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HomeMy WebLinkAbout03-05-98 City Of Lakeville ~ ~ ~f , PLANNING COMMISSION MEETING MINUTES March 5, 1998 The March 5, 1998 Planning Commission meeting was called to order by Chair Rieb at 6:00 p.m. in the City Hali Council Chambers. Roll call of members was taken: Present: Miller, Wanner, Rieb, Wulff, Alternate Skipton. Absent: Kot, Cecchini, Ex Officio Member Bellows. Staff present:. Michael Sobota, Community and Economic Development Director; Daryl Morey, City Planner; Tim Hanson, Assistant City Engineer; Roger Knutson, City Attorney; and Donna Quintus, Recording Secretary. Minor revisions to the draft February 19, 1998 Planning Commission meeting minutes had been forwarded to the Planning Commissioners prior to the meeting. The minutes of the February 19, 1998 Planning Commission Meeting were approved as modified. ITEM 4A: ANNOUNCEMENTS Community and Economic Development Director Sobota and the Commissioners welcomed Bruce Skipton who was appointed by City Council to serve as Alternate Member to the Planning Commission for 1998. • Planning Commissioner Howard Amborn has submitted his resignation from the Plannin g Commission. The City Council formally accepted Mr. Amborn's resignation at their March 2, 1998 regular meeting. Mr. Amborn's term expires January 1, 1999. Anew Planning Commissioner will be appointed by City Council within the next few weeks to complete Mr. Amborn's term. Community and Economic Development Director Michael Sobota advised that the applicants for the Malmberg Bond preliminary and final plat and the Children's World Learning Centers conditional use permit have requested another continuance of their public hearing to the March 19, 1998 Planning Commission meeting. The original hearing was scheduled for the February 19th regular meeting. Community and Economic Development Director Michael Sobota also informed the Commission that the developer for Billy Goat Hill has requested the public hearing for the BillyGoat Hill preliminary plat be continued to the March 19, 1998 Planning Commission meeting. Sobota indicated to those in attendance regarding these two public hearings that staff will be recommending that the Planning Commission continuethe hearings to the March 19, 1998 Planning Commission meeting. Details of these two projects will be presented at that meeting. ITEM 5: PUBLIC HEARING: Billy Goat Hill Preliminary Plat • Chair Rieb opened the public hearing for consideration of the application of Shamrock Development, Inc. for the preliminary plat of 77 single family residential lots to be known as Billy Goat Hiil on land located east of Ipava Avenue and south of 175th Street. City Attorney Regular Planning Commission Meeting Minutes March 5, 1998 Page 2 .Roger Knutson attested that the legal notice had been mailed and published as required by state statute. City Planner Daryl Morey indicated that the developer, Shamrock Development, Inc., has requested that the public hearing for the Billy Goat Hill preliminary plat be continued to the March 19, 1998 Planning Commission meeting to allow time to make modifications to the preliminary plat plans. The developer will hold a neighborhood informational meeting on Monday, March 9, 1998 at 7:00 p.m. at the North Park shelter facility and has invited. residents within 500 feet of the Billy Goat Hill project to attend and provide input and comments regarding the proposed. project. The developer hopes to address any neighborhood concerns prior. to Planning Commission review. 98.29 MOTION by Skipton, SECOND by Wulff to continue the public hearing for the Billy Goat Hill preliminary plat to the March 19, 1998 Planning Commission Meeting. Roll call vote was called on the motion. Ayes: Miller, Wanner, Rieb, Skipton, Wulff. Nays: 0. ITEM 6: PUBLIC HEARING: Yocum Oil Company Chair Rieb opened the public hearing for consideration of the application of Yocum Oil Company for the vacation of an existing drainage and utility easement on property located north of 163rd Street and west of Ipava Avenue. City Attorney Roger Knutson attested that the legal notice had been published as required by state statute. Community and Economic Development Director Michael Sobota presented an overview of the application from Yocum Oil Company for the vacation of an existing drainage and utility easement on property located north of 163rd Street and west of Ipava Avenue. The 20-foot wide drainage and utility easement extends through the middle of Lot 2, Block 1 of the proposed Ipava Marketplace plat. This easement was established when the property was administratively subdivided prior to final platting of Hosanna Addition. The drainage and utility easement must be vacated prior to the recording of the Ipava Marketplace final plat which was reviewed by the Planning Commission at their February 19, 1998 regular meeting. Sobota indicated that the drainage and utility easements will be re-established around lot boundaries of the final plat of Ipava Marketplace as typically done on platted properties. City staff recommends approval of the vacation of the portion of the existing drainage and utility easement as requested. There were no comments from .the public. 