Loading...
HomeMy WebLinkAbout01-08-09CITY OF LAKEVILLE Planning Commission Meeting Minutes JANUARY 8, 2009 The .January 8, 2009 Planning Commission meeting was called to order by Chair Drotning in the City Hall Council Chambers at 6:00 p.m. Flag pledge and roll call of members: Present: Chair Drotning Vice Chair Davis Secretary Pattee Commissioner Glad Commissioner Grenz Commissioner Lillehei Ex-officio Bussler Absent: None. Staff Present: Daryl Morey, Planning Director; Frank Dempsey, Associate Planner; Zach Johnson, Assistant City Engineer; and Penny Brevig, Recording Secretary. ITEM 3. APPROVAL OF MEETING MINUTES: The December 4, 2008 Planning Commission meeting minutes were approved as presented. ITEM 4. ANNOUNCEMENTS: Mr. Morey stated that the following items were distributed to the Planning Commission at tonight's meeting: 1. The January 7, 2009 Parks, Recreation and Natural Resources Committee meeting motion regarding the preliminary and final plat of TimberCrest at Lakeville 5~ Addition. 2. An e-mail from Kevin Brazner of The Avalon Group commenting on TimberCrest at Lakeville 5~ Addition. 3. Letter from residents Daryl and Jackie Heinis regarding TimberCrest at Lakeville 5~ Addition. Mr. Morey indicated that under New Business he would like to discuss starting times for the Zoning Ordinance Update work sessions. Planning Commission Meeting January 8, 2009. Page 2 ITEM 5. ELECTION OF 2009 PLANNING COMMISSION OFFICERS 09.01 Motion was made and Seconded to nominate Commissioner Davis to the office of Chair for the year 2009, subject to the confirmation of the City Council; to nominate Commissioner Lillehei to the office of Vice Chair for the year 2009; to nominate Commissioner Pattee to the office of Secretary for the year 2009, and to close. nominations. Ayes: Glad, Lillehei, Drotning, Pattee, Grenz, Davis. Nays: 0 ITEM 6. CONSENT AGENDA 09.02 Motion was made and seconded to recommend to City Council approval of the January 8, 2009 Planning. Commission Consent Agenda as follows: A. Approve the request of Paige Jelen for athree-year extension of a Special Home Occupation Permit for a hair salon. in her single family horne, located at 17360 Foliage Avenue. Ayes: Lillehei, Drotning, Pattee, Grenz, Davis, Glad. Nays: 0 ITEM 7. DAKOTA ELECTRIC ASSOCIATION Chair Drotning opened the public hearing to consider the application of Dakota Electric Association (DEA) for the following, located at the northeast corner of the TimberCrest of Lakeville commercial development, east of Kenrick Avenue, west of the Canadian Pacific railroad and north of 185 Street: A. Preliminary and final plat of one commercial lot and four outlots to be known as TimberCrest at Lakeville 5~ Addition to allow the construction of an electric utility substation; B. Development and final stage planned unit development (PUD); and C. Vacation of drainage and utility easements. The Recording Secretary attested that the legal notice had been duly published in accordance with State Statutes and City Code.. Craig Knutsen from Dakota Electric Association presented an overview of their request. Mr. Knutsen stated that because of additional growth in the City, DEA has identified a need to construct a new utility substation in this area of the City to provide electrical service to area customers. Planning Commission Meeting January 8, 2009 Page 3 Associate Planner Frank Dempsey presented the planning report. Mr. Dempsey stated that Planning Department staff recommends approval of the TimberCrest at Lakeville 5~ Addition preliminary and final plat, development and final stage planned unit development and easement vacation .subject to the 13 stipulations listed in the. January 2, 2009 planning report. Chair Drotning opened the hearing to the public for comment. There were no comments from the audience. 09.03 Motion was made and seconded to close the public hearing at 6:26 p.m. Ayes: 6 Nays: 0 Chair Drotning asked for comments from the Planning Commission. Discussion points were: • The timing and responsibility for the construction of Kenrick Avenue north through the TimberCrest at Lakeville 5~ Addition plat. • Antenna height. The proposed antenna is considered to be an essential service associated with DEA radio communications and will not be used for other private personal wireless services. • Alternative .sites. Mr. Knutsen was asked to review why this particular lot was chosen as the site for a DEA substation. Mr. Knutsen reviewed the sites in the area that they considered. The other sites were not chosen due to many factors including: owners not willing to sell, too close to single family. homes, and site constraints such as topography, mature trees, and wetlands. DEA feels they have chosen the best site for their needs in this area. • Mr. Knutsen addressed concerns raised in the letter that was received from Daryl and Jackie Heinis,11020181st Street W. - Regarding lighting, DEA is planning to install one security light, with a 150w post top lantern, on a 14 foot tall pole on the north side of the driveway at the gated entrance to the fenced in area. - The berm on the west side of the site will be approximately 14 feet high with a staggered row of evergreen trees. - There will be adequate topsoil and any dead landscaping will be replaced by DEA consistent with the approved plans. - The substation has been placed as far east on the .site as possible given the topography and tree constraints. Planning Commission Meeting January 8, 2009 Page 4 • The Planning Commission felt that moving the security light to the south side of the access drive may have less impact on the Acorn