Loading...
HomeMy WebLinkAbout11-16-00 CITY OF LAKE'VILLE Planning Commission Meeting Minutes • NOVEMBER 16, 2000 The November 16, 2000 Planning Commission meeting was called to order by Chair Drotning in the City Hall Council Chambers at 6:00 p.m. Roll call of members was taken: Present:: Bellows, Kot, Drotning, Rieb, Comer, Wulff. Absent: None Staff Present: Arlyn trussing, Director of Community and Economic Development; Daryl Morey, City Planner; Frank Dempsey, Associate Planner; Tim Hanson, Assistant City .Engineer; Andrea McDowell Poehler, Assistant.. City Attorney; and Penny Brevig, Recording Secretary. The .November 2, 2000. Planning Commission meeting minutes were approved as presented. ITEM 4. ANNOUNCEMENTS City Planner Daryl Morey noted. that he had provided a handout to each Planning Commission member identifying current and pending residential projects proposed • in the City of Lakeville. ITEM 5. PUBLIC HEARING: TWIN CITIES HARLEY DAVIDSON Chair Drotning opened the public hearing for consideration of the applications of .Leo Kuelbs for the following: 1) a preliminary and final plat of one lot and one block to be known as Harley. Davidson Addition, and 2) a Conditional Use Permit to allow the. expansion of the existing. building, located at 10770 - 165 Street. .Assistant City Attorney Poehler attested that the legal. notice had been mailed and published in accordance with state statutes. Mr. Charles Novak, the architect for Twin Cities Harley Davidson, presented the applications for the preliminary and final plat to be "known as Harley Davidson Addition and a Conditional Use Permit to allow a loading dock on the front of .the building on a corner lot in the C-3, General Commercial District. Mr. Novak stated Harley Davidson was adding a 16,000 square foot storage and .service :area. There would not be any addition to the :sales and parts .department. They will be going from 12 to 24 service bays,.. tripling the parking lot area and possibly adding 12 or 13 full-time employees.: Mr. Novak indicated that there would be no wall openings facing the east, where the .residential neighborhood is .Planning Coxrunission Meeting November 16, 2000 Page 2 located. In addition, they will be providing landscape screening to the east with the installation of 7, twelve foot tall spruce trees. .Associate Planner Frank Dempsey presented an overview of the .planning report regarding the applications for a preliminary and final plat to be known as Harley Davidson Addition and a Conditional Use Permit to allow a loading dock on the: front of the building in the C-3 District. Associate Planner Dempsey stated that. Twin Cities Harley Davidson is proposing to construct a 15,940 square foot addition onto their existing 23,296 square. foot building. The addition would be used primarily as additional service and storage. area for the growing. business. The existing building was constructed in 1989 and Twin Cities Harley Davidson has occupied the building since 1997. Mr. Dempsey stated. that the Twin Cities Harley Davidson property consists of two parcels. One is a metes and bounds .described parcel, the other was preliminary and final platted in 1988 as the Rademacher Addition. Mr. Dempsey indicated that the proposed building addition by Twin Cities .Harley s Davidson requires the property be preliminary and final platted into a single parcel to eliminate the property line that currently divides a portion of the building. Mr. Dempsey stated that the surrounding land uses .are: to the north, 165 Street, KFC Restaurant and Gopher Mini Storage (C-3 District); to the south, undeveloped commercial property (C-3 District); to the east, storm water pond and single family homes (RS-2 District); and to the west, Kenrick Avenue and Interstate 35. Preliminary and. Final Plat- Mr. Dempsey indicated that the existing Twin Cities Harley Davidson. property is guided as Commercial in the 1.998 Comprehensive. Land Use Plan and the proposed building expansion complies with the Land Use Plan. Mr. Dempsey noted that no public funded. street or utility construction is required with the Harley Davidson Addition preliminary and final plat. Mr. Dempsey stated that the Harley Davidson.Addition preliminary and final plat proposes one lat and .one block on the 3.87 acre property. Lot 1, :Block 1, Harley Davidson Addition exceeds the minimum lot area and width requirements in the C- 3, General Commercial District. Planning Commission Meeting November 16, 2000 Page 3 • Mr. Dempsey .indicated that there are no outlots proposed with the Harley Davidson Addition preliminary and fnaY plat. Associate Planner Dempsey stated that he Harley ..Davidson Addition preliminary and final plat abuts Kenrick Avenue and 165 Street. An additional 10 feet of Kenrick Avenue right-of-way will be dedicated with the Harley Davidson. Addition plat in compliance :with the Comprehensive Transportation Plan. Additional. right- of-way is also being dedicated from the metes and bounds parcel for 165 Street to be consistent with the 'right-of-way dedicated with the existing Rademacher Addition. The :right-of-way for the