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HomeMy WebLinkAbout01-25-05-05 City of Lakeville Economic Development Commission °Meeting Minutes January 25, 2005 'Marion Conference Room, City Hall Members Present: Comms. Brantly, Emond, J. Erickson, Gehrke, Matasosky, Miller, Pogatchnik, Schubert, Tushie Members Absent: Comm. Smith, Ex-Officio member City Administrator Steve Mielke, Ex-Officio member Todd Bornhauser - `Executive. Director -Lakeville Area Chamber of Commerce Others Present: Staff present:. David Olson, Community & Economic .Development. Director; Amanda Schwabe, Economic :Development Coordinator 1. Call Meeting to Order. Chair Matasosky called the meeting to order at 5:00 p.m. in the .Marion Conference Room of City Hall, 20195 Holyoke Avenue, Lakeville, Minnesota. • 2. Approve November 30, 2004 Meeting Minutes Motion 05.01 Comrns. Emond/Miller moved to approve the minutes of the. November 30, 2004 .meeting with one recommended change. Motion carried unanimously. 3. Election of Officers Motion 05.02 'Comms. Erickson/Emond moved. to re-elect Jack :Matasosky as Chair, Barry Pogatchnik as Vice-Chair and Bob Brantly as Secretary for 2005. Motion carried unanimously. 4. Review of 2005-2007 Strategic Plan for Economic :Development Work Program Mr. Olson informed EDC members that staff has 'identified a reasonable number of goals. that :could be completed or have significant .progress made on in 2005. He continued to say that City .Administrator Mielke has provided input on the proposed :work program goals and that `his input is based on feedback from the City Council. Staff has identified the following goals for the 2005 departmental work .program: 1. Coordinate preparation of a Downtown Plan 2, Implementation of a :process to facilitate development of East-West Corridors Economic Development Commission Meeting Minutes January 25, 2005 • 3. Completion of a study to determine the minimum market value of a residential housing unit that generates sufficient City taxes to pay for the City services required by that unit 4. Facilitate a .process to establish :affordable housing goals for the City Mr. Olson explained that #3 of the proposed department work program was identified as an .outcome under the significant issue of Managing Development and the goal: Monitor development and advise the Council to ensure a balanced tax ..base and manageable rate of growth.. He continued to say that completion of the final design and official mapping of Co. `Rd. 70/1-35 and remaining improvements to Co. Rd. 50 are ongoing activities even though they were not specifically listed in the proposed 2005 department work program. Mr. Olson stated that the City Administration departmenf has taken the lead on transit. issues. A community survey: will be completed this spring and will contain a number of questions regarding transit issues. Mr. Olson shared that staff has created a :handout that lists all of the significant issues .and .goals on one page. The goals that have been highlighted in yellow are new initiatives -that staff is proposing to attempt in 2005. Mr. Olson explained that staff is looking for feedback from EDC members regarding the proposed 2005 work program. If EDC is in concurrence with the proposed work program staff will put together budgets and timelines for .review at an .upcoming EDC meeting. Comm. Pogatchnik recommended softening the language related to partnerships to ensure that people understand that activities not proposed to be included in the 2005 work program are ongoing.. Chair 'Matasosky stated that .using the word "ongoing" helps to explain that all of the goals are important and that staff time .needs to be allocated appropriately. Comm. 'Brantly questioned if the second goal under Managing Development needs attention in 2005 due to its time sensitive .nature. Mr. Olson responded that staff resources will be allocated as necessary to each goal and that wording in the work program needs to state that designating time for new initiatives will be limited. He continued to say that the Strategic Plan serves as a resource to :guide development and keep all involved parties on track. Mr. Olson :also shared that the goal related to the Downtown Plan was selected as part of the 2005 work ;program because it is a topic that 'is currently being addressed and is supported by both the City Council and EDC. Mr. Olson :informed EDC members that .many transit issues are also `being brought to the table and the overall transit .plan for the community needs to be addressed. 