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HomeMy WebLinkAbout10-03-83 CITY OF LAKEVILLE COUNCIL MEETING OCTOBER 3, 1983 The meeting was called to order by Mayor Zaun at 7:00 p.m. The pledge of allegiance to the flag was given. Koll call was taken. Present: Council members Nelson, Sindt, Enright, Harvey, and Mayor Zaun. Also present: Keith Nelson, City Engineer; Richard Radermacher, Chief of Police; James Robinette, Community Development Director; Mary Vujovich, City Attorney; Patrick McGarvey, City Administrator/Clerk. Staff announcements: The city administrator advised the council that three items would be brought up under Other Business. Citizen comments: There were none. Council member Sindt advised the council that she wanted to remove the approval for payment of the land purchase from Bernard Murphy for the police station site to discuss it separately from the list of bills. 83.440 Motion was made by Sindt, seconded by Harvey to approve the consent agenda items, except the list of claims for payment, and to amend the agenda to include the receipt of the Park & Rec Committee minutes of September 14, 1983. Roll call was taken on the motion. Ayes, Zaun, Sindt, Enright, Harvey, Nelson. 83.441 Motion was made by Sindt, seconded by Harvey to approve all the claims for payment except the payment of $52,400 to Bernard Murphy for purchase of the police station site. Roll call was taken on the motion. Ayes, Zaun, Sindt, Enright, Harvey, Nelson. At this time the city administrator advised the council that the bids opened on the new police station on October 3, 1983 at 2:00 p.m. were all substantially above the architect's estimate for the construction work, which was $760,000. The low apparent base bid was $964,000. The administrator advised the council that the architect had recommended that all the bids be rejected. 83.442 Motion was made by Enright, seconded by Sindt to reject all the bids received on October 3, 1983 for construction of the new Lakeville Police Station. Roll call was taken on the motion. Ayes, Sindt, Enright, Harvey, Nelson, Zaun. i • ~ CITY OF LAKEVILLE COUNCIL MEETING October 3, 1983 The staff and council discussed the possible causes for the bids being higher, and one of them mentioned was the fact that the site chosen north of the fire station had a water table approximately six feet below the surface in July of 1983, according to engineering tests made on the site by the city. As a result, the basement floor of the building had been placed just above the water table, and fill would be required to be trucked into the site to raise the ground elevation relative to the first floor of the building. Discussion was held on whether or not the city should go ahead and close on the purchase of the property, which was scheduled for October 11th with Mr. Murphy. The consensus of the city council was that the city had indicated that the site would be north of the fire station when the campaign was held to seek voter approval of the bond referendum. 83.443 Motion was made by Sindt, seconded by Harvey to approve the payment of $52,400 for the three acre parcel of land from Bernard Murphy for the police station north of Fire Station No. 1 and authorize the staff to close on the purchase on October 11, 1983 with Mr. & Mrs. Murphy. Roll call was taken on the motion. Ayes, Enright, Harvey, Nelson, Zaun, Sindt. At this time Mayor Zaun opened the public hearing on the proposed use of federal revenue sharing funds for 1984. There was no one present wishing to speak on the matter. 83.444 Motion was made by Enright, seconded by Nelson to close the public hearing on the use of federal revenue sharing in 1984. Roll call was taken on the motion. Ayes, Harvey, Nelson, Zaun, Sindt, Enright. 83.445 Motion was made by Nelson, seconded by Sindt to adopt Resolution No. 83-103 appropriating the federal revenue sharing funds for 1984. Roll call was taken on the motion. Ayes, Nelson, Zaun, Sindt, Enright, Harvey. 83.446 Motion was made by Enright, seconded by Nelson to adopt Resolution No. 83-104 adopting the 1983-84 tax levy for the City of Lakeville. Roll call was taken on the motion. Ayes, Zaun, Sindt, Enright, Harvey, Nelson. 83.447 Motion was made by Sindt, seconded by Enright to adopt Resolution No. 83-105 adopting the 1984 general fund budget for the city. Roll call was taken on the motion. Ayes, Sindt, Enright, Harvey, Nelson, Zaun. 2 • • • CITY OF LAKEVILLE COUNCIL MEETING October 3, 1983 At this time Mr. Dan Gustafson, managing agent for the Countryview Mobile Home Park, presented the plans for the proposed new 40 x 100 foot storm shelter for the park. The Chief of Police/Civil Defense Director, Richard Radermacher, gave the council a written report on his review of the proposed plans and recommended acceptance of them, with the excep- tion of some of the area in the existing administration building at the park. Mr. Radermacher indicated that some improvement would have to be made in the exposure of an area of that building due to its window configuration and exposure. Mr. Radermacher indicated that he had reviewed the proposed plans and had checked with the building inspector at the City of Burnsville, who had recently approved plans for storm shelters at some mobile home parks in that community, and found these to be similar. 