entire property will be consistent with the Comprehensive Transportation -Plan .requirements. The City's Comprehensive Transportation Plan classifies Kenrick Avenue and 165 Street as major collectors. Mr. Dempsey indicated that a bituminous trail is located on the south side of 165 Street and a concrete sidewalk. is located on the east side of Kenrick Avenue. No .additional trails or sidewalks are required. Mr. Dempsey stated that the Engineering Department recommends approval of the preliminary and. final.. plat plans subject to the recommendations outlined in Mr. Hanson s 'report which is attached to the Planning .Report.. The Fire Marshal is :requiring that an on=situ fire .hydrant be installed at the end of the landscaped parking lot island near the northeast corner of the building, which is shown on the. proposed plans. Mr. Dempsey stated that the .Twin Cities Harley .Davidson property is located within the Crystal Lake. Watershed District and is subject to a maximum allowable impervious surface area of 70%. The plans propose an impervious surfacearea of 63.2%. Mr. Dempsey indicated that no significant trees are being removed with the proposed preliminary and final. plat. Nine significant honeylocust and ash trees, four greenspire linden trees and seven, 12 foot :tall black hills spruce trees. are proposed to be installed on-site along with a large. number of :smaller shrubs near the foundation of the building. Mr. Dempsey stated that there are no wetlands within the boundaries of the Harley Davidson Addition preliminary and final plat. Mr. Dempsey indicated the underlying .Rademacher Addition boundary drainage and utility easements were. not identified until after the "preliminary plat and conditional use permit. public hearing notices were published and mailed. The Planning Commission Meeting November 16 2000 Page 4 public hearing for the easement vacation will be scheduled for the December 7, 2000 Planning Commission meeting. The City Council will consider the preliminary and final plat, conditional use permit, easement vacation .and minor .variance for the existing building setback to the new Kenrick Avenue right-of-way dedication at .their December 18, 2000 meeting, The minor variance, which results from a public action, requires consideration by the City Council only. Conditional Use Permit Associate Planner Dempsey presented the conditional use requirements listed in the November 16, 2000 Planning Report. A conditional use. permit is required to allow a loading dock to face the public right-of-way in the C-3 District. Mr. Dempsey stated that the Harley Davidson building will require a total of .142 parking spaces on-site and distributed as listed in the November 9, 2000 Planning Report. 140 of the spaces will be provided as part of the building expansion and two,additional spaces will be created when the pylon sign is relocated in the future when Kenrick Avenue is expanded. • Mr. Dempsey stated that the developer proposes to relocate. 9 existing trees located. within the parking lot and east of the existing building to the: south and east perimeter. of the expanded parking lot. Additional shrubs and new. sod. are. also proposed over the graded hillside. Also, if any of the landscape materials, new or transplanted, do not survive after the first growing season, the materials shall be replacedwith a like size and species.. Mr. Dempsey stated that a $5,000.00 escrow shall be submitted by the developer to guarantee installation of the approved landscaping.. Mr. Dempsey stated that the proposed trash and recyclables container will be placed 4 feet below grade and the remainder will be screened with the: proposed 7, twelve foot tall spruce trees. The proposed trees will be staggered and planted 30 feet apart. These trees will: provide additional. screening from the existing single family homes located approximately 400 feet to the east. Mr. Dempsey indicated the building .addition will be constructed of decorative concrete -block with colors and materials to match the existing building. The building addition will be 31 feet in height which is within the maximum 35 foot height .allowed by the Zoning Ordinance in the C-3 District. Mr. Dempsey added that. the `proposed building height, .exterior materials and colors are compatible with other. buildings in the area. and in .the city. Planning Commission Meeting November 16,' 2000 Page 5 Mr. Dempsey stated that two new light poles will be installed within the expanded parking area. Each pole will contain two .light fixtures and the new light fixtures will match- the existing fixtures. A photometric plan shall be submitted. by the developer for staff review prior to City Council. consideration on the preliminary and final plat and conditional use permit. Minor Variance Mr. Dempsey stated that a minor variance for the setback of the west side of the building to the new .Kenrick ..Avenue right-of-way dedication will be considered by the City Council. He indicated the preliminary and final plat of Harley Davidson Addition requires the dedication of 10 additional feet of Kenrick Avenue right-of- way