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HomeMy WebLinkAbout06-19-08 CITY OF LAKEVILLE Planning Commission Meeting Minutes JUNE 19, 2008 The June 19, 2008 Planning Commission meeting was called to order by -Chair Drotning in the City Hall Council Chambers at 6:00 p.m. Flag pledge and roll call of members: Present: Chair Drotning Commissioner Manikowski Commissioner Lillehei Commissioner Grenz Commissioner Glad Ex-officio Bussler Absent: Vice Chair Davis Secretary Pattee Staff Present: Daryl Morey, Planning Director Allyn Kuennen, Associate Planner Jay. Rubash, Assistant City Engineer Penny Brevig, Recording Secretary ITEM 3. APPROVAL OF MEETING MINUTES: The June 5, 2008 .Planning Commission meeting minutes were approved as presented. The June 5, 2008 Planning Commission work session notes were approved as amended. ITEM 4. ANNOUNCEMENTS: Mr. Morey reminded the Planning .Commission that .the July 3rd Planning Commission meeting will be cancelled and the next meeting is scheduled for July 17~. Mr. Morey presented a short summary of the June 16, 2008 City Council decision regarding the Comfort Inn sign variance request. ITEM 5. PERFORMANCE OFFICE PAPERS Chair Drotning opened the public hearing to consider the application of Performance Office Papers for the following, located at 21565 Hamburg Avenue: A. Building setback variance from the north property line to allow an addition to the west side of an existing industrial building. Planning Commission Meeting June 19, 2008 Page 2 B. Vacation of public drainage and utility easements. The Recording Secretary attested that the legal notice had been duly published in accordance with State Statutes and City Code.. Jack Matasosky and Heidi Winsor from APPRO Development, Grant Jacobson from Jacobson Engineers and Surveyors, and Jim Kyne from Performance Office Papers were in attendance. Ms. Winsor presented an overview of their request. .Associate Planner Frank Dempsey presented the June. 13, 2008 planning report, which included the following: • Background summary. • Three existing drainage and utility easements that must be vacated • Variance analysis • -Site Plan review, including roads, rail access, parking, loading dock, landscaping, exterior lighting, and theemergency fire lane.. Mr. Dempsey stated that staff recommends approval of the Performance Office Papers variance and easement vacations, subject to the 9 stipulations listed in the June 13, 2008 planning report. Chair Drotning opened the hearing to the public for comment. There were no comments from the audience. - 08.60 Motion was made and seconded to close the public hearing at 6:16 p.m. Ayes: 5 Nays: 0 Chair Drotning asked for comments from the Planning Commission. Discussion points were: • Rail Service. Safety concerns with the rail service and how many rail cars were inside the building at a time. There are OSHA and railroad guidelines to regulate the rail service. With the proposed addition, .Performance Office Papers will be able to unload three rail cars from both sides simultaneously. The railroad tracks will be four feet lower than the floor of the building.. • Variance. Government action regarding the County Road 70 right-of-way and the pre-existing building setback was the main reason the variance was granted in 2001. Now, due to the fact that Performance Office Papers is proposing to expand their building onto property that was not part of the Planning Commission Meeting June 19, 2008 Page 3 legal description in 2001, a new variance is required incorporating the additional property into the legal description. • Parking Deferment. Per the Zoning Ordinance, a business is allowed to defer construction of up to 50% of their required parking spaces. .The parking deferment is an administrative permit. • Easements. Three public drainage and utility easements are proposed to be vacated to accommodate the building addition. Mr. Matasosky explained the private easements, including the rail spur easement to be vacated. No formal action is required by the City to vacate the private easement. 08.61 Motion was made and seconded to recommend to City Council: 1) approval of the Performance Office Papers building. setback variance based upon the Findings of Fact dated June 19, 2008, and 2) approval of the easement vacation, all subject to the following stipulations: 1. The site shall be developed in compliance with the plans approved by the .City Council and Zoning Ordinance requirements. 2. A minimum of five, two inch caliper ornamental trees shall be installed along the north boundary line as shown on the landscape plan approved by the City Council A $2,000.00 landscape security shall be submitted to guarantee the installation and maintenance of the trees and seed or sod. 3. A minimum of 318 parking spaces shall be available for construction on the subject property. A minimum of 166 parking spaces shall be constructed subject to the administrative approval of a parking deferment of 152 parking spaces. The parking lot shall be striped according to the site plan approved by the City Council. 4. Exterior lighting shall be installed consistent with the approved lighting plan. 5. The building exterior material shall be identical to the existing exterior building material. The exterior masonry shall. remain integrally colored and shall not be painted. 6. A building permit shall be issued by the Building Inspections Department prior to beginning work on the building addition. 7. A 10 foot wide boundary drainage and utility easement shall be dedicated prior to the issuance of a building permit. 8. Prior to the issuance of a building permit, documentation shall be submitted showing that a temporary easement has been obtained between the owner of PID No. 22-10375-011-01 (JBT Real Estate, LLC) to complete the fire apparatus access road and hammerhead turnaround and associated grading. Planning Commission Meeting June 19, 2008 Page 4 9. A development agreement shall be signed and submitted to allow enforcement of the required improvements and landscaping. Ayes: Manikowski, Lillehei, Drotning, Glad. Nays: Grenz. Commissioner Grenz was not convinced that a hardship was demonstrated to justify this variance request. There being no further business, the meeting was adjourned at 6:42 p.m. Respectfully submitted, r Penny Br g, Recording Sec ry 7/ 17/ 08 ATTEST• Karl Drotning, Chair 7/ 17/