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HomeMy WebLinkAbout09-22-97 WS CITY OF LAKEVILLE CITY COUNCIL WORK SESSION MINUTES • SEPTEMBER 22, 1997 The meeting was called to order by Mayor Zaun at 5:00 p.m. in the City Hall administration meeting room. Those present: Mayor Zaun, Councilmembers Holberg, Johnson, Mulvihill, Sindt; R. Erickson, City Administrator; D. Feller, Finance Director; S. Michaud, Parks and Recreation Director; J. Hennen, Administrative Assistant; Joni Hubred, Lakeville Life and Times; Kirk Detlefsen, Lakeville Hockey Association President; Mike Watters, Lakeville Community Corporation President; L. Gustafson, Deputy City Clerk. ITEM NO. 1: Discussion regarding Lakeville Hockey Association request for the City to consider City backed Revenue Bonds -Second Ice Sheet Mr. Feller highlighted his memo to Council dated September 12, 1997. He reviewed the proposed construction budget, debt financing and operating costs associated with the construction of a second sheet of ice adjacent to the Lakeville Ames Ice Arena. Mr. Feller indicated that the Minnesota Amateur Sports Commission (MASC) had • rejected the Lakeville Hockey Association (LHA) application for a grant to construct a second sheet of ice. The MASC stated they believed the application. had excellent potential, however, state law requires the applicant to be a public entity. Mr. Feller quoted Minnesota Statute 475 as it relates to the City's right to issue and sell obligations to finance construction of an indoor ice arena. Mr. Feller noted that a public hearing would have to be held thirty days before the issuance of bonds. If a petition of registered voters equal to ten percent of the votes cast in the Last general election requested a vote on the issue, the project would not be able to meet the statute expiration date of December 3 1, 1997. The proposed schedule would begin with City Council approval of a resolution authorizing the Mighty Ducks application and calling a public hearing on October 4, 1997. Construction of the project is proposed to be completed by August 15, 1999. Councilmember Sindt asked if the proposed revenue bonds would be in addition to the current bond issue for the original sheet of ice. Mr. Feller responded that state statutes do not allow the City to combine the two bonds. Councilmember Sindt wanted to know what would be done if the revenue from pull tabs decreased due to changes in state law. Mr. Detlefsen responded that they are working with other charitable organizations in an attempt to reduce the amount of taxes paid to the • state. ~t CITY COUNCIL WORK SESSIONMINUTES SEPTEMBER 22, 1997 PAGE 2 • Mr. Detlefsen reviewed his letter to the Council dated September 22, 1997, specifically, the LHA's proposed construction schedule as it relates to the City staff's schedule and the financing for the project. The LHA would like construction to be completed by November 1, 1998. They also are proposing to increase the debt service amount by approximately 50 per cent. The LHA would be willing to put on hold the purchase of bleachers and direct that money toward the $250,000 they are proposing to contribute to the project. Mr. Erickson stated he had several issues to bring to the Council's attention. He indicated that contractors have an abundance of work and therefore, the current bidding climate is not good. The construction budget, debt financing, operating costs and time schedule, as outlined in Mr. Feller's memo to Council, have been well thought out. Mr. Erickson indicated that City staff is not capable of undertaking another major building project at this time due to a heavy work load. The staff's proposal and time line provide a greater guarantee for the completion of the project and complements the fiscal position of the City. The Council discussed ice rental revenues and the need to have open skating time for the public. Councilmember Holberg suggested the City's contribution be contingent upon prime ice time being made available to the public for open skating. . The Council directed staff to proceed with the project based on Mr. Fetter's memo and begin by placing a resolution authorizing a Mighty Ducks application on the October 4, 1997, City Council agenda and calling a public hearing. ITEM N0.2: Status Update -Snowmobile Task Force Public Meeting Mr. Michaud briefed the Council on the Snowmobile Task Force meeting held on September 11, 1997. Additional verbal and written comments will be taken until October 8, 1997, which will then be presented to a joint Task Force and Parks and Recreation Advisory Committee meeting on October 15th. Mr. Michaud stated that approximately 1,200 notices were mailed out to registered snowmobile owners within the City boundaries inviting them to attend the September 11, 1997, meeting. Mr. Erickson proposed that a letter and self-addressed survey card be sent to all Valley Park residents requesting their opinions regarding a ban on snowmobiling in the north east portion of the community. The Council directed staff to proceed with the mailing to all i~alley Park residents The results of the survey would then be presented at the joint Task Force and Parks and Recreation Advisory Committee meeting on October 1 Sth. • CITY COUNCIL WORK SESSIONMINUTES SEPTEMBER 22, 1997 PAGE 3 • ITEM N0.3: Status Update -Park Naming Policy Mr. Michaud stated the requested minor changes to the Park Naming Policy have been made and are included in the draft document for Council's review. The Parks and Recreation Advisory Committee has reviewed and are recommending the changes. The Council directed staff to place the Park Naming Policy on the next City Council agenda. ITEM NO. 4: Status Update -Trail plans for reconstruction of County Road S from 170th Street West to County Road 46 Mr. Michaud informed the Council that Mr. Nelson, City Engineer, had sent a letter to Dakota County stating that the City supports construction of anoff-street trail along the east side of County Road 5 from County Road 46 to 170th Street West. Construction is anticipated to take place in 1998. Funding for the 45% share cost ($10,800) for the east side trail is proposed in the Public Works Reserve Fund. City Council directed staff to proceed with the projec>r • ITEM NO. 5: Status Update - C. P. Railroad Corridor Mr. Michaud reviewed the current status and future plans of the CP Rail Corridor. He indicated that if the CP