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HomeMy WebLinkAbout02-16 CITY OF LAKEVILLE . PARKS AND RECREATION ADVISORY COMMITTEE NIINUTES FEBRUARY 16, 1994 ITEM 1. -Call to order. The meeting was called to order at 7:00 PM by Chairman Ilia. ITEM 2. -Roll call. Present were H. Lovelace L. Lulf, K. Illa, A. Raymond and P. Messinger. Member G. Grenz arrived shortly after the beginning of the meeting.. Also present were Parks and Recreation Director Steve Michaud, City Adnumstrator Bob Erickson and recording secretary Judi Ryan. Staff reported that Colette Warless-Sobel had broken her arm today when she was thrown from a horse. ITEM 3. -Approval of Parks and Recreation Advisory Committee minutes of February 2, 1994. The minutes of the February 2, 1994 Parks and Recreation Advisory Committee meeting were discussed. There were no additions or corrections and the minutes were approved as printed. ITEM 4. -Citizen comments. Several citizens were present, however there were no comments concerning items not on the agenda. ITEM 5. -Staff reports. Staff reported that the maintenance division continues to take care of the 19 sheets of ice and the cross country ski trails at Ritter Farm Park and other locations. The warming houses will officially close on Saturday, Feb. 19th, however the rinks will be maintained as long as the ice remains in skatable condition. The cross country ski trails are in very good condition. Some problems were experienced with the septic system at the Ritter Farm Park ELC. The lack of water running through the system caused the system to freeze up. The problem was discovered by the maintenance crew on a regular inspection/maintenance visit and was repaired. The recreation staff has completed the first draft of the 1994 Spring Brochure. The brochure will be mailed to residents in about two weeks. Several meetings are planned with athletic facility user roups in the near future to determine fiend needs for springg and summer of 194. The schedule will again be very ,full with requests for more fields than last year. Staff informed the committee that the school has determined that none of the fields located at the new high school will be ready for league play in 1994. This will compound the field shortage problem, alon with creating a need for a place for the hi h school team to practice. ~taff feels very fortunate to have seeded the ~uigley-Sime fields at an optimum time last summer and those fields should be in excellent condition for play this summer. Renovation is also being planned for the ballfields at McGuire Junior High. ISD #194 owns the property south of McGuire Junior Hi hand has expressed an interest in allowing the City to build additional f~elds. The City had discussed a 'oint development .project, however due to the school's timing, may not be a~1e to take part in a point construction project. Parks and Recreation Advisory Committee Minutes • February 16, 1994 -2- Plans and specifications for the Lakeville Civic Arena were approved by City Council at their February 7th meeting and a bid date was set for March 1st. Several plan sets have been picked up by contractors and subcontractors. ITEM 6. - Antlers Park Car Show progress update from Southern Cruzers. Gene and Mary Hokenson were present and addressed the items requested by the Parks and Recreation Committee at a previous meeting: 1. A map of Antlers Park was submitted which showed the ttyypes and locations of all uses and parking scheme. The plan showed parking.for 200 cars. 2. Safety checks will be done and large sheets of paper will be placed under each car to prevent engine and rear end leaks from killing grass. 3. Committee received an event itinerary. Registration begins at 9:00 AM, with cars arriving throughout the mormngg 4. Insurance for the event will be provided by Pan-O-Prog. 5. Music will be played in Shelter A, which will be the event headquarters. The range of sound will be approximately 200 feet, so it should not be a disturbance to the neighbors. 6. Contact has been made with all surrounding neighbors. When club members did not find individuals at home, a letter was left in their door informing them of the event. Neighbors seemed to be supportive of the event and no negative comments were received. 7. Concession permits have been taken care of through Pan-O-Prog. They will set up at Shelter A. 8. Club members have met with Chief of Police Don Gudmundson who indicated that reserves would be assigned to the event. The club will also provide an attendant to assist in the parking lot, especially as participants of the Groundpounders event are leaving. Most people from the run will have left the park by 10:00 AM so parking conflicts should be minimal. The auxiliary parking lot may be used by show staff and those who trailer their cars to the event. 