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HomeMy WebLinkAbout01-17 CITY OF LAKh'VILLE PARKS AND RECREATION ADVISORY COMi~ZTEE NiINUri~.S • JANUARY 17, 1990 The meeting was called to order at 7:00 PM by Chairman Illa. Present were Larson, Illa, Raymond, Messinger, Grenz and Lovelace. Larry Lulf had a conflict and could not be present. Also present were Park Director Steve Michaud, City Administrator Bob Erickson and RecorYiing Secretary Judi e Ringeisen. 90.5 Motion was made by Larson, seconded by Messinger, to approve the minutes of the January 3, 1990 Parks and Recreation Advisory Connnittee meeting. On page 2, second to the last paragraph, an addition was .requested that the council was not completely pleased with the content of the Barton-Aschman report on the Orchard Lake traffic and trail study. Motion passed. Minutes were approved as amended. Mike Johnson of 16413 Griffon Trail was in attendance to discuss the Griffon Trail sidewalk proposal with the Parks and Recreation Advisory Committee. Since none of his neighbors were present, he requested the Committee commence with other agenda items before this would be discussed. Committee discussed the updated Current Development Proposals report which they had received. Staff would have more to add during the staff report agenda item. Committee receive a memo written by staff to city council dealing with • citizen concerns about Lake Marion, the fish house situation in particular. The memo contained some suggestions of what could be done about some of the problems. Attached was a list of positive actions the city has taken in the past concerning Lake Marion, lake level readings .from prior years, fish house counts from prior years, and stocking program records. 'T'here were no records available from the DNR concerning the lake levels in the 1930's, when the residents at that time remember the lake being at its all time low. The lake has generally fluctuated over the years, and is not at its all time recon-~ed low, as many may think. A meeting is planned for Thursday, January 18th at 2:30 PM where enforcement issues will be discussed with several state, county and local government officials. Staff feels the environmental preservation of Lake Marion is a community effort everyone must do their part to keep the lake clean and beautiful. Lake Watch was one idea that would start a reporting program much like Park Watch, with lakeshore owners being on the lookout for problems. A report on the aeration project was also received by conmtittee. Council approved the installation of the aeration system at their meeting on January 16, 1990. The Jaycees have comnmitted $2,000 to the effort of providing the power source, which will cost approximately $1,600.00 and to help defray monthly electric charges. Staff is asking the VFW for funding towards monthly electric fees. The $1,600 set up charge includes the cost of changing from 100 to 125-amp service. Public notices will need to be published by the City as well as warning signs installed to alert people to the open water which will be created by the aeration system. Staff Parks and Recreation Advisory Co~unittee minutes January 18, 1990 -2- • will also contact the. Fire Dept. so they are aware of the potential danger on the lake. Staff has called a meeting of local school officials in an effort to coordinate a program pertaining to setting up drug free zones around schools and getting stiffer than normal penalties enforced for drug dealers who are apprehended within these zones. Staff updated the committee on the situation with the life estate at Ritter Farm Park. As it now stands, all renters have all. decided to move out by the end of January. The park dept. will then winterize the duplex, secure the single family home and make repairs for future rental. John Regitschnig, Alma Ritter's caretaker, will be cleaning out the outbuildings. and removing all the junk cars. Hopefully a nature study program can be started at the park using volunteers and possibly a naturalist who could be retained to live in the home. The co~nnittee took up the Griffon Trail sidewalk issues with the resident who was present and Bob Erickson. Staff listed the requests of the residents and responded to each. 1. It was explained that there is a one-year warranty from the time of acceptance, which will bring the sidewalk through a complete winter and summer season. The warranty covers all work under the contract. • 2. Detailed scale drawings of the construction proposed will be provided to each lot owner prior to bids being taken for construction. 3. No problem with drainage is foreseen. Existing drainage ways will be maintained to provide positive drainage. 4. Concerning concrete driveway replacements, it was explained that the project must be uniform and the residents could work privately with the contractor to install the concrete driveways where they are wanted. Residents may be able to get credit for asphalt restoration cysts. An answer will be sought from the engineers. 5. Heat beads in the sidewalk are not an acceptable request. 6. A complete neighborhood site plan will be provided for the affected construction area. 7. The trees that will be installed will not be more than 2" and not less than 1.5" in diameter. The trees must be used as a buffer to the sidewalk and will be placed consistently 5-6' from the sidewalk toward the landowner's property within city easements. 8. Landscaping presently in place will be maintained or restored to its original condition. Video and still photos will be taken before the project is beg~uz. 9. Lot owners will be give 30-day notice prior to construction start. 10. The city will provide alternative parking when necessary, but will not provide security for such. 11. The 5' sidewalk is not part of the trail system as is an 8' bituminous trail and cannot be maintained by the City's bobcat. The city does not maintain sidewalks in the city except for the downtown area. The. • City does provide maintenance on bituminous trails only if it is a designated school walking route. At some point the policy of the city may Parks and Recreation Advisory Committee minutes January 18, 1990 -3- • be to maintain sidewalks on minor and major collectors and if this is ever the case, this sidewalk would be included in the maintenance schedule. 12. Not applicable since sidewalk will not be maintained by the City... 13. It is the intent of the City to have the project done in as timely a manner as possible, however, there could be delays which are ,unforeseen and out of the City's control, i.e., strike, weather, etc. 14. The City will acquire a bond to cover any damages done to the lots due to construction, as is comrtion practice. 15. Most mailboxes will not be affected, however the city will provide temporary .locations for boxes affected by construction. 16. Construction restoration will be completed equal to or better than existing conditions, to normal City specifications. 