98.30 .MOTION by Miller, SECOND by Wulff to close the public hearing for the Yocum Oil easement vacation at 6:10 p.m. Roll call vote was called on the motion. Ayes: Wanner, Rieb,. Skipton,. Wulff, Miller. • Nays: 0. Regular Planning Commission Meeting Minutes March 5, 1998 Page 3 98.31 MoTtoN by Miller, Second. by Wanner to recommend to City Council approval. of the application for the vacation of existing drainage and utility easements as described and illustrated in Exhibit B of the February 27, 1998 Planning Report. Roll. call vote was called on the motion. Ayes: Rieb, Skipton, Wulff, Miller, Wanner. Nays: d. Item 7: PUBLIC HEARING: Hearth Technologies, Inc.: Conditional Use Permit Chair Rieb opened the public hearing for consideration of the application of Hearth Technologies, Inc. for a conditional use permit to allow light manufacturing, warehousing/storage and indoor limited retail sales in the B-C, Business. Campus District on property located in Fairfield Business Campus. City Attorney Roger Knutson attested that the legal notice had been duly mailed and published as required by state statute. City Planner Daryl Morey presented an overview of the application submitted by Appro Development for Hearth Technologies, Inc. to allow the construction of a two-story 75,345 square foot Heat-n-Glo corporate office headquarters facility on Lot 1, Block 1, Fairfield Business Campus. The 7.43-acre lot is located in the northeast quadrant of Kensington Boulevard and Kenbridge Court and is zoned B-C, Business Campus District. Mr. Morey indicated that Heat-n-Glo representatives are also considering a future retail sales area within their headquarters facility. The B-C District requires a conditional use permit to allow manufacturing, warehousing and indoor limited retail sales activities. City Planner Morey discussed the site plan for the .Heat-n-Glo facility and .indicated that the proposed structure meets zoning ordinance requirements for lot area and width, building setbacks, green space, building height, and landscaping. Mr. Morey noted that the developer is proposing to construct 200 of the 270 parking spaces required by ordinance. The developer will be required to enter into a parking deferment development contract to ensure the required number of parking spaces will be constructed in the event that site parking demand exceeds supply. City Planner Morey noted. that the proposed landscaping plan meets ordinance requirements; however, staff is recommending modifications to the plan including alternate tree and shrub species that are more suitable to existing soil conditions in the area and increased plantings along the entire north side of the site which abuts proposed future single family residential development on the Pexa property to the north. Mr. Morey noted that the proposed Heat-n-Glo site plan will be reviewed by the Fairfield Business Campus Property Owners Association Architectural Review Committee and will be subject to their approval including any additional conditions recommended by the association.. Community and Economic Development Department staff recommends approval of the conditional use permit for Heat-n-Glo subject to the conditions as listed in the February 27, 1998 Planner's Report. • Mr. Todd Seidell, Appro Development and architect for Hearth Technologies, Inc., introduced Mr. Brad Determan, Vice President of Operations, and Becky Grogan, Administrative Assistant, Heat-n-Glo, and indicated that the developer is in agreement with staff recommended conditions. Mr. Seidell indicated that all issues cited by staff had been addressed by the Regular Planning Commission Meeting Minutes March 5, 1998 Page 4 . developer including providing for ordinance required green space and lot coverage at ultimate development of the lot, modification to on-site directional signage to meet ordinance standards, a modified landscaping plan reflecting the recommendations of City staff, and improved screening of the loading docks by including plantings on wider median islands. Subsequent to distribution of packet materials for this meeting, additional information regarding a proposed chimney on the building was submitted to City staff. A memorandum, dated March 5, 1998, from Appro Development, Inc. was distributed to the Commissioners which provided an overview of the proposed 40-foot high chimney and its role in the testing process of Heat-n-Glo's prototype fireplace products. The testing floor level has been lowered ten feet below the finished floor elevation to reduce overall height of the chimney structure. Mr. 5eidell explained that a 12' x 12' chimney flue is proposed to be located in the northeast corner of the proposed structure. The chimney flue is proposed to extend ten (10) feet above the existing roof line of the building and is located in the research and development portion of the building. The chimney is engineered to allow 9-inch telescopic flues to be raised to a higher position during short-term testing of prototype products. Testing typically occurs in the fall and consists of the burning of gases as is typically burned in residential fireplaces.