93.05 Motion was made b Raymond, seconded by Lulf, to recommend City Council authorize the use o~ Antlers Park on July 9, 1994 for the Southern Cruzers Car Show to be held in association with the 1994 Pan-O-Prog. Motion passed. ITEM 7. - Review preliminary 1994 Park Dedication Fund budget. Staff would like to present this budget to City Council in March. Staff is working with the City Engineer on figures for the 1994 Trail Dedication Fund budget. Staff briefed the committee on some carry over projects and prior commitments for funds including tree planting : high school condemnation, QQuigley-Sime punch list items, landscape screemn at Bracketts, 35-W Lake 1V~arion fishing pier, Goose Lake second access, 1~4 Elementary School ball- field construction, ice arena concrete floor, and several other projects. Staff also informed the committee of a possible STS labor share cost program that he is trying to work out with Dakota County and two neighboring communities in order to get a third STS crew this summer. This expense is anticipated in the 1994 budget and will save funds in the long term. Materials such as fencing and rip rap are also needed for other STS projects. Parks and Recreation Advisory Committee Minutes • February 16, 1994 -3- Other items discussed included the addition of picnic tables and barbecue grills to the system securittyy lighting at North Park and Aronson parking Iots, surveyin of V~ayside Fark, water. softener at Ritter Farm Park, review and .update o~ the Ritter Farm Park master plan, and upgrade of Bassett Addition Park basketball court and landscaping. Messinger sug eated more lighting on the basketball courts, due to their heavy use. Sta~f requested the committee review the budget for consideration of making a recommendation at our next meeting. ITEM 8. - Discuss snowmobile trail issues throughout Lakeville. City Administrator Bob Erickson was present to discuss this concern with the Parks and Recreation Advisory Committee. Councilmember Lynette Mulvihill has been contacted by several Valley Park residents about increasing problems in that area, and city staff and the police dept. reported a higher than average number of calls from businesses and residents who express frustrations with snowmobiles. Callers are especially concerned with trespassing and noise late at night. Mr. Erickson stated that snowmobiles are becoming more of a conflict m residential areas and it is anticipated that as more and more subdivisions are developed, especially in area where there are now designated trails, problems will escalate. It is staff's general opinion. that, with some restrictions, the sport ,can coexist with residents and businesses, but the need may exist for a committee to be formed to address the future of snowmobiling in the community and to review the current snowmobile ordinance. Mr. Erickson is, suggesting an 8-12 member committee consisting of peo le who are involved with and impacted by the .sport. Parks and Recreation ~ommittee member Larry Lulf has been particularly diligent in . working toward cooperation with snowmobilers and area residents, and with other groups such as the Dakota County Trails Association toward the betterment of the sport. Mr. Erickson proposed that Larry Lulf head up the committee. The police department has also been diligent in their attempt to educate the public on safety and ordinance issues. There seems to be a steady stream of snowmobilers coming from neighboring communities, especially from the north. A trailering location established in Apple Valley on Galaxie Ave. encourages eopple to head south through the Valley Park neighborhoods. The situation on ~edar Avenue where snowmobilers are running on the bike path is extremely dangerous and cannot continue. Also, with the upgrade of County Road 46, the increased traffic will make this snowmobile route a dangerous area also. It was suggested that the city attorney and .representatives of the DNR and police dept. be included on the comnuttee. Mr. Erickson felt the organization of this group would be positive, pro-active, and in the best interest of the sport. He predicts that 20 % of the current designated trails in Lakeville will Fie lost due to new construction this year. Jim Morrow, Lakeville Chamber of Commerce president, spoke on behalf of the Chamber about the concerns they have had with snowmobiles and stated they • would be more than willing to participate in the process. Jerry Bedeaux, representing Leo's Kawasaki= one of three local snowmobile distributors, volunteered his time to work with the committee. Parks and Recreation Advisory Committee Minutes • February 16, 1994 -4- Mr. Dale Doudrick, 20308 Icalee Path? lives on the .south end of Antlers Park and stated that he is in agreement with the safety economic and landscape damage issues which have been discussed. He stated he has had trees run over and has often been awakened at 1:00 or 2:00 AM by snowmobilers going through his yaxd. His recent letter to the Mayor and City Council was distributed to committee members for review. He also stated he would be willing to serve on a snowmobile committee. Parks Director Steve Michaud stated that six DNR game wardens were in Lakeville this past weekend and had concentrated their efforts in the west Lake Marion area and the trail coming from Murphy. Hanrehan Park. Approxi- mately 200-250 snowmobilers were encountered and six citations were given. 