4 CITY OF LAKEVILLE SPECIAL COUNCIL MEETING SEPTEMBER 13, 1993 PAGE 2 capacity values. However, based on the information currently available, the City's share of the property tax dollar could go up from 1.5% to 4% in 1994.. Councilmember Harvey stated he felt that the General Fund carry over had reached a level whereby consideration should be given to transfer a portion of those dollars to establish a bond sinking fund, which could be utilized to retire outstanding bonds at an earlier date or reduce the City's reliance on short term (certificates of indebtedness) borrowing. Councilmember Mulvihill stated she is in full support. of the proposed mobile data terminals being proposed for the Police Department. Councilmembers expressed appreciation. t© the staff for preparation of the budget document and video presentation. 93.242 Motion was made by Harvey, seconded by Mulvihill to approve the following preliminary budget resolutions: Resolution No. 93-173 approving the 1994 preliminary General Fund Budget. Resolution No. 93-174 approving the 1994 preliminary Cable TV Fund Budget. Resolution No. 93-175 approving the 1994 preliminary Environmental/Recycling Fund Budget. Resolution No. 93-176 approving the 1994 preliminary Drug Enforcement Fund Budget. , Resolution. No. 93-177 approving the 1994 preliminary Employee Benefit Fund Budget. Resolution No. 93-178 approving the 1994 preliminary GIS Fund Budget. Resolution No. 93-179 .approving the .1994 preliminary Motor Vehicle Fund Budget.. Resolution No. 93-180 approving the 1994 preliminary .Municipal Excess Liability Coverage Fund Budget. Resolution No. 93-181 approving the 1994 preliminary Storm Water Utility Fund .Budget. Resolution No. 93-182 approving .the 1994 preliminary Equipment Certificates of Indebtedness Fund Budget.. Resolution No. 93-183 approving the 1994 preliminary Building Fund Budget. Resolution No. 93-184 approving the 1994 preliminary Liquor Fund Budget. Resolution No. 93-185 approving the 1994 preliminary Utility Fund Budget. Roll. call was taken on the .motion. Ayes, Ruhmann, Zaun, Sindt, Mulvihill, Harvey. 93.243. Motion was made by Sindt, seconded by Harvey to approve Resolution No. 93-186 approving the preliminary 1994 tax levy. Roll call .was taken on the. motion. Ayes, Zaun, Sindt, Mulvihill, Harvey, Ruhmann. R CITY OF LAKEVIL~.E SPECIAL COUNCIL MEETING SEPTEMBER 13,1993 PAGE 3 93.244 Motion was made by Ruhmann, seconded by Mulvihill to approve Resolution No. 93-187 setting the public budget hearing dates. Roll call was taken on the motion. Ayes, Sindt, Mulvihill, Harvey, Ruhmann, Zaun. 93.245 Motion was made by Harvey, seconded by Mulvihill to approve a temporary on-sale non-intoxicating malt liquor license for All Saints Parish for their Parshfest to be held on September 19, 1993. Roll .call was taken on the motion. Ayes, Mulvihill, Harvey, Ruhmann, Zaun, Sindt. There being no further business, Mayor Zaun adjourned the.. meeting at 8:50 p.m. Respectfully submitted, R ~L~~~~. - Charlene Friedges, Ci Clerk Duane Zaun, r j BUDGET PROGRAM i General .Governmental - Total Budget $1,914,808 A. Citv Administrator - 7.75% of total General Governmental budget - 2 employees a. Add intern to work on special census (estimated cost $90,000 to conduct census) transit and Orfield Legislation -1994 - $700,000 return on investment b. Typewriter maintenance through the state contract $455.80 per year for 15 machines (includes one cleaning per machine). Year-to-date 1993 expenditures for repair on 5 machines $475.00 B. Ci Clerk - 4.26% of total General Governmental budget -1 employee a. State primary and general election in 1994 b. .Establish the 9th voting precinct. due to federal redistricting c. One tabulator and 12 voting booths in 1994 C. Commissions & Committees - 2.54% of total General Governmental budget - 80 volunteer members City Council - 5 members Planning Commission - 7 members Parks and Recreation Advisory Committee - 7 members Environmental Affairs Committee - 7 members Waste Haulers Subcommittee - 2 members Economic Development Commission - 9 members Cable T.V. Board - 8 members , I-35W Solutions Alliance Committee - 5 members Hunting Committee - 9 members Strategic Growth Management Task Force - 21 members a. Appreciation dinner b. Pan-O-Prog D. Communit~& Economic Development -17.59% of total General Governmental budget - 5 employees a. Marketing program b. Airlake Park News a Business retention and expansion d. Welcome to Lakeville brochure ~ General Governmental continued e. Gravel permit fee increased -1994/95 f. Updating comprehensive plan/zoning ordinance in 1995 g. I-35 fast bus study -cost $7500.00 h. Subdivision moratorium-ends 12/31/93 statistics i. TIF consulting -1994 and 1995 j. Winsor senior housing expansion project 1994 k. Dakota