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CITY OF LAKEVILLE
PARKS AND RECREATION ADVISORY COMMITTEE MEETING
February 21, 2001
ITEM #1. Call to order.
The meeting was called to order in the Lakeville Area Arts Center Administration
Building by Chairperson Larson at 6:00 PM.
ITEM #2. Roll call.
Present were Committee members J. Larson, H. Lovelace, L. Lulf, R. Boldus and
alternate, K. Manias. Unable to attend due to work conflicts were P. Messinger
and J. Berg. Also present were Parks and Recreation Director Steve Michaud,
Recording Secretary Pat Vinje, Assistant Parks and Recreation Director Rich
Pelletier, and Recreation Supervisor Patty Dexter.
ITEM #3. Approval of Parks and Recreation Advisory Committee
minutes of January 17, 2001.
The minutes of the January 17, 2001 Parks and Recreation Advisory Committee
meeting were discussed. There were no additions or corrections and the
minutes were approved as printed.
ITEM #4. Citizen comments.
There were no citizens present concerned with items not on the agenda for this
meeting.
ITEM #6. Review of recreation program fee policy.
Rich Pelletier and Patty Dexter were present for discussion of the proposed
recreation program fee policy. Staff determined a fee policy that incorporated
recovering the expenses of the supplies, seasonal staff, registration software
and credit card fees was needed. Expenses were classified as direct costs
(supplies and seasonal staff) and indirect costs (registration software, credit
card fees, etc.)
Direct costs were calculated by the expense of supplies and the length of the
program multiplied by the seasonal staff wage plus 10% for FICA, Medicare,
workers comp, etc.
Indirect costs included the RecWare and Touch-Tone registration software initial
purchase and annual subscription costs plus credit card fees. The total
investment costs to date for Rec-Ware, Touch-Tone, computer and credit card
machine are $20,450. This cost is pro-rated over seven years resulting in an
Parks and Recreation Advisory Committee
Minutes of: February 21, 2001
Page -2-
annual cost of $2,921. The annual software subscription including updates is
$2,595. Staff has determined it fair to spread these costs among the programs
by dividing the total annual cost of $5,516 by the annual projected recreation
program revenue of $86,520 resulting in a percentage rounded to 6.5%. The
addition of the 1.5% credit card fee adds up to a total indirect cost of 8%.
Discussion among Parks and Recreation Advisory Board Members included the
following items: to date residents feel the fees are reasonable; it is important to
offer certain programs to the community at no cost, several special events were
cited; the current fees as compared to other communities are neither high nor
low; the quality of the programs justifies the fees. The implementation of
technology and convenience for residents comes with a cost; previous surveys
have indicated recreation program fees are reasonable.
Chair Larson asked if staff was anticipating many increases?
Patty Dexter indicated fees will be reviewed as the programs are planned and
scheduled. Process is working to date.
Member Lovelace stated if the program has 2-3 registrations over the limit, staff
should try to accommodate the participants.
Staff spoke of the two-week holding period for registration of non-residents.
After residents are given an opportunity to register within the first two weeks of
program offerings, registration is open to non-residents.
The program fees would be reviewed quarterly.
01.06 Motion by Bob Boldus, seconded by Larry Lulf to adopt the recreation program
fee policy as discussed.
Motion passed.
ITEM #5. Staff reports and summary of current projects.
Seven skating facility sites were scheduled to be staffed through Sunday,
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February 25. Continued operation, if the budget allowed, would be re-
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evaluated Monday, February 26. The hockey association commented on how
great the ice conditions were this season. Maintenance staff have been doing a
great job.
The Lakeville Sno-Trackers continue to groom the trails twice a week.
Parks and Recreation Advisory Committee
Minutes of: February 21, 2001
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The Spring 2001 Parks and Recreation brochure was scheduled to be distributed
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Saturday, February 24 to all Lakeville residents within the ThisWeek
newspaper.
The Arts Center is keeping staff busy. A request to approve payment for a
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change order is expected to be on the City Council agenda for March 5. Final
interviews were conducted for the Arts Center secretarial position. Jim Urie is
planning summer programs for the Arts Center. The Buy-A-Chair campaign is
expected to get underway soon.
Most department capital equipment purchases have been completed.
The Ironman Committee had met recently and the details for this event are
being planned.
The HOM Furniture plat was approved by the City Council.
Some discussion has taken place concerning the need for a bond referendum to
be initiated for the Bury property along Lake Marion and other unique natural
resources for preservation of green space.
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Grant applications are being prepared: Antlers Park playground, 205 Street
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Trail and LakeVilla neighborhood park off of 185 Street.
ITEM #7. Unfinished business.
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Hickory Tech is postponing their project at the greenway corridor of 192 and
Ipava until late summer or fall.
ITEM #9. New business.
There was no new business to report at this time.
ITEM #10. Announcements.
The next meeting of the Parks and Recreation Advisory Committee is scheduled
for March 7, 2001.
ITEM #11. Adjournment.
The meeting adjourned at 7:00 PM.
Parks and Recreation Advisory Committee
Minutes of: February 21, 2001
Page -4-
Respectfully submitted,
_____________________________________
Patricia J. Vinje, Recording Secretary
ATTEST:
_____________________________________
Jeff Larson, Chairperson