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HomeMy WebLinkAbout01-23-03 CITY OF LAKEVILLE . Planning Commission Meeting Minutes JANUARY 23, 2003 The January 23, 2003 Planning Commission .meeting was called to order by Chair Stolte in the City Hall Council Chambers at 6:00 p.m. Flag pledge and roll call of members: Present: Grenz, Swecker, Stolte, Detjen, Drotning, ex-officio Puncochar. Absent: Reuvers Staff Present: Daryl Morey, Planning Director; Frank Dempsey, Associate Planner; Ron Mullenbach, Associate Planner; Janice Waataja, Associate Planner; Jay Rubash, Assistant City Engineer; Roger Knutson, City Attorney; and Penny Brevig, Recording Secretary. ITEM 3: APPROVAL OF MEETING MINUTES: The January 9, 2003 Planning Commission meeting minutes were approved as presented. The January 9, 2003 Planning Commission work session meeting notes were approved as presented. ITEM 4: ANNOUNCEMENTS: Mr. Morey stated the following item was distributed to the Planning Commission members and staff before. tonight's meeting. 1. January 22, 2003 Parks, Recreation & Natural Resources Committee meeting motions regarding Timbercrest At Lakeville 2nd Addition and Heritage Commons 2nd Addition. ITEM 5: CITY OF LAKEVILLE Chair Stolte opened the public hearing to consider the application of the City of Lakeville for the vacation of a portion of Kenyon Avenue, located west of Interstate 35 and south of 185 Street (C.R. 60). City Attorney Knutson attested that thelegal notice had been duly published in accordance with state statutes and City Code. Associate Planner Janice .Waataja presented the planning report. Ms. Waataja stated that City staff is requesting the vacation of a portion of Kenyon Avenue right-of-way adjacent to Lot 9, Block 1, Park Ridge Estates. She indicated that this Planning Commission Meeting January 23, 2003 Page 2 • right-of-way vacation request is related to the recently completed CSAH 60/I-35 Phase I interchange improvements. Ms. Waataja stated that in the Spring of 2002, the City of Lakeville and Dakota County initiated Phase I improvements to the CSAH 60/I-35 Interchange. With these improvements, Ms. Waataja indicated that the frontage road located in the southwest quadrant of the CSAH 60/I-35 interchange was relocated to follow Knollwood Circle rather than Kenyon Avenue, and a southbound freeway entrance ramp was constructed. Ms. Waataja indicated that in a settlement agreement with Janet M. Lebens and Mark A. Cruciani, the City agreed to vacate and turn back excess Kenyan Avenue right-of-way in conjunction with other easements the City acquired. Ms. Waataja stated. that. Planning .Department and: Engineering Department staff recommends approval.. Chair Stolte opened the hearing to the public for comment. • There were no comments from the audience. 03.05 Motion by Detjen, Second by Swecker to close the public hearing at 6:06 p.m. Ayes: Grenz, Swecker, Stolte, Detjen, Drotning. Nays: 0 Commissioner Drotning commented that he was very appreciative of the citizens working with the City for a good outcome on this project. 03.06 Motion by Drotning, Second by Swecker to recommend to City Council approval of the vacation of a portion of Kenyon Avenue, located west of Interstate 35 and south of 185 Street (C.R. 60). Ayes: Swecker, Stolte, Detjen, Drotning, Grenz. Nays: 0 ITEM 6. TIMBERCREST AT LAKEVILLE 2ND ADDITION Chair Stolte opened the public hearing to consider the application of Avalon - Timbercrest I, LLC for: • A. A preliminary and .final plat of three lots on one block to be known as Timbercrest At Lakeville 2nd Addition. Planning Commission Meeting January 23, 2003 Page 3 i B. An amendment to the Timbercrest At Lakeville Development Stage Planned Unit Development for Outlot A. C. The vacation of public easements related to the preliminary and final plat of Timbercrest At Lakeville 2nd Addition. City Attorney Knutson attested that the legal notices had been duly published in accordance with state statutes and City Code. Barbara Van Auken and Kevin Brazner were in attendance at tonight's meeting representing the Avalon Group. Ms. Van Auken introduced the following members. of the development team: Shari Ahrens, Applebee's Project Engineer; Jamie Swecker, Applebee's; Chris Allen, Applebee's; Mark Furth, Chairman and Bob Hinnenthal, Director/Legal Council of Citizens Bank of New Ulm; Mark Mednikov and Dan Klecker of Pope Architects; Dave Chase of Kraus Anderson; and Richard Wiebe of Westwood Engineering. Ms. Van Auken and other members of the development team gave an overview of the project, which will include a 10,711 square. foot multiple tenant retail building (to include a Great Clips, Caribou Coffee, a national video rental store, .and a i convenience food store), atwo-story Citizens. Bank with