Heights neighborhood. • Asked how long it will take the trees to reach the mature growth height shown in the photo simulations. Mr. Knutsen responded five to seven years. • The purpose and location of the future trail on the east side of the site was discussed. • Confirmed that less than 30% of the site will be impervious. • Compared the screening effects of landscaped berms and tip up panel walls, such as the ones installed at the CR 46/Pilot Knob Road substation site, Mr. Knutsen felt it would be more effective to use the current typography and create landscaped berms rather than building walls. In addition, he stated there can be heat problems if the substation is surrounded by screening walls. • It was agreed that deciduous trees should be added to the landscape plan on the west side of the site to help with screening from the neighboring homes. The following amended stipulations were suggested: 4. A $30,000 financial guarantee shall be submitted prior to City Council consideration of .the planning actions to guarantee installation of the approved landscaping. Prior to City Council consideration of the preliminary and final plat, the landscape plan shall be revised to include deciduous trees on the west side of site. 11. Alighting plan shall be submitted for staff review and approval prior to the construction of the electric utility substation. Proposed lighting shall minimize height and intensi~ and shall be located south of the access drive. 09.04 Motion was made and seconded to recommend to City Council approval of the TimberCrest at Lakeville 5~ Addition preliminary and final plat, development and final stage planned unit development, and the vacation of drainage and utility easements subject to the following amended stipulations: 1. Implementation of the recommendations listed in the January 2, 2009 engineering report. 2. The site shall be developed according to the plans approved by the City Council. 3. The driveway onto Kenrick Avenue shall be paved with bituminous or concrete. Planning Commission Meeting January 8, 2009 Page 5 4. A $30,000 financial guarantee shall be submitted prior to City Council consideration of the planning actions to guarantee installation of the approved landscaping. Prior to City Council consideration of the preliminary and final plat, the landscape plan shall be revised to include deciduous trees on the west side of site. 5. A $12,000 financial security shall be submitted to guarantee the completion of the paved driveway, curb and gutter. 6. All landscaping shall be kept alive and in good condition at all times. Any dead or significantly damaged landscaping shall be replaced with a like species at the planting height. and caliper identified on the approved landscape plan. 7. The developer shall submit a signed easement dedication form to dedicate the 30 foot wide trail easement prior to City Council consideration of the TimberCrest at Lakeville 5~ Addition preliminary and final plat. 8. The developer shall submit a signed Public Improvement and Special Assessment Agreement prior to City Council consideration of the preliminary and final plat. The agreement shall memorialize the responsibility of the developer for the construction of Kenrick Avenue through the TimberCrest at Lakeville. 5~ Addition plat. The road construction will be delayed until such time that Fortune Realty's adjacent 36 acre property to the north is developed or if Outlot D; TimberCrest at Lakeville 5~ Addition is developed, which ever occurs first. If Outlot D develops first, Kenrick Avenue shall be extended to the .north boundary of what is now Outlot D. If the 36 acre property to the north develops .first, Kenrick Avenue shall be extended from its current location in TimberCrest at Lakeville north to the existing Kenrick Avenue terminus. 9. The exiting fence encroachment on Outlot K, TimberCrest at Lakeville shall be removed. 10. The Dakota Electric Association accessory antenna is considered an essential service associated with DEA communications and shall not be used for other private personal wireless services without an amendment to the TimberCrest at Lakeville Planned Unit Development (PUD). 11. A lighting plan shall be submitted for staff review and approval prior to the construction of the electric utility substation. Proposed lighting shall minimize height and intensity and shall be located south of the access drive. 12.Outlots A, C and E shall be deeded to the City with the TimberCrest at Lakeville 5~ Addition final plat. Planning Commission Meeting January 8, 2009 Page 6 13. The transmission line easement shall be obtained from all involved parties prior to City Council consideration of the TimberCrest at Lakeville 5~ .Addition preliminary and final plat: Ayes: Drotning, Pattee, Grenz, Davis, Glad, Lillehei. Nays: 0 ITEM 8. NEW BUSINESS Mr. Morey indicated that the next Planning Commission meeting will be a work session to kick off the. 2009 Zoning Ordinance Update. He stated there will be a number of work sessions specifically devoted to the Zoning Ordinance Update in 2009 to review and .discuss issues prior to adoption. Mr. Morey asked if the Planning Commission members would be willing to start the work sessions at 5:00 or 5:30 p.m. The Planning Commission was in agreement with a 5:00 p.m. start time for the Zoning Ordinance work sessions. There being no further business, the meeting was adjourned at 7:20 p.m. The Planning Commission proceeded immediately into a work session. Respectfully submitted, ~... J _` Penny Bre ,Recording Se` ry 1~~E?9 3 ~ % ~'~~ ~' ATTEST: Karl Drotning, Chair ~ f ~`1' 3 ~I `~~a ~