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HomeMy WebLinkAbout03-04 • CITY OF LAKEVILLE PARKS AND RECREATION ADVISORY COMMITTEE MEETING MARCH 4, 1998 ITEM #1. Call to order. The meeting was called to order in the Lakeville Council Chambers by Chairperson Wanless-Sobel at 6:00 PM. ITEM #2. Roll call. Present were H. Lovelace, L. Lulf, C. Warless-Sobel, A. Raymond and C. Bonn. Committee members J. Larson and P. Messinger were absent. Also present were Park Director Steve Michaud and Recording Secretary Judi Ryan. ITEM #3. Minutes of February 18, 1998. The minutes of the February 18, 1998 Parks and Recreation Advisory Committee meeting were discussed. There were no additions or corrections and the minutes were approved as printed. . ITEM #4. Citizen comments. There were no citizens present for items not on the agenda. Ron Mullenbach, Lakeville Community Development Department staff member, was present to the discuss the Comprehensive Plan review process. The Committee had reviewed the documents with Alan Brixius from NAC at their February 18, 1998 meeting. Mr. Mullenbach asked committee members for any comments concerning the documents and requested they make a formal recommendation concerning the plan. Comments made by Pat Messinger at a neighborhood meeting and at the February 18, 1998 meeting and had been discussed and taken into consideration by the planning staff and consultants. Committee member Ace Raymond stated that he was not at the February 18th meeting but had reviewed the materials . 98.06 Motion was made by Lulf, seconded by Bonn, that following consultant and staff presentations and review of the materials, it is recommended City Council approve the Comprehensive Plan Update, Planning Tactics and Planning Inventory reports. Motion passed. ITEM #5. Staff reports and summary of current projects. ? Steve Michaud informed the committee that he had attended an informational planning meeting associated with the possible relocation in 1999 of the Iron Man bicycle run from the northern suburbs to Dakota County. The event consists of Parks and Recreation Advisory Committee Meeting March 4, 1998 Page -2- 100-mile, 60-mile and 32-mile legs. Event organizers are proposing to run all three of the legs through Lakeville. Organizers will be looking for participant rest stops such as in churches or elementary schools. There are many logistics to work out, as the event will involve several Dakota County cities. The Iron Man bicycle event is a fund raiser for American Youth Hostels. Staff will keep committee members apprised. ITEM #6. Presentation by Lakeville Baseball Association on building proposal for Quigley-Sime Park. Clem Czerniak, Lakeville Baseball Association Commissioner, addressed the committee with a proposal to commence with Phase II of the development of Quigley- Sime Park. Phase I began three years ago and included underground electric and telephone lines and installation of electronic scoreboards. Phase II is proposed to be the construction of a storage, concessions and restroom facility. The facility is badly needed for storage of expensive team equipment including bats, balls, uniforms, umpire equipment and batting helmets . The LBA is expecting over 1, 700 registrations this year in the programs which serve ages 4 through 16. • The building would also be beneficial for use in conjunction with the AAU 12 & Under National Championship tournament which has been hosted by Lakeville and Burnsville the past several years. This tournament is one of the most popular national tournaments and brings approximately 900 people into the community. The associations each profit $15-20,000 from the tournament, and the LBA's share of the revenues are used for park facility and field improvements. The LBA is guaranteed to host the tournament again in 1999 and the bid will be awarded shortly for the year 2000. Organizers wish to keep the tournament in Minnesota to maintain the northern experience for participants. The LBA feels certain they will continue to be awarded the annual tournament. ESPN2 will televise this nationally prominent tournament in .1999. This year the LBA will also run five regional and state tournaments. The LBA had originally planned to build only a storage facility, but have decided to expand on the project and are now proposing to include aconcessions/restroom facility. The facility has previously needed to have portable toilets on site for tournaments and league play. The proposed building site within the park is exactly as shown on the original park master plan, just off the blacktop area which was installed for the soft drink wagon. The building is planned to be handicapped accessible. Construction quotes, less in-kind services and materials, total approximately $60,000. The LBA proposes to construct the building, then turn over ownership to the City of • Lakeville. Building exteriors will meet the standards of other Lakeville park buildings. No large sponsorship signs or advertising will be allowed on the building. Parks and Recreation Advisory Committee Meeting March 4, 1998 Page -3- City sewer and water connections are not currently available in the park, however, 202nd Street is proposed for reconstruction in 1999 and sewer and water is proposed to be brought under the roadway at that time and connected to the building. The restroom portion of the building would remain closed until City utility connections are made. A ticket building is also proposed for construction on the east entrance to the park. The LBA plans to begin development of King Athletic Complex when Quigley-Sime has been completed. Committee member Bonn asked whether any local banks have been approached to assist with financing the project. Terry Storm, LBA Treasurer, stated that Marquette Bank has agreed in concept to a promissory note for the project. He also stated that many local companies, large and small, are willing to sponsor teams and make other contributions toward the program. There has been no fund raising started for the building project, since the LBA is awaiting City approval. The LBA's goal is to have the building ready by July 1, 1998, in plenty of time for the AAU tournament. Bonn encouraged the LBA to continue to contact local businesses for sponsorship and other fund raising. • Staff stated that the LBA successfully completed Phase I of their Quigley-Sime improvement project and have proven themselves to be committed community leaders. Staff commended them for their dedication and hard work toward Lakeville's youth baseball program. Committee members stated that Lakeville is fortunate to have people who will donate their time and resources to meet the needs of the community. The City of Lakeville has been able to acquire land and has built basic park facilities, but it is committed people like this whose efforts complete the facilities. 