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HomeMy WebLinkAbout02-04-91 CITY. OF LAKEVILLE COUNCIL MEETING FEBRUARY 4, 1991 The meeting was called to order. at 7:00 p.m. by Mayor Zaun. .The pledge of allegiance to the flag was given. Roll call was taken. Present: Councilmembers Ruhmanri, Sindt, Mulvihill, Harvey and Mayor Zaun. Also present: R. Knutson, City Attorney; B. Erickson, City Administrator; K. Nelson, City Engineer; D. Feller, Finance Director; M. Sobota, Community & Economic Development Director; D. Gudmundson, Chief of Police; S. Michaud, Parks & Recreation Director; J. Robinette, Public Works Director; B. Christensen, Fire Chief; b. Krings, Chief Building. Official; D. Morey, Assistant Community Development Director; C. Friedges, City Clerk. 1~IINUTES The minutes of the January 22, 1991, City Council meeting were approved as printed. STAFF ANNOUNCEMENTS • A. ATTORNEY: None. B. ENGINEER: None. C. ADMINISTRATOR: Mr. Erickson asked the Council to consider removing Item 7i from the consent agenda for discussion. He also asked the. Council to amend the agenda to consider an offer to purchase Lot 1, Block 1, Daniels Addition. D. FIRE CHIEF: Chief Christensen presented the 1990 Fire Department Annual Report. PRESENTATIONS/INTRODIICTIONS A. Chris Oace, Cable Coordinator, .introduced Ms. Lisa Washa, System Manager for Star Cablevision. B. Police Chief Gudmundson introduced Police Officer Elizabeth. Eilers. Mayor Zaun administered the Oath of Office to Ms. Eilers. C. Jim Robinette, Public Works/Environmental Resources Director, introduced Alene Hall, part-time Public Works .Department Secretary/Receptionist. CITY OF LAKEVILLE COUNCIL MEETING FEBRUARY 4, 1991 PAGE 2 • D. Mayor Zaun presented a Community Service Award, which was recently presented to City officials by the Community Action Council, to Investigative Sergeant Anderson and Investigator Delmonico for their efforts in the Kate Hebert case. CITIZENS' COMMENTS None. CONSENT:AGENDA Councilmembers removed Items 7d, preventive maintenance contract for City Hall HVAC equipment, and. 7i, resolution awarding contract for painting of the Valley Park reservoir, from the consent agenda for discussion. Councilmembers added to .the consent agenda .Item 8, development contract with Merillat Industries for parking deferment. 91.21 Motion was made by Ruhmann, seconded by Mulvihill to approve the modified consent agenda items as follows: a. Approve claims for payment. b. Approve sewer and water assessment agreement for Lot 3, Block 2, Forest Hills. c. Adopt Ordinance No. 429. rezoning Cedar Glen subdivision from R-2, Single Family Residential, to R-3, .High Density .Single Family Residential. d. (Removed from .consent agenda).. e. Approve Standard Services Agreement with Polished Brass Cleaning Service for contractual cleaning of the Police Station. f. Approve Standard Services Agreement with Osland Building Maintenance for contractual cleaning of .the City Hall and Utility Maintenance Building. g. Approve a temporary construction easement with Jeffrey A. Taft; a temporary easement for construction purposes, and a permanent easement and right-of-way for public drainage purposes with Independent School District No. 194. h. Receive bids .and approve Resolution No. 91-12 awarding contract for Improvement Project 90-6, sanitary sewer televising and rehabilitation. • i. (Removed from consent agenda). CITY OF LAKEVILLE COUNCIL MEETING FEBRUARY 4, 1991 PAGE 3 j. Receive bids and approve Resolution No. 91-14 awarding contract for Improvement Project 90-8, Well and Pump No. 2 rehabilitation. k. Final payment and acceptance of Pumphouse No. 8, Improvement Project 88-17B. 1. Approve engineering agreement with Barr Engineering, authorizing the update of the City's Comprehensive Storm Water Management Plan. m. Approve service contract with the Community Action Council for Community Prevention-Specialist. n. Approval of Barry Christensen as Fire Chief, Danny Barth as Assistant Chief and Keith Kuehn as District Chief of the Lakeville Fire Department. o. Approval of 1991 Pay Schedule for Fire Department. officers. p. Set a .Council Work Session for February 12, 1991,. to interview Planning Commission applicants. q. Approve. development agreement by, .between and among Richard Miller and Ann Miller, Developers, and the Lakeville H.R.A., providing a storm sewer and assessment agreement as part of the Miller project. r. Receive .Thomas Burke letter of resignation from the Natural Resources Committee. 