- . Assistant City Engineer Tim Hanson responded to Commissioner Miller's questions regarding on-site vehicular circulation, the truck loading/unloading area, and proposed accesses to the site. There were no questions or comments from the audience. 98.32 MonoN by Wanner, Second by Wulff to close the public hearing. Roll call vote was called on the motion. Ayes: Skipton, Wulff, Miller, Wanner, .Rieb. Nays: 0. 98.33 MOTION by Wulff, Second by Skipton to recommend to City Council approval of the application of Hearth Technologies Inc. for a conditional use permit to allow construction of the Heat-n-Glo corporate headquarters facility on Lot 1, Block 1, Fairfield Business Campus for a manufacturing, warehousing, and limited retail sales use in the B-C, Business Campus District subject to the ten stipulations as recommended in the February 27, 1998 Planning Report and approval of the Findings of Fact dated March 5, 1998. Roll call vote was called on the motion. Ayes: Wulff, Miller, Wanner, Rieb, Skipton. Nays: 0. Chair Rieb thanked. the company for considering Lakeville for their new building project. ITEM 8: PUBLIC HEARING: Technical Methods, Inc.: Conditional Use Permit . Chair Rieb opened the public hearing for consideration of the application of Technical Methods, Inc. for a conditional use permit to allow light manufacturing and warehousing/storage in the B-C, Business Campus District on property located in Fairfield Business Campus. City Attorney Roger Knutson attested that the legal notice had been published and mailed as required by state statute. Regular Planning Commission Meeting Minutes March 5, 1998 Page 5 City Planner Daryl Morey presented an overview of the application from Technical Methods, Inc. (TMq for a conditional use permit to allow the construction of a 24,960 square foot office/manufacturing/warehousing building on Lot 3, Block 1, Fairfield Business Campus 2nd Addition. The 3.26-acre lot is located west of Kensington Boulevard at the north .end of the street's temporary cul-de-sac. The property is zoned B-C, Business Campus District.. The B-C District requires a conditional use permit to allow the proposed manufacturing and warehousing activities. City Planner Morey discussed the site plan for the TMI facility and indicated that the proposed structure meets zoning ordinance requirements for lot area and width, building setbacks, green space, building height, and landscaping. Mr. Morey noted that the developer is proposing to construct 40 of the 65 parking spaces required by ordinance. The developer has agreed to enter into a parking deferment development contract to ensure the required number of parking spaces will be constructed should site parking demand exceed supply. City .Planner Morey noted that the proposed landscaping plan meets ordinance requirements; however, staff is recommending minor modifications to the plan that would provide additional screening of the parking lot area from the street and adjoining properties. Mr. Morey noted. that the proposed TMI site plan is also subject to review by the Fairfield Business Campus Property Owners Association Architectural Review Committee. Community .and Economic Development. Department staff recommends approval of the conditional use permit for Technical Methods, Inc. subject to the eight conditions listed in the February 27, 1998 Planner's Report. Jim Connelly, Appro Development and designer for TMI, introduced Steve Nelson and Gary Lu sier, owners of TMI, and indicated the developer's agreement with the staff recommendations for approval of the conditional use permit. Mr. Connelly presented a colored rendering of the proposed TMI facility, including drawings and details of a proposed monument sign proposed to be located at the access to the site. Mr. Conley presented revised plans that addressed all issues in the Planning and Engineering Reports except the monument sign location which will be changed to meet ordinance requirements. Assistant City Engineer Tim Hanson indicated that the developer is proposing one driveway access off Kensington Boulevard to be located at the southerly boundary of the site. The access will ultimately become a shared driveway access when adjacent Lot 2 to the south is developed (the vacant lot is currently optioned by United Properties for a possible future expansion of the ?tron facility). The proposed driveway is also directly across from the proposed access to the Heat-n-Glo site to allow full turning movements into and out of both the TMI and Heat-n-Gla sites and reduce median cuts on Kensington Boulevard which has .been constructed to a parkway design with a landscaped median. TMI will be required to sign a private shared driveway access easement agreement as a stipulation of the City/TMI redevelopment and purchase agreement. There were no comments from the audience. •98.34 MoTioN by Wulff, Second by Wanner to close the public hearing at 7:15 p.m. Roll call vote was called on the motion. Ayes: Miller, Wanner, Rieb, Skipton, Wulff. Regular Planning Commission Meeting Minutes March 5, 1998 Page 6 Nays: 0. 