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HomeMy WebLinkAbout02-04-85 j • • CITY OF LAKEVILLE COUNCIL MEETING .FEBRUARY 4, 1985 The meeting was called to order at 7:00 p.m. by Mayor Zaun. The pledge of allegiance to the flag was given. Roll call was taken. Present: Council members Nelson, Sindt, Enright, Harvey and Mayor Zaun. Also present: Patrick Farrell, City Attorney; Keith Nelson, City Engineer; Patrick McGarvey, City Administrator/Clerk. Staff announcements: The city administrator advised the council that the senior citizen center building would be ready for the open house and dedication ceremony on February 10th; and that the police would be moving into the police station on February 6th, even though there would be several items remaining to be completed after February 6th on that building. Citizen comments: There were none. Councilmember Sindt advised the council of a bill proposed in the Minnesota House changing requirements of the open meeting law. Councilman Nelson removed items 4c and 4d from the consent agenda for separate consideration. 85.34 Motion was made by Sindt, seconded by Enright to approve the consent agenda less items 4c and 4d and receiving the Park & Recreation Committee minutes of January 23, 198.5, as they were not ready. (Council Consent Agenda attached hereto is incorporated by reference and specifically made a part hereof.) Roll call was taken on the. motion. Ayes, Nelson, Zaun, Sindt, Enright, Harvey. Councilman Nelson raised a concern that when the spraying for the gypsy moth problem is conducted this spring in the area north of 185th Street, proper notice be given to the citizens of the .spraying date so that they can protect property that may need protection from the spraying. 85.35 Motion was made by Sindt, seconded by Nelson to receive the Natural Resources Committee minutes of January 22, 1985. Roll call was taken on the motion. Ayes, Zaun, Sindt, Enright, Harvey, Nelson. The city council then took up consideration of the proposed wage schedule for officials of the volunteer fire department concerning the proposed increases in some of the official positions, effective • CITY OF LAKEVILLE COUNCIL MEETING February 4, 1985 February 1, 1985. Councilman Nelson raised a concern over some of the percentage increases for the positions. The city administrator pointed out that the amount being proposed for the positions was included in the 1985 budget; and the department makes a decision at their annual meeting as to the allocation of the funds, subject to approval of the council. 85.36 Motion was made by Harvey, seconded by Zaun to approve the pay schedule for the officials of the volunteer fire department as presented. Roll call was taken on the motion. Ayes, Harvey, Zaun. Nays, Sindt, Enright, Nelson. Councilmember Enright stated that the only reason she voted "no" was that she wanted more justification for some of the raises, either in person from the chief or in writing. 85.37 Motion was made by Sindt, seconded by Enright to place the item on the February 19th council agenda for further consideration of adoption. Roll call was taken on the motion. Ayes, Enright, Nelson, Zaun, Sindt. Nays, Harvey. Councilman Harvey voted "no" because he doesn't believe this action is necessary or desirable. At this time the city council took up consideration of the Lakeville Senior Center Policy/Operation Manual and discussed the changes that the staff were to make from the February 4th meeting. The question concerned the policy of allowing smoking in the porch area of the building or no smoking anywhere in the building. 85.38 Motion was made by Sindt, seconded by Harvey to approve the Lakeville Senior Center Policy/Operational Manual with no smoking being desig- nated anywhere in the building. Roll call was taken on the motion. Ayes, Sindt, Harvey. Nays,. Nelson, Zaun, Enright. 85.39 Motion was made by Enright, seconded by Nelson to adopt the manual with smoking being allowed only in the porch area of the building. Roll call was taken on the motion. Ayes, Zaun, Enright, Nelson. Nays, Sindt, Harvey. It was also suggested that the wording in Paragraph 2 of Page 8 be changed to reflect that the fees for use of the building would be adopted by resolution of the city council, and that the rest of the terminology in Paragraph 2 be incorporated in a new Paragraph 3 as to the Lakeville senior citizens' operational fees for their membership and programs. 2 . ~ . i i !r CITY OF LAKEVILLE COUNCIL MEETING February 4, 1985 85.40 .Motion was made by Sindt, seconded by Enright to amend Paragraph 2 on Page 8 into Paragraphs 2 and 3, with Paragraph 2 stating that the fees for use of the building would be set by the city council by adopting a resolution. Roll call was taken on the motion. Ayes, Enright, Harvey, Nelson, Zaun, Sindt. 