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HomeMy WebLinkAbout02-27-86 ! i CITY OF LAKEVILLE SPECIAL COUNCIL MEETING FEBRUARY 27, 1986 The meeting was called to order by Mayor Zaun at Parkview Elementary School at 7:00 p. m. Roll call was taken. Present: Council members Harvey, Sindt, Enright, and Mayor Zaun. Absent: Councilman Nelson, who was ill. Mayor Zaun then introduced the city staff present at the meeting. Keith Nelson, City Engineer; Roger Knutson, City Attorney; James Robinette, Community Development Director; Patrick McGarvey, City Administrator/Clerk. The city clerk attested to the legal notice for the public hearing on the 1986 street seal coating program. Keith Nelson presented the past history of the city seal coating program and indicated that the city has grown to now include 157 miles of streets with 110 miles under the maintenance jurisdiction of the city. He indicated that in order for the city to properly restore and maintain asphalt streets with this type of growth, it is necessary for the city to institute a more ambitious and effective seal coating program. He indicated that the proposal is to divide the city into seven districts and seal coat the streets on a seven year schedule. Mr. Nelson showed a slide indicating the boundaries of the seven districts and indicated that the Valley Park area is District No. One proposed for seal coating in 1986. It was indicated that any streets constructed in 1983 or thereafter in the Valley Park area of District One would not be seal coated under this year's program because of their lack of need. Mr. Nelson indicated that the total estimated cost for the '86 street seal coating program is $216,900. He indicated that the proposed policy of the city council would be to assess one-half of the cost to the benefited properties in a district, and the city would pay the other half of the cost. He estimated that the per unit parcel cost for 1986 is $145.00, with the city picking up half the cost and $72.50 being assessed to the benefited property owner. He indicated that the proposed policy was for a duplex to be considered as one-half unit for each dwelling unit in the building and for multiple units above duplex size to be considered one-quarter unit per each dwelling unit in the building. He also indicated that commercial or industrial zoned property on a city street receiving seal coating would be assessed at one and one-half times the residential unit rate. . # ~ • f CITY OF LAKEVILLE SPECIAL COUNCIL MEETING FEBRUARY 27, 1986 Mr. Nelson then showed a slide of the proposed project schedule for 1986, indicating that the work would be carried out primarily in July and August. He also pointed out that the City of Lakeville would be entering into a joint powers agreement for a joint project with the City of Burnsville in an effort to get the lowest unit prices possible by offering a larger contract to the bidders. At this time the city administrator presented the assessment sched- ule, indicating the estimated cost of $36.25 per year on the princi- pal for two years, with interest figured at nine percent on the unpaid principal. The first year's interest would be for a 15 month period of time and estimated to be $8.00. The second year's interest would be $3.25. At this time, Mayor Zaun opened the meeting to questions and comments from citizens .present in the audience. Mr. Don Southworth asked if the city maintenance crews would raise manholes that had sunk far below the street level prior to the seal coating program. The community development director indicated that the policy of the city was to keep the manholes 1-1/2 to 2 inches below the street level, but if some were below that, they would be raised to that level. He also indicated that city streets would be patched, with major flaws corrected prior to the seal coating program. Mr. James Carroll asked if the city was joining with Burnsville, which one would get the work done first, and it was pointed out by Mr. Robinette that the schedule would be spelled out in the specifi- cations, and that the work would have to proceed when the weather was warm enough and dry enough later in the summer. He said he did not foresee any problems getting the work done, regardless of which city had the work done first because of the short amount of time it will take a contractor to apply the seal coating materials to the streets with the dry and hot weather. Councilman Harvey pointed out that if there was any savings due to lower bids than what the city engineer had used to estimate the unit costs on, that the savings would be split 50/50 between the property owner and the city. Mr. Maynard Foster stated that he felt the city should change the proposed assessment policy and assess multi-family units a full unit cost, the same as a single family house, since they use the streets just as much. Several others in the audience indicated they felt the same way in regard to multi-family assessments. Pat Messinger indicated that she felt it was irrelevant whether or not the seal coating program made the streets look better, but that it was important to keep the streets in good condition. 2 • • CITY OF LAKEVILLE SPECIAL COUNCIL MEETING FEBRUARY 27, 1986 At this time Mayor Zaun asked the council members if they had any questions or comments. Each of the council members indicated their support for the proposed project and the necessity of maintaining our streets in an adequate manner to preserve their use. Council member Enright pointed out that she lives on a gravel road and has been supporting the street seal coating program through her city taxes and, yet, has no seal coating going on in front of her property and feels that a change to a 50/50 cost sharing is fair. Mayor Zaun asked the city attorney, Roger Knutson, what the legal options were to the city to assess property based on the amount of use the property puts to the streets versus the benefit to the property. Mr. Knutson pointed out that the state statute states that an assessment must be based on benefit to property, not on the number of cars that may use it. 86.80 Motion was made by Enright, seconded by Harvey to close the public hearing. Roll call was taken on the motion. Ayes, Harvey, Zaun, Enright, Sindt. Time: 7:55 p.m. 86.81 Motion was made by Harvey, seconded by Sindt to adopt Resolution No. 86-15 ordering the 1986 street seal coating project No. 86-2 and authorizing the preparation of plans and specifications under a joint powers agreement with the City of Burnsville. Roll call was taken on the motion. Ayes, Zaun, Sindt, Enright, Harvey. 86.82 Motion was made by Harvey, seconded by Sindt to direct the city staff to look into the possibility of changing the proposed assessment policy to increase the assessment to multi-family units in a given district for the seal coating program and report to the council in time for the assessment hearing. Roll call was taken on the motion. Ayes, Sindt, Enright, Harvey, Zaun. 3 • • CITY OF LAKEVILLE SPECIAL COUNCIL MEETING FEBRUARY 27, 1986 86.83 Motion was made by Sindt, seconded by Harvey to direct the staff to prepare a letter to Dakota County officials asking them to take a look at the speed limit on Dodd Road between Pilot Knob Road and Cedar Avenue for safety reasons and to make sure the staff commun- icates to Dakota County the need for signalized or four way stop intersections on the 1987 Cedar Avenue improvement project between .160th Street and Dodd Road. Roll call was taken on the motion. Ayes, Enright, Harvey, Zaun, Sindt. Several members in the audience brought problems to the council's attention concerning dogs running loose, cars speeding, the need for some radar enforcement from the police department, and getting junk cleaned up in people's yards in the area. 86.84 Motion was made by Harvey, seconded by Sindt to adjourn the special council meeting. Roll call was taken on the motion. Ayes, Harvey, Zaun, Sindt, Enright. Time: 8:22 p.m. Respectfully submitted, 1 a~~~. Patrick E. McGa vey, City Clerk Duane Zaun, Ma o 4 • CITY OF LAKEVILLE AGENDA SPECIAL COUNCIL MEETING FEBRUARY 27, 1986 7:00 P.M. PARKVIEW SCHOOL 1. Roll call. 2. Public hearing on the 1986 street seal coating project in the Valley Park area. a. Attest to the legal notice. b. City Engineer to present the seal coating program, cost estimate and proposed assessment policy.. c. Questions and comments. d. Motion to close the public hearing. e. Resolution ordering the project. 3. Any other business. 4. Adjourn.