83.448 Motion was made by Sindt, seconded by Nelson to receive the plans for the new storm shelter for the Countryview Mobile Home Park. Roll call was taken on the motion. Ayes, Enright, Harvey, Nelson, Zaun, Sindt. The city administrator advised the council that the written quotations received for the phase one, two and three work for remodeling at the Lakeville Liquor Store came in over the $15,000 ceiling for taking quotations, and they were incomplete. The city did not receive any quotes from a general contractor for carpentry work. The quotes received on the mechanical and plumbing were above the $15,000, thereby necessitating sealed bids. The same was true on the quote received for the kitchen equipment from a supplier. It was recommended the council reject the quotes and authorize the taking of sealed bids from a general contractor for all the work necessary to accomplish the phase one, two and three remodeling and sealed bids from kitchen supply firms for kitchen equipment. 83.449 Motion was made by Harvey, seconded by Sindt to reject the quotes received on the liquor store remodeling. Roll call was taken on the motion. Ayes, Harvey, Nelson, Zaun, Sindt, Enright. 83.450 Motion was made by Sindt, seconded by Nelson to authorize and approve the taking of sealed bids for a general contractor for remodeling at the Lakeville Liquor Store No. 1 for phases one, two and three and to authorize sealed bids for the purchase of kitchen equipment from suppliers for liquor store no. 1 and set the bid opening for November 1, 1983 at 2:00 p.m. at city hall. Roll call was taken on the motion. Ayes, Nelson, Zaun, Sindt, Enright, Harvey. 3 • • CITY OF LAKEVILLE COUNCIL MEETING October 3, 1983 At this time l+sr. Mark Ulfers and Ms. Kari Erickson from the Dakota County H.R.A. addressed the city council concerning single family mortgage revenue bonding programs. Mr. Ulfers presented a written outline of how the program works in the state of Minnesota and how the Dakota County H.R.A. could assist the city and act for the city in attempting to get state authority to issue mortgage revenue bonds to supply funds for new home mortgages for moderate cost housing. He indicated that the potential saving on the interest rate to the home buyer is in the range of one and one half to two percent. He further indicated that another way the city can assist in making the application more appealing to the state and helping the first time moderate cost home buyer is by setting up a tax increment district to write down some of the interest rate during the initial years using part of the property tax increase. Mr. Jack Lankas was present and generally spoke in favor of the concept as a builder in Lakeville. 83.451 Motion was made by Harvey, seconded by Sindt to adopt Resolution No. 83-106 calling a public hearing on a proposed housing plan for single family mortgage revenue bonds for November 21, 1983 at 7:30 p.m. Roll call was taken on the motion. Ayes, Zaun, Sindt, Enright, Harvey, Nelson. At this time, Mr. Dave George, representing the Getty Oil Company, was present to present their request for a variance in the setback to put in a new canopy over their gasoline pumps at their station at the corner of Cedar Avenue and 167th Street. The city council discussed the recommen- dation forwarded from the Planning Commission and Mr. George's concern and opposition to some of the conditions recommended for approval. 83.452 Motion was made by Sindt, seconded by Enright to approve the variance for Getty Oil for a setback for their canopy subject to their removing the temporary signs on the property, which do not comply with the sign ordinance. Roll call was taken on the motion. Ayes, Sindt, Enright, Harvey, Nelson, Zaun. 83.453 Motion was made by Harvey, seconded by Sindt to approve a bingo license for the Orchard Lake Sportsman Club and waive the bond requirement. Roll call was taken on the motion. Ayes, Enright, Harvey, Nelson, Zaun, Sindt. 83.454 Motion was made by Enright, seconded by Nelson to approve a raffle license for the Lakeville Optimist Club and waive the bond and the length of time for the club to be in existence. 4 i • • CITY OF LAKEVILLE COUNCIL MEETING October 3, 1983 Roll call was taken on the motion. Ayes, Harvey, Nelson, Zaun, Sindt, Enright. 83.455 Motion was made by Enright, seconded by Nelson to approve a bingo license for the McGuire Jr. High PTSA and waive the bond. Roll call was taken on the motion. Ayes, Nelson, Zaun, Sindt, Enright, Harvey. 83.456 Motion was made by Harvey, seconded by Nelson to approve a raffle license for the Apple Valley Chamber of Commerce for an event at Brackett's Crossing and waive the bond. Roll call was taken on the motion. Ayes, Zaun, Sindt, Enright, Harvey, Nelson. 83.457 Motion was made by Sindt, seconded by Harvey to approve the election judges for the November 8, 1983 city election. Roll call was taken on the motion. Ayes, Sindt, Enright, Harvey, Nelson, Zaun. 83.458 Motion was made by Sindt, seconded by Nelson to approve a contract extension to Encon Utilities to September 1, 1983 and approve the final payment on project 83-1, 83-2 and 82-8. Roll call was taken on the motion. Ayes, Enright, Harvey, Nelson, Zaun, Sind t . 