2 Economic Development Commission Meeting Minutes January 25, 2005 • Comm. Gehrke asked Mr. Olson when work on the goals that have been identified as part of the 2005 work ..program would .begin. Mr. Olson stated that staff will bring schedules and more defined work plans back to the EDC at a future .meeting. Motion 05.03 Comms. Pogatchnik/Emond moved to approve the 2005 work program as presented with recommended amendments.. Motion carried unanimously. Mr. Olson also shared with EDC members that a press release was sent to the local media as well as the Mpls./St. Paul newspapers regarding the. 2005-2007 Strategic Plan for Economic Development. Staff also worked with Sue Palm, Public Information Coordinator, to reserve 2/3 of the next Messages page for an article on the recently adopted Strategic Plan in an easy to read, concise format. In conjunction with that, an Executive Summary was also produced which will be available in both hard copy and on the City of Lakeville website. He continued to say that staff will publish updates throughout the year to keep the public familiarized with the Strategic Plan. Comm. Pogatchnik stated that there has been more publicity. for the 2005-2007 Strategic Plan through the .presentation at City Council in front of reporters, replays • in Cable Channel 16, press releases and now the Messages page than #or any other Strategic Plan for Economic Development. He continued to say that staff has done a good. job of getting the information out to the public. 5. Summary of 2004 Development .Project Feedback Surveys Ms. Schwabe explained to EDC members the 'Development Project .Feedback surveys are sent to developers and owners of commercial and industrial .projects after they :have received a certificate of occupancy for their .project. She continued to say that in 2004, the City sent out 169 surrey letters for which 66 responses were received. Ms. Schwabe shared that in comparison to the results from the 2003 survey, a majority of the responses were favorable overall and that many of the .respondents :gave .positive comments about City staff and the development .process. Mr. Olson .informed EDC members that when negative comments were received staff worked directly with the respondent to remedy the situation. Ms. Schwabe stated that copies of the development survey, a detailed :breakdown of the .responses dating back to 1999 and a listing of all of he comments received in 'response to survey. question #5 were included in the packet. 3 Economic Development Commission Meeting Minutes January 25, 2005 • Comm. Brantly questioned if the negative comments indicate that customer service should be reviewed. Chair Matasosky stated that reviewing customer service training .would be appropriate. Mr. Olson shared that in 2004 the City took on implementation of electrical permits and sending surveys to all of the tenants in multi-tenant. buildings which explains the increase in the number of surveys sent in 2004 versus .previous years. Comm. Pogatchnik stated that. the development surveys are a good tool for management. 6. 2004 Building 'Permit Analysis Ms. Schwabe .informed EDC members that City Building Inspections issued over 8,200 building permits through the end of :December with a total valuation of $239,918,385. She continued to say that the City issued more commercial/industrial permits in 2004 than in previous years. 1n 2004, 168 commercial/industrial permits were issued with a total valuation of $44,513,142. Ms. Schwabe explained .that among the permits issued for commercial :projects. in 2004 were: United Properties Argonne Village .development including Rainbow °Grocery, Walgreens, Wendy's and the attached multi-tenant retail building, Lakeville Crossing Phase fl including Kowalski's Market,. Edina Realty and two multi-tenant buildings, Lakeville Town Office Phase Il, an addition to Super Target, .part of which is occupied by Marshalls, LaMettry's Collision, Lakeview .Bank, Merchants Bank and Bankofthe West. Ms. Schwabe shared that. a number of .permits for industrial projects were also .issued including Drywall Supply, Hebert Office Warehouse Phase Il & ill, Imperial Plastics and Preferred Property Solutions. Ms. Schwabe stated that ..:residential development comprised over ' 68% of the building .permit valuation in 2004. The City issued 382 single family .permits with a valuation of $91,794,000 and 524 townhome ..permits with a valuation of $69;077,000 in 2004. Comm. Brantly