HomeMy WebLinkAbout05-02-96 City of Lakeville
PLANNING COMMISSION MEETING MINUTES
• May 2,1996
The meeting was called to order by Chair Luick. at 6:00 p.m. in the City Hall Council
Chambers.
Roll call of members was taken. Present: Bellows, Miller, Kowalke, Rieb, Luick,
Amborn, Cecchini, Wulff. Absent: None.
Also present: Robert Erickson, City Administrator, Michael Sobota, Community and
Economic Development Director; Frank Dempsey, Associate Planner; Tim Hanson,
Assistant City Engineer; Jim Walston, Assistant City Attorney; and Donna Quintus,
Recording Secretary..
The minutes of the April 18, 1996 Planning Commission meeting were amended as
follows: Motion 96-44: "MOTION by Wu~ seconded by Miller to recommend to
City Council approval o,
f the Highcroft Addition preliminary plat subject to the twelve
stipulations as outlined in the Planning Report dated Apri118, 1996 with a correction
to stipulation No. 9 to read "Driveway access for Lot 4, Block 4 shall be off'of
Harmony Trail and an additional stipulation No. 13 to read "A complete groundwater
i study and appropriate measures be taken to address groundwater issues rp
for to
consideration of the final plat, "and subject to comments as outlined in the
engineering report dated April 11, 1996.
The minutes of the April 18, 1996 Planning Commission Meeting were approved as
amended.
.Staff requested an addition to the-May 2, 1996. agenda under NEW BUSINESS: 7C.
Airlake Development Inc./Wiseway Motor Freight Project Modification,
ITEM. 4 - PUBLIC HEARING: SUPERAMERICA (ASHLAND OIL Co.)
Chair Luick opened the public hearing to consider applications of Ashland Oil
Incorporated for the following: 1) a Minor Comprehensive Land Use Plan
Amendment; 2) a rezoning of property from R-2 to B-3; 3) a preliminary and final
plat for the proposed SuperAmerica 2nd Addition; and 4) a conditional use permit
(CUP) to allow the construction of a convenience store and gas station in a B-3, Auto
Oriented Business District. Assistant City Attorney Jim Walston attested that the legal
notice had been duly published and mailed as required by state statute.
Associate Planner Frank Dempsey presented an overview of the applications submitted
by Ashland Oil Incorporated, dba SuperAmerica, for consideration and
recommendation by the Planning Commission. The 10.6-acre parcel is located in the
northwest intersection of County Road 50 and Cedar Avenue (County Road 23). The
existing Grace Fellowship Church, 7570 210th Street, will be located on a 1.18-acre
parcel identified as Lot 1, Block 1, of the proposed SuperAmerica 2nd Addition plat.
Regular Planning Conunission Meeting Minutes
May 2, 1996
Page 2
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The applicant is proposing to construct a new convenience store and gas station on the
subject property. This proposal will require the following planning actions:
A minor comprehensive land use plan map amendment to redesignate. the. land use
of the subject property from residential to commercial.
The rezoning of a portion of the proposed plat from the current zoning of R-2
Single Family Residential District to B-3 Auto Oriented Commercial District.
Grace Fellowship Church will be located on Lot 1, Block 1 of the proposed plat
and will remain zoned R-2. As part of a prior agreement the church parking lot
must be paved as part of the improvements within the .plat.
Review and recommendation for the proposed preliminary and final plat for the
SuperAmerica 2nd Addition consisting of three commercial lots and one church
(R-2) loton two blacks.
A conditional use permit for Lot 2, Block 2 of the proposed plat to allow the
construction of the gas station in the B-3 Auto Oriented Business District
Assistant Planner Dempsey provided details relating to the following:
adjacent land uses;
lots/blocks;
• ? ingress/egress and internalstreet alignment;
projected traffic;
grading, drainage, erosion control, and utilities;
tree preservation;
~ wetlands;
~ park and trail dedication; and
MUSA boundaries.
Construction Supervisor for SuperAmerica Ken Olson was in attendance to answer
questions from the Commission, staff, and the public. Also in attendance representing
the project were Mike Cronin, representing SuperAmerica; Jim Moore, SuperAmerica
Area Manager; Marv Davis, Kraus-Anderson Construction; and Rick Schuller, Sunde
Engineering.
Mr. Olson advised that the developer is in agreement with all stipulations
recommended by City .staff with the following exceptions:
1) modification to the landscape plan to eliminate the ordinance required landscaping
at the base of the light standards.
2) the developer's desire for approval of the submitted lighting plan. and not reduce
• the number of fixtures as recommended; and
3) a request that limited outside sales of seasonal items. (salt, firewood, charcoal, etc.)
be permitted.
Regular Planning Commission Meeting Minutes
May 2, 1996
Page 3
• The developer further stated that ultimate construction of the gas station would not be
completed in the initial phase advising that only three of the four proposed gas pumps
will be constructed as phase I.