drive-through, and a 192- . seat Applebee's restaurant. Associate Planner Ron Mullenbach presented the planning report. Mr. Mullenbach stated that Avalon -Timbercrest I, LLC has submitted applications .for the preliminary and final plat/final stage planned unit development on 4.00 acres of land to be known as Timbercrest At Lakeville 2nd Addition; an amendment to the original Timbercrest At. Lakeville development stage planned unit development; and the vacation of underlying drainage and utility easements. Mr. Mullenbach indicated that the proposed development will include a bank with drive-through, a 192-seat sit-down restaurant, and amulti-tenant retail building. He stated that the subject property consists of Outlot A, Timbercrest At Lakeville and is included within the Timbercrest At Lakeville planned unit development agreement, which was approved on October 15, 2001. This subdivision represents the second phase of the Timbercrest At Lakeville development. Mr. Mullenbach stated that the Timbercrest At Lakeville 2nd Addition preliminary and final plat abuts 185 Street (CSAH 60) along its southerly boundary. Adequate right-of-way was dedicated for 185 Street with the Timbercrest At Lakeville final plat and the roadway was reconstructed as a four lane divided urban roadway adjacent to the plat boundary in 2002 as part of the Phase I interim interchange improvements. Mr. Mullenbach indicated that access to 185d' Street from Outlot A Planning Commission Meeting January 23, 2003 Page 4 • is prohibited. Kenrick Avenue abuts Timbercrest At Lakeville 2nd Addition along its westerly boundary. Kenrick Avenue was constructed as a four lane divided urban roadway adjacent to the plat boundary in 2002 and has a signalized full intersection on 185 Street. He indicated that the proposed driveway on Kenrick Avenue aligns with the main access to SuperTarget as approved with the first phase of the development. Mr. Mullenbach stated that drainage and utility easements were platted on Outlot A with the parent plat. The developer is proposing to vacate these underlying easements and rededicate new easements on the Timbercrest At Lakeville 2na Addition final plat.. Mr. Mullenbach indicated that Lots 1-3, Block 1 meet the minimum lot area and lot width requirements of the underlying C-3 District. All buildings also meet the minimum setback requirements of the C-3 District. The site plan identifies required parking-for each use. The overall site will' provide a shared parking arrangement. due to varying peak hours of the various. users. To ensure that the site is not too intensely developed, the developer has agreed to limit . the multiple-tenant retail building on Lot 3, Block 1 to 3,500 SF of restaurant/food uses. Mr. Mullenbach indicated that the applicant has provided. exterior elevations indicating building materials and architectural design consistent with the Timbercrest At Lakeville design guidelines approved with the parent plat. Mr. Mullenbach indicated that the Dakota County Plat Commission has reviewed the preliminary plat and recommends approval. In addition, the Parks, Recreation and Natural Resources Committee has reviewed the plat and recommends a cash contribution to satisfy the park dedication requirements for the plat. Mr. Mullenbach stated that should the Planning Commission recommend to the City Council approval of the planning actions, Planning Department staff recommends approval subject to the 12 stipulations listed in the January 17, 2003 planning report, and approval of the Findings of Fact dated January 23, 2003. Chair Stolte opened the hearing to the public for comment. There were no comments from the audience. Planning Commission Meeting January 23, 2003 Page 5 03.07 Motion by Drotning, Second by Swecker to close the public hearing at 6:30 p.m. Ayes: Stolte, Detjen, Drotning, Grenz, Swecker. Nays: 0 Commissioner Grenz felt there should be more than 80 parking spaces for the 192 seating capacity at Applebee's. The restaurant has provided parking that .meets Zoning Ordinance requirements. Mr. Mullenbach indicated that there will be a shared parking arrangement on the site to accommodate. peak parking demand for the restaurant. An analysis of peak parking requirements for. the proposed uses indicates that the overall site will meet the parking demand. Commissioner Grenz also voiced concern that the City will have no control over .what tenants go into the multiple tenant retail building in the future. He feels that if additional food uses go into the building. that the parking will not be adequate. Mr. Mullenbach indicated that Planning Department staff is recommending a stipulation that will limit the restaurant/food uses in the multiple-tenant retail building to 3,500 square feet. Commissioner Drotning asked whether