County Economic Development Partnership E. Finance -14.82% of total General Governmental budget - 6 employees a. Interactive Financial Accounting System (IFAS)1994 b. LOGIS operating budget +5% c. Training 1. Dispute resolution 2. Supervisory 3. Software (word processing) upgrade to windows d. Apply for Moody's impproved bond rating F. General Government Building -10.18% of total General Governmental budget -1 employee a. Peoples Natural Gas -increase of 5% in 1994 b. NSP -increase of 4% in 1994 and 4% in 1995 c. Federal gas tax increased $.043 per gallon costing the City additional $4,239 in 1994 and $4,555 in 1995 for motor fuels d. Proposed postage increase in 1995 on first class stamp from $.29 to $.35 costing the City an additional $9,759 in 1995 e. Painting and touchup City Hall -cost $2,500 in 1994 and $5,000 in 1995 f. Lease/purchase new phone system in 1994/95 g. Cellular phone -department-wide use , General Governmental continued G. Inspections - 20.82% of total General Governmental budget - 7.7 employees a. Work stations -Inspectors b. Contractual services commercial plan review in 1994 and 1995 c. Replace pickups d. Building permits - 560 residential building permits in 1994 and 450 in 1995 e. 1,135 building permits per inspector (1992 figures) f. 1,891 permits were issued per building assistant (1992 figures) H. Insurance - 8.64% of total General Governmental budget a. Workers compensation experience modification .84 b. Overall premium increase of .$5,097 (2.2%) I. Legal - 5.94% of total General Governmental budget a. Private firm b. Prosecution -monthly retainer J. Ma, o~& City Council - 3.91% of total General Governmental budget - 5 members a. Community Survey 1995 b. MLC dues for 1994-95 reduced $2,400 c. Goal setting retreat in 1994 K. Public Communication - 3.56% of total General Governmental budget -1 employee a. Guidebook advertising revenue from six businesses in 1995 - $3000.00 b. Message page to increase 5.8% in 1994 c. Reprinting resident guidebook in 1994 ~1 _ s Parks and Recreation Total Budget $898,254 A. Parks -Administration and Maintenance - 76.3% of total Parks and Recreation budget - 8 employees a. One additional full-time person in 1994 b. Grooming/dragging school district infields c. Expanded contractual services -mowing neighborhood (Class C) parks -1994 Bassett Park Hypointe Crossing Park Kenmore Park Kenreel Park Lone Oak Park Park Plaza Senior Citizen Park Terrace Park Wayside Park d. One-ton dump truck and plow replacement in 1994 -cost $22,000 e. Resurface Oak Shores tennis courts -cost $7,000 f. Rotary gang mower replacement in 1995 -cost $59,000 g. Groundmaster replacement in 1995 -cost $.13,000 h. Trail lighting in 1994 i. Tree inspection program B. Recreation -16.9% of total Parks and Recreation budget - 1.5 employees & seasonal a. Increase hours for secretary from 20 to 28 hours in 1994 b. Environmental Learning Center -Ritter Farm Park c. Capital outlay -portable stage in 1994 d. 1995 ice arena ice time - SO hours per year e. Manufactured housing activities program f. Puppet wagon -Lions Club g. Scholarship program -Lakeville Jaycees h. Safety Camp -First Bank - Chemcentral s .Parks and Recreation continued C. Senior Citizens - 6.8% of total Parks and Recreation budget -1 employee a. Senior Coordinator full-time in 1994 b. Sealcoating Senior Center parking lot in 1995 c. Painting interior of Senior Center in 1994 Public Safety Total Budget $3,343,443 A. ALF Ambulance -1.0 % of total Public Safety budget Joint Powers -Apple Valley, Lakeville & Farmington -13.5 employees a. Operating subsidy $15,852 - $.50 per capita b. New program -first responder. training (Police/Fire) B. Fire - 21.7% of total. Public Safety budget -1.8 employees - 70 volunteers a. Add 10 new volunteer firefighters in 1995 b. New 1500 GPM fire pumper replacement -cost $235,000 c. Firefighter pension contribution $1.60 per capita increase for 1994 ($57,161) d. Bunker gear replacement -cost $15,000 in 1994 and $25,000 in 1995 e. SCBA (Self Contained Breathing Apparatus) air compressor St. #1-cost $25,000 in 1994 £ Heavy duty washer dryer -cost $8,500 in 1995 g. Mule/trailer grass unit -cost $12,000 in 1994 h. Celebrating 110th Anniversary in 1994 i. - Fire officer pay increase in 1995 e \ Public Safety continued C. Police - 76.8% of total Public Safety budget - 28 sworn employees -12 non-sworn employees 5 divisions Administration Investigation Patrol Community Services Support Services Ratio -1 officer per 1000 population a. Add 3 new police officers in 1994 and 2 in 1995 b. Add 2 Community Safety Officers in 1994 c. .Add one full-time Secretary/Receptionist d. Six additional Police Reserves in 1994 e. Police Reserves training 1994 • f. Physical Evidence Officers (PEO) g. Safety flares -joint purchasing