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HomeMy WebLinkAbout03-22-84 ~ • CITY OF LAKEVILLE SPECIAL COUNCIL MEETING MARCH 22, 1984 The meeting was called to order at 7:30 p.m. by Mayor Zaun at the J.F.K. Elementary School. Roll call was taken. Present: Council members Harvey, Sindt, Enright, Nelson and Mayor Zaun. Also present: Keith Nelson and Darrell Schneider, Consulting Engineers Diversified; James Robinette, Community Development Director; Roger Knutson, City Attorney; Patrick McGarvey, City Administrator/Clerk. Mayor Zaun explained to the approximately 70 to 80 residents present from the Clay's Acres area that the purpose of the meeting was to present in front of the City Council the feasibility report prepared by C.E.D. on making improvements to the storm drainage and street system in the Clay's Acres area to correct drainage problems. Mayor Zaun then read the wording of a petition received by the City Council on February 6, 1984, from many of the residents in the area. James Robinette .presented a brief history of the platting. of the area and the maintenance problems the city has faced recently in attempting to keep the roads in decent repair and open during the winter due to the ground water and storm water, which runs continually. in some of the areas and is effecting the base of the streets and the surface of the streets all year around. At this time, Mr. Darrell Schneider stated that the feasibility report being presented is a concept plan only. He also stated that quotes had been received by the City on what it might cost to extend the storm drainage lines from the yard or house area out to the property line to connect to the proposed drainage system being presented by the City. Those cost estimates range from $175 to $250 per lot, depending on whether or not sodding had to be included. At this time, Mr. Keith Nelson presented a map showing the drainage area that this property is involved in, plus a map showing the location of the proposed drainage pipe system to be installed and a map showing the street cross section and how the pipe location relates to the street cross section in the boulevards. Mr. Nelson also showed a map of the trunk drainage systems which will need to be made to effectively control and convey storm drainage in this area of Lakeville. Mr. Nelson then showed a slide giving the breakdown of the costs by component of the project. The three major cost components of the project are $178,600 for the 208th Street storm sewer plus street restoration, $257,100. for the Clay's Acres drain tiles, and $217,000 for the trunk area storm sewer improvements. The total estimated cost of these improvements is $652,700. The city administrator presented what a typical special assessment per lot would be in the Clay's Acres addition, which would consist of $735 per lot for the 208th Street lateral storm sewer, $100 per lot for . ! ~ . CITY OF LAKEVILLE SPECIAL COUNCIL MEETING MARCH 22, 1984 street patching., $1,775 per lot for the. drain tiles and $1,320 for the area storm. sewer assessment based on the lot size of 16,500 square feet, for a total per lot assessment in the Clay's .Acres area of $3,930. The total principal and interest on the first year of the assessment, which would be for a 15 month period, was .set at $687.50. The administrator also explained that an alternative toward assessing the costs for the.. project would be to set up a special taxing. district rather than levy special assessments, which would provide the advantage of having the property tax be totally deductible on the federal and state income tax return of the property owner. At this time, Mayor Zaun opened the meeting to questions and comments from the audience. Mr. Steve Adochio asked how this system would work. Keith Nelson stated because the. drain the would collect the water and carry it away to the storm sewer system and into the trunk storm sewer system. Larry Olmsted, .who lives on 208th Street, asked what their assessment would be for. It was answered that $835 is for the storm drainage assessment for properties on the north side abutting 208th Street. Jim Pendergrass asked if the project could be trimmed back; and the answer was that in order to solve the entire problem, it needs to be put in as presented so that the drainage problems can be solved and new ones not created. Pat Monahan asked about .the location of ponding and the 208th Street system, and the engineer explained the reason for holding ponds and why the 208th Street system was necessary to have an effective storm sewer drainage system in that area. James Emond asked the city attorney what the definition of an assess- ment was in that it was an .improvement to .the property, and Mr. Knutson stated that in the State statute it is considered an improvement of equal value. Mr. Emond then suggested that the city should possibly use a test area first to see whether the feasibility of the concept being presented really works. Mr. Robert Nicholson asked why the the has to be on both sides of the street, and the .engineer explained that it is necessary in order to capture the drainage adequately in the area and keep the sub base in the streets free of saturation and/or ice. Mr. Fran Rittenhouse explained that he is concerned as to why there should be another assessment. and that he is approaching retirement age and did not look forward to more assessments on his property. 