to conform to the Comprehensive Transportation Plana The dedication of the additional road. right-of-way.. will reduce .the building setback from the required 30 feet. to 20 feet at the southwest corner of the Harley Davidson building. Sinee the non-conforming setback is ,created by a .government action, ..the variance is considered a minor variance... The existing Harley Davidson pylon (freestanding) sign will also be anon-conforming structure as a result of the 10 foot right-of-way dedication for Kenrick Avenue. `The sign will remain non-conforming and will not be considered part of the minor variance. Mr. Dempsey stated that the property owner has agreed to sign an encroachment agreement that would allow the pylon sign to remain in its present location until such time that Kenrick Avenue is upgraded.. The sign would then be relocated atthe property owner's expense. Mr. Dempsey stated that should the Planning Commission recommend approval of the Harley Davidson Addition .preliminary and final plat .and conditional .use permit, Community & Economic Development Department staff recommends the " eight. stipulations listed in the November 9, 2000 Planning Report. Chair Drotning opened the hearing to the public-for comment. Carl Skeps,16528 Kentucky Avenue, lives east of Harley Davidson. Mr. Skeps first wanted' to thank the Planning .Commission for listening to himself and his neighbors. Second he wanted to thank Harley Davidson for being good neighbors. Mr. Skeps agreed and was aware that Harley Davidson had every right to improve their property, but he wanted to be sure they .did it in a .responsible way. Mr. Skeps' concerns were as follows: 1. Height of the Harley Davidson building 2. Easement vacation requirements 3. Early morning-noise from deliveries and trash removal Planning Commission Meeting November 16, 2000 Page 6 4. Loading dock location 5. Parking along 165 Street during large events 6. Screening of the east side of the building Gerry Rainford, 16547 Kentucky Avenue, lives east of Harley Davidson. Mr. Rainford stated that Harley Davidson has been a good neighbor. Mr. Rainford's concerns were: 1. Where are the pallets going to be stored? 2. Trucks -storage and hours of delivery 3. Parking lot lighting 4. Making sure the trucks are not backing into the site from 165 Street 5. Installation of a retaining wall by the delivery area to reduce the noise 6. Impact to property values Gary Tohnson, 16659 Kentucky Avenue, lives east of Harley Davidson. Mr. Johnson's concerns were: 1. Landscaping on the south side of the Harley Davidson building • 2. Taller trees due to the fact that the houses on the east side are two-story homes 3. Hours of delivery Craig Weber, 16579 Kentucky Avenue, lives east of Harley Davidson. Mr: Weber thought that expanding the parking lot was a good idea. Mr. Weber's concerns were: 1. Trees and landscaping 2. Wanted to be sure the delivery trucks would access the parking lot from Kenrick Avenue 3. Site visibility at the intersection if trees are planted on the corner of Kenrick and 165 Street 4. Screening of dumpster and storage of pallets 00.125 MoT1oN by Kot, Second by Bellows to close the public hearing at 6:45 p.m. Ayes: Bellows, Kot, Drotning, Rieb, Comer, Wulff. Nays: 0. Commissioner Comer made the suggestion to table the Public Hearing on Harley Davidson due to the fact that the owner, Mr. Leo Kuelbs, was not in attendance. Planning Commission Meeting November 16, 2000 Page 7 Commissioners Wulff, Kot, Rieb, and Bellows agreed that the Public Hearing should continue since the neighbors had taken the time to .attend the Planning Commission meeting. Mr. Novak stated that he .could not commit to any additional stipulations. in Mr. Kuelb's absence. ..Chair Drotning stated that the Planning Commission will discuss each .one of the concerns that the: neighbors brought up for discussion. Chair Drotning clarified that the compactor is currently located on-site.. The plans propose that the trash container will be inside the building. Mr. Novak stated that - the compactor will continue to be located outside, however, the noise from the compactor is internal. City Planner Daryl Morey. stated that the Zoning Ordinance requires screening the compactor from public view. Mr. Morey" stated'. that there must be an adequate landscape screen for the existing homes to the east. Commissioner Wulff: stated there should be no outside storage and the pallets should be stored inside. the building. Mr. Morey indicated that the Planning Commission could add a stipulation that there be no outside storage. Regarding the height of the building, Mr. Novak stated that the building height is on average 20 feet high because .part of the building addition will be below grade. Mr. Novak indicated that the building addition will be 11 feet high at the south' end and there will be no openings on the east side, which face the neighbors. Regarding the .vacation. of easements and the dedication of new easements, Mr. Dempsey stated that. ali platted properties must provide a 10 foot perimeter boundary easement.. On the Harley .Davidson- Addition