traffic flow through the site in relation to - . backing movements from the parking stalls is a concern. Mr. Mullenbach stated that traffic. entering the site would flow freely. Traffic exiting the site will have a stop sign at Kenrick Avenue. This will prevent backing up of traffic on Kenrick Avenue during peak hours. and reduce traffic conflicts on site. Traffic lights are not anticipated to be warranted at the intersection of the driveway access and Kenrick Avenue. Commissioner Drotning asked about the first floor elevation of Citizens Bank compared to the wetland elevation. Commissioner Drotning was concerned about potential water problems during or after construction. Mr. Rubash identified the elevation levels and explained that the soils on site do not make it likely that the developer .will run into any problems during construction due to the elevation of the water in the adjacent wetland. Commissioner Swecker asked what the proposed use was between Applebee's and the multiple tenant retail mall. Mr. Mullenbach indicated that it is for utility purposes, such as trash .enclosures and loading/unloading.. There is also a sidewalk along the back of the strip mall where the deliveries would be made. The Planning Commission gave direction to staff to explore the option of providing a drive aisle in the middle of the main parking island to improve access to the loading area.. As this would require the loss of 6-8 parking spaces, Planning Planning Commission Meeting January 23, 2003 Page 6 Commission members directed that the decision should be left to City staff and the developer. 03.08 Motion by Drotning, Second by Detjen to recommend to City Council .approval of the Preliminary Plat and Final Plat/Final Stage Planned Unit Development to be known as Timbercrest At Lakeville 2nd Addition, an amendment to the Timbercrest At Lakeville Development Stage Planned Unit Development for Outlot A; and the vacation of public easements, subject to the 12 stipulations listed in the January 17, 2003 planning report, and approval of the Findings of Fact, dated January 23, 2003. Ayes: Detjen, Drotning, Grenz, Stolte. Nays: 0 Abstain: Swecker. .Commissioner Swecker's reason for abstaining was that her husband is an employee of Applebee's. ITEM 7. HERITAGE COMMONS 2ND ADDITION Chair Stolte opened the public hearing to consider the application of Heritage Commons, LLC for: A. Preliminar and final lat to be known as Herita e Commons 2nd Y P g Addition, located north of Heritage Drive and east of Dodd Boulevard (C.R. 9); B. The vacation of an easement for public utility purposes over, under and across Outlot A, Heritage Commons. City Attorney Knutson attested that the legal notice had been duly published in accordance with state statutes and City Code. Luigi Bernardi from Aurora Investments, LLC and Jack Amdahl from KKE Architects were in attendance at tonight's meeting to answer any questions the Planning Commission or public may have. Mr. Amdahl presented an overview of the project. Associate Planner Frank Dempsey presented the planning report. Mr. Dempsey stated that representatives of Heritage Commons, LLC have applied for a preliminary and final plat of one lot and one block to be known as Heritage Commons 2nd Addition. He indicated that the developerproposes to construct a 19,967 square foot retail building on the property that would include 11 leased • tenant spaces. The subject property was final platted as Outlot A, Heritage Commons in 1999. Planning Commission Meeting January 23, 2003 Page 7 Mr. Dempsey stated that the preliminary and final plat of Heritage Commons 2nd Addition will require the vacation of an existing 20 foot wide public drainage and utility easement that runs in an east-west direction through the north end of proposed Lot 1, Block 1, Heritage Commons 2nd Addition. He indicated that. the easement will be vacated. and re-established in the same location on the Heritage Commons 2nd Addition final plat. Mr. Dempsey stated that the preliminary and final plat of Heritage Commons 2nd Addition consists of one lot and one block. At 2.45 acres in area and 557 feet in width, the lot exceeds the minimum lot area and width requirements. Mr. Dempsey stated that the preliminary and final plat of Heritage Commons 2nd Addition has frontage on Heritage Drive that abuts the south side of proposed Lot 1, Block 1. He indicated that the right-of-way for Heritage Drive was platted: with the Heritage Commons Phase One development. Heritage Drive is identified as a minor collector roadway in the Comprehensive Transportation Plan. Mr. Dempsey stated that the subject property also abuts Dodd Boulevard- (C.R. 9), which is designated as a Low Density Minor Arterial roadway. An additional 10 w feet of right-of-way is being dedicated