Discussion followed with several issues being addressed and responded to by both
staff and the SuperAmerica representatives.
Ms. Donna Klotz, 7670 - 210th Street, was in attendance and expressed several
concerns regazding the proposed development which would be situated near her
residence. Ms. Klotz expressed her views and provided commentary on the following:
1) existing trees between her property and the proposed plat were boxelders and elms.
in poor condition and not worth preserving;
2) placement of fencing along the property line;
3) increased glare onto her residential property, in addition to the current lighting of
existing commercial uses (car dealerships);
4) increased noise in addition to the current audio component of the existing car
dealerships in the area;
5) concern for increased traffic in the area and concern about future street upgrades ;
6) proposed use of Lot 2, Block 1; which is the lot proposed to be contiguous to her
• Property,
7) conflicting statements regarding separation regulations for driveway accesses onto
County Road 50 and major intersections;
8) apprehension for permitting gas station uses in a neighborhood with existing
pipelines; and
9) anticipation that the proposed commercial use will advocate vandalism and
concern that costly security measures may be needed to ensure safety of her
.Property.
Staff responded.
City Administrator Robert Erickson provided a review of historical events. which led to
the sale of the subject property from the church to Ashland Oil Co. Approximately
one to two years ago the Grace Fellowship Church experienced economic Problems
and, therefore, listed .their entire property for sale for institutional/commercial uses.
The City felt that the church's continued use of the property provided the best buffer
for existing residential uses. The church was able to resolve their issues and still
maintain their church by offering. a portion of their property for sale for a commercial
use. This provided an acceptable compromise for the City and represented the best
case scenario for existing residential uses next to the church under the. circumstances.
• 96-47 MOTION b Cecchini seconded 1 li h
y by Wu ff to close the pub c Baring.
Roll call was taken on the motion.
Regular Planning Commission Meeting Minutes
May 2, 1996
Page 4
Ayes: Unanimous.
The Planning Commission suggested that the developer and Ms. Klotz discuss the
proposed project in more detail and that Ashland Oil respond to the concerns of the
property owners and attempt to implement strategies that would minimize the impacts
on adjacent residential uses prior to Council approval of the proposed project.
There was additional discussion regarding the developer's requests for modifications
to staff recommendations as well as proposed staging of project construction. General
consensus was reached by the Planning Commission for additional stipulations for
project approval.
9b-48 MOTION by Amborn, seconded by Miller to recommend to City Council approval of a
Minor Comprehensive Land Use Amendment to change the land use designation of
the subject parcel from residential to commercial use.
Roll call was taken on the motion.
Ayes: Unanimous.
9b-49 MOTION by Miller, seconded by Rieb to recommend to City Council approval of a
rezoning of the subject parcel from R-2 Residential to B-3 Auto Oriented Business
. Districtand recommend approval of the findings of fact.
Roll call was taken on the motion.
Ayes: Unanimous.
9b-50 MOTION by Rieb, seconded by Amborn to recommend to City Council approval of
the preliminary and final plat of SuperAmerica 2nd Addition subject to ten of the
eleven stipulations outlined in the planner's report dated April 17, 1996 with the.
deletion of stipulation No. 7 referencing signage; and amendment to stipulation No. 9
to read as follows: "The two light standards along the south boundary and the
southernmost light standard along the east boundary shall be reviewed and approved
b~sta~'prior to formal action by the City Council "and with the addition of the
following stipulations: 1) The Grace Fellowship Church shall provide a security to
ensure blacktapping of their parking lot as a part of this SuperAmerca 2nd Addition
project; 2) The two vacuum stations be relocated to the northeasterly portion of the
site; 3) The developer shall submit a revised site plan for the SuperAmerica facility
delineating the three permanent pump islands and ident~ing the fourth pump island
as a future phase; 4) property owner to maintain the oil skimmer tank and the City
shall annually monitor the sediment in the oil skimmer. tank; S) restriction that
outdoor storage of
seasonal products for sale that a minimum of
four (4) feet of the
• sidewalk surrounding the store remain unencumbered
for pedestrian safety; and 6) a
monument sign shall be installed on the site. "
Roll call was taken on the motion.
Regular Planning Commission Meeting Minutes
May 2, 1996
Page 5
. Ayes: Unanimous.
96-51 MOTION by Miller, seconded by Rieb to recommend to City Council approval of the
conditional use permit for Lot 2, Block 2, SuperAmerica 2nd Addition to allow
construction of a gas station in the B-3 Auto Oriented Commercial District and the
findings of fact.
SA -PUBLIC HEARING: CITY OF LAKEVILLE CAPITAL IMPROVEMENT PROGRAM
(CIP)
Chair Luick opened the public hearing to consider a recommendation to City Council
regarding a proposed Capital Improvement Plan (CIP) and to determine the consistency.
of the CIP with the City's Comprehensive Plan. Assistant City Attorney. Jim Walston
attested that the public notice had. been duly published as required by state statute.