85.41 Motion was made by Sindt, seconded by Enright to approve the revised Senior Center Policy/ Operation Manual with the corrections stated above. Roll call was taken on the motion. Ayes, Harvey, Nelson, Zaun, Sindt, Enright. At this time the city council. took up consideration of the site plan and building plan to the addition on the Schaper Lakeville Plant in the Airlake Park. It was pointed out that the 200,000 square foot addition would normally require 200 additional off-street parking spaces for the size of the building; however, due to the limited amount of additional employment expected at this time, the recommendation was for approval of expanded parking for 88 vehicles. The city administrator also pointed out that the building may be constructed out of steel, since the parent company of Schaper Lakeville is Bethleham Steel Company. However, they would have to meet the requirements of the city zoning ordinance for steel buildings if that is what the building is con- structed out of. The city attorney advised the council that they could grant a variance in .the off-street parking requirements, provided the addition and operation of the overall plant did not cause any of their employees to find it necessary to park vehicles on the city streets in the area or on unimproved property of the company; and if the parking is insuffi- cient in the future, the improved parking lot would have to be expanded to accommodate the company's parking .needs. 85.42 Motion was made by Enright, seconded by Nelson to approve the building plan and site plan with the allowance for the reduced off-street parking at this time, subject to requirement that the company would have to expand its off-street parking capacity in the event future needs require it. Roll call was taken on the motion. Ayes, Nelson, Zaun, Sindt, Enright, Harvey. The city administrator attested to the legal notice for the public hearing on the $3 million industrial development revenue bond sale for the financing of the 200,000 square foot Schaper Lakeville addition. 3 • CITY OF LAKEVILLE COUNCIL MEETING February 4, 1985 Jerry Hertel of Juran & Moody explained the company's request for adopting a preliminary resolution at this time, even though the company is presently at or near the $40 million industrial development bond limit by its operations elsewhere in the country. Unless the company .either reduces its bonded debt under industrial development revenue bond financing or sets the company up in Lakeville as a completely separate entity, they would not be able to close on the sale of these $3 million of bonds for this expansion due to the federal law. He explained that they are still requesting preliminary approval to keep these options open, and in the event the city has already authorized the use of its entitlement money by the time the company returns to close on the matter, the company would find it necessary for the city to try and line up additional entitlement funds from other cities or through the state pool if the funds are available. If they are not available, the company would have to find private financing at that time. The city attorney advised Mr. Hertel that Paragraph 2.5 in the draft resolution from the Dorsey office for preliminary approval should be changed to read, "The city, by adopting this resolution, does not agree to reserve any of its private activity bond allocation for the year 1985 for this project". Mr. Hertel stated that he did not have any problem with that wording. 85.43 Motion was made by Harvey, seconded by Enright to insert the wording as suggested by the city attorney in the preliminary resolution under Paragraph 2.5 in place of the draft received from Mr. John Kirby of the Dorsey Office. Roll call was taken on the motion. Ayes, Sindt, Enright, Harvey, Nelson, Zaun. 85.44 Motion was made by Sindt, seconded by Harvey to adopt Resolution No. 85-12, as amended in paragraph 2.5, giving preliminary approval to the $3.0 million industrial development revenue bond sale for the Schaper Manufacturing Company. Roll call was taken on the motion. Ayes, Enright, Harvey, Nelson, Zaun, Sindt. 85.45 Motion was made by Harvey, seconded by Nelson to approve the withdrawal of the previous quotation received from W. G. Rehbein, Inc. for work on phase one of the Lake Marion outlet control project due to the lapse of time in the winter months because of the lack of easements from the property owners when the price quote was made to the city for the work. Roll call was taken on the motion. Ayes, Harvey, Nelson, Zaun, Sindt, Enright. 4 • • CITY OF LAKEVILLE COUNCIL MEETING February 4, 1985 The city administrator advised the council that the work on the entire Lake Marion outlet control project for phase one and phase two would now be bid out together, and it is being planned that the work can proceed ahead, weather permitting, in the month of May. 85.46 Motion was-made by Sindt, seconded by Harvey to authorize the city administrator to acquire an appraisal on a lot next to the Orchard Lake beach for a cost not to exceed $150.00, to refer the matter to the Park & Recreation Committee for recommendation on whether or not the city should purchase the lot for an expansion of the park, and to place the item on the February 19th council agenda. Roll call was taken on the motion. Ayes, Nelson, Zaun, Sindt, Enright, Harvey. 