with the Heritage Commons 2nd Addition final plat to meet the right-of-way dedication requirements of the Dakota County Plat Commission to accommodate a sidewalk on the east side of Dodd Boulevard. Mr. Dempsey indicated that there will be no driveway access onto Heritage Drive. Driveway access to the retail .strip center. will be off of the private driveway on the northeast and west sides of the lot. Mr. Dempsey stated that grading, drainage, erosion control, and utility issues. are addressed in the January 17, 2003 Engineering report. Mr. Dempsey indicated. that the parent parcels of Heritage Commons paid park dedication fees in 1998 with the Redevelopment Agreement and administrative subdivision for the library and Heritage Commons sites. Mr. Dempsey reviewed the site plan that was submitted with the preliminary and final plat. Mr. Dempsey stated. that the Heritage Commons 2nd Addition retail strip center will include a 12 foot wide curb inset unloading/delivery area on the north side of the building. The building will be accessed for loading purposes through a secure. door and gate which will lead to a 23 foot wide common area with • individual access doors to each business. Planning Commission Meeting January 23, 2003 Page 8 Mr. Dempsey stated that the proposed building signage for Heritage Commons 2na Addition meets the design guidelines of the Comprehensive Sign Plan approved with the Heritage Commons Phase One development. Regarding the building exterior, Mr. Dempsey expressed staff's appreciation for the cooperation of the developer in agreeing to construct false windows on the north side of the proposed. building to help provide relief and architectural interest. Landscaping is also proposed to provide screening of the north wall. Mr. Dempsey stated that should the Planning Commission recommend to City Council approval of the Heritage Commons 2nd Addition preliminary and final plat and easement vacation, Planning Department staff recommends the 7 stipulations listed in the January 17, 2003 planning report. Chair Stolte opened the hearing to the public for comment. There were no comments from the audience. 03.09 Motion by Swecker, Second by Drotning to close the public hearing at 7:10 p.m. Ayes: Detjen, Drotning, Grenz, Swecker, Stolte. Nays: 0 Commissioner Swecker was concerned about the visibility for vehicles exiting the driveway access on the northeast side of the lot due to the curve of the private street. Mr. Rubash explained that the site line for vehicles exiting and making a right turn was good and the site line for vehicles exiting and taking a left was acceptable. Commissioner Swecker expressed her concern that the proposed landscaping would block visibility for vehicles exiting the northeast driveway. Mr. Dempsey indicated that the landscape plan could be revised to increase visibility. Mr. Morey stated that staff will revisit the landscaping plan and work with the developer to revise the plan to improve sight visibility for the northeast driveway prior to City Council consideration. Chair Stolte asked if the private street on the west side of the site was needed. Mr. Morey indicated that this private street provides a second access to County Road 50 and will. also provide an internal connection to the commercial property north of Heritage Commons. There was .discussion regarding the parking lot setback to the private street and the . .Heritage Drive right-of-way. Staff will confirm that the parking. lot setbacks meet Planning Commission Meeting January 23, 2003 Page 9 Zoning Ordinance requirements prior to City Council consideration of the preliminary and final plat. Mr. Morey recommended the following addition to the 7 stipulations listed in the January 17, 2003 planning report: 8. Prior to City Council approval, the landscaping plan shall be revised to improve traffic visibility west of the easterly driveway access. 03.10 Motion by Detjen, Second by Drotning to recommend to City Council approval of the Preliminary and Final Plat of Heritage Commons 2nd Addition and the vacation of a public utility easement, subject to the 7 stipulations listed in the January 17, .2003 planning report, along with the additional stipulation listed above. Ayes:. Drotning, Swecker, Grenz, Stolte, Detjen: Nays: 0 ITEM 9. STAFF NOTICES Mr. Morey indicated that a status report on the Zoning Ordinance update review process will be on the February 6, 2003 Planning Commission agenda. The consensus of the Planning Commission was to have the next Zoning Ordinance update work .session after one of .the February Planning .Commission meetings rather than a separate date. There being no further business, the meeting was adjourned at 7:35 p.m. Respectfully submitted, .Penny g, Recording etary ATTEST: well Miller Stolte, Chair