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HomeMy WebLinkAbout11-07 CITY OF LAKEVILLE PARKS AND RECREATION ADVISORY COMMITTEE MINUTES • NOVEMBER 7, 1990 The meeting of the Parks and Recreation Advisory Committee was called to order at 7:00 PM by Chairman Illa. Roll call was taken. Present were Lulf, Lovelace, Larson, Illa, Messinger and Raymond. Grenz called and was unable to attend. Also present were Park Director Steve Michaud and Recording Secretary Judi Ringeisen. MINUTES The .minutes of the Parks and Recreation Advisory Committee meeting of October 17, 1990 were approved as printed. ITEM 4. - There were no citizen comments. ITEM 5. - Recreation Supervisor Renee Brekken was present to discuss the proposed "Adjusted Fees for Recreation Programs" policy with the committee. She cited funding sources used by other cities for similar policies. For example, the City of Eden Prairie allocates $1,500 from the general fund to be used to subsidize recreation .program fees for needy families. Other sources of funding could be civic organizations or contributions from the general public. Lulf stated the LAA has a similar program in • place which works well, and to the best of his knowledge, abuse of the program has not existed. The fee subsidies are absorbed in the LAA budget and the maximum has been 3-4 students per sport using the funds. The question of how much to publicize the policy was discussed. It was felt that it should be made known to the general public that the fund exists, and at the same time try to avoid over use or abuse of the funds. It was not felt that it would be a problem, as many people tend to be hesitant in asking for assistance. Eligibility was discussed and a residence requirement was decided upon. It was decided that a verbal or written request for assistance would be required and income requirements would not be set. A limitation was recommended to be set at $35.00 per quarter and/or $100.00 per year per person. Applications would be approved by the recreation staff. Age requirements were discussed. Most cities which have similar policies qualify youth only and do not feel adult team athletics is a good justification for use of the funds. Some adult education programs are eligible in other. cities. It was suggested that if only youth are served, it may not be meeting the Mission Statement of the Parks and Recreation Advisory • Committee. It was decided that adults be considered on a case by case basis by means of a personal interview. Parks and Recreation Advisory Committee November 7, 1990 • Page --2- Messinger felt. that most people who need the funds are too proud to fill out an application and should not have to be asked personal income questions. A co-pay requirement was discussed. Most cities feel there is more of a commitment to the program by the participant if they have a stake in it. Illy and Larson thought there should be a set minimum, such as 20%. Messinger felt the percentage should be left up to the participant. It was decided that participants. make a suggested donation to the best of their ability, or that cases could be dealt with on an individual basis. Staff will have the revised proposed policy prepared for committee approval at their next meeting. ITEM 6. - STAFF REPORTS Staff reported that all phases of Improvement Project 90-4 are nearly completed. The projects have all gone basically very well and are due for .final inspection next week. Staff received a call from a 4-H leader who inquired about the possibility of "adopting" Antlers Park for. the next couple of summers for a group clean-up project. About 30 families would participate in the project and would clean up the park once in • April, once after Memorial Day, twice a month from June through August, and once again after Labor Day. The. leaders felt it was a safer project than "Adopt a Highway" and the club will vote on the project at their next meeting. Staff suggested the placement of a sign at the park to credit their efforts.. Some high grade gravel has been encountered at the Casperson gravel mining area which some excavators may be interested in. The Barton-Aschman plan can be started at the Casperson site, even without removal of any materials, however it is hoped that some of thegravel can be removed. .Fall maintenance is going well, with crews still transplanting trees from Ritter Farm into other parks. The cost to move the warming house. from All Saints rink to Rolling Oaks will be about $4,-000.00. The winter recreation programs are also going well. The Winter :Brochure is scheduled for distribution on November 26th. Staff has been involved in budget meetings. and with meetings involving contractors. Staff has had discussions with the Royal Woods contractor concerning installation of trails during the first .phase, a credit to be given on future phases if the cost exceeds the trail dedication requirements. Staff is hoping this will become the policy in the future, eliminating a . variety of problems with people not being aware of trail locations. Parks and .Recreation Advisory Committee minutes November 7, 1990 • Page -3- The Griffon Trail sidewalk project is complete and the trees which have been installed are a great aesthetic benefit to the neighborhood. ITEM 7. Parks and Rec. Committee received the 1990 Beach Report. Some equipment replacement will be taken care of in the 1991 budget.. Lifeguard training programs will be offered during the winter in order to keep the availability of lifeguards up. The budget for 1991 has allowed for some other work such as maintenance to be done by lifeguards so that even if it rains, lifeguard hours can be guaranteed. Staff has contacted the Community Education Director to discuss the possibility of running their beach and pool programs with. one Aquatics Director and with a central source of employees. This will be discussed further at a later date. Committee asked what the beach hours will be in 1991. They will be the same as 1990, Noon to 7:00 PM. ITEM 8. - Committee discussed the public meetings which had been held to receive public input on the Parks and Open Space System Plan update. Although the meetings had been sparsely attended, same positive comments had come out of them and staff and committee • felt the main areas of citizen concerns .were the Hy Point Crossings area, distance to travel to trails, lighting of parks, and addition of land to Valley Lake Park. It is anticipated that David Licht from Northwest Associated Consultants. will be in attendance at the Parks and Recreation Advisory Committee meeting of November 28, 1990; the Planning Commission will be shown the Park and Open Space System Plan update on December 6th; and the plan will go to council at their December. 17, 199-0 meeting or their first meeting in January. Staff talked about future plans for trails and other general. plans for the park system around wetlands and drainways. Staff and committee discussed the. potential land purchase in the northeast sector. At their last meeting, committee had .discussed the. purchase of property in the northeast sector for a community park. The purchase of additional acreage at Valley Lake .Park would .lend itself to a linear type park including several parks in the area. Committee members suggested a site design be drawn by an architectural design firm. ANNOUNCEMENTS Committee was reminded of the decision to reschedule their November 21st meeting to November 28th at 7:OO PM, so as not to conflict with family plans for the Thanksgiving Day holiday. Parks and Recreation Advisory Committee minutes November 7, 1990 • Page -4- ADJOURNMENT The meeting was adjourned by Chairman Illa at 9:00 PM. Respectfully submitted, Ju Ringe se , Recording Secretary Ke in P. Illa, Chairman jr •