with Hennepin County Cost $63.00/case -with joint purchasing $38.50/case We continue to find ways to save money! h. Police station expansion and remodeling 6,000 square feet -1994 $1,100,000 liquor profits i. Recorder/logger replacement preventative maintenance -1994 j. CPSO -Park Ranger - 2 bicycles k. 19 computers -replacement 1. Add computer laptop -Investigators prepare search warrants m. 9-1-1 system upgrade - TDD (Telecommunications Device Deaf) -cost $87,863 in 1994 n. Opticom system -cost $15,975 in 1995 -marked squads traffic signals o. 4 replacement squads in 1994 -cost $61,266 7 squads in 1995 (5 replacement, 2 new) -cost $122,150 p. DARE -additional elementary school in 1995 q. Digital transcriber system -replacement Public Safety continued • r. Software upgrade LEADRS (Law Enforcement Automated Data Retrieval System) $ NIBRS (National Incident Based Reporting System) s. Centrex phone system t. Mobile data terminals -1994? - $3,200 each -access the State of Minnesota information, drivers license - 35% increased productivity, access arrest warrants D. Animal Control - .5% of total Public Safety budget a. Part-time Animal Control Officer -1995 b. 1991- 70% return rate of animals to owners c. 1993 - 90% return rate of animals to owners • Public Works • Total Budget $1,633,021 A. Engineering - 31.3% of total Public Works budget - 8 employees a. New Engineering Tech III in 1994 b. Project -Dodd and 210th. Street storm sewer in 1994 c. Project -Water Treatment Plant in 1994/95 d. Project -Underpass Soo Line Railroad e. Project -Interchange I-35 and C.R. 46 f. Project - T.H. 50 from Kenwood Way to SouthFork -detour 1994 g. Project -Jacquard Avenue intersection h. Secretary workstation in 1994 i. Global receivers in 1994 j. Comprehensive Storm Sewer Study k. Comprehensive Sanitary Sewer Study 1. Wells 9 and 10 B. Streets - 68.7% of total Public Works budget - 7 maintenance personnel and 3 mechanics a. New Street Department employee in 1994 -night shift winter months b. Rubber crack sealing in District #2 $110,000 in 1994 and $110,000 in 1995 total of 59.9 miles -Split District #2 c. Sealcoat overlay District #7 ~Airlake) -1994 (4.7 miles) -Funding - delinquent taxes Airlake RT d. Expanded contractual services -snowplowing gravel roads SE & SW, street sweeping (increased mileage) and striping e. Fleet management -maintenance of vehicles and equipment 1980 - 38 1993 -150 £ Add 2 dumptrucks (1 new, 1 replacement) with plows and sanders in 1994 - cost $128,000 g. Storm sewer channel maintenance h. Increased street mileage - 6 miles - turnback i. Boulevard mowing Enterprise Fund . Liquor Total Budget $4,072,742 (Fifth Largest Sales) Liquor - 6 full-time employees and 26 part-time employees a. Pan-O-Prog fireworks b. Store #3 expansion in 1994195 c. Store #4 construction. in 1994/95 - I-35 & C.R. 46 d. Chamber of Commerce dues e. Donation to School Districts 192,194,196 for chemical awareness programs $22,973 Utility Total Budget $2,576,332 Utility (Water -Sewer -Street Lights) -10 employees W/Sa. Maintenance position in 1995 W/Sb. Full-time secretary in 1994 W c. Part-time meter reader position in 1995 • W d. No water rate increase for 1994 or 1995 S e. 6% increase in MWCC rate in 1994 W/Sf. Contract mowing in 1994 W g. State mandated water testing fee $5..21 per customer per year W h. Hydrant maintenance in 1994 and 1995 W i. Conversion to new billing system -1994/95 S j. Inflow and Infiltration (I & I) surcharge $14.00- FEMA $225,000 W/Sk. No debt Building Fund A. Rotary file 1994 B. Rebrick exterior of Fire Station #1 1995 C. Paint exterior of Public Works building in 1994 D. Finance -work Stations (Donna & Charlotte). in 1995 • Special Revenue Total Budget $475,329 Insurance a. $128,552 excess liability fund by 1995 -modified self insurance program Cable -1.2 employees a. Full-time Associate Producer in 1994 b. Expanded cable programming GIS (Geographic Information System) a. Add one intern for 1994 and 1995 for data entry into GIS b. Revenue source - $2S per each new lot c. INFOCAD to ARCUNFO Environmental/Recycling -1 employee a. Dakota County Special Assistance Grant in 1994 b. Annual Community Clean-Up Day in 1994 (done every other year) -cost per capita is $.SO Motor Vehicle - 3.2 employees a. Lease is up next year at downtown location Drug Enforcement -South Metro Drug Task Force (SMDTF) -1 Investigator a. $1.00 per capita for SMDTF b. , Member cities are Lakeville, Burnsville, Eagan, Apple Valley and Dakota County Storm Water Utility Fund ($3.75 per residential unit per quarter) -1 employee a. Water quality program b. Street sweeping c. Storm water stenciling . d. Wetland protection Personnel Compensation/Insurance A. Personnel 2.9% -1994 2.4% -1995 B. Dental +7% C. Hospitalization -employee 0% family 4%