plat, there are 10 foot drainage -and utility easements located on the north, south and .west .boundaries and a 20 foot drainage and utility easement located on the east 'boundary. Mr. Dempsey stated that it is the City's policy to vacate .all underlying: easements and re-dedicate them on the new plat whenever property is re-platted. Due to the fact that 1VIr. Kuelbs was not in attendance, Mr. Dempsey and Mr. Morey indicated that the Planning Commission could add a stipulation to their recommendation that deliveries. shall not occur between the hours of 10:00 p.m and 7:00 a.m., consistent with City code. Planning Commission Meeting November 16, 2000 Page, 8 i Mr. Novak stated that constructing a retaining wall by the loading dock area to reduce noise may. affect access to the loading dock area. Mr. Novak thought that serviceability might be a problem. Commissioner Kot asked if it would be possible to construct a berm. instead. Assistant City Engineer Hanson stated that it would not be possible due to the maximum allowed 3:1 slope. He stated that it would. be better to install the landscaping grades as shown on the plans. Commissioner Rieb wanted to confirm the proposed plan for lighting the parking. lot.. Mr. Novak stated that a photometric plan will be submitted to City staff for review. prior to City Council consideration of the preliminary and final plat and conditional use permit.. Two additional light poles will be installed. Each pole will contain two light fixtures and these will match the existing fixtures. Commissioner. Kot asked if there would be any. lighting on the east side of the. building. Mr. Novak stated there would not be any new lighting on the east side of the building. He stated that there is one security light on the door on the south side of the building.` The Planning Commission .asked if more and taller pine trees could be put along the east side of the building to help with noise and screening. Mr. Morey stated that the Zoning Ordinance requires six feet tall evergreen trees. Harley Davidson is proposing using 12 foot tall trees which are .twice as high as is required. Anything larger might not survive the planting. ' He suggested installing a mixture of deciduous and coniferous trees to help screen the building, loading dock and compactor. Mr. Morey stated additional landscaping could be installed south of the loading area. Chair Drotning asked Assistant City Engineer Tim Hanson about 'ordinance requirements pertaining to landscaping at street intersections.. Mr. I-Ianson stated that landscaping cannot be installed withinthe site visibility triangle. Chair. Drotning asked about the turning. radius for delivery .trucks accessing the loading docks from. the west side of the site. Mr. Hanson indicated that City. staff requested that the developer verify the truck turning radius.. He stated that the turn around radius appears adequate. Chair Drotning requested that the .owner inform their delivery truck: drivers to access the loading docks from Kenrick, not 165 Street. Planning Commission Meeting November 16, 2000. Page 9 Commissioner Rieb asked the timeframe for constructing the building addition. Mr. Novak stated that bids will be taken in March or April. There will be a 21/z to 3 month construction period. Mr. Novak indicated the building addition construction should be complete by the end of July, 2001. Assistant City Attorney Poehler stated that the Harley Davidson use of .the property is a permitted use and impacts to property values are not a criteria for consideration of a preliminary and final plat or conditional use permit request. The Commissioners agreed to .add four stipulations to the eight stipulations listed in the November 9, 2000 Planning Report. 9. Deliveries shall be prohibited between the hours of 10 pm and 7 am. 10. No outside storage shall be permitted. 11. The landscape plan shall be revised to include a mixture of 4 inch caliper deciduous trees and 6 foot tall evergreen trees planted along the entire length of the building addition and along the driveway toward 165 Street. 12. The compactor shall be screened on the east side with a minimum 6 foot tall masonry wall to match the color of the building. 00.126 MOTION by Wulff, Second by Comer to recommend to the City Council approval of the Harley Davidson Addition preliminary and final plat and conditional use permit subject to the eight stipulations listed in the November 9, 2000 Planning Report and the addition of Stipulations 9-12 by the Planning Commission, and approval of the Findings of Fact dated November 16, 2000. Ayes: Kot, Drotning, Rieb, Comer, Wulff, Bellows. Nays: 0. Item 6. NEw BUSINESS City Planner Daryl Morey, indicated that he handed out a list of 19 current/pending residential projects, which includes a breakdown of the total lots/ units proposed. Mr. Morey stated that the December 21, 2000 Planning Commission Meeting will be cancelled. Planning Commission Meeting November 16, 2000 Page 10 There being no further business, the meeting was adjourned at 7:55 p.m. Respectfully submitted, Penny ig, Recordin Se etary ATTEST: Karl Drotnng, Chair