questioned staff as to their =feeling on the `balance of commercial versus residential development in Lakeville. Mr. Olson stated that in 2004 the City issued a record number of :permits for housing units'in 2004. He continued to say that commercial development is also 'increasing, ;but is still overshadowed by residential development. He stated that issuing 906 . residential permits in one year is high and that market conditions determine the nurnber of lots and how quickly they sell. The City is doing well .and hopefully the 4 Economic Development Commission Meeting Minutes January 25, 2005 industrial sector will increase. He concluded by saying that staff does not see any slowdown. in developers acquiring property and proposing developments. Comm. Tushie questioned the number of .people per residence. Mr. Olson explained that the Metropolitan Council .estimates 2.8 people per dwelling. Chair Matasosky stated that the number of permits issued in 2004 supersedes school district expectations. Comm. Tushie offered that the City will not have growth like that in 2004 every year. He continued to say that supply will eventually go down and other types of lifestyle housing will begin to grow with fewer occupants per dwelling. Comm. Emond stated that townhomes have become the preferred entry level type of housing. Comm. Pogatchnik questioned what percentage of .the building permit fees are used. to pay for building inspections staff. Mr. Olson explained that recent legislation requires cities to report building permit revenues and expenditures for staff to the State of MN. He continued to say that the • City utilizes the State's building permit fee structure and that indirect costs are also figured. into the fees. Mr. Olson shared. with EDC members that the C'rty of Shakopee is being sued by the Builders Association because the building permit revenues collected are more than expenditures for services. 7. Director's Report Mr. Olson thanked Comms. Matasosky, Pogatchnik and Brantly for attending the December 20t" :City Council meeting to ...present the 2005-2007 Strategic Plan for Economic Development. Mr. `Olson :informed EDC members that Chair Matasosky introduced Frank Schoeben, owner of .the Chart :House Restaurant and Banquet :Facility at the January 18t" City Council meeting. Mr. Olson also shared that Comms. Matasosky, Schubert, Gehrke and Erickson were all reappointed in December to the EDC by the -City Council. Mr. 'Olson updated EDC members on the second VFW house demolition ..project :and stated that `it has been determined :after numerous tests that all of the plaster in the home needs to `be removed prior to the demolition. He continued to ay that • Hoffbeck was the lowest bid for the .project and given the necessary notification requirements there should be progress on the demolition by mid February. 5 Economic Development Commission Meeting Minutes January 25, 2005 Mr. Olson informed EDC members that the Dakota Electric Association Partners in Progress event will beheld on Wednesday, March 9t" at Royal Cliff in Eagan. Mr. Olson stated that the 2005 meeting schedule was included in the .packet. He continued to say that the February 22r'd meeting has .been rescheduled to Wednesday, February 23rd due to the City Council meeting falling on the Tuesday of that week. :Comm. Tushie stated .that he has a conflict on .February 23rd and will not be in attendance at that meeting. Chair Matasosky questioned if staff would like to talk about the Twin Cities Community Capital Fund (TCCCF) attachment? Mr. Olson explained that he has received more information on TCCCF and would bring it to the next EDC meeting. He continued to say that the only way the City could consider .participating would be to use revolving loan funds towards the .required contribution. He stated that the City is still receiving repayments from the New Morning Windows project in the Fairfield Business Campus. Comm. Pogatchnik questioned if the City needs to be a :member of TCCCF. with the . current rate of development? Chair Matasosky explained that TCCCF is considered to be a :gap funding source and for a business to actually get money could be a long, drawn out process. Comm. Pogatchnik responded that the 'best way to get business to Lakeville is .good roads, good schools. and good existing businesses. 8. Adjourn The meeting was adjourned at 7:10 p.m. Res ectfully submitted by: At/test/ed~to: c r , Amanda Schwabe, R. T. Brantly, :Secretary `Economic :Development Coordinator 6