2 • • • ' CITY OF LAKEVILLE SPECIAL COUNCIL MEETING MARCH 22, 1984 Mr. Jim Granville stated that he was against it if all the costs had to be assumed by the home owners in the area. He asked if the City could assume some of the .costs. Mr. Fred Norgaard asked if his property would face a double assessment, since he lives on a corner lot and has a double wide lot. The engineer explained that if he has two lots with front footage, he would have two assessments. If it was a corner lot, he would have only half an assessment for the footage on the one side of the corner lot. Mr. Andy Jaeger asked about the manhole condition in the street and also about a house being built in the area. Mrs. Sandy Krause asked why houses are still being built in areas with this kind of problem. The administrator explained that in new develop- ments that come. in, the planning for storm drainage control is much more thorough today, and the developer is required to put in improve- ments such as these if necessary so that these problems will not be .forthcoming after the plat is first occupied. Another gentleman asked about the risk factor in the contingency cost estimate, and the city engineer answered that it was figured at 10%, which also includes capitalized interest and is based on a percentage of the construction costs. Mr. Larry Chandler stated that he has no water problem now; and if the project resulted in him having a water problem, could he sue the City. Mr. Knutson answered that if the City definitely caused the problem through its error, he would possibly have a case against the City. Mr. MacGibbon asked what it would take to get the City to pay for all of the project. The mayor answered that it was not likely that the City would pick up the entire cost, as it has not done so for similar situations in other areas of the city, and it would not be the type of precedent the City would want to set. Mr. Jim Granville asked what share of the costs the City is picking up, and the city administrator answered that the trunk fund would be responsible for $62,300 of the project costs out of the.. $652,700 in the current policy. Mr. Fran Rittenhouse asked if there was any .state aid available for the project,. and the answer was "no". At this time., Mayor Zaun asked the City Council members for any ques- tions or comments they had. Councilman Nelson stated that he wanted to look into the test area approach toward solving the problems in this area. Council member Enright stated she hadn't heard many people at the meeting tonight state they really have a problem. However, she said the City has problems that need to be solved because of the water 3 • • • i ` CITY OF LAKEVILLE SPECIAL COUNCIL MEETING MARCH 22, 1984 coming from the property in this area onto the public right-of-way. She stated she would want to take a look at the taxing district approach toward paying for a project such as this. Council member Sindt stated that she needed more information on the possible test area approach toward solving the problems. Councilman Harvey stated that while he could legally participate in voting on the project based on the written opinion he had received from the city attorney, he did .not believe it to be good public business for him to participate in deciding the outcome of this proposed project, because he is a property owner in the area. Mayor Zaun stated that he felt the experimental .test area approach made sense. 84.145 Motion was made by Enright, seconded by Sindt to direct the City staff to look into the concept of finding a test area to see if the approach toward solving these problems works before an entire project is ordered in the future. Roll call was taken on the motion. Ayes, Sindt, Zaun, Enright, Nelson. Nays, none. Harvey abstained. 84.146 Motion was made by Harvey, seconded by Sindt to adjourn the council meeting. Roll call was taken on the motion. Ayes, Zaun, Enright, Nelson, Harvey, Sindt. Time: 9:57 p.m. .Respectfully submitted, .f G"' Patrick E. McGarvey, ity C1 ,w Duane Zaun, Ma o 4 . ~k • . • CITY OF LAKEVILLE AGENDA SPECIAL COUNCIL MEETING .Thursday March 22, 1984 7:30 p.m. J.F.K.-Elementary School 1. Roll call. 2. Presentation of the engineering and staff reports an the water and street problems in the Clay's Acres area. a. Review of past informational meetings. b. City Engineer to present the report on the situation and the possible solution. c. Questions and comments. d. Motion concerning the future course of action. 3. Any other business. 4. Adjourn.