Loading...
HomeMy WebLinkAbout03-04 • PARKS AND RECREATION ADV ORY COMMITTEE MINUTES MARCH 4, 1992 The meeting was called to order by Chairman Illa at 7:00 PM. Present were Lovelace, Larson, Illa, Grenz, Raymond and Messinger. Committee member Lulf was absent. Also present were Park Director Steve Michaud and Recording Secretary Judi Ryan. ITEM 3. The minutes of the February 19, 1992 Parks and Recreation Advisory Committee meeting were discussed. On page 2, Messinger wanted her statement clarified that she wanted to look at specific suggested . dark sites in the Lake Villa area. Alsot on page 3, Item 10, the citizen from Valley Park who s oke concerning Parkview was Lynn Long, Vice President of Parkview Elementary PTO. The minutes were approved as corrected. ITEM 4. Citizen Comments. Joni Hubred of the Lakeville Life and Times was present and delivered invitations to committee members to attend the R. Leathers architect- ural design sessions on March 9th, to be followed by a community meeting at McGuire Jr. High at 7:00 PM. She reported that the final designs should be finished by mid-May with construction to begin, late • in the summer or early to mrd~September. Community fund rarsing efforts for $86,000 will include Buy a Board , a garage sale, pennres from heaven program, T-shirt sales and private and corporate donations as well as donations for materials and construction tools. Joni said that the volunteer response .has been tremendous already and that kids and adults alike are very excrted about the project. Alan Brixius from NAC was present and briefly discussed the draft of the Trail System Plan update which had been received by committee. Alan will make himself available at a meeting in the near future to discuss the document in detail. Staff and committee would like the final revisions of the plan completed by the April 28, 1992 combined work session. ITEM 7. The committee moved to Item 7. to accommodate representatives from the Men's Softball Association (MSA). Darrell Buerke was present and explained the dilemma of the MSA and the reasons they would like to keep Aronson Park fields lighted until 11:00 PM. The league currently has 36 teams and there are six more teams who would like to play thrs year. Of this potential total of 42 teams, only one team does not live or work in Lakeville. The league cannot allow new teams to join unless they can go. to a four game per evening schedule. The four game schedule will permrt more citrzens to participate rn the league. The MSA is proposing to contribute $6,000 annually toward the • installation of lights on fields #3 and #4, however, this project is not proposed to take place until 1993. In the meantime, the lights on Parks and Recreation Advisory Committee minutes • March 4, 1992 Page -2- fields #1 and #2 will be upgraded with Level 8 lighting which will eliminate 85-90 % of the light spillage into the surrounding areas. Staff pointed out other contributions the Men's Softball Association has made to thepark, with the construction of the building to donations toward other amenities such as scoreboards. The league is also contributing $4,987 toward the upgrade of the lights on fields #1 and #2. Committee member Grenz said he had noticed in past seasons that the lights had been left on after 10:00 PM and questioned whether the lea ue would enforce the 11:~ curfew if they had not enforced the 10 ~ PM rule. Staff reported that only one coin Taint ha received from the public last year and that was due o light spit age The upgraded lights will eliminate 85-90 % of that .problem. Messinger felt the league should be given a chance to prove their mte rit . g Y The lights .need to be installed before the beginning of the season at the end of April. Ilia said he would like to see the City provide programs to as many of the citizens as possible. Raymond asked if there had been any complaints concerning noise from the park late at night due to games and was told it had not been a problem. 92.1 Motion was made by Messin er, seconded b Lovelace, to recommend to City Council that Cityy Code ~-1-2 be amended to all remain open until 1 I:00 PM for the purpose of allowing oexpans on of AY MSA league and late nigght tournament play E. Lovelace, Larson, hla, Raymond, Messingger NAY: Grenz stated they have violated the 10:00 PM curfew in the past and is hesitant to give more privileges to a group who has abused their privileges in the past, Motion passed. Lovelace suggested that an automatic timer be put on the lights , to ensure that they will go off at 11:00 PM. Scott Sle president suggested a rule be instituted to have no inninggle s art vast 10:50 P1~I, which would allow the players time to ick p equipment before the lights are automaticall shut off, p If up their exist, a timer or another solution could then be investigatedroblThe MSA thanked committee members for their consideration. City Administrator Bob Erickson was present and spoke to the committee concerning the citizen groups who .had recently submitted petitions for new parks in the City. He suggested a packet of information be prepared for people who wish to initiate park projects. The informs- tional materials should include: 1 Parks and Recreation Advisory Committee goals for the coming ,ear; 2~ Information on what exactl ~s bein don yy funds (possibly include the length of tgime comet of the resi Dedication • warted for their requested projects); and dents have 3) A copy of the Park System Plan. Parks and Recreation Advisory Committee minutes • March 4, 1992 Page -3- When the Park Plan is complete Bob suggested a CIP is the next document to be prepared by the Parks and Recreation Advisory Committee. This would help people to focus on the big picture and not co their individual needs. Mr. Erickson stated the Strategic Growth Task Force is very aware of the park issues and needs, is very supportive of parks, and sees them as a great contributor