83.459 Motion was made by Enright, seconded by Harvey to approve the final payment and extension on the completion date to September 1, 1983 for Barbarossa and Sons on projects 79-3 and 83-4. Roll call was taken on the motion. Ayes, Harvey, Nelson, Zaun, Sindt, Enright. 83.460 Motion was made by Nelson, seconded by Sindt to accept the improvements in The Meadows Fourth Addition subject to the maintenance bond receipt. Roll call was taken on the motion. Ayes, Nelson, Zaun, Sindt, Enright, Harvey. 83.461 Motion was made by Sindt, seconded by Nelson to award a contract to Sports Technologies for installation and materials for lights on ball fields in Aronson Park, as recommended by the Park & Recreation Direc- tor . Roll call was taken on the motion. Ayes, Zaun, Sindt, Enright, Harvey, Nelson. 5 • • • CITY OF LAKEVILLE COUNCIL MEETING October 3, 1983 83.462 Motion was made by Enright, seconded by Sindt to receive a staff report and authorize the city engineer to prepare plans and specifications and taken quotations for overflow control improvements at the Valley Park water tower in the Cedar Highlands additions. Roll call was taken on the motion. Ayes, Sindt, Enright, Harvey, Nelson, Zaun. 83.463 Motion was made by Sindt, seconded by Enright to approve and authorize the mayor and clerk to execute a trail assistance agreement with the Minnesota Department of Natural Resources. Roll call was taken on the motion. Ayes, Enright, Harvey, Nelson, Zaun, Sind t . 83.464 Motion was made by Enright, seconded by Sindt to adopt Resolution No. 83-107 concerning the assessment on the parcel of property owned by Ella Foulkrod for the street improvement in the Acorn Heights addition. Roll call was taken on the motion. Ayes, Harvey, Nelson, Zaun, Sindt, Enright. 83.465 Motion was made by Nelson, seconded by Sindt to approve George M. Hanson Company 'for the 1983 audit of the city financial records. Roll call was taken on the motion. Ayes, Nelson, Zaun, Sindt, Enright, Harvey. 83.466 Motion was made by Enright, seconded by Nelson to adjourn the council meeting. Roll call was taken on the motion. Ayes, Zaun, Sindt, Enright, Harvey, Nelson. Time: 9:30 p.m. Respectfully submitted, ~ k Patrick E. McGarvey, City C Dua e Zaun, May r 6 • i • CITY OF LAKEVILLE AGENDA COUNCIL MEETING OCTOBER 3, 1983 7:00 P.M. Call to order. Flag pledge. 1. Roll call. 2. Staff announcements. A. Attorney B. Engineer C. Administrator 3. Citizen comments. 4. Consent agenda. a. Approval of the minutes of the September 19, 1983 council meeting. b. Approval of the minutes of the September 29, 1983 special council meeting. c. Approval of the claims for payment. d. Receive the minutes of the following advisory committees. Planning Commission, September 15, 1983 Public Building Committee, September 22, 19$3 Cable Board Meeting, September 13, 1983 5. Receive the bids on the construction of a new police station and recommendation on the award of a contract. a. Award of the contract. 6. Resolution adopting the 1984 federal revenue sharing budget. 7. Resolution adopting the 1984 tax levy. 8. Resolution adopting the 1984 general fund budget. 9. Receive plans for a storm shelter facility at Countryview Mobile Home Park. 10. Receive price quotations on the liquor store one remodeling; and recommendations on award of the contracts. a. Award of the contracts. b. Authorization to take sealed bids. i • • COUNCIL AGENDA (CONTINUED) October 3, 1983 11. Receive report from the Dakota County H.R.A. on the program to have single family revenue bonds for the financing of the purchase of homes. a. Authorization for a public hearing on a housing plan and program. 12. Application of Getty Oil for a variance in the setback of an overhead canopy to cover fuel pumps at the service station on the corner at 167th Street and Cedar Avenue. 13. Application of Orchard Lake Sportsman Club for a bingo license for an event at the Sea Girt Inn. 14. Application of Lakeville Optimists for a raffle license for an event at the Lakeville VFW. 15. Application of McGuire Junior High PTSA for a bingo license for an event at the school. 16. Application of the Apple Valley Chamber of Commerce for a raffle license for an event at Brackett's Crossing. 17. Appointment of election judges for the November 8, 1983 city election. 18. Approval of the final payment and extension of completion date on the contract with Encon Utilities for projects 83-1, 83-2, and 82-8. 19. Approval of final payment and extension of completion date on the contract with Barbarossa and Sons on project 79-3 and 83-4. 20. Acceptance of the improvements in The Meadows Fourth Addition. 21. Receive price quotations on the purchase of light fixtures for two ball fields in Aronson Park, and approve a purchase order for the fixtures. 22. Receive staff recommendation on the need for overflow construction at the Valley Park water tower. a. Authorize taking of quotations for the work. 23. Any other business. 24. Adjourn. 2