Rail was abandoned or put up for sale, several major rail companies who may be interested would have first priority acquisition rights.. He referenced a draft resolution for Council's review which indicates that Lakeville, Burnsville and Savage are interested in acquiring the line if the opportunity becomes available. The Council directed staff to place the resolution declaring support for the acquisition of unused Canadian Pacific (CP) Railroad corridor through Burnsville, Lakeville and Savage on the agenda for the next City Council meeting. ITEM NO. 6: Presentation regarding County Road 42 Corridor Study Councilmember Holberg presented the Advisory Committee Roles and Responsibilities for the CSAH 42 Corridor Study. She remarked that CSAH 42 can not handle additional traffic and that business owners are driving the corridor study. She would like Council to be proactive regarding the City's position on the alternatives which may be suggested by the study group. C7 CITY COUNCIL WORKSESSIONMINUTES SEPTEMBER 22, d 997 PAGE 4 . Mr. Erickson suggested contracting with SRF Consulting Group, Inc. to prepare a strategy/report providing alternatives to County Road 42, i.e. 185th Street West and County Road 70. SRF is familiar with current traffic patterns within Dakota and Scott counties, Savage and Lakeville. City Council directed staff to have SRF submit a proposal to prepare a strategy/report utilizing 185th Street West and County Road 70 as an arterial roadway in lieu of CSAH 42 and present the proposal at a future work session. ITEM NO. 7: Review Draft Alf Ambulance Five-Year Plan 1999-2003 Councilmember Sindt presented the revised and updated draft of the ALF Ambulance Five-year Plan. Council reviewed the plan and acknowledged the Board's decision to delay implementation of the third ambulance which will be re- examined in the Spring of 1998. The Council approved the draft plan as presented. ITEM NO. 8: Consider amending City Code to reduce number of Mixed Municipal Solid Waste and Recyclable Collectors and • Encouraging and Promoting Neighborhood Collection Programs Mr. Hennen briefed the Council on the results of the City survey conducted by Decision Resources earlier this year. He stated 70% of the participants said they prefer the present open hauling system and that 45 % would be interested in participating in a neighborhood collection program. Only 23 % would be willing to organize this type of program in their neighborhood. Mr. Hennen presented route information obtained from each licensed hauler. From this information, it was determined that there are areas in the Ciry where three to five haulers collect material in the same neighborhood on a given day. Mr. Hennen reported that four of the five members on the Waste Haulers Subcommittee did recommend the Ciry proceed with amending the code which will reduce the number of licensed haulers from nine to eight. The Environmental Affairs Committee also recommended that when United Waste Systems of MN, Inc. and Knutson Services, Inc. merge, one of their two licenses be relinquished. The Council directed staff to prepare an ordinance amendment reducing the number of licensed haulers from nine to eight. ITEM NO. 9: Proposed Celebration Church Project • CITY COUNCIL WORK SESSIONMINUTES SEPTEMBER 22, 1997 PAGE S Mr. Erickson informed the. Council of Mr. Lowell Lundstrom's preliminary plans to purchase the Second Season Golf Dome property and possibly the parcel directly north of the dome to be developed as the Celebration Church. Both pazcels are currently zoned B-4, General Business District and would need to be rezoned to R-2, Single Family Residential District. Mr. Lundstrom would need to apply for a vaziance and a Conditional Use Permit to allow a church on the property. Mr. Erickson stated Mr. Lundstrom's organization would be required to fmance the necessary road upgrades based on a minimum traffic study. The traffic study would be the responsibility of the church. He commented that Council should be aware that if this property was developed by the church, the property would be removed from the tax rolls. However, if the church was sold in the future, the building possibly could be adapted for commercial usage. Mr. Erickson suggested the Council may want to consider only the golf dome property for the church, with the property to the north not included as part of the church development. This would limit the size of the congregation and the volume of traffic and would impel the church to seek an alternative azea if they wished to expand in the future. • Mayor Zaun stated he believes a neighborhood meeting should be held to inform the residents of the proposed church development. Councilmember Johnson noted his concerns regarding the increase of traffic on the frontage road. Mr. Erickson reiterated that Mr. Lundstrom would be required to escrow for the prepazation of the traffic study. The City Council directed staff to continue working with Mr. Lundstrom on the development of the golf dome site. Council also directed staff to have Mr. Lundstrom escrow for a traffic study and hold a neighborhood meeting with area residents. ITEM NO. 10: Status Update -Kenyon Avenue Individual Sewage Treatment Systems Mr. Erickson informed the Council that the Metropolitan Council did not approve the grant application to construct a holding tank for the four homes on Kenyon Avenue. He concluded that the City had exhausted all possible sources of grant assistance. Each of the four properties will have until October 15th to inform the City of their plans to bring their private sewer systems into compliance. ITEM NO. 11: Environmental Affairs Committee Alternate Vacancy • ,' . `~ CITY COUNCIL WORK SESSIONMINUTES SEPTEMBER 22, 1997 PAGE 6 • Mr. Erickson stated there is a vacancy for an alternate on the Environmental Affairs Committee. The Council directed staff to advertise for the Environmental Affairs Committee Alternate. ITEM NO. 12: Other Business * Consider Work Session dates to review 1998-1999 budget Mr. Erickson announced the Fire Department will be holding an open house on October 8, 1997, from 6:00 to 9:00 p.m. as part of Fire Prevention Week (October 5-11). The Council set budget work session dates for November 12 and November 25, 1997, both from 5:00 to 7:30 p.m. The work session adjourned at 7:40 p.m. Respectfully submitted, • / ---~ Y ~~~ . e ee Gustafson Deputy City Clerk U