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HomeMy WebLinkAbout10-06 • CITY OF LAKEVILLE PARKS AND RECREATION ADVISORY COMMITTEE MINUTES OCTOBER 6,1993 ITEM 1. -Call to order. The meeting was called to order at 6:00 PM by Chairman Ilia. ITEM 2. -Roll call. Present were H. Lovelace, L. Lulf, C. Wanless-Sobel K. Illa, G. Grenz, P. Messinger and A. Raymond. Also present were dark Director Steve Michaud and Recording Secretary Judi. Ryan. At their October 4, 1993 meetin , City Council a pointed Colette Wanless-Sobel to fill the term of Je~f Larson. Ms. Wanless-Sobel was introduced to the Parks and Recreation Advisory Committee. ITEM 6. -Presentation by Jon Gurban, MRPA Executive Director, on bond referendum techniques and procedures. Staff introduced Jon Gurban and briefed the committee on his background. Jon has been involved in eight successful referendums and has produced a slide presentation with information on holding a successful referendum. Staff mentioned that earlier in the afternoon he had met with represen- tatives of the various softball and baseball leagues to discuss .the 1993 season and projected field needs for 1994. He feels this will be one of the main issues to be addressed in the bond referendum. • Mr. Gurban began by discussing how a referendum task force campaigns for an investment m the future of the community.. Referendums give citizens a chance to be involved in something positive, make improvements to the community, and be involved in democracy in action. A bond referendum makes good financial sense since projects can be paid for over a period of time and people who pay for them are the people who benefit from them. Opportunities for people who become involved in the bond referendum include a chance for growth outside of work to turn dreams into reality, improve rofiles, increase and solidify community support, create positive sta~f morale, strengthen professional ties; a chance to learn new skills and display old skills, and a reason to energize A bond referendum is actually a popularity contest, so it is ultimately important to convince the masses. Mr. Gurban went on to discuss the four main factors of a bond referendum; content, cost, timing and promotion, and distributed hand-outs to committee members with specific information on various aspects and promotion tools of a bond referendum. A budget for the referendum was discussed that would need to be prepared to cover such items as flyers, postage, and a telephone survey. Kevin Illa mentioned to other committee members that he and Steve . Michaud had been involved in a couple of meetings concerning the bond referendum with Mayor Duane Zaun,. City Administrator Bob Erickson, Jon Gurban, and Dr. BiII Morris of Decision Resources. Parks and Recreation Advisory Committee Minutes . October 6, 1993 Page -2- Chairman Illa opened the issue to comments and discussion by other committee members. Committee member Raymond feels it is an excellent idea to form a task force and asked about setting a referendum amount. This would be determined by the City Council following a recommendation from the task force. Committee member Messinger also stated her support for a bond referendum. Chairperson Ilia said he was looking forward to the recommendation of the task force on the referendum amount. Staff mentioned that a meeting had been held with the Lakeville Baseball Association, Girls Fastpitch Association, and other league representa- tives to discuss the 199'3 season and plan for 1994. It is appparent that the field shortage will. be even more severe in 1994 due to the fact that more in-house teams will be formed as an extension of the LBA. 93-32 Motion was made by Messinger seconded by Raymond, to recommend to Cit Council the establishment of a citizen task force for the .purpose o~ studying the need for a park bond referendum and to establish a dollar range for the referendum. Motion passed unanimously. • ITEM 3. -Minutes of September 15, 1993. The minutes of the September 15, 1993. Parks and Recreation Advisory Committee meeting were discussed. There were no additions or corrections and the minutes were approved as printed. ITEM 4. -Citizen comments. There were no citizens present for items not on the agenda. ITEM 5. -Staff reports. ISD #194 has requested that the City consider a share cost program for sodding all fields at the new elementary school so that they will be ready for league play in the spring of 1994. Total cost of sodding the four fields would be $32,000. The City is very aware that the fields will be badly needed for the Girls Fastpitch program next year. Staff suggested that two fields be sodded and two seeded, the City's share of which would be $8,200.00. Park Dedication funds could be used to cover this cost. Committee member Messinger suggested that to keepp this redominantly girls' facility ~ fair and equitable with the puigley-Sime facility, which is predominantly a boys's baseball complex, . die same amount be spent at the elementary school as was spent at Quigley-Sime. That amount is $13,000. Further, she requested staff ask the school district if they would pa for the remaining sod so that all four fields would be available for play in the spring of 1994. • 93-33 Motion was made by Raymond, seconded by Lulf, to recommend to City Council that the Park Department participate m funding the sodding of Parks and Recreation Advisory Committee Minutes October 6, 1993 Page -3- softball fields at the 1994 Elementary School as recommended by the Parks and Recreation Director after review of available Park Dedication funds. It is assumed that the school district will pay the balance of the cost of sodding all four fields. Motion passed unanimously. Staff also reported that Council had approved the Hypointe Crossing change order for corrective soil work. The playground is scheduled to be installed on Friday, October 15, 1993. Lakeville Parks Department has borrowed Rosemount's tree spade and continues to transplant trees into Qui ley-Sime Park, ,Valley Lake Park, Parkview Park and Dodd Trail Park. irrigation at Quigley-Sime has been very beneficial to the new seed and sod. The resignation of committee member Jeff Larson has left the committee without a secretary. New member Colette Wanless-Sobel volunteered to fill the position. ITEM 7. -Unfinished business. Committee members were informed that Mr. Glenn Langord and some of his neighbors will attend the next Parks and Recreation Advisory Committee • meeting to discuss the continuing problem with the Jaycee Park field. ITEM 8. -New business. There was no new business at this time. ITEM 9. -Announcements. Committee members were reminded of the presentation by NAC at 7:00 PM on October 14th to discuss the Strategic Growth Task Force recommendations. The next regularly scheduled meeting of the Parks and Recreation Advisory Committee will be held on October 20, 1993, 7:00 PM, at the City Council Chambers. ITEM 10. -Ad~'ourn. The meeting adjourned at 8:00 PM. Respectfully submitted, L ~ .c~ (~.~vU ud~' Ryan, Recor ng Secretary ~ (//)//J/,d^ 1 / '4j~ Kevin Illa, Chair jr