HomeMy WebLinkAbout09-18 CITY OF LAKEVILLE
PARKS AND RECREATION ADVISORY COMMITTEE MEETING
SEPTEMBER 18, 1996
ITEM #1. Call to order.
The meeting was called to order in the Lakeville Council Chambers by Chairperson
Ilia at 6:00 PM.
ITEM #2. Roll call.
Present were H. Lovelace, L. Lulf, C. Wanless-Sobel, K. Ilia, J. Larson,
A. Raymond and P. Messinger. Also present were Park Director Steve Michaud and
recording secretary Judi Ryan.
ITEM #3. Minutes of September 4, 1996.
The minutes of the September 4, 1996 Parks and Recreation Advisory Committee
meeting were discussed. There were no additions or corrections and the minutes
were approved as printed.
• ITEM #4. Citizen comments.
There were no citizens present for items not on the agenda.
ITEM #5. Staff reports.
Construction of the Cherry View Neighborhood Park playground is complete,
including ground cover. The equipment is being heavily used, even though there is a
barricade at the entrance to the park. Staff was very disappointed to see that one of
the swing seats has already been vandalized.
The contracted playground installers are currently working on the Highview
Heights playground equipment.
Sodding was scheduled for today for the King Park. Water for irrigation is now
available at the site. Irrigation is also being done at the South soccer complex and at
Cherry View Park as needed.
ITEM 6. Review Field Scheduling /Tournament Policy Issues and Actions.
Staff explained to committee members that along with the growth of the City, issues
and situations continue to arise for which policies need to be written. Committee
members made the following recommendations concerning tournament and field use
policies:
Parks and Recreation Advisory Committee
September 18, 1996 Page -2-
» League play should take precedent over tournaments on Fields 1-4 at Aronson
Park on Friday evenings.
» Multiple groups may use a facility at the same time if each is aware of the other's
presence. Established tournaments would have first chance to use the concession
facilities.
» No league may schedule more than eight tournaments in a season.
» It was suggested that no more than three consecutive weekends be booked at any
given facility in order to give the turf a chance to recover.
» In order for maintenance crews to properly prepare facilities, no other
tournaments should be booked during preparations for large tournaments such as
Pan-O-Frog softball, the AAU National or the Pan-O-Frog soccer tournaments.
» Publicity for tournaments must appear exactly as it is listed on the tournament
applications.
» Costs for extra portable toilet unit rental and additional cleanings should be paid
for by the sponsoring group, with some flexibility allowed at the discretion of
the Parks and Recreation Director.
» Because the Men's Softball Association has contributed toward the improvements
in Aronson Park including construction of .the building and lights on fields 1-4,
those fields should be designated for priority use by the Men's league.
» Non-resident groups should be allowed to schedule no more than two
tournaments per season.
» Different fee schedules are currently in place for league and non-league groups
making tournament reservations, with LAA and several other groups being
exempt.
Staff informed committee members that there had been some issues which had arisen
with privately run art classes from Burnsville using Ritter Farm Park without
making reservations. Despite several requests and increased signage, the group
persisted in using the park without proper notification. Staff will write a letter to
the business owner reiterating concerns about conflicts with other groups who are
using the park and with park maintenance.
ITEM 7. Discussion of 1997 Parks and Trail Dedication Fund budgets.
An analysis of the 1994 Park Bond referendum budget is being completed by staff to
determine fund balances. Remaining funds may be combined with park and trail
dedication funds in order to accomplish future projects. 1997 Park Dedication
Funds may possibly be used for grading, seeding and a playground at Dodd Point
Park and/or to help defray trail construction costs for 205th Street trail and Klamath
• Trail trailway.
Parks and Recreation Advisory Committee
September 18, 1996 Page -3-
Staff reviewed a list of potential park dedication fund projects which included:
» Rink replacements at McGuire Jr. High and Dakota Heights;
» Playground replacements at Oak Shores and Independence Parks;
» Paving of hockey rinks at Rolling Oaks and Parkview;
» Update of Parks and Open Space System Plan;
» Bleachers at several park locations;
» Replacement and new grills at several locations;
» Special assessments and taxes for new roadway and sewer and water projects such
as Valley Lake and Oak Shores Park;
» Final payment on the Pexa land;
» Bunker Hill private lot condemnation and acquisition; and
» Several standard annual budget items such as tree planting, STS projects and
labor, new and replacement signage, picnic tables, project engineering and design
services and legal services.
Committee members inquired about when improvements are made to roadways
which adjoin parks, could the assessments be paid for by sources other than park
dedication funds. Committee member Messinger asked staff to find out how other
• communities fund special assessments which are charged against park properties.
Committee members also listed other needs such as new lights at Parkview and
McGuire and possible future development of the Pexa park property. Staff and
committee anticipate requests from residents near the Pexa property for at least
some limited development and amenities. Staff thought development might coincide
with development of the future Kensington Parkway.
ITEM 8. Unfinished business.
In addition to issues discussed relative to field and tournament scheduling, staff will
be updating the Park Rules and Regulations Resolution and recommending
additional policies on building and shelter rental. Committee will receive a draft of
proposed policies for review when they are prepared.
ITEM 9. New business.
There was no new business at this time.
ITEM 10. Announcements:
The next meeting of the Parks and Recreation Advisory Committee is scheduled for
October 2, 1996.
Parks and Recreation Advisory Committee
September 18, 1996 Page -4-
ITEM #11. Adjournment.
The meeting adjourned at 7:15 PM.
Respectfully submitted,
Ju ~th A. Ryan, Rec ing Secretary
ATTEST:
~ n
Ke n P. Illa, Chairperson