17. The City agrees that the Griffon Trail neighborhood includes lots located at 7730, 7995 and 8000 Grinnell Way. 18. Lighting is very adequate in the area and exceeds existing standards. Safety would probably not be enhanced by further lighting. City Administrator Bob Erickson thanked the Mr. Johnson and the committee for their coordinated efforts and asked that the neighborhood address any problems to the city staff. 9`0.6 Motion was made by Messinger, seconded by Larson, to proceed with the sidewalk project on Griffon Trail and finalize the project for bids as discussed and per the amended recommendations. Staff will work together • with the neighborhood concerning any problems that may arise.... Motion passed. Bob Erickson commended the Parks and Recreation Cormnittee for allowing the residents to air their concerns and giving them a forum to voice their opinions. Messinger commented on her appreciativeness of the openness of the present administration and council. Bob Erickson also talked to the connnittee about the meeting which he had attended prior to the Parks and Recreation Co~nnittee meeting concerning the County Road 46 / 35W interchange. The citizens' main concern which had been raised at the meeting had been to provide a safe crossing for the school children. The co~nnittee mentioned that this concern had been discussed by them one and a half years ago and they are still concerned with providing this safe pedestrian crossing. The conunittee has discussed overhead bridges or underground tunnel-type crossings. Com¢nittee asked. staff to send a letter to Dakota County reminding them of the seriousness of this problem and asking them to recommend whatever would be most safe and appropriate. 9D.7 Motion was made by Grenz, seconded by Larson, that the Parks and Recreation Advisory CoYrnnittee strongly recommends that an appropriate safe crossing be provided across County Road 46 for the children who attend Crystal Lake Elementary school and other appropriate locations. Motion passed. Parks and Recreation Advisory Committee minutes • January 18, 1990 -4- The cortnnittee received the first monthly report from the Parks and Recreation Department. The format of this monthly report will be changed slightly and may be further improved. Susan Johnson has started an 8-week assigmnent with the Park Dept. and will be working on the policy manual and the annual report, among other things. Staff contacted Street Superintendent Bill Hoffbeck concerning moving the fishing pier from its present location over to Casperson Parka Bill will evaluate and report back. Committee discussed the fees policy report which they had received some time ago. The policies are being set to establish written guidelines for e reservation of the picnic shelters and the new buildings at North Park aril Foxborough. Messinger was concerned about the damage deposits .required for civic groups, which would include Scout Troops, which may have a lack of funds available for damage deposits. It was explained that by charging a damage deposit, even if the check is not cashed, the person writing the .check takes on the responsibilities and is accountable for clean up, etc. A question concerning city employee functions was explained would cover the volunteer fire department, the police, liquor store, or any other group which uses the park for an employee gathering. This does not mean that someone who is a city employee can have a family or neighborhood gathering and be exempt from fees. It was suggested that the shelters be posted with "Shelter Use by Reservation Only" and also that the weekend • use schedule be somehow posted at the parks. Concerning the fees, the comparisons seemed to raise resident fees disproportionately from nonresident fees. This is due to the fact that the resident fees are now extremely low and not in line with what other cities are changing for facility use. Most committee members felt the proposed fees were still very reasonable. It was also pointed out that there will not be any parking fees changed, which will be a bonus. Where it says the damage deposit will be "requested", change the word to "required". The cancellation policy was discussed and it was decided to .leave it as written. Revise the Park Ranger checklists for Indoor / Outdoor shelters. Add Foxborough picnic shelter to the list. Committee discussed the $5.00 per hour rate for having a building supervisor on duty at the indoor shelters. They recommended that a flat fee be charged for resident groups, with a responsible person checking out the key, and being in change of unlocking and locking the building. The $5.00 per hour change will also be dropped where it says "adult civic groups." The $5.00 per hour charge will still be in effect for nonresident private groups, where a building supervisor will. continue to be hired. Also add "the legal age for the responsible person renting the facility shall be 21 years of age." Building capacities for Foxborough and North Park buildings will be determined to be added to the manual. 90.8 Motion was made by Larson, seconded by Raymond, to reco7rnnend to City • Council approval of .the amendments to Resolution 88.15 establishing rules and rental fees schedule for use of City parks and properties. Motion passed. Parks and Recreation Advisory Committee minutes January 18, 1990 -5- • 90.9 Motion was made by Larson, seconded by Raymond, to approve the park rental policies manual for indoor facilities as amended. Motion passed. Larson suggested a rotating schedule be set up for the Parks and Recreation Advisory Committee for attendance at city council meetings, .providing representation at each meeting. Staff showed the committee a drawing of a new plat, Flagstaff Heights, located south of Dodd, west of Flagstaff. This area is within the park service area of the Cedar Highlands and other neighborhood parks in close proximity. The plat will be back on the Park and Recreation agenda in the future for a park dedication recommendation. Illa asked about the MRPA annual conference. Staff said training is a high priority for 1990 and budgets will be reviewed to see if funds are available for committee attendance at this conference. Staff talked about the plat proposed by Brad and Audrey Johnson for apartment buildings. The project consisting of 70 units is located west of the present Johnson Professional building. Staff is working with administration and co~nnunity development to assist this project, providing leniency toward payment of park dedication. Credits would. be given for playground installation and the remaining cash balance would be assessed • over a five to seven year period. Staff informed the committee that amulti-unit housing development is being proposed for the corner of Jacquard Avenue and County Road 64. 90.10 Motion was made by Messinger, seconded by Larson, for the Parks and Recreation Advisory Committee to formally endorse the continued efforts of Park Dept. staff to coordinate with school officials the establishment of drug free zones around the local schools. Motion passed. 90.11 :Since there was no further business, motion was made by Larson, seconded by Messinger, to adjourn the meeting. Motion passed. Respectfully submitted, 1' L Kevin Illa, Chairman ATTEST: ~f~fi1 g~~ 4 Pat Messinger, Secretary • jr