85.47 Motion was made by Harvey, seconded by Sindt to adopt Resolution No. 85-13 establishing the mileage rate for employees who use their own vehicle on city business at 20.5 cents per mile and the conditions for filing the claim .for the mileage. Roll call was taken on the motion. Ayes, Zaun, Sindt, Enright, Harvey, Nelson. The council then took up a resolution setting forth requirements for reporting of the value for employees who use city vehicles to commute to work, and for personal business, and the requirement to file mileage reports and pay the city for the cost of fuel for the mileage in commuting to work or personal use of the vehicle. The city attorney advised that the IRS is still in the process of making. amendments to their rules under the 1984 tax reform act. 85.48 Motion was made by Sindt, seconded by Enright to adopt Resolution No. 85-14 setting forth the requirements for employees who use city vehicles for commuting and personal use for the purpose of meeting the requirements of the 1984 Federal Tax Reform Act and city requirements. Roll call was taken on the motion. Ayes, Sindt, Enright, Harvey, Nelson, Zaun. 85.49 Motion was made by Enright, seconded by Sindt to accept the improve- ments of projects 83-9, 83-14 and 84-6 from Richard Knutson, Inc. and approve the final payment, subject to receiving the items recommended by the city engineer from the contractor. Roll call was taken on the motion. Ayes, Enright, Harvey, Nelson, Zaun, Sindt. 85.50 Motion was made by Harvey, seconded by Sindt to set a council work session for February 11, 1985, at 7:00 p.m. at city hall. 5 CITY OF LAKEVILLE COUNCIL MEETING February 4, 1985 Roll call was taken on the motion. Ayes, Harvey, Nelson, Zaun, Sindt, Enright. 85.51 Motion was made by Enright, seconded by Nelson to adopt Resolution No. 85-15 approving the City of Lakeville joining with other cities through the Dakota County H.R.A. for the issuance of bonds to finance the construction of multiple residential housing units. Roll call was taken on the motion. Ayes, Nelson, Zaun, Sindt, Enright, Harvey. 85.52 Motion was made by Sindt, seconded by Enright to authorize and approve the establishment of one full-time janitorial position with the city by combining several budgeted part-time positions in the various depart- ments for the purpose of keeping the maintenance and cleaning of city buildings satisfactory. Roll call was taken on the motion. Ayes, Sindt, Enright, Harvey, Nelson, Zaun. The mayor requested that the finance director put together a list of the tax increment projects the city is involved in to date, with the appropriate financial data on each of the projects, and provide it to the council and keep it updated in the future. 85.53 Motion was made by Enright, seconded by Nelson to adjourn the council meeting. Roll call was taken on the motion. Ayes, Enright, Harvey, Nelson, Zaun, Sindt. Time: 9:04 p.m. Respe full submi ted, C Patrick E. McGarvey, C ty Clerk ~ Duane Zaun, r 6 CITY OF LAKEVILLE AGENDA COUNCIL MEETING FEBRUARY 4, 1985 7:00 P.M. Call to order. Flag pledge. 1. Roll call. 2. Staff announcements A. Attorney B. Engineer C. Administrator 3. Citizen. comments. 4. Consent agenda. a. Approval of the minutes of the January 21, 1985, council. meeting. b. Approval of the .claims for payment. c. Receive the minutes of the following advisory committee meetings. Planning Commission, January 17, 1985 Natural Resources Committee, January 22, 1985 Park & Recreation Committee, January 23, 1985 d. Adoption of the wage schedule for fire department officials for 1985. e. Approval of change order number three on the Lakeville Senior Center with Morcon Construction. f. Receive the 1984 Fire Department Annual Report. g. Approval of a raffle license for the Lakeville Lions Club. 5. Approval of the Lakeville Senior Center operation policy manual. 6. Approval of the site.. and building plans far the. Schaper Lakeville plant expansion. 7. Public hearing on the application of Schaper Lakeville for $3.0 million of industrial development. revenue bonds to finance a 200,000 square foot plant .expansion. a. Resolution giving preliminary approval of the project. . ~ • • CITY COUNCIL AGENDA February 4, 1985 8. Approval to withdraw the price quote of W. & G. Rehbein, Inc. for work on phase one of the Lake Marion outlet project. 9. Report from staff on the possible purchase of a lot next to the Orchard Lake beach park. a. Authorization to make a purchase offer. 10. Resolution setting mileage reimbursement rate for 1985. 11. Approval of final payment and acceptance of improvements for projects 83-9, 83-14 and 84-6, County Roads 70/64 and Kenrick Avenue. 12. Set a date for a council work session. 13. Any other business. 14. Adjourn. 2