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HomeMy WebLinkAbout01-05 CITY OF LAKEVILLE PARKS AND RECREATION ADVISORY COMMITTEE MEETING January 5, 2000 ITEM #1. Call to order. The meeting was called to order in the Lakeville Council Chambers by Vice Chairperson Messinger at 6:00 PM. ITEM #2. Roll call. Present were H. Lovelace, L. Lulf, J. Larson, P. Messinger, C. Bonn and K. Manias. Also present were Park Director Steve Michaud and Recording Secretary Judi Hawkins. ITEM #3. Approval of Parks and Recreation Advisory Committee minutes of December 15, 1999. The minutes of the December 15, 1999Parks and Recreation Advisory Committee meeting were discussed. Committee member Messinger wished to expound on an area of the minutes regarding the proposed non-resident fee policy. Messinger had asked about the percentage used in the Decision Resources question regarding non-resident fees. The question stated that 27% of participants were non-residents and Messinger inquired whether that was a cumulative total of programs ? both recreation programs and youth athletics. Staff had checked and determined that it was a cumulative total of all programs. Messinger wished to have the minutes reflect that since that was the case, she felt the question skewed the answer by overstating the percentage or not being clear that it was a cumulative total. She wished to separate the issue of recreation fees from youth athletic fees. Committee member Bonn wished to add that she felt a small increase in fees for all participants would be more financially beneficial than a large increase for just non-residents. The minutes were approved as modified. ITEM #4. Citizen comments. There were no citizens present for items not on the agenda. ITEM #5. Election of 2000 officers for Parks and Recreation Advisory Committee. The following nominations were accepted for Parks and Recreation Advisory Committee officers for 2000. ? Chair: Jeff Larson ? Vice Chair: Pat Messinger Parks and Recreation Advisory Committee Minutes of: January 5, 2000 Page -2- ? Secretary: Cheryl Bonn 00.01Motion was made by Bonn, seconded by Lovelace, to approve the slate of officers for the Parks and Recreation Advisory Committee for 2000. Motion passed. ITEM #6. Staff reports and summary of current projects. Parks and Recreation Advisory Committee Chair Colette Wanless-Sobel?s request ? for a temporary leave of absence from the committee has been approved by City Council. Colette will be teaching a Wednesday evening class at the University of Minnesota and will be available to return to the committee in May. During this time, Kevin Manias will fill the vacancy as a regular member and Colette will act as the Committee alternate. The committee is still short one member. With the unseasonably warm weather, opening the skating facilities and keeping ? them open has been challenging. The paved rinks were in the best condition prior o to the 50 temperatures. At this time there has been some re-freezing and rinks are at about 80%. It is most difficult to get good ice build-up at Foxborough due to being unable to flood during the night shift. Following complaints by a neighbor it was decided to just flood that site during the daytime. Recreation Assistant Cathy Bolduc has resigned her position and will be taking a ? similar job with the City of Eagan, specializing in special events and Senior Citizens. Advertising for the position has already started. At recent cross-country race sponsored by the Lakeville school district, where ? participants parked at Ritter Farm Park and skied on Lake Marion, some concerns were raised by ice fishermen. A course was compacted around the edge of the third lake with a snowmobile and the race went well. Other school districts have expressed an interest in doing the same. The snow on Lake Marion was the only acceptable area to ski due to poor snow conditions. Some violations of the snowmobile ordinance have been reported. Violations have ? occurred at Casperson Park, Dodd Park, Meadows Park and North Trail Elementary. Snowmobile problems are being reported between Dodd Blvd. and Antlers Park. The SnoTrackers have installed more signage but won?t be able to tell if it is adequate until the next snowfall. Larson stated that he has seen some snowmobiles using the north side of Meadows Park. Staff stated that he has answered many phone calls from residents and non-residents regarding the snowmobile ban. Messinger asked if informational signage has been installed for non-residents who may be entering Lakeville on a snowmobile. ITEM #7. Review Issues Summary regarding resident/non-resident program registration and fee policies. Parks and Recreation Advisory Committee Minutes of: January 5, 2000 Page -3- Staff prepared a document for review that summarizes the background and minutes from previous Parks and Recreation Committee meetings and considerations that need to be addressed prior to making a recommendation to City Council. Staff feels it was an excellent learning process for the many people in the system. Parks and Recreation Advisory Committee members? strong recommendation for a resident priority registration policy is reflected in the report. Committee members expressed a desire not to recommend additional non-resident fees to City Council at this time but to review the issue on an annual basis to determine if there is a need. Larson asked for an explanation on the difference between the two options for resident priority registration and was told that after the resident priority window, in one option residents would be taken first on a daily basis and the other option all registrations would be entered equally. Committee members appeared to favor the first option whereby residents would have a two-week only window to register. Staff also asked committee members to consider whether residents should have an opportunity to reserve park facilities prior to non-residents. Staff researched the percentage of park use by residents and non-residents and found the following. Resident ? Private: 110 Non-resident ? Private: 21 Resident ? Business: 13 Non-resident ? Business: 21 Park reservations are currently in the process of being implemented into the RecWare software program. Committee members did not feel there was a need to implement a resident priority facility reservation policy at this time. Staff is proposing that adult leagues be grandfathered in as some of the teams that are comprised of non-residents have helped to build the leagues and made them viable as they were starting up. Leagues are self-supporting with the exception of capital outlay items. Committee members asked about the cost of implementing the touch tone credit card registration system. Staff stated that the approximately $11,000 expense will be paid for by the general fund. Web site registration will be evaluated for possible future implementation. Staff will redraft the Issues Summary for final review by the Parks and Recreation Advisory Committee. ITEM #8. Receive final draft of Parks and Open Space System Plan and make recommendation to City Council. Parks and Recreation Advisory Committee members received the final draft of the Parks and Open Space System Plan update. It is anticipated that the City Council will Parks and Recreation Advisory Committee Minutes of: January 5, 2000 Page -4- review the document at their next scheduled work session. Staff asked committee members to let him know if they had any further revisions. ITEM #9. Discuss and approve Parks and Recreation Advisory Committee meeting dates for 2000. Committee members received a list of meeting date for 2000, based on the Planning Commission?s meeting schedule and publication of legal notices. 00.02 Motion was made by Messinger, seconded by Manias, to accept the proposed meeting dates for the Parks and Recreation Advisory Committee for 2000. Motion passed. ITEM #10. Unfinished business. Staff informed the committee that a mediation hearing with the Tutewohl family for purchase of the northeast sector park property is scheduled for January 13, 2000. ITEM #11. New business. ITEM #12. Announcements. The next meeting of the Parks and Recreation Advisory Committee is scheduled for January 18, 2000. ITEM #11. Adjournment. The meeting adjourned at 7:30 PM. Respectfully submitted, _____________________________________ Judith R. Hawkins, Recording Secretary ATTEST: _____________________________________ Jeff Larson, Chairperson