98.35 MOTION by Miller, Second by Wulff to recommend to City Council approval of the Technical Methods, Inc. conditional use permit to allow light manufacturing and warehousinglstorage in the B-C, Business Campus District on property legally described as Lot 3, Block 1, Fairfield Business Campus 2nd Addition subject to the eight stipulations as listed in the February 27, 1998 Planning Report and approval of the Findings of Fact dated March 5, 1998. Roll call. vote was called on the motion. Ayes: Wanner, Rieb, Skipton, Wulff, Miller. Nays: 0. ITEM 9: Zoning Ordinance Amendment: FP, Floodplain Overlay District Chair Rieb opened the public hearing for consideration of the City of Lakeville application for an ordinance amending Section 45 of the Lakeville Zoning Ordinance concerning the FP, Floodplain Overlay District. City Attorney Roger Knutson attested that the .legal notice had been published as required by state statute. City Planner Daryt Morey indicated that the proposed Zoning Ordinance amendment is being required due to revisions to the Flood Insurance Rate Map (FIRM) and the Flood Insurance Study (FIS) for Lakeville initiated by the City and recently approved by the Federal Emergency Management Agency (FEMA). • The revisions to the flood map were requested by the City due to recent City improvements to the storm water management system which eliminated potential flood impacts in various areas of the City... The reduction of area located within the floodplain required FEMA approval Assistant City Engineer Tim Hanson reviewed the new FEMA map and noted primary changes that occurred. Some of the areas that will benefit the most from the changes include. the Valley Park area, downtown Lakeville, and the Hammer property located at 210th Street and Dodd Boulevard. City Planner Morey noted that City staff, Barr Engineering, the DNR, and the City Attorney's office have all been involved in the review and preparation of the draft ordinance amendment. Community and Economic Development Department, Engineering Department staff and the City Attorney's office recommend adoption of the Zoning Ordinance amendment concerning the FP, Floodplain Overlay District as presented. There were no comments from the public. 98.36 MoTioN by Wulff, Second by Skipton to close the public hearing at 7:35 p.m. Roll call vote was called on the motion. Ayes: Rieb, Skipton, Wulff, Miller, Wanner. Nays: 0. •98.37 MOTION by Skipton, Second by Wulff to recommend to City Council adoption of the Zoning Ordinance amendment concerning the FP, Floodplain Overlay District as requested. Roll call vote was called on the motion. Ayes: Skipton, Wulff, Miller, Wanner, Rieb. Regular Planning Commission Meeting Minutes March 5, 1998 Page 7 • Nays: 0. ITEM 10: Capital Improvement Plan (CIP) Amendment Chair Rieb re-convened the public hearing for consideration of the application of the City of Lakeville for an amendment to the Capital Improvement Plan element of the Comprehensive Land Use Plan which was continued from the February 19,1998 regular meeting. Assistant City Engineer Tim Hanson indicated that the City's 1998-2002 Capital Improvement Plan (CIP) has been updated which includes updated maps of proposed streets, utilities, trails, sanitary sewer, storm sewer, and. water projects scheduled for the five-year period. The purpose of this hearing is for the Planning Commission to review and determine the consistency of the CIP with the City's Comprehensive Land Use Plan. Assistant City Engineer Hanson provided an update of projects that were identified in the 1997-2001 C1 P, as well as new projects that are being proposed in the 1998-2002 CIP. Community and Economic Development Department staff have reviewed the CIP and find it consistent with the Comprehensive Plan and recommend adoption of the 1998-2002 CIP. There were no comments from the audience. 98.38 MOTION by Wulff, Second by Wanner to close the public hearing at 8:10 p.m. Roll call vote was called on the motion. Ayes: Wulff, Miller, Wanner, Rieb, Skipton. Nays: 0. 98.39 MOTION by Miller, Second by Wulff to recommend to City Council approval of the application of the City of Lakeville for an amendment to the 1998-2002. Capital Improvement Plan element of the Comprehensive Land Use Plan. Roll calf vote was called on the motion. Ayes: Miller, Wanner, Rieb, Skipton, Wulff. Nays: 0. ITEM 11: SIGN ORDINANCE AMENDMENT DISCUSSION City Planner Daryl Morey indicated that the City has received a number of requests from banks for time and temperature signs. The City's Sign Ordinance does not clearly address time and temperature signs in business zoning districts. In addition, ISD 194 has requested approval to convert the manual reader board portion of their sign at Ipava Avenue and CSAH 50 to an electronic reader board. The Sign Ordinance only permits non-electric reader boards for institutional uses. Planner Morey noted that staff directed Northwest Associated Consultants (NAC) to