98.07 Motion was made by Raymond, seconded by Lovelace, to support the proposal by the Lakeville Baseball Association for Phase II of the Quigley-Sime Park improvements including construction of a storage/concession/restroom building and recommend City Council approve construction of the building. Motion passed. ITEM #7. Presentation by Body Dryland for use of rink facilities during the summer for dryland hockey school. Body Dryland, a private hockey camp run by the Wong family, has requested use of a rink, warming house and City hockey goals for the summer to conduct drills and • exercises. Staff explained that the reason the Parks and Recreation Advisory Committee is reviewing this request is that it has not been addressed in the park use Parks and Recreation Advisory Committee Meeting March 4, 1998 Page -4- and rules resolution and therefore there is not currently a written policy which addresses a private venture using public facilities. Rolling Oaks skating facility would be the only site available. Several potential concerns were addressed in a memo from Renee Brekken including possible noise and light impositions on the neighborhood; the possible conflict with summer baseball; and wear and tear on the City's hockey goals, which the group is requesting to use. The program runs from July 20th through September 2nd daily until about 9:30 PM. Committee member Bonn asked what the level of integrity was of the program and whether the City would require the group to provide additional insurance. Staff stated that the Body Dryland group would be required to provide additional insurance. Raymond stated that he was reluctant to open parks to private enterprises. In a discussion with staff by phone earlier in the day, Messinger stated that she felt it is more than normal use of the park and may be a conflict with the neighborhood. Committee member Lulf asked if other cities have set policies to address similar situations when a group is .not associated with the local athletic associations. Committee members also asked what the appropriate rental and light fees would be. Staff stated that it would be a good idea not to set a precedent but to establish a policy in anticipation of an increased number of requests from private vendors to use park facilities. 98.08 Motion was made by Bonn, seconded by Raymond, to table the discussion of the Body Dryland request until staff can do more research and obtain more information from other cities and consider a policy for private vendors to use park facilities. Motion passed. Staff will contact the applicant to see if they are still interested in use of the park, since they did not attend this meeting to present their proposal to committee. ITEM #8. Proposed use of Lakeville park facilities for 1998 Panorama of Progress events. The Minnesota Pole Benders have requested the use of Casperson Park on July 11, 1998 for their annual Pan-O-Prog Bass Tournament. The group has conducted the event for the past several years and has always run their event well and cleaned up properly afterwards. Last year one complaint was received from a fisherperson who had some difficulty as they were attempting to fish from shore when the event ended. • The Minnesota Pole Benders have promised to distribute flyers this year to inform shore fishers of the event. Parks and Recreation Advisory Committee Meeting March 4, 1998 Page -5- The Southern Cruzers have held their annual car show at Antlers Park for the past three years and are requesting to use Antlers Park again on July 11, 1998. Some rain was experienced during the event last year, however, the drivers were careful not to cause turf damage as they left the park. Organizers cleaned up well after the event. Staff will work with the group on logistics again this year and the same requirements will be placed on the group as in previous years. The Parks and Recreation Advisory Committee will be receiving a complete Pan-O- Prog events list as soon as it is available. 98.09 Motion was made by Lulf, seconded by Lovelace, to recommend City Council authorize the Minnesota Pole Benders to use Casperson Park on July 11, 1998 and to authorize the Southern Cruzers to use Antlers Park on July 11, 1998 for their respective 1998 Pan-O-Prog events based on assurances from each group that they will comply with requirements and criteria for their events. Motion passed. • ITEM #9. Unfinished business. ? Staff updated the committee on the status of various projects. The King Park turn lanes on Dodd Blvd. will be scheduled for construction early this spring to serve King Park. ? The Oak Shores Park playground upgrade bid is complete. The Dodd Pointe Park and Dodd Trail Park specifications are being put together as one sealed bid to be considered by City Council at their next meeting. ? Staff held a neighborhood meeting with residents near the Flagstaff trail. The City will attempt to relocate as much private landscaping as feasible in order to make way for the trail. Neighbors are looking forward to installation of the trail. The issue of snowmobiles along Flagstaff was also discussed at the neighborhood meeting. Residents expressed concerns about loose dogs and owners not cleaning up after their pets. The animal control officer has been contacted and will increase patrols in the area. ITEM #10. New business. Staff received a letter from a Burnsville resident whose son had died following a hunting incident. The parents wish to have a memorial bench placed near the I-35 • fishing bridge, which was apparently a favorite place for their son to spend time. The policy which was adopted concerning memorials will be reviewed. Parks and Recreation Advisory Committee Meeting March 4, 1998 Page -6- ITEM #11. - Announcements. The next meeting of the Parks and Recreation Advisory Committee is scheduled for March 18, 1998 at 6:00 PM. ITEM #12. Adjournment. The meeting adjourned at 7:45 PM. Respectfully submitted, ~ Jud A. Ryan, Record Secretary ATTEST: Colette Warless-Sobel, Chairperson