8. Approve development contract for. parking deferment with Merillat Industries, 21755 Cedar Avenue. Roll call was taken on the motion. Ayes, Ruhmann, Zaun, Sindt, Mulvihill, Harvey. ITEM 7D Councilmember Harvey stated he was .concerned that all companies who submitted .quotes were not given the. same specifications, as some items were discussed verbally between the staff and bidders. Mr, Knutson explained that since the .amount of this contract is under $15,000, formal bidding does not have to occur. In a quote process, he explained, the process can be done more informally. CITY OF LAKEVILLE COUNCIL MEETING FEBRUARY 4, 1991 PAGE 4 Mr. Krings explained. that he gave a tour of the City Hall's HVAC system to each bidder and after examining each bidder's. .ability to maintain a system of this complexity, he feels E.A.H. .Schmidt is best qualified for this preventive maintenance contract. It was also pointed out. that the recommended contract is approximately $2,000 under budget. Mr. Erickson suggested the City Council enter into a contract with E.A.H. Schmidt at this time; and .once the contract reaches its .expiration date, all bidders would .have an opportunity to view the new specifications and bid the maintenance work. 91.22 Motion was made by Harvey, seconded by Sindt to approve a preventive maintenance contract with E.A.H. Schmidt & Assoc. for the City Hall HVAC equipment, with Option B. Roll call was taken on the motion. Ayes, Zaun, Sindt, Mulvihill, Harvey, Ruhmann. ITEM 7I Mr. Erickson recommended the City Council delete from • Improvement Project 90-7 the repainting of the .logos on the McStop water .tower and deduct $11,900 from the total bid of $133,800 from Odland Protective Coatings. He explained that $3,000 was anticipated for the logo repainting in the 1991 budget. He also explained that other bidders, .while higher in their base bids, submitted more favorable bids for the McStop logo repainting than Odland. Staff will contact those bidders to see if they are .interested in that portion of the project. 91.23 Motion was made by Harvey, seconded by Mulvihill to receive the bids for Improvement Project 90-7, painting of the Valley .Park .reservoir, and approve Resolution No. 91-13 awarding the contract to Odland Protective Coatings in the amount of $121,900 and delete the repainting of logos on the McStop water tower from the contract. Roll call was taken on the motion. Ayes, Sindt, Mulvihill, Harvey, .Ruhmann, Zaun. ITEM 9 Mr. Sobota presented a proposed ordinance amending Sections.. 9.4 and 11.5 of the Zoning Ordinance pertaining to accessory. buildings and yard encroachments. The Planning Commission held a public hearing on January 3rd and recommended minor • modifications to the ordinance amendment. CITY OF LAKEVILLE COUNCIL MEETING FEBRUARY 4, 1991 PAGE 5 Mr. Sobota provided the following overview of the proposal: - Accessory buildings not exceeding 120 square feet in floor area shall be set back at least five feet from all adjoining lots. Accessory buildings exceeding 120 square feet in floor area (garages) shall be set back at least .ten feet from all adjoining lots. - Cantilevers up to ten feet in width, chimneys, flues, leaders, sills, etc. shall not project more .than two (2) feet into a yard. - Terraces, steps, decks, uncovered porches, stoops or similar features .that do not extend above the height of the ground floor level of the principal structure shall be set back five feet from a side or rear lot line. - Recreational and .laundry drying equipment, gazebos, air conditioning or heating equipment, etc. shall be set back five feet from any lot line. - No encroachment shall be permitted in existing or required. drainage and utility easements. Mr. Sobota explained that staff is pursuing these amendments to accommodate the. innovations that have occurred in the building industry and provide clearer administration of the ordinance. Councilmember Sindt asked if the previously approved satellite dish (attached to the .house) is considered an encroachment. Mr. Sobota and Mr. Krings explained that satellite dishes are addressed under a separate ordinance, and they would not be considered encroachments. Councilmembers suggested staff publish an article on the Messages page of the Life & Times to provide residents with a better understanding of ordinances involving accessory. buildings and yard encroachments. 