research . this issue and prepare a memo outlining the issues related to reader board signage, provide information on how other cities regulate this signage, and list the issues related to regulation of reader board signage in Lakeville. Regular Planning Commission Meeting Minutes March 5, 1998 Page 8 • In their February 26, 1998 memorandum, NAC has identified certain requirements that may need to be removed from the City's current Sign Ordinance and recommends additional language for clarification of the intent. Planning Commission discussion included the ability to regulate electronic reader boards that are defective and do not function properly. City Attorney Roger Knutson responded that the City could address this issue in a City Maintenance Code or provisions could be made to require a Maintenance Contract at the time of issuance of the sign permit. Community and Economic Development Department staff supports the NAC recommended changes to the Sign Ordinance language and requested Planning Commission approval to move forward with the ordinance amendment process. 98.40 Monoiv by Wulff, Second by Miller to direct staff to proceed with drafting language for an amendment to the Sign Ordinance regarding time and temperature and electronic reader board signs and bring it before the Commission at a public hearing for discussion and for public input and comment. Roll call vote was called on the motion. Ayes: Wanner, Rieb, Skipton, Wulff, Miller. Nays: 0. ITEM 12A: COMPREHENSIVE GUIDE PLAN UPDATE: INVENTORY ~TEM 12B: COMPREHENSIVE GUIDE PLAN UPDATE: PLANNING TACTICS Planning Assistant Ron Mullenbach presented the Planning Tactics and Planning Inventory reports for'review and discussion by the Planning Commission. Mr. Mullenbach indicated that the document had been presented to the Commission at their February 19, 1998 meeting by David Licht, NAC, who requested that the Planning Commission review the documents and determine whether all important issues and conditions in Lakeville had been addressed.. Mr. Mullenbach indicated that Commissioner Cecchini had submitted his written comments prior to the meeting. Planning Assistant Mullenbach indicated that the Economic Development Commission, Parks and Recreation Committee, and the Environmental Affairs Committee have reviewed the documents and. submitted comments. The comments and recommendations from the City's advisory committees regarding the Planning Tactics and Planning Inventory reports will be incorporated. into the documents and presented to the City Council for their discussion and consideration at a City Council work session to be held in March or April. After discussion, consensus was reached by the Planning Commission to incorporate the following: PLANNING TACTICS: ~ Transportation -Streets and Highways/Environmental Protection/Natural Resources: The proposal to extend County Road 46 west to C.S.A.H. 5 through Murphy-Hanrehan • Parks should be added as an issue to be addressed. The Planning Commission expressed their opposition to such plan and wanted the issue to also be noted in the Environmental section of all future reports. Regular Planning Commission Meeting Minutes March 5, 1998 Page 9 • Adminisfrafion: Additional technological resources should be utilized by the City if at all. possible for the improved management of physical and natural resources, i.e. Geographic Information Systems, Internet. D Land Use: The Tactics report should include a section related to agricultural issues. PLANNING INVENTORY: D Physical Profile -Land Use: The Planning Inventory should include a section on agricultural issues. 98.41 MOTION by Miller, Second by Wanner to recommend to City Council approval of the Planning Tactics and Planning Inventory reports with incorporation of the aforementioned comments. Roll call vote was called on the motion. Ayes: Rieb, Skipton, Wulff, Miller, Wanner. Nays: 0. ITEna 12c: Malmberg Bond AdditionlChildren's World Learning Centers Community and Economic Development Director Michael Sobota noted that the developer has requested a continuance of the public hearing for consideration of the preliminary and final plat of Malmberg Bond Addition and the Children's World Learning Center conditional use permit to the March 19, 1998 Planning Commission. meeting. The property owner and Children's World Learning Center representatives continue to negotiate details of the purchase of the property. 98.42 MonoN by Wanner, Second by Skipton to continue the public hearing for consideration of Malmberg Bond Addition preliminary and final plat and Children's World Learning Centers conditional use permit to allow a day care facility in the B-4, General Business District to the March 19, 1998 regular Planning Commission meeting. Roll call vote was called on the motion. Ayes: Skipton, Wulff, Miller, Wanner, Rieb. Nays: 0. The next Planning Commission Meeting will be held at 6:00 p.m. on Thursday, March 19, 1998. There being no further business, the meeting was adjourned at 8:55 p.m. Respectfully submitted, onna Quintus, Recor ing Secretary ATTEST: • f r ~ Laurie Rieb, Chair