Assistant City Engineer. Tim Hanson provided an overview of the CIP for the City of
.Lakeville for 1996-2000. The CIP is a long-range program that identifies-the City's
infrastructure development objectives and the allocation of financial resources. The five-
year plan provides a yearly. breakdown of proposed projects and estimated costs for
construction-required for those projects which includes proposed streets. and utilities,
trails, sanitary sewer, storm sewer, and water projects. Mr. Hanson advised that the
proposed CIP is .based on several county and MnDOT projects taking place within. the
City in the next five years. The proposed CIP also includes non-programmed projects. A
.brief description of each of the major projects was given with staff responding to several
questions from the Commission regarding the proposed program.
There was no public comment.
96-52 .MOTION by Kowalke, seconded by Wulff to close the. public hearing.
Roll. call was taken on the .motion.
Ayes: Unanimous.
Discussion continued. Community and Economic Development Director Sobota
stated that staff have reviewed the document and have determined that the
improvement projects proposed in the CIP are consistent with the City's
Comprehensive Plan and recommend approval of the document as submitted.
96-53 MOTION by Kowalke, seconded by Rieb that the Planning Commission for the City of
Lakeville has reviewed the City's five year Capital Improvement Plan (CIP) and has
determined that the CIP is consistent with the City's Comprehensive Plan and
recommends to City Council adoption of the City of Lakeville Capital Improvement
• Plan for 1996-2000.
Roll call was taken on the motion.
Ayes: Unanimous.
Regular Planning Commission Meeting Minutes
May 2, 1996
Page 6
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ITEM 6: UNFINISHED BUSINESS: (None)
ITEM 7A. & 7B. -{Brief Overview of Upcoming Projects)
ITEM 7C - AiRi.AKF, DEVELOPMENT INC./WISEWAY MOTOR FREIGHT PROJECT
MODIFICATION.
Community and Economic Development Director Sobota briefed the Commission on
the Wiseway Motor Freight conditional use permit previously recommended for
approval at the March 7, 1996 Planning Commission meeting. The Council has not
acted on the recommendation. The developer recently submitted a revised plan
showing a phased approach to their original proposal and included a Phase II plan for
.ultimate development of their site in Airlake 2nd Addition. It is staff s determination
that the proposed modification to the project is significant and that the Planning
Commission should be made aware of these changes and .provide additional .comment
prior to formal action by the City Council. Staff stated that Phase I and Phase II would
both meet ali ordinance requirements.
Mr. Jack Matasosky, representing the developer, was present and provided a brief
summary of each of the proposed revised components of the project which includes
• the following:
• The proposed warehouse has been reduced in size with a provision far an addition
to be constructed in a future phase.
• The original two-story office has been modified to a one-story structure with
increased building pad and decreased metal exterior. The exterior is now primarily
masonry. A second story to the office structure is not proposed.
• The maintenance building has been reduced in size with provisions for an addition
in a future. phase.
• The truck Yazd impervious surface area is being reduced far Phase I. Green area
(sod) is proposed for Phase I with ultimate construction of the pazking azea in a
future phase not exceeding the original plan.
Mr. Matasosky stated that the developer intends to construct the entire facility,
however it will be completed in phases rather than all at once. Mr. Matasosky also
stated that complete installation of all public improvements, berming, landscaping, and
screening will occur in the first phase as originally submitted.
Discussion continued. Chair Luick expressed his desire to have additional time to
review the proposed revisions and requested this item be placed on the agenda for
discussion at the next meeting. He expressed concern that recommendation at this
time may establish a precedent whereby future development projects maybe modified
or revised after the Planning Commission has already made their formal
recommendation to the City Council. It was the general consensus of the remaining
Commissioners that this specific project did not propose significant changes and was
Regular Planning Commission Meeting Minutes
May 2, 199b
Page 7
• not an intensification of use of the property as presented in the initial proposal.
Instead, the revisions only encompassed a plan for phasing ultimate development as
already reviewed in the initial proposal.
96-54 MOTION by Amborn seconded by Cecchini to recommend to City Council approval of
the amended plan for the Wiseway Motor Freight CUP for phasing ofthe development
of the Wiseway Motor Freight facility with an added stipulation that that no vehicle
parking will be permitted on the sodded area (green space} identified on the revised
plan as future parking area.
Roll call was taken on the motion:
Ayes: Miller, Kowalke, Rieb, Amborn, Cecchini, Wulff.
Nays: Luick. Chair Luick stated that his negative vote reflects a concern that
approving changes to a project, either decreasing or increasing in scope, may
communicate a flexibility for future applicants that should not be provided in our
planning process. Especially in instances where the stipulations regarding the CUP
approval should change due to the project revisions. The lack of public comment and
Planning Commission review seems inappropriate.
Motion passes.
There being no further business, the meeting was adjourned at 9:00 p.m.
Respectfully submitted,
Donna Quintus, Reco ng Secretary
ATTEST:
David Luick, Chair
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