to the quality of life in the city. There was discussion on establishment of neighborhood park districts for potential special fees to assist with area park maintenance needs. Illa said he thinks some brainstorming should be done to possibly come a .with an acceptable source of funding for general maintenance over the years. Bob agreed with the committee that residential park dedication requirements should be looked at in the near future. ITEM S. - Review Revenue and~Spponsorship Policy. Recreation Supervisor Renee Brekken was present to discuss the Revenue and Sponsorship Policy with the Committee. She stated the u the document is to 1ustify fees for programs and to establish apoli of for consistency. Different program classifications were ex lamely Each program falls under a category of Subsidized P Subsidized, Self Supporting or Revenue Generating. She ~ asked i the committee for any input or comments on the document. Grenz suggested . using the term "commercial transportation to replace buses. Sponsorship recognition was mentioned as there have been many groups recently who have made great contribu i programs. Means for proper thanks is beingsnoted inPhis loco R t reation Mobile park concessions was also discussed. Committee received a report on having a private contractor provide concessions in the parks and at special events. Revenue sharing is possible, or a permit fee could be charged. ITEM 8. -Homestead Creek East preliminary plat. The Homestead Creek East preliminary plat was discussed. The existing trail on the north boundary of the plat will need to be relocated to the north side of the gravel road. The cost of this relocation will be paid for by the developer. Messinger said it needs to be stressed to the developer that the trail needs to be relocated before the .lots are sold so there is no confusion on the part of the new landowners. This is a very important. trail link and is heavily used. 92.2 Motion was made by Larson, seconded by Raymond, to recommen Council that a cash contribution be requested to satisfy the ~ park dedication requirements of the Homestead Creed plat. 'The committee further recommends that the trail on the north side o plat be constructed before the existing trail is removed to minimize • the impact on trail users. Motion passed. Parks and Recreation Advisory Committee minutes March 4, 1992 Page -4- ITEM 9. The committee received the first draft of the Comprehensive Trail System Plan update in their packets. This will be discussed at a future meeting. ITEM 10. - Review Parkview Athletic Complex concept plan and project time line. Committee received the Parkview Athletic Com lex ref from Barry Warner. Staff review brought up is ues such asd light ngpt water availability for irrigation and overcrowding of fields onto the property. .Staff sugggested a Valley Fark Homeowners Association meeting be scheduled in the near future so citizens could be introduced to the lan and offer their input. The tight time schedule for development dictates that this be done as soon as possible. Ilia suggested the citizens be invited to the next Parks and Recreation Advisory Committee meetin .The su~gestion was then mad location of that meetin to arkview a to move the with this idea. g Elementary. Committee concurred ITEM 6. - Staff reports. The Sentencing to Service STS Park and filled five large dumpsters with build ngg dmateriaRitf om the gutting out of the lower level of the du lex. Th to do construction work when the electrcal and lumbin will return the building are complete. P g projects in Larson asked about fish houses on Lake Marion. There haven't been any complaints from fishermen except for' a few concerning having to drive the extra mile to the new access. Some improvements to the grade at the access will be done for next year. Staff reported that the developer of Hypoint Crossing, had submitted a packet to staff with various proposals for park sites in the plat. Staff will meet with the developer as soon as ossible to options so this project can get underway, p drscuss the Staff also discussed the negotiations which have taken place with Leo Tutewohl concerning the northeast sector park search area. It seems Mr. Tutewohl and the City are quite some distance a ar feel is an acceptable price for the property. The a P rneys willt have another appraisal which is not broken into land types, completed on the property and tie door for negotiation will be kept open. ITEM 11. -Unfinished business. Committee had received a copy of a memo to Steve Michaud from Renee Brekken which highlighted all the donation commitments which had been made for 1992. Ilia mentioned that recognition should not onl come . from the City Council but from the Parks and Recreation Comrnrttee as well, possibly in the form of a thank you letter. Larson also suggested that recognition be given ~on cable TV in conjunction with Parks and Recreation Advisory Committee minutes March 4, 1992 Page -5 the advertisement of each individually sponsored program (Puppet Wagon, Safety Camp, etc.) ITEM 12. -New business. There is some ire toward the Lakeville Baseball Association which has been induced by the fund raising efforts which are. being done in conjunction with registrations. The LBA is promoting the fund raiser to assist with capital improvements for the program. Ilia reported that he had received a call from a Scout leader who asked. about community service projects available through the park department. Staff suggested the Scouts put their efforts toward the Community Playground m various capacities. ITEM 13. -Announcements. The next meeting of the Parks and Recreation Advisory Committee will be Wednesday,, March 18, 1992 at 7:00 PM at the Parkview Elementar School cafeteria. y ITEM 14. -Adjournment, Since there was no further business, the meeting adjourned at 9:45 PM. Respectfull submitted Y , Judi ya , ecordi Secretary • G~=eG~ Kevzn lla, Chair