91.24 Motion was made by Harvey, .seconded by Sindt to adopt Ordinance No. 430 amending Section 9.4, Accessory Buildings, and Section 11.5, Yards, of the Zoning Ordinance.. Roll call was taken on the motion... Ayes, Mulvihill, Harvey, Ruhmann, Zaun, Sindt. CITY OF LAKEVILLE COUNCIL MEETING FEBRUARY 4, 1991 PAGE 6 ITEM 10 Mr. Feller presented recommended adjustments to the 1991 budget. He explained that these adjustments are necessary due to recent State legislation which enacted a $108,186 reduction in the City's Local Government Aid (LGA) .for 1991. He .explained that the State is also expected to eliminate the .refund of surcharge fees that the State collects from the City for building permits. The 1991 budget provided $29,600 in anticipation of that rebate. Department directors, Mr. Feller explained, reviewed all potential areas of expenditure reductions or potential revenue increases. The recommended adjustments are made with the intent to minimize the adverse impact on service to the community. Mayor: Zaun stated the City Council is awaiting results of a community survey, and he recommended no .formal ..action be taken on these budget amendments until survey results are received. ITEM 11 Mr. Michaud presented the Adopt-A-Park Program brochure and commitment. letter. He explained that volunteerism: is increasing with the newly created Adopt-A-Highway program, and some groups have been turned away or have not found Adopt-A-Highway projects that are in close proximity to their homes. The City currently has two groups requesting to enter the Adopt-A-Park Program. Councilmember Harvey asked Mr. Michaud to soften the tone of the commitment letter,.. by rephrasing some statements, making it more user friendly. 91.25 Motion was made by Sindt, seconded by Mulvihill to endorse .the Adopt-A-Park Program brochure and revised commitment letter and authorize distribution of the brochure. Roll call was taken on the motion. Ayes, Harvey, Ruhmann, Zaun, Sindt, Mulvihill. IINFINISHED BIISINESS Mr. Erickson. presented a Blue Star Banner which the Lakeville V.F.W. organization is considering .providing to the City. The banners, which would recognize Lakeville area residents serving in the Persian Gulf, would be displayed Yn the paned glass at city hall through .the duration of the current conflict. CITY OF LAKEVILLE COUNCIL MEETING FEBRUARY 4, 1991. .PAGE 7 NEW BIISINESS Mr. Erickson .presented an offer from Jeff & Connie Sundvall to purchase a City owned lot in Daniels Addition. He explained that the City 'received a deed to the lot as a donation from the developer to offset indirect costs incurred by the .City during the .development process. The City obtained an appraisal on the property of $23,000, and the Sundvalls have offered $21,000 cash for the lot. Mr. Erickson suggested the Council consider designating the proceeds of the sale to the Trails Fund, as this fund has a low fund balance and needs to finance several .maintenance and construction projects in 1991. 91.26 Motion was made by Harvey, seconded by Sindt to approve the sale of Lot 1, Block 1, Daniels Addition, to Jeff and Connie Sundvall in the amount of $21,000 cash and designate the proceeds of the sale to the Trails Fund. Roll call was taken on the motion. Ayes, Ruhmann, Zaun, Sindt, Mulvihill, Harvey. Councilmember Sindt asked the City Clerk to keep the Council apprised of information related to the 1992 Presidential: Primary Election. ANNODNCEMENTS Council Work Session to interview Planning Commission applicants, Tuesday, February 12th. Next .Regular Council Meeta.ng, Tuesday, February 19th. Mayor Zaun adjourned the meeting at 8:56 p.m. Respectfully submitted, Charlene Friedges, Ci. Clerk D ane Zaun, or