94.06 Motion was made by Lulf, seconded by Messinger, to recommend City Council consider appointing a committee to review the existing snowmobile trail corridors and ordinance and develop an alternative trail recommendation that addresses existing snowmobile problems. Motion passed. ITEM 9. - Recc~~nest from Twin Cities Model Boat Club to use Valley Lake during the 199A~ Pan-O-Frog to conduct a club sanctioned power model boat race. Committee members had received a copy of a letter from Jeff Kes requesting • permission to use Valley Lake a second_year for their power model boat race in conjunction with Pan-O-Frog. Staff stated the program was extremely successful last year and there were no problems associated with the event. The group met .all requirements established by the Parks and Recreation Committee and did an excellent job of post-event cleanup. Steve Michaud and Kevin Illa both attended last year's event and were impressed with how well organized it was. Insurance for the event will be provided by Pan-O-Frog. 94.07 Motion was made by Messinger, seconded by Raymond, to recommend City Council authorize the use of Valley Lake and Valley, Lake Park on July 9, 1994 for the Twin Cities Model Boat Club's sanctioned race in conjunction with Pan-O-Frog. Further the club will be required to meet all guidelines, rules and regulations as established by the Park and Recreation Dept. Motion passed. ITEM 10. - Report on the progress of the Parks and Recreation Bond Referendum Task Force. Task Force Chair Kevin Ilia reported that all presentations from athletic and other interest roups have been very informative, and judging from comments he has heard ~rom members, he feels the task force has genuine interest and sensitivity to everyone's needs. Committee members received a list of bond referendum ideas, which the task force had received at their February 10th meeting. At the next task force meeting presentations are scheduled from Dennis Feller, Finance Director and Jerry Shannon of Springsted, Inc. on financing and tax impact; Bob Erickson, City Administrator, will review future school Parks and Recreation Advisory Committee Minutes February 16, 1994 -5- sites and their impact on meeting facility needs• Renee Brekken, Recreation Supervisor : will ggive an overview of adult at~iletic facility needs; various representatives w11 discuss concerns and issues related to neighborhood parks; and community representatives will discuss open space preservation and conservation. In spite of the tremendous amount of information the Task Force has been asked to digest, they seem eager and enthusiastic to become involved in the planning and recommendation phase. ITEM 11. - Unfinished business. Staff again raised the issue of the resolution establishing rules and rental fees for the use of City ,parks. At a previous meeting committee had recommended changes to City Council, however a subsequent review by City staff had pointed out another potential change. In . an attempt to clarify the policy on shelter/building rentals by Lakeville businesses, it was suggested that a more pro-active approach would be to use a sliding scale of fees based on the number of participants, similar to the non-Lakeville business scale. This would eliminate the need to determine if branches of the Lakeville business are included in the park user group. This change in the fee schedule would consequently delete the paragraph numbered B.4. 94.08 Motion was made by Grenz, seconded by Messinger, to recommend to City Council approval of the resolution establishing ,rules and rental fees for Lakeville parks, with the inclusion of the sliding scale of fees for Lakeville businesses, as recommended by City staff. Motion passed. ITEM 12. -New business. Committee member Messinger mentioned that her Girl Scout Troop had received a lovely thank you note from Eileen Fondell for the favors they had made for Meals on Wheels and Senior Dining recipients. ITEM 13. -Announcements. The next meeting of the Parks and Recreation Advisory Committee is scheduled for March 2, 1984, 7:00 PM, at the City Hall Council Chambers. ITEM 14. -Ad~'ourn. The meeting adjourned at 9:40 PM. Respectfully submitted, J